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Accounting & Payroll Manager

Location: Ashland, WI

Reports To: VP

Employment Type: Full-Time

Position Summary

Northern Clearing Inc., is seeking a detail-oriented and organized Accounting/Payroll Manager to manage our day-to-day financial operations. In this dual-capacity role, you will be responsible for maintaining accurate financial records, processing multi-cycle payroll, and ensuring all administrative accounting tasks are completed with precision. The ideal candidate is a numbers-driven professional who thrives in a fast-paced office environment and maintains the highest level of confidentiality.

Key Responsibilities

1.Office Administration

• Record Keeping: Maintain a digital and physical filing system for all financial records and employee data.
• Audit Support: Serve as the primary point of contact for year-end audits or tax reviews.
• Expense Management: Review and process employee expense reports and reimbursements.

2. Payroll Administration

• Cycle Management: Process accurate and timely payroll for Weekly pay cycles for all employees.
• Compliance: Ensure compliance with federal, state, and local tax regulations and labor laws.
• Benefits & Deductions: Manage employee withholdings, including health insurance, 401(k) contributions, garnishments, and PTO tracking.
• Year-End Reporting: Coordinate the issuance of W-2s, 1099s, and tax filings.

3. General Accounting & Bookkeeping

• Accounts Payable (AP): Review, code, and process vendor invoices; reconcile monthly statements and manage payment schedules.
• Accounts Receivable (AR): Generate client invoices, track collections, and perform bank deposits.
• Reconciliation: Perform daily and monthly bank and credit card reconciliations to ensure ledger accuracy.
• Financial Reporting: Assist in the preparation of monthly financial statements, including P&L, Balance Sheets, and Cash Flow reports.

Required Qualifications

• Education: Bachelor's or Associate's degree in Accounting, Finance, or a related field (or equivalent professional experience).
• Experience: Minimum of 5 years of experience in bookkeeping, accounting, or payroll administration.
• Software Proficiency: Expert-level knowledge of accounting software (e.g., Foundation)
• Technical Skills: Advanced proficiency in Microsoft Excel (Pivot tables, VLOOKUPs).

Preferred Skills

• Detail Orientation: High level of accuracy in data entry and financial calculations.
• Integrity: Proven ability to handle sensitive financial and personal employee information with discretion.
• Communication: Excellent verbal and written communication skills for interacting with vendors and employees.