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Project Manager Assistant – Job Description

• Assist in preparing and tracking project budgets, schedules, and estimates.
• Manage and submit RFIs (Requests for Information), submittals, and other daily logs as required.
• Coordinate and track drawing changes, ensuring field and office teams are aligned.
• Support monthly internal reporting, schedule updates, and progress documentation.
• Attend and follow up on progress meetings to keep all stakeholders informed. Meeting minutes documentations, ensuring appropriate signage are posted onsite, etc.
• Work closely with the Superintendent and Project Manager to document field changes and create or update change orders.
• Assist in tracking project milestones and deliverables.
• Ensure all paperwork is processed in a timely and organized manner.
• Follow up on project details internally and externally to maintain project momentum.

• Minimum 5 years of experience in construction project coordination or project management.
• Strong understanding of construction workflows, especially from the office/administrative side.
• Proficient in estimating, scheduling and construction documentation.
• Familiarity with submittals, RFIs, drawing revisions and change order processes.
• Comfortable attending meetings, summarizing action items, and following up with teams.
• Strong organizational and communication skills.
• Ability to split time between the office (primary location) and active job sites as needed.

• 60–75% in-office work: documentation, estimating, submittals, and internal meetings.
• 25–40% field time: site visits, field coordination, follow-ups, and change documentation.

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