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Administrative Assistant / Accounting Support (Entry Level)

Elite Parking Area Maintenance Inc. — Oakdale, NY (On-Site)Full-Time | Monday–Friday | Growth Opportunity

About the Role

Elite Parking Area Maintenance is a fast-growing commercial construction and asphalt paving company serving Long Island and the Northeast. We are seeking a dependable and organized Administrative Assistant to support our accounting and back-office operations.

This is an excellent opportunity for someone looking to build a career in construction administration, bookkeeping, or accounting. In this role, you will gain hands-on experience working with QuickBooks Desktop, job-costing processes, construction billing documentation, and office operations.

No advanced accounting background required — we are willing to train the right person who is detail-oriented, reliable, and eager to learn.

This is a full-time, in-person position located at our Oakdale, NY office.

What You Will Do

Administrative Support

• Organize and maintain job folders, paperwork, and office records

• Process and file invoices, delivery tickets, and field documents

• Assist with document tracking such as COIs, W-9s, and compliance paperwork

• Communicate with field staff to gather job information and documentation

• Support general office operations and coordination, answer phones

Accounting & Bookkeeping Support (Training Provided)

• Assist with entering bills, receipts, and basic data into QuickBooks Desktop

• Help organize accounting records and supporting documentation

• Support accounts receivable tracking and invoice preparation

• Assist with job cost tracking and project documentation

• Provide administrative support to the accounting team

Process & Organization

• Maintain organized digital records using Microsoft Office 365 and SharePoint

• Help identify missing documents or incomplete records

• Support improvements in office workflow and organization

Required Skills & Qualifications

• Bilingual (English / Spanish) strongly preferred

• Strong Microsoft Excel skills required (comfortable with formulas, spreadsheets, and data organization)

• Excellent organizational skills and attention to detail

• Reliable, professional, and able to follow structured processes

• Comfortable using computers and learning new software

• Strong written and verbal communication skills

• Interest in bookkeeping, accounting, or construction administration is a plus

• Prior office or administrative experience preferred but not required

What You’ll Gain

• Real-world experience with QuickBooks Desktop

• Exposure to construction accounting and job-costing

• Training in administrative and financial workflows

• Opportunity for growth into bookkeeping, AR/AP, or office management roles

• Long-term career path within a stable construction company

Schedule & Location

• Monday–Friday

• Full-time, 40 hours per week

• On-site in Oakdale, NY