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Office Clerical/CSR  Greet the customers, answer the phones take messages. Fill out quote forms. Get files from the file room. Deliver files to the file room. Answering and routing phone calls in accordance with office policies Greeting and directing all visitors including vendors, clients, and customers Registering and scheduling patient/client appointments Ensuring completion of paperwork, sign-in and security procedures Verifying and updating patient demographic and insurance information Other duties as assigned. NOTE: There are 3 positions 

Here's why we need your help Recovery.com needs an Office Manager whose engaging personality brings people together.  Superior organizational skills and attention to the details of a physical space brings order, hospitality, and operational excellence to our Madison headquarters. You'll be responsible for creating a welcoming and efficient workplace that enables our team to thrive. This role blends facilities management, event planning, travel planning, and office hospitality to ensure a seamless in-office experience for our employees, visitors, and guests. Your eye for detail, professionalism, and ability to juggle multiple responsibilities will have a direct impact on our team's ability to collaborate and execute on our mission. Work Location This role is required to be in office 5 days a week. Flexibility to work from home occasionally. How you know you're being successful The Madison office is consistently functional, well-stocked, and organized, creating a welcoming space for employees and visitors.  Your keen eye sees when something is out of place. Events and meetings you coordinate run smoothly and receive positive feedback from attendees Employees feel supported with travel, hospitality, and office-related logistics and know exactly who to go to for help We'll expect you to do things like these Manage day-to-day office operations including inventory, ordering supplies, and handling vendor relationships Coordinate in-person company gatherings, team events, and meetings by managing space, catering, A/V, and guest logistics Lead office upkeep initiatives including cleanliness, restocking, safety protocols, and facilities maintenance in partnership with building management Greet and assist all guests with warmth and professionalism, acting as a welcoming point of contact for the Madison office Own travel logistics for team members and candidates, including booking flights, hotels, and coordinating itineraries Support employee onboarding by preparing workstations, ordering equipment, and delivering an exceptional Day 1 experience Actively represent our company and engage with the Recovery.com community on major social media platforms, such as LinkedIn Operate with a bias toward action and a collaborative, team-first mindset Respond to urgent needs or facility issues with professionalism, clarity, and assertiveness Actively find ways to improve processes and streamline activities Required Qualifications 3+ years of experience in office management, hospitality, events, or administrative operations Demonstrated attention to detail and commitment to high-quality service in a fast-paced environment Excellent verbal and written communication skills and a friendly, professional demeanor Comfortable being assertive while maintaining a respectful, solutions-oriented tone Strong time management skills with the ability to prioritize competing needs and multitask effectively What we think will improve your chances of success Prior experience managing a physical office location for a growing company Passion for creating an inclusive, positive, and organized work environment High emotional and social intelligence Experienced in a start-up environment Autonomous and self-driven to own projects and produce quality outcomes Highly administrative, detail-oriented, and able to adapt to changing workloads and priorities Background in event planning, facilities coordination, or administrative support roles Experience working with vendors, caterers, building management, or travel booking platforms Familiarity with tools like Google Workspace and Slack Sound like the role for you? We'd love to hear from you! Even if you're not 100% sure about potential fit, we still encourage you to apply. We're looking for the right person, not the perfect series of checkboxes. Travel Expectations Part of this role involves planning company retreats, which are sometimes out-of-town. Travel may be required to both plan and attend out-of-town retreats. This role may also engage in travel to professional development opportunities. Physical Requirements Sit down and operate a computer for extended periods of time Walking, stooping, standing for extended periods of time Able to work in an open office environment Lift items weighing up to 25 lbs Compensation . The base salary range for this position is $45,000 to 55,000/yr, plus eligible benefits. Compensation may be adjusted based on tenure and experience. Equity Options In addition to your cash compensation, you will receive options to buy stock in Recovery.com at a set strike price. These options will vest on a four-year schedule and present an exciting opportunity to benefit from the upside of our company's growth.  Quarterly Bonus An additional 10% of base earnings is paid out quarterly when the company meets its revenue target.  Dane County Housing Stipend We strongly value in-person work and collaboration, so for full-time employees residing in Dane County, we offer a housing stipend of $735.26/month in addition to your salary ($8,823.12/yr; half of the Fair Market Value of a 2BR apartment in Madison according to rentdata.org ). Benefits and Perks This role is eligible for the following benefits and perks: Medical, Dental, and Vision Insurance (100% of premiums paid for employees, 50% of premiums paid for dependents) Short- and long-term disability and basic life insurance 401K (100% company match up to 3% and 50% on the next 2%) Paid time off, paid holidays, and leaves of absence Education Assistance (for educational coursework directly related to your role) Flexible hybrid and work-from-home policy About Recovery.com Each year, 90% of people who need addiction treatment don't receive it. One of the major reasons is the difficulty in finding a treatment provider, and as people increasingly turn to the internet over family, friends, or medical professionals to find care, Recovery.com is making a difference in thousands of people's lives by providing a comprehensive, user-friendly resource for finding addiction and mental health treatment. Launched in 2017, Recovery.com is a late-stage startup based in Madison, WI, on a mission to be the the most trusted online resource for connecting patients and mental health providers. We are rapidly growing and profitable, and looking to aggressively capture the market opportunity as we scale to $100M ARR over the next 4 years. Our core values aren't just words to us! They define who we are and how we work. People who are successful at Recovery.com: Regularly show compassion and empathy for customers, patients, and fellow colleagues Display vulnerability by demonstrating authenticity with themselves and encouraging it in others Strive for growth and humbly seek to improve in all aspects of work Demonstrate joy and a positive attitude in every interaction, from office conversations to solving difficult problems Exhibit accountability by not only fulfilling their own responsibilities, but helping others in their work as well Embrace creativity by testing the norms and being open to new ideas Equal Opportunity Statement Recovery.com is an equal opportunity employer committed to diversity and creating an inclusive environment for all our employees. We welcome applicants regardless of ethnic origin, national origin, veteran status, gender identity, race, religious beliefs, disability, sexual orientation, age, or any other protected characteristic. We value the talents of individuals from all backgrounds and actively seek a diverse workforce. Our mission is to provide a fair and inclusive recruitment process for everyone, and reasonable accommodations are available to any applicant who may need them.

Lotus Gardenscapes is a dynamic, growth-focused, and progressive landscape design, company in Lansing, Michigan. We have an excellent opportunity for an Office Administrator to support the organization through tremendous growth and process improvements. We offer a fun, collaborative team environment with a strong commitment to our core philosophies: Love your landscape. Love your life. Love your work. Love your landscape . We specialize in unique and interesting outdoor spaces with a focus on custom landscape design and installation, horticultural maintenance and high quality, technical tree care. Love your life. Lotus Gardenscapes is a great place to work! We believe that to create landscapes customers love, we have to create a workplace we love too. Love your work . For over 25 years, we have served 1,000's of people in the greater Washtenaw County area. Our team brings industry certifications and decades of experience to each job. We win national awards, but more importantly win the trust and friendship of our customers. We offer our team members excellent compensation and benefits programs, including: Base pay of $70,000 - $90,000 commensurate with experience Employee Stock Ownership Plan (ESOP) – when the team succeeds, we all win! Awesome team & job bonus programs Company healthcare plan (50% first year then 75% for you and your dependents) Continued training & opportunities for professional certification Paid staff development & retreat days Requirements for our Office Administrator: 5+ years of relevant experience in bookkeeping; Associates degree or equivalent coursework in Accounting preferred; 3+ years of office administration responsibilities; Proficient with QuickBook, Google suite, Smartsheets and Excel; Strong organizational skills; Ability to work independently; Excellent communication skills, both written and verbal. Responsibilities for our Office Administrator: Managing all accounts receivable and accounts payable functions; Leading all processes related to payroll and benefits; Developing and implementing office policies and procedures; Championing the customer contact processes; Recommending and implementing technology to maximize the efficiency of processes; Leading implementation, training and communication on administrative processes; Managing relationships with insurance brokers including health, liability, and workers' compensation coverage; Coaching and developing the administrative team; Serving as the liaison with our third party HR provider and fractional CFO.

Front Office Assistant Position Requirement: Full-Time FLSA Status: Non-Exempt Location: Boulder, CO Join a leading clinician-led behavioral health company today! OptiMindHealth (OMH) is expanding and seeking compassionate professionals to join our team. Today, OMH provides superior behavioral health services to patients in Massachusetts, Colorado and Montana. Since 2016, we have specialized in serving both adult and adolescent patients in a supportive outpatient environment. Our practice strives to improve access to holistic and cost-effective mental health care while supporting our clinical and administrative staff in all aspects of their work. Our team members define this work as the perfect balance between flexibility and efficiency. This position is an entry level front office assistant role. Preferred candidates will possess a hospitality background from retail/restaurant/service industries with strong focus on customer service. Higher starting salary and growth path for those with more experience and a stable work history. On the job training will be provided for all job duties, which may expand over time. $18-22/hour based on experience. Primary responsibilities: The Front Office Assistant position is a multi-faceted role that affords the opportunity to engage patients on both a clinical and personal level. As a Front Office Assistant at OptiMindHealth, you are responsible for facilitating the day-to-day activities of the business office, including but not limited to check-in/check-out of patients, maintenance of patient records, scheduling of patients, accounts receivable, maintaining order and appearance of the office, presentation of financial and treatment care options, and online reputation management activities.  Reception Management: Manage day-to-day operations of Outpatient Mental Health office Open and close office according to OMH protocol Maintain the office for a neat, professional appearance and make necessary changes Check the daily schedule for accuracy and confirm with all providers Answer and respond to telephone calls and email correspondences with professionalism Review and inventory supplies for the office and provide order to OMH Management. Ensure that HIPAA Notice of Privacy Practices and other relevant notice(s) are properly displayed. Patient Management: Maintain a professional reception area; organize patient education materials, etc. Greet and welcome patients and visitors to the practice Check in patients according to office protocol, verifying and updating patient information Manage recall and inactive patient system Oversee patient relations; solicit feedback and handle patient complaints, under OMH Management indirect supervision Help explain office policy to patients Confirm the next day's appointments according to protocol and patient preferences Review patient quick-fill list (“Waitlist”) to try to fill in cancellation and no-show appointment times Collect payment from patients at the time of treatment Make follow-up appointments as needed at the direction of OMH clinician(s) Review Financial and Care Contract agreements with patient at end of their appointment Other Duties: Gather and accurately record insurance information from patients, update as necessary Accurately file patient information in the practice EHR Track cases and referrals to and from other practices Sort, organize, and distribute mail May assist with the design of marketing and promotional materials (print and electronic) May assist with OMH advertising/recruiting ads for new staff May assist with OMH office facility management Solicit, monitor and respond to online reviews from patients Online reputation management of the OMH brand Leadership & Advancement: OMH is a growing, clinician-led company with aggressive national expansion goals. Talk with our recruitment team today about the advancement opportunities available to you with OMH. Requirements: High school diploma Preferred: 1+ years of front office experience in a healthcare setting If you are interested or have questions, Apply today! Our dedicated recruitment team will reach out to you quickly to answer any questions to help you determine if OMH is the right “fit” for you. The specific statements shown in each section of this Job Description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. OMH will inform the employee when changes in the respective job description are made.

Office Manager - Mansfield Type:  Full-time, hourly Pay:  $23-$25 Location:  1219 E Debbie Lane, Mansfield, TX 76063 Schedule:  Monday through Friday, 12:00 pm to 8:00 pm About Us:  Founded in 2017, Coastline Academy is the largest behind-the-wheel driver education company in the United States. Currently in 9 states and growing, we are a people-first, technology-centric company with a focus on transparency and efficiency. We are on a mission to rid the world of car crashes by teaching students to be safe and confident drivers for life. About This Role: The Office Manager is a pivotal role responsible for ensuring smooth office operations and maintaining compliance with state requirements. This role involves a combination of administrative and logistical responsibilities, requiring exceptional organizational and communication skills. Key Responsibilities: Ensure office supplies are stocked and necessary equipment is in good working condition. Maintain organization of office files and ensure proper completion of state-required documentation, including certificates and drive logs. Scan and upload documentation and mail as needed. Oversee office cleanliness standards and assist with cleaning tasks as needed to maintain a professional and welcoming environment. Provide day-to-day assistance to Instructors, addressing questions concerning scheduled lessons and availability. Serve as the primary point of contact for resolving customer inquiries and concerns, ensuring prompt and professional communication. Provide exceptional support to customers by addressing scheduling, documentation, or service-related questions. Collaborate with team members to deliver consistent and positive customer experiences. Maintain a customer-first mindset, proactively identifying opportunities to enhance satisfaction and loyalty. Ensure all customer interactions align with company values and service standards. Assist with communication with existing high schools partnerships in the region. Help with execution of marketing events as needed. Assist the training team in coordinating in-person training sessions for new Instructors. Qualifications: Proven experience in office management or a similar administrative role. Strong organizational skills with the ability to manage multiple priorities effectively. Excellent communication skills and the ability to collaborate with team members. Valid driver's license with a clean driving record. Proficiency in tools like Slack, Gmail, Google Sheets, Google Docs and office productivity software. Detail-oriented and committed to maintaining compliance standards. A proactive problem-solver who thrives in a dynamic environment. Ability to foster a collaborative and supportive team atmosphere. Strong multitasking skills and ability to balance administrative and operational responsibilities. Physical Requirements: Must be able to sit for prolonged periods of time in a vehicle Must be able to see and hear during all weather conditions Must be able to bend, stoop, kneel, touch, feel Must be able to lift up to 25 pounds at times We are an Equal Opportunity Employer. That means that we support diversity and inclusion and do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by federal or state law or local ordinance.

Position Overview – Office Manager: Represents Empyrean Hospice with the utmost professionalism and compassion Maintains confidentiality of patient information and accurate up-to-date clinical records in accordance with regulations of Medicare and the Policy and Procedure Manual Communicates effectively on the telephone with patients, families, and staff Welcomes and assists all guests both in person and via phone Manages interoffice mail, performs typing, faxing, and coping tasks, and data entry Orders and maintains accurate records of medical equipment and supplies Responsible for communicating with staff about patient updates, visits, schedules, and clinical meetings as directed Participates in/assists with community activities, i.e., health fairs, conventions, community education programs, etc. Ensures standards of ethical business and clinical practice are prioritized LPN - preferred

Establish family law firm is seeking a detail-oriented and experienced Full-Time Bookkeeper/Office Manager to join our team. The ideal candidate will manage all financial operations and office administration, requiring proficiency in QuickBooks and Excel, with at least 4 years of relevant experience. The candidate must work independently and lead in a team environment. This is an  onsite, full-time, Monday through Friday role.  Responsibilities: Client Billing: Generate and review client invoices, coordinate with attorneys to resolve billing discrepancies, and handle accounts receivable duties. Trust Accounting: Manage trust accounts in compliance with legal regulations and reconcile trust account activity regularly. Financial Analysis: Assist in financial analysis and reporting. Case Management Support: Organize case files, documents, and correspondence. HR Administration: Assist with employee onboarding, benefits administration, and personnel record maintenance. Technology Management: Oversee technology systems and software applications. Office Policies and Procedures: Develop and enforce office policies and procedures. Client Relationship Management: Foster positive relationships with clients. Marketing Support: Assist with website maintenance, social media management, and promotional materials. Continuing Education: Stay informed about developments in bookkeeping practices and office management trends. Contribute to the overall success and efficiency of the law firm's operations. Qualifications: Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum of 4 years of prior experience in bookkeeping or accounting roles in a law firm. Proficiency in QuickBooks and Microsoft Excel is required. Strong attention to detail and accuracy in data entry and financial calculations. Excellent organizational and time management skills. Strong communication skills, both verbal and written. Ability to work independently and as part of a team in a fast-paced environment. Knowledge of legal industry practices and terminology. Benefits: Competitive salary commensurate with experience. Health insurance coverage. Retirement savings plan options. Paid time off and holidays.

I. Job Summary Under the direct supervision of a licensed clinical pharmacist and Pharmacy Director this position is responsible for mixing chemotherapeutic and/ or other infused drugs, managing inventory as it relates to outpatient infusion therapy. Pharmacy Oncology Technician must demonstrate leadership skills and serve as a model to pharmacy interns. Competency in data analysis, critical thinking skills and handling hazardous medications is required. An understanding of all federal, state and local rules and regulations as they pertain to handling hazardous medications is required. In addition, the pharmacy oncology technician performs assigned duties independently within established time frames within the department and never performs duties which can only be performed by a pharmacist. Pharmacy Oncology technician may receive, secure and transport hazardous medications as necessary. II. Duties And Responsibilities Employee will be required to be readily available to work during any weather related incidents or other natural disasters and/or any emergency situation that may arise. III. Education And Experience High school diploma required. Completion of an approved Pharmacy Technician program preferred 3-5 years of hospital pharmacy technicians experience and currently working at least 30 hours per week. Must be registered as a Pharmacy Technician with the Georgia State Board of Pharmacy and Certified Pharmacy Technician (CPhT) Status IV. Qualifications Values: Courtesy: demonstrates polite, caring, cooperative and respectful behavior Quality: Optimizes talent, skills and abilities to achieve excellence in meeting and exceeding patients/customer's expectations. Integrity: Adheres without compromise to high moral principles of honesty, loyalty and sincerity and fairness Compassion: Shows respect, empathy and consideration for everyone and treats them with tolerance Accountability: Uses material goods wisely and is conscious of the environment, accountable for prudent use of our talents and financial resources. Team Work: Works together to accomplish a task or goal; recognizes the interdependence of one another V. Acknowledgment This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change ( e.g., emergencies, changes in personnel, workload, rush job, or technological developments).

Are You Ready for an Exciting Career Opportunity? Join Our Dental Team Today! Children's Dental FunZone is seeking a Front Office Receptionist, who sets the tone and holds that same value, and wants to help our dental practice serve our patients more efficiently and compassionately. A  Front Office Receptionist  needs to have excellent interpersonal skills, as well as work in a fast-paced, high-energy environment. If this sounds like you and you believe you would be a perfect complement to our team, we encourage you to apply Today. Benefits offered: Medical, Dental, and Vision Insurance Flexible Spending Account 401K Retirement Plan Employee Discounts Vacation and Sick Endless opportunities to grow within the Company Monthly Bonuses Employee Referral Incentive Program Front Office Staff Job Duties: Enthusiastically welcoming patients to the practice. Scheduling, rescheduling, or canceling appointments as needed Assisting patients to fill out information forms while compliant with HIPAA regulations Preparing patients' charts and daily schedules for the dental staff Updating patient records and documenting recent treatments and procedures Scheduling follow-up appointments and providing telephonic reminders Communicating with medical insurance providers Verifying methods of payment and collecting payments as needed Performing general office duties, such as answering telephones, photocopying, filing, and faxing Desired Profile/Background: MUST LOVE WORKING WITH CHILDREN! Outstanding customer service skills Excellent communication and computer skills An upbeat personality is a MUST Ability to multi-task and work in a fast-paced environment Strong work ethic and attention to detail Maintain a professional appearance Knowledge of Dentrix Ascend is a plus Job Type: Full-time Benefits Hourly Monthly Bonuses Mon-Fri 8:00 am- 5:00 pm and Saturdays 8:00 am - 2:00 pm Pay rate $19.00-$23.00

Summary This is an in-office position, not a remote role.  The LPN Telehealth Facilitator is responsible for delivering telehealth services, offering high-quality care and support to patients during virtual medical appointments. The position requires strong clinical expertise, exceptional communication skills, and the ability to ensure a seamless telehealth experience for patients. Essential Duties and Responsibilities • Conduct virtual patient assessments and evaluations, ensuring accurate collection of medical histories and current symptoms. • Establish rapport with patients to create a comfortable and supportive telehealth environment. • Collaborate with healthcare providers to gather relevant medical information for diagnosis and treatment. • Schedule and coordinate telehealth appointments, ensuring adherence to established appointment calendar. • Educate patients on how to access and use telehealth technology, addressing any concerns or questions. • Facilitate the start and end of telehealth sessions, ensuring all technical aspects are functioning correctly. • Assist healthcare providers during telehealth sessions, managing medical equipment and relaying vital signs and patient data. • Provide guidance to patients on self-examination or medical administration under the direction of healthcare providers. • Act as a liaison between patients and healthcare providers, ensuring clear communication and understanding. • Offer health education and counseling to patients, answering questions and addressing concerns regarding their condition and treatment plan. • Collaborate with healthcare providers to create patient education materials and resources for telehealth appointments. • Maintain detailed and accurate electronic health records (EHR) for telehealth encounters, documenting patient information, assessments, and recommendations. • Generate reports on telehealth utilization and outcomes for analysis and improvement. • Perform other duties as assigned. Qualifications/Requirements • Valid and active Pennsylvania (PA) LPN license. • Minimum of 3 years of clinical nursing experience. • Strong clinical assessment and patient interaction skills. • Excellent verbal and written communication skills. • Proficiency in using telehealth technology and video conferencing platforms. • Demonstrated empathy and compassion when working with patients. • Ability to work independently and as a part of a healthcare team. • Experience with EHR systems. • Familiarity with remote devices and telemedicine equipment.

Assistant Manager / Front Office Coordinator Part-Time: 30 Hours WHY AOB MED SPA? Would you love to work in one of Denver's top Luxury Medical Spas in a stunningly gorgeous environment with soaring city, mountain, and water views, with the industry's top talent/staff and the best patients anywhere? AOB Med Spa is a renowned medical spa located in beautiful Greenwood Village, CO, in the Denver Tech Center. We pride ourselves on being the highest definition of a luxury brand and the authoritative voice in Denver on all things beauty and aesthetics. We deliver individualized attention, with the highest professionally trained staff, who offer advanced medical spa treatments under the direction and supervision of our highly experienced Medical Director. AOB Med Spa is a luxury brand Med Spa with all brand new cutting-edge technology, focused on delivering the most effective and relevant treatments to ensure our clients reach their goals. AOB is proud to be the #1 CoolSculpting practice in Colorado and consistently in the top 10 in the United States . Our Values: Excellence Integrity Consistency Optimal Results Meaningful Relationships Empathy Love Fun Care Our strong values are the basis for our great culture and outstanding work environment. WE ARE GROWING! We are looking to add an amazing Assistant Manager to our fun and successful team. We are elite professionals and seek people who love to be exceptional! Benefits and Perks: Great Compensation Paid Time Off Health and additional benefits for 30+ hours/week 401K Eligible after 1 year in the position Monthly Complimentary Staff Treatments and Product Discounts Job Description: Patient-centric position , focused on making our patients feel their best and giving them the confidence they need to live their best lives. The Assistant Manager / Front Office Coordinator is responsible for being the face of our practice and representing the values of our brand, making each and every patient experience extraordinary.  Responsibilities include but are not limited to: Drive business growth through reaching out to our leads and scheduling them for consults/treatments Social Media: Content creation of posts, videos, and email blasts that align with social media calendar objectives; manage social media calendar Support RN's, Injectors, CoolSculpters, and Medical Aestheticians to ensure office runs smoothly and effectively Consistently manage schedule to ensure appointments are booked properly Check In/Check Out all patients with accurate payments Answer phones and schedule patients, including making confirmations, outreach, and follow-up calls Consistently follows up with new patient inquiries Creates, organizes, and maintains paper and electronic files; prepares all providers' charts for the day and filing at end of day Uses creative management skills to solve problems; ensures compliance with AOB standards to ensure consistent, high-quality patient relations Greets customers immediately with a friendly and sincere welcome; uses a positive and clear speaking voice, listens to and understands requests, issues, and situations from both guests and team members Communicates effectively and consistently, ensuring all important information is disseminated to the team and Owner/Managers, and delegates appropriately Perform all opening and closing duties with accuracy, including accurate Close Out Reporting each day Administrative support to Managers and Owners Exhibit knowledge of all policies, procedures, treatments, packages, pricing, essential paperwork, and special promotions Assist with monthly Inventory Presents in a professional, groomed, and well-dressed manner Assists Director of Business Development in any needed projects/tasks Required Skills and Experience: Luxury Medical Spa Industry Experience: 2+ years minimum (Please do not apply without high-end Med Spa experience.) Leadership Skills: Highly motivated self-starter with pleasant and positive personality, excellent interpersonal communication, and a go-getter attitude Sales: Successful sales experience with high conversion rates with phone sales Manage Practice/Provider Schedules for Utilization Detail-Oriented: Problem solver with excellent math skills Tech-Savvy: Proficient with MAC and Microsoft Windows Suite Highly Organized: Expert time management skills, able to accurately multi-task in a busy environment Product & Treatment Knowledge: Knowledgeable or willing to be trained on our product lines and medical aesthetic services Desire to Grow Rapidly & Learn Quickly Positive Attitude & Team Player: Laughter is a must—we love our work and our patients, who are the best people around! Preferred Background, Education, and Experience: Experience with Zenoti EMR is a huge PLUS Bachelor's Degree Preferred Our Services Include: AOB Med Spa offers only the latest cutting-edge technology. CoolSculpting: We have a dedicated “CoolSculpting Wing” with a consultation room, 2 treatment rooms, and 2 CoolSculpting Elite machines Injectables: Botox, Dysport, Juvederm, Kybella, Voluma, Volbella, Vollure, Kysse, and Sculptra BBL / HALO / HERO by Sciton Moxi by Sciton Ablative Resurfacing: TRL / Profractional by Sciton Morpheus8 InMode Radio Frequency Microneedling Tixel: We are 1 of 3 new providers in Colorado to perform treatments with this new “shrink wrap” device IPL: InMode Lumecca Laser Hair Removal: InMode Diolase SkinPen Microneedling & PRP Microneedling Exosome Add-on Service Hydrafacials: Signature and Platinum level Chemical Peels: Wide range of levels and brands Dermaplaning PRP Under Eye and Scalp Injections EZ Gel PRF Medical Grade Product Lines: Skinceuticals, SkinMedica, iS Clinical, Alastin, ZO Skin Health, Elta MD Check out our services and hours of operation on our website: www.aobmedspa.com Job Type: Part-time (3-4 days a week, flexible) Pay: $24.00 - $26.00 per hour Benefits: 401(k) matching (after 1 year in position) Employee discounts on products Complimentary Monthly Staff Treatments Health insurance for 30+ hours full-time Paid time off Retirement plan Schedule: 8-hour shift Monday, Tuesday, Wednesday, Friday 1 Saturday/month: 9:00 AM - 2:00 PM Education: Associates or higher (Preferred) Experience (Preferred): Mac and Microsoft Office: 3 years Administrative Experience: 3 years Join Our Team! Become a part of AOB Med Spa , where luxury, innovation, and excellence come together to create an outstanding patient experience . Apply Today!

Do you love working for a company that nurtures a warm and welcoming environment? Gastro Health  is seeking a Full-Time, Office Manager to join our Gastro Health Team. Gastro Health is a great place to work and advance in your career. You'll find a collaborative team of coworkers and providers, as well as consistent hours. We enjoy paid holidays plus paid time off. This role offers:  A great work/life balance!    No weekends or evenings -- Monday thru Friday We are growing rapidly and support internal advancement We offer competitive compensation Excellent support staff employed by Gastro Health Competitive compensation / Benefits package Growing company w/ advancement opportunities Here are some of the duties you will be responsible for: Be a leader that creates a positive staff culture Ensure excellence in patient, employee and physician satisfaction  Oversee overall office operations Disseminate and enforce policies and procedures Manage all aspects of the care centers compliance and risk management Must be a knowledgeable super-user on all staff positions in the care center Works with HR department on functions including: hiring new employees, progressive discipline, performance reviews and terminating employees, monitors and approves staff payroll and PTO requests on Paycom Responsible for staffing schedules based on needs Responsible for training and coaching all staff Ensure proper use of office equipment by designated personnel Responsible for physician schedules and templates in practice management system Responsible for care center purchasing decisions; working with preferred vendors; ordering supplies; and managing inventory Work with credentialing department in obtaining physician signatures or documentation Work with Revenue Cycle department to ensure maximized reimbursement is achieved Work with HR department and communicate all employee relation issues Work with IT department and communicate needs or deficiencies Promote the practice group brand and the care center physicians Monitor workflow dashboard and open tasks Attend scheduled managers meetings at executive office Scheduling and coordinating monthly physician meeting Maintain physical appearance and organization of the office Coordinate regular staff meetings Coordinates and schedules OSHA training Schedules pharmaceutical representative visits with MDs Other duties as assigned Minimum Requirements: Bachelor's Degree Required  2 to 5 years of progressive experience in leadership and supervisory roles in a medical practice desired Knowledge of practice operations and human resources Medical terminology knowledge Bilingual desired (Spanish Speaker Strongly Considered eClinicalWorks (eCW) knowledge desired 2+ years experience as a medical assistant (AAMA certification preferred) Gastro Health, LLC is the largest gastroenterology multi-specialty group in the United States, with over 130+ locations throughout the country. We employ the finest gastroenterologists, pediatric gastroenterologists, colorectal surgeons, and allied health professionals. We are always looking for individuals that share our mission to provide outstanding medical care and an exceptional healthcare experience. We offer a comprehensive benefits package to our eligible employees. We offer a comprehensive benefits package to our eligible employees:,  Benefits: 401(k) retirement plans with employer Safe Harbor Non-Elective Contributions of 3% Discretionary Profit-Sharing Contributions of up to 4% Health insurance Employer Contributions to HSA's and HRA's Dental insurance Vision insurance Flexible Spending Accounts Voluntary Life insurance Voluntary Disability insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Identity Theft Insurance Legal Insurance Pet insurance Paid time off In addition to discounts at a Fitness club in your area and AT&T, we also have a “tickets at work” program that provides discounts to concerts, travel, movies, etc. Interested in learning more?   Click here  to learn more about the location. Gastro Health is the one of the largest gastroenterology multi-specialty groups in the United States, with over 130+ locations throughout the country. Our team is composed of the finest gastroenterologists, pediatric gastroenterologists, colorectal surgeons, and allied health professionals. We are always looking for individuals that share our mission to provide outstanding medical care and an exceptional healthcare experience. We offer a comprehensive benefits package to our eligible employees. Gastro Health is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We thank you for your interest in joining our growing Gastro Health team!

Front Office Assistant Position Requirement: Full-Time FLSA Status: Non-Exempt Location: Boulder, CO Join a leading clinician-led behavioral health company today! OptiMindHealth (OMH) is expanding and seeking compassionate professionals to join our team. Today, OMH provides superior behavioral health services to patients in Massachusetts, Colorado and Montana. Since 2016, we have specialized in serving both adult and adolescent patients in a supportive outpatient environment. Our practice strives to improve access to holistic and cost-effective mental health care while supporting our clinical and administrative staff in all aspects of their work. Our team members define this work as the perfect balance between flexibility and efficiency. This position is an entry level front office assistant role. Preferred candidates will possess a hospitality background from retail/restaurant/service industries with strong focus on customer service. Higher starting salary and growth path for those with more experience and a stable work history. On the job training will be provided for all job duties, which may expand over time. $18-22/hour based on experience. Primary responsibilities: The Front Office Assistant position is a multi-faceted role that affords the opportunity to engage patients on both a clinical and personal level. As a Front Office Assistant at OptiMindHealth, you are responsible for facilitating the day-to-day activities of the business office, including but not limited to check-in/check-out of patients, maintenance of patient records, scheduling of patients, accounts receivable, maintaining order and appearance of the office, presentation of financial and treatment care options, and online reputation management activities.  Reception Management: Manage day-to-day operations of Outpatient Mental Health office Open and close office according to OMH protocol Maintain the office for a neat, professional appearance and make necessary changes Check the daily schedule for accuracy and confirm with all providers Answer and respond to telephone calls and email correspondences with professionalism Review and inventory supplies for the office and provide order to OMH Management. Ensure that HIPAA Notice of Privacy Practices and other relevant notice(s) are properly displayed. Patient Management: Maintain a professional reception area; organize patient education materials, etc. Greet and welcome patients and visitors to the practice Check in patients according to office protocol, verifying and updating patient information Manage recall and inactive patient system Oversee patient relations; solicit feedback and handle patient complaints, under OMH Management indirect supervision Help explain office policy to patients Confirm the next day's appointments according to protocol and patient preferences Review patient quick-fill list (“Waitlist”) to try to fill in cancellation and no-show appointment times Collect payment from patients at the time of treatment Make follow-up appointments as needed at the direction of OMH clinician(s) Review Financial and Care Contract agreements with patient at end of their appointment Other Duties: Gather and accurately record insurance information from patients, update as necessary Accurately file patient information in the practice EHR Track cases and referrals to and from other practices Sort, organize, and distribute mail May assist with the design of marketing and promotional materials (print and electronic) May assist with OMH advertising/recruiting ads for new staff May assist with OMH office facility management Solicit, monitor and respond to online reviews from patients Online reputation management of the OMH brand Leadership & Advancement: OMH is a growing, clinician-led company with aggressive national expansion goals. Talk with our recruitment team today about the advancement opportunities available to you with OMH. Requirements: High school diploma Preferred: 1+ years of front office experience in a healthcare setting If you are interested or have questions, Apply today! Our dedicated recruitment team will reach out to you quickly to answer any questions to help you determine if OMH is the right “fit” for you. The specific statements shown in each section of this Job Description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. OMH will inform the employee when changes in the respective job description are made.

Dedicated IT At Dedicated IT, we're more than a  Managed Service Provider —we're healthcare's trusted IT partner. Proudly ranked  #33 on CRN's 2022 Fast Growth 150 List , we've established ourselves as a household name in  Healthcare IT . With our  people-centric culture , competitive benefits, and consistent year-over-year growth, we're known as an employer of choice in the Managed Services world. We believe in investing in our team. That means prioritizing your  professional AND personal  success through career development, advancement opportunities, certification support, and work-life balance. Here, you'll find a supportive environment that celebrates growth and innovation. As we continue to rise as one of the top 5 privately-owned MSPs in the U.S., we're looking for an Office Coordinator to represent and manage our HQ. In this role, you'll have a direct impact on our mission and help shape the future of healthcare technology. Ready to advance your career with a leader in Healthcare IT? Apply today and let's build the future of healthcare, together! If you would like to know more about Dedicated IT, click the links below:  https://www.linkedin.com/compa... https://www.glassdoor.com/Revi.. Position Summary Location: Palm Beach Gardens Schedule: Full-time onsite at DIT HQ - 8AM-5PM Salary: Up To $25/hr Office Coordinator At Dedicated IT , our people are the heart of our business—and we're looking for an Office Coordinator who can help make our environment run smoothly and feel great to work in every day. If you're a proactive multitasker who thrives in a fast-paced setting and loves keeping things organized, welcoming, and efficient, we'd love to meet you. What You'll Do: As the Office Coordinator, you'll be the go-to person for all things office-related—ensuring our space stays clean, stocked, and running smoothly. You'll support day-to-day operations, help with internal events, assist in employee onboarding, and provide light admin support to various teams. You'll be the friendly face that greets guests, supports our team behind the scenes, and helps our culture thrive. We Are Looking for Candidates That Embody Our Core Values: •  Collaborate : Leave your ego at the door. None of us is as smart as all of us. Collaboration propels us toward our common goals in a way that benefits the company, its people, and its clients. •  Own:  Take extreme ownership of your role and establish yourself as the go-to person in your position. Go above and beyond to deliver the right results: when you think sending an email is enough, pick up the phone and CALL. •  Dedicate:  Model dedication, reliability, and responsibility. Rise to challenges, follow through, improve interpersonal experiences with clients, partners, and colleagues. Position yourself to be the most dedicated on your team every day. •  Empathize:  See things from different angles and place yourself in others' shoes. Display genuine interest in, care and concern for our clients, partners, and colleagues in every interaction. Observe with the intent to learn and actively listen with the intent to truly hear. Key Responsibilities: Admin & Office Support: Greet visitors and manage shared space scheduling Coordinate travel logistics and maintain internal travel planner Track receipts, reconcile expenses, and support internal communications Celebrate team milestones like birthdays and seasonal events Keep office supplies stocked and common areas tidy Operations & Logistics: Liaise with vendors and manage routine office maintenance Support new hire setup (desks, badges, welcome kits, etc.) Handle shipping/receiving and building access Monitor basic office equipment and coordinate service requests Run local errands as needed Event Support: Help plan and execute internal events and celebrations Order and set up supplies, food, and décor for in-office gatherings Position Requirements: High school diploma required; some college a plus Experience in office, hospitality, or event coordination Friendly, professional, and service-oriented Excellent organization, communication, and multitasking skills Able to lift up to 30 lbs and run occasional errands (must have reliable transportation and valid driver's license) Tech-savvy and eager to learn (Microsoft 365, Teams, SharePoint, etc.) Bonus points if you have travel planning or Canva/design experience Perks & Benefits Comprehensive Health Benefits : Including medical, dental, and vision coverage to keep you and your family well. 401K with Company Match : Start planning for your future with our competitive retirement savings plan. Generous Time Off : Enjoy 9 paid company holidays, 3 weeks of paid time off, plus an additional week of sick leave. Professional Growth : Take advantage of ongoing learning and development opportunities to advance your career. People-Focused Culture : Join a team that values work-life balance and a supportive, collaborative environment. Thanks for your interest in Dedicated IT! Equal Employment Opportunity: Dedicated IT is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, veteran's status, disability, sexual orientation, or any other characteristic protected by law.

Job Overview We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office's smooth functionality. Key Responsibilities Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance. Administrative Support: Schedule meetings, appointments, and travel; handle internal communications and correspondence. Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets. Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately. Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support. Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations. Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services. Event and Meeting Coordination: Organize meetings, and internal events, and manage logistics for off-site gatherings. Qualifications Proven experience as an Office Administrator, Administrative Assistant, or similar role. Strong organizational and time-management skills, with the ability to multitask effectively. Excellent written and verbal communication skills. Proficiency in office software (e.g., Microsoft Office Suite). Familiarity with budgeting, expense tracking, and record-keeping. Ability to handle sensitive information with discretion. Bachelor's degree required. 

Our client is a luxury med spa in Sandy Springs seeking a polished, professional, and highly organized Front Office Receptionist to be the welcoming face of the practice. This is an exciting opportunity to work in a fast-paced environment with a dynamic, passionate team focused on aesthetics, wellness, and client care. What You'll Do: Greet clients warmly and ensure a seamless check-in/check-out experience Answer phones, manage appointment scheduling, and respond to client inquiries Confirm appointments, process payments, and maintain accurate client records Assist with social media engagement and content ideas (Instagram, stories, etc.) Maintain a clean and inviting reception area that reflects a luxury brand Promote skincare products, services, and membership packages when appropriate Support providers with scheduling and patient flow coordination Uphold client confidentiality and deliver five-star service every time Who You Are: Experienced in front desk, hospitality, or medical office roles (med spa preferred) Polished, professional, and warm with strong communication skills Highly organized, detail-oriented, and tech-savvy A team player who thrives in a fast-paced, high-volume setting Creative and social media savvy, with a love for beauty and wellness content Able to multitask while keeping client experience top of mind Passionate about the aesthetic industry and making others feel confident and cared for Why Join Us? Join a dynamic, forward-thinking med spa team Beautiful high-end environment with excellent clientele Access to professional development, staff treatment perks, and product discounts Competitive hourly pay based on experience Apply now or message us directly to learn more. We're ready to welcome a front desk professional who brings purpose, and positivity to our team!

Dental Front Office Coordinator Join a High-Energy, Patient-Focused Dental Team in a state-of-the-art Facility! About Us: Dental Group of Bloomingdale is growing, and we're on the lookout for a kind, detail-oriented, and experienced Dental Front Office Coordinator to join our incredible team. You'll be working alongside 2 fantastic associate dentists in our  state-of-the-art facility— with NO FRIDAY HOURS . We're a team that works hard and has fun doing it. If you're driven to help patients feel their best, love being part of a close-knit team, and want a workplace that supports your growth, this is your next home! Our Core Values: Rise Up to Meet the Moment, Help First, Ego is Not Your Amigo, Show Up Kick Ass. We live and breathe these values. They guide how we treat our patients—and each other. If this resonates with you and you're looking for a supportive, fun, and motivated team, don't miss this opportunity. What You'll Do: Greet patients warmly and create a welcoming environment Ensure all necessary documentation is completed accurately and efficiently Schedule and confirm appointments Communicate clearly with patients and team members Maintain excellent organization and attention to detail Be a self-starter who takes initiative and stays ahead of the game Uphold high standards of professionalism, ethics, and reliability What We're Looking For: Prior dental office experience is required Strong computer skills and comfort with dental software (OpenDental experience is a plus!) Excellent communication and interpersonal skills Passion for patient care and teamwork Positive attitude and a proactive mindset Compensation & Benefits: Pay: $23.00 - $27.00/hour Perks & Benefits Include: Transparent monthly bonuses 401(k) + matching Comprehensive Medical, dental and vision insurance Paid time off and flexible scheduling Employee referral bonuses Schedule Options: 8, 10, or 12-hour shifts Weekend shifts available (rotating schedules for work-life balance) Full-time and part-time positions Ready to Join Our Team? We're excited to meet our next teammate! If you meet the requirements and this sounds like the kind of environment you'd thrive in, please send us your resume with your current and previous work experience.

Front Office Assistant Position Requirement: Full-Time FLSA Status: Non-Exempt Location: Boulder, CO Join a leading clinician-led behavioral health company today! OptiMindHealth (OMH) is expanding and seeking compassionate professionals to join our team. Today, OMH provides superior behavioral health services to patients in Massachusetts, Colorado and Montana. Since 2016, we have specialized in serving both adult and adolescent patients in a supportive outpatient environment. Our practice strives to improve access to holistic and cost-effective mental health care while supporting our clinical and administrative staff in all aspects of their work. Our team members define this work as the perfect balance between flexibility and efficiency. This position is an entry level front office assistant role. Preferred candidates will possess a hospitality background from retail/restaurant/service industries with strong focus on customer service. Higher starting salary and growth path for those with more experience and a stable work history. On the job training will be provided for all job duties, which may expand over time. $18-22/hour based on experience. Primary responsibilities: The Front Office Assistant position is a multi-faceted role that affords the opportunity to engage patients on both a clinical and personal level. As a Front Office Assistant at OptiMindHealth, you are responsible for facilitating the day-to-day activities of the business office, including but not limited to check-in/check-out of patients, maintenance of patient records, scheduling of patients, accounts receivable, maintaining order and appearance of the office, presentation of financial and treatment care options, and online reputation management activities.  Reception Management: Manage day-to-day operations of Outpatient Mental Health office Open and close office according to OMH protocol Maintain the office for a neat, professional appearance and make necessary changes Check the daily schedule for accuracy and confirm with all providers Answer and respond to telephone calls and email correspondences with professionalism Review and inventory supplies for the office and provide order to OMH Management. Ensure that HIPAA Notice of Privacy Practices and other relevant notice(s) are properly displayed. Patient Management: Maintain a professional reception area; organize patient education materials, etc. Greet and welcome patients and visitors to the practice Check in patients according to office protocol, verifying and updating patient information Manage recall and inactive patient system Oversee patient relations; solicit feedback and handle patient complaints, under OMH Management indirect supervision Help explain office policy to patients Confirm the next day's appointments according to protocol and patient preferences Review patient quick-fill list (“Waitlist”) to try to fill in cancellation and no-show appointment times Collect payment from patients at the time of treatment Make follow-up appointments as needed at the direction of OMH clinician(s) Review Financial and Care Contract agreements with patient at end of their appointment Other Duties: Gather and accurately record insurance information from patients, update as necessary Accurately file patient information in the practice EHR Track cases and referrals to and from other practices Sort, organize, and distribute mail May assist with the design of marketing and promotional materials (print and electronic) May assist with OMH advertising/recruiting ads for new staff May assist with OMH office facility management Solicit, monitor and respond to online reviews from patients Online reputation management of the OMH brand Leadership & Advancement: OMH is a growing, clinician-led company with aggressive national expansion goals. Talk with our recruitment team today about the advancement opportunities available to you with OMH. Requirements: High school diploma Preferred: 1+ years of front office experience in a healthcare setting If you are interested or have questions, Apply today! Our dedicated recruitment team will reach out to you quickly to answer any questions to help you determine if OMH is the right “fit” for you. The specific statements shown in each section of this Job Description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. OMH will inform the employee when changes in the respective job description are made.

Description: Enterprise Portfolio & Value Manager sought to facilitate lean portfolio management for a strategic enterprise portfolio amidst agile transformation. Seeking a collaborative agile champion to implement and oversee a portfolio of value streams, including lean governance, funding and portfolio operations while learning and navigating corporate culture. Experience in agile enterprise transformation required. RESPONSIBILITIES: Oversee launch of value stream(s) as part of enterprise portfolio Oversee framework to govern the intake, prioritization and decisioning of work to maximize value flow Oversee the portfolio Kanban and ensure stop/pivot/persevere portfolio governance decisions are made to ensure prioritized value is delivered Monitor Lean Budgeting guardrails to govern the funding of work Ensure portfolio roadmaps for planned work are created and maintained Oversee portfolio reporting of metrics, objectives & key results, advocating for the inclusion of value metrics Work closely with executive stakeholders and provide key information to support decision making and align prioritization of projects with strategic objectives. Work with Agile Coach to identify gaps in existing lean portfolio management; advocate for and implement improvements Coordinate adjustments to the portfolio as necessary when strategic demands necessitate a change in delivery and/or scope of work Serve as primary point of contact to strategic goal owners and enterprise initiative owners for projects and related issues Build and maintain relationships with lines of business, team members, management, key stakeholders and/or external contacts (e.g., vendors, etc.) QUALIFICATIONS: Bachelor's degree in Business Administration, Finance, or related field, or the equivalent combination of education, training and experience Significant experience in managing complex, cross-organizational programs Advanced knowledge of Scaled Agile (SAFe) Lean Portfolio Management (LPM) Advanced knowledge of project management best practices, including change management, risk management, executive reporting, and aggregation of project data Advanced skill to track and monitor project progress, identify project and process gaps, recommend controls and communicate progress to business leaders Significant experience in managing multiple priorities independently and/or in a team environment to achieve goals Extensive experience in working with all levels of staff, management, stakeholders, vendors Advanced consultative, conflict resolution, negotiation and facilitation skills to gain consensus and ensure delivery of initiatives Significant experience in delivering presentations to virtual and in person teams Advanced critical thinking, analytical, and problem solving skill DESIRED: Experience with launching value streams and enterprise level Lean Portfolio Management (LPM)