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Travertine is a lifestyle brand of natural/organic products. We are a preferred choice of men and women for cruelty-free body care essentials. We make perfume in-house and hold perfumery classes. We are based in Orange County, CA. We are a small and dynamic team looking to add a new team member.  We have an opening for an Office Assistant. You like cologne/perfume/aromatherapy and personal care products.You are curious to know how a business operates. You are a problem solver with and business entrepreneurial mindset. You are organized. You will help keep things running so that we can produce the best products and service for our customers.  One day you may be planning a last minute event to host executive clients, assisting a customer in the showroom, working with influencers, shipping orders or cleaning. Writing skills are very important. Attention to detail is even more important. This is entry level. $17-19 per hour.  Duties and responsibilities:      Providing excellent service to customers      Monitor inventory of products, packaging and office supplies using Excel      Pick, pack, and ship online retail orders      Pack and ship wholesale orders      Ability to lift up to 50 lbs.      Regularly clean, organize, and maintain office and warehouse      Assist with perfumery projects      Create marketing materials and company literature       Send product pitches to relevant media outlets, influencers, and blogs      Contribute ideas to social media and digital marketing campaigns      Perform entry-level data entry and web tasks      Product research and materials sourcing      Assist in planning/managing/attending  company events/trade shows (3-4 per year) The ideal candidate:      EXCELLENT writing skills      Accurately pack and ship orders      Excellent organizational skills      Proficient in Microsoft Office      Ability to work independently      General interest in social media marketing (Instagram)      Wordpress experience a plus Travertine is maintains  a zero tolerance policy with corrective action related to substance abuse. Travertine is a smoke free workplace. Powered by JazzHR

Position Summary and Objective The Corporate Office Security Agent - Static Protection  will provide a client with static corporate security protection and physical security. The position will be based in a corporate office in Ohio. This Security Agent will support the office and entails performing protection activities at a designated site.  Essential Functions and Responsibilities Provide static protection and other security-related duties for the client at a designated site. Effectively manage office staff to ensure safety and security precautions are maintained. Respond to emergencies and perform adequate medical first aid operations. Deescalate tense situations or individuals that arise during the conduct of a mission. Communicate vulnerabilities or safety concerns promptly. Effectively communicate with clients and management through incident reports and other administrative tools. Conduct area patrols in and around the site and report suspicious activity. Operate and maintain protective, operational, and communications equipment. Promptly identify and escalate deficiencies/failures and security gaps. Assist with intelligence and other duties within the office. All other duties, as assigned. Competencies and Attributes Excellent verbal and written communication; second language skills preferred. Demonstrated experience developing relationships on assignments. Ability to maintain composure with authorities, executives, clients, staff, and the public under urgency and pressure. Ability to manage multiple tasks concurrently. Qualifications and Education 5+ years of security experience, including 2+ years of executive protection experience. Experience conducting protection missions in domestic environments. A high school diploma or GED; a bachelor’s degree preferable. Basic medical first aid training, AED; CPR certification preferred. Ohio PISGS  Security Guard Registration Card  with a firearm-bearer (FAB) endorsement that has not expired.  (Required) Successfully completed a private security firearm training course (20 hours) at an approved Ohio Peace Officer Training Academy (OPOTA) training facility and received a completion certificate. (Required) Pass any necessary background checks. (Required) The type of weapon carried matches the type of weapon the FAB endorsement lists on the registration card. (Required) Position Type and Schedule Regular Full-Time (RFT). Monday through Friday - 8 hour shifts. May require domestic and international travel. Pay Range      $37.00 hourly rate Work Environment and Physical Demands Reasonable accommodation requires the physical and mental capacity to perform all essential functions effectively. In addition to other demands, the demands of the job include:  Exposure to stressful situations, such as challenging individuals or approaching an unauthorized area.  Rapid and effective decision-making during unusual or emergencies  Work with multiple people of all ages and participate in physical activities and outdoor events. Exposure to sensitive and confidential information  Regular computer usage  Close and distance vision and ability to adjust focus.  Frequent sitting, standing, and walking may require extended periods and involve climbing stairs and walking up inclines and on uneven terrain.  On occasion, perform stressful and physical activity when needed.  Equal Opportunity Employer Statement Global Guardian is an equal opportunity employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, disabled status, or genetic information. If you need reasonable accommodation regarding the application process, do not hesitate to contact HRrecruiting@globalguardian.com.   Powered by JazzHR

Position Title: Reception and Office Coordinator Department: Executive Office Reports to: Office and Executive Projects Manager FLSA Status: Non-Exempt Category: Part-Time Position Summary The Reception and Office Coordinator (“Receptionist”) serves as the primary point of contact for visitors and callers to the Trust administrative offices, ensuring welcoming and secure access to the building while managing the front desk and reception area. This fully in-person, part-time position will manage the reception area and assist with office administrative tasks. Key responsibilities include screening guests, handling inbound calls, distributing mail and packages, maintaining office and kitchen supplies, and supporting meetings with external guests. The ideal candidate is professional, reliable, committed to providing exceptional customer services, and organized. Two part-time individuals will serve in this role to ensure consistent coverage. The Trust will work with both individuals to develop a consistent staffing schedule. Knowledge, Skills & Experience Required Work Experience:   At least 1-2 years’ experience working as a receptionist or similar front-facing role required.  Experience in face-to-face customer service or retail industry preferred.  Supervisory Experience:   No supervisory experience required. Technical Skills:   Strong working knowledge of Microsoft Office suite required.  Familiarity with multi-extension telephone preferred. Intangibles:   Exceptional verbal and interpersonal skills.  Calm and professional demeanor.  Reliable and committed to customer service.  Organized and good problem-solving skills.  Patient and able to communicate effectively with a wide range of personalities.  Essential Functions Main job responsibilities:  Visitor and Call Management Screen guests through the intercom system.  Manage the visitor pre-registration process through the Trust’s SwipedOn visitor management system and assist guests through the check-in process. Develop familiarity with staff, contractors, and key stakeholders to effectively manage building access and ensure a welcoming and secure environment. Answer the reception desk phone and check voicemail, responding to inquiries or directing calls as appropriate. Reception Area Oversight Maintain the reception area in an orderly, clean, and professional manner. Accept all deliveries and ensure they go the appropriate staff member. Exercise sound judgement and discretion in handling confidential matters and sensitive situations. Notify Trust security personnel promptly of any security issues within or immediately outside of the reception area. Package and Mail Handling Receive, log, and distribute packages and mail and assist with developing protocols and procedures. Sort mail and check the Benedum security desk for any deliveries. Support shipping management by scanning in packages, managing package pick-ups, and ensure prompt delivery to staff. Office Supplies Support Distribute office and kitchen supplies. Maintain supply inventory and support ordering process. Restock the kitchen supplies on a regular basis. Support External Meetings Assist with key meetings with external stakeholders, including Trust Board of Trustees and Board committees. Certain meetings will require earlier start time (approximately 10 days per year) Assist with preparing meeting materials. Assist with day-of coordination as needed, including directing and welcoming guests and catering. Other Demonstrate a commitment to diversity, equity, accessibility, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. Perform other responsibilities as assigned. Supervisory responsibility : This position does not have supervisory responsibility. Decision-making responsibility : The Receptionist exercises day-to-day discretion with respect to visitor inquiries and front desk security issues. Budgetary responsibility :  The Receptionist does not manage any budget items. Strategic responsibility : This position does not have strategic responsibility. Reporting requirements : The Receptionist provides anecdotal reporting regarding Trust visitors and customer inquiries.  Periodic reporting on office supplies inventory. Travel requirements : Limited travel (less than 5%) is required for this position. Physical demands : This position involves mainly office work.  The individual should be able to sit and/or view a computer screen for extended periods of time.  This position will also be sorting packages and organizing office supplies and will need to have the ability to lift and move packages up to 30 lbs. and bend, stoop, reach and use a step stool. Starting Salary: $20/hour The Pittsburgh Cultural Trust is an equal opportunity employer.  All applicants are considered for employment without attention to race, color, age, religion, sex, sexual orientation, gender identity, ethnicity, national origin, veteran, or disability status.  Employees are expected to be able to perform the essential duties and responsibilities of this position, with or without job modification/reasonable accommodation. If an employee believes a job modification/reasonable accommodation is needed, please contact Human Resources so that a review can be conducted. The Pittsburgh Cultural Trust strives to comply with the accommodation provisions of the Americans with Disabilities Act, Title VII of the Civil Rights Act, the Pregnant Workers Fairness Act, and other related federal, state, and local laws. The Pittsburgh Cultural Trust is an equal opportunity employer.  All applicants are considered for employment without attention to race, color, age, religion, sex, sexual orientation, gender identity, ethnicity, national origin, veteran, or disability status.  Employees are expected to be able to perform the essential duties and responsibilities of this position, with or without job modification/reasonable accommodation. If an employee believes a job modification/reasonable accommodation is needed, please contact Human Resources so that a review can be conducted. The Pittsburgh Cultural Trust strives to comply with the accommodation provisions of the Americans with Disabilities Act, Title VII of the Civil Rights Act, the Pregnant Workers Fairness Act, and other related federal, state, and local laws.   Powered by JazzHR

Are you highly organized and enjoy a fast-paced work environment? Do you love the challenge of multitasking while being detail oriented? Do you enjoy working in the construction industry? If so, we should talk. We are  Power Plus!  A multi-industry leader in providing power when you need it, where you need it through intelligent and efficient power solutions. We work with Fortune 500 companies across the country such as Amazon, Wal-Mart, Costco, and more. We’ve built a  35-year reputation  for excellence through our commitment to developing our people, providing exceptional, relationship-based customer service, and giving back to the community. Our biggest differentiator is the quality of our people, and the working environment we create for them, which really has to be seen to be believed. Benefits: Medical Dental Vision Training and mentoring 401(k) with matching Paid sick leave Paid vacation SUMMARY This position requires a well-organized individual with great attention to detail to provide general office and computer experience to the Production Manager. This includes but is not limited to oversight and administrative support to the Temporary Power Division JOB RESPONSIBILITIES Manage department priorities in coordination with production needs. Track absenteeism and timekeeping. Comply with OSHA Safety and Health rules. Ensure effective employee relations Provide employee coaching and development. Contribute input regarding employment decisions. Resolve employee issues through problem resolution. Organize, sort, copy and prioritize information. Sort and distribute mail. Answer phones, take message and field/answer all routine and non-routine questions. Assist in other clerical duties such as filing and preparation of reports and items for meetings. Handle confidential information and input data as directed. Assist with sorting invoices and billing. Work independently and within a team on special and nonrecurring and ongoing projects. Type and/or design general correspondences, memos, charts, tables, graphs, business plans, etc.. Other duties may be assigned as business needs require. COMPETENCIES/REQUIREMENTS: Associates degree or equivalent experience. Ability to plan ahead over a 30-day time span and prepare action plans to achieve results Ability to read, analyze and interpret technically related documents Well-organized and self-directed team player. Experience in Word, Excel, and other applicable database programs. Quality orientation and attention to detail. Ability to work in a fast paced environment and juggle multiple competing tasks and demands. Must have the ability to analyze problems and provide resolutions Hourly Pay Range: $21.00 - $25.00 If you’ve always wanted to really make a difference, have your contributions mean something, and work for a place where loyalty, integrity, and hard work still means something, we want to hear from you! Powered by JazzHR

Office Receptionist Location: Lake Mary, FL Are you someone who enjoys connecting with clients/customers? Then this opportunity is for you! Serenity is seeking a Receptionist for our Lake Mary, FL office; to join our team and drive success within our clinic. The position is customer-focused, requiring excellent communication and interpersonal skills to provide exceptional experience for our patients. Your attention to detail and proactive approach will contribute to a smooth and seamless patient journey, leaving a lasting positive impression on everyone who visits our clinic.  Job:  Full-time (3-13-hour shifts) Trigger Warning:  Working with suicidal patients, listening to trauma from PTSD patients, and having a responsibility to support these patients may be triggering for some people. Benefits  Career Advancement Opportunity Medical, Vision, and Dental Insurance  (Serenity Covers 90% of your insurance premium) Paid Time Off 10 Major Holidays Off 401k Employee Referral Program  Responsibilities Update and verify customer information upon each visit. Help patients feel valued by creating rapport, and remembering their names, their interests, and stories. Answer questions, address worries, respect boundaries, and be sensitive to each person’s individual challenges. Ensure a positive patient experience by providing support and compassion. Rotate through other various office tasks throughout the day. Qualifications High School Diploma/ GED. Excellent verbal and written communication, and basic math skills. Proven ability to multitask in a fast-paced environment. 1+ year of full-time customer service experience, reception, or personal customer service industry. About     Serenity is a leader in the field of healthcare technology. Using advanced medical devices recently released to market, we give our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare.        Learn More About Us     About Serenity Healthcare     Serenity’s Provided Services     Meet our Patients     Ready to embark on this exciting journey? Apply now at Careers at Serenity Healthcare or send your resume to careers@serenityhealthcare.com   *This position is contingent on successfully completing a criminal background check upon hire. Powered by JazzHR

Creative Minds Microschool is looking for an Office Manager to join our team in Wendell, North Carolina. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs. Responsibilities:  Supplies – Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events. Manage – Organize company events, meetings, and conferences. Supervise, monitor and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget.   Coordination – Arrange and book field trips and special guests. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents. Requirements: A high school diploma or equivalent is required; Associate degree preferred Three years of previous office management experience Superb communication skills Powered by JazzHR

CoreLife has created an organized, convenient, and low cost multidisciplinary platform of care for those who so often fall through the cracks of today’s highly fragmented healthcare delivery system. We enhance total health by providing a multifaceted approach to obesity, chronic illnesses, the root causes, social determinants, and related side effects. This is accomplished by providing medical, nutrition, exercise, and behavior health services on site for each patient and developing a personalized care plan to help them achieve their health goals. Providing and coordinating these clinicians and resources all under one roof is what makes CoreLife’s practice unique and is how our Care Teams have been able to guide and support thousands of patients in improving their health. Position Description: The Front Desk Coordinator is responsible for providing high-level customer service to all patients and is the general point of contact for all of a patient’s pre and post-service needs. Responsibilities include scheduling client appointments, greeting clients when they arrive, and helping clients fill out paperwork.  Major Areas of Responsibility:  Manage the check-in and check-out process. Collect payments and balances on patient accounts; handle medical insurance. Schedule appointments, ensuring accurate paperwork and procedures. Answer phones in a timely and professional manner. Keep the reception area neat, stocked, and organized as required. Help to prepare documents and charts for the day. Clean and maintain the overall appearance of the office. Assist in clinical operations to facilitate optimum patient experience, including (but not limited to) weighing patients, and setting up Resting Metabolic Rate testing.  Education/Experience: At least 1 year of medical front office experience is a strong plus Knowledge of medical terminology Familiarity with medical insurance A passion for health and helping others A positive attitude Licensure/Certification/Affiliation: Current CPR (preferred) Skills, Knowledge, and Abilities : Critical thinking to integrate facts, informed opinions, active listening, and observations. Customer service skills. Decision making, problem solving and collaboration. Strong interpersonal skills to establish productive working relationships with multidisciplinary team and support services. Ability to communicate effectively in both written and verbal form to patients, public and medical staff. Adherence to CoreLife’s Values: Meeting the needs of our patients & ensuring the highest level of patient experience, care, and outcomes            Treating our patients, teammates, and partners with honesty, respect, integrity, and teamwork Challenging patients, teammates, and partners to achieve exceptional results and potential Work Environment: This job operates in a professional medical office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Note: reasonable accommodations may be made available for individuals with disabilities to perform the essential functions of this position. Powered by JazzHR

Position: Front Office Assistant Location: Las Vegas, NV Type: Full-Time Company Overview The Ob-Gyn Center is a well-established medical practice in Las Vegas committed to providing high-quality, compassionate healthcare. Our team is dedicated to improving the health and well-being of women in our community. Position Summary We are seeking a Front Office Assistant who is detail-oriented, organized, and customer-service driven. As the first point of contact for patients, this role plays a key part in ensuring a positive experience while supporting the day-to-day administrative operations of the office. Key Responsibilities Greet, register, and check-in patients in a professional and friendly manner Process patient check-outs and schedule follow-up appointments Answer phone calls, address inquiries, and schedule appointments efficiently Verify insurance information and handle prior authorization processes Maintain accurate and confidential electronic medical records (EMR) Collect co-pays, outstanding balances, and required documentation Keep the reception area clean, welcoming, and organized Coordinate with clinical staff to ensure smooth patient flow and support office operations Qualifications Previous experience in a medical office or healthcare setting required OB/GYN experience preferred Proficient in electronic health record systems, preferably AthenaOne Strong communication, interpersonal, and multitasking skills High attention to detail and accuracy in administrative tasks Ability to remain calm and efficient in a fast-paced environment High school diploma or equivalent Benefits Medical, dental, and vision insurance Retirement savings plan with employer match after 1 year of service Paid time off (PTO) and paid holidays Powered by JazzHR

Custodian at the Durango North Head Start Join our dynamic organization. We are passionate about our impact on the families, children, and the communities we serve. Custodian : Full Time; 35 hours a week for 52 weeks; Monday through Friday, flexible schedule when the center and office is closed (late afternoon or evening), five days a week. Position Purpose: This position will provide janitorial services at the Durango North Head Start and the Head Start Central Office, both located in Durango, CO. The custodian keeps classrooms, offices, and all common areas in a safe, clean, and orderly condition while maintaining a safe work environment and consistently practices all health/safety procedures. Essential Duties: Knows and follows Personnel Policies, Employee Handbook, Administrative Directives, and other guidance as may be provided. Maintains a safe work environment and consistently practices all Health/Safety procedures. Sweeps, mops, scrubs, and vacuums hallways, stairs, classrooms, office space, kitchen and restrooms. Cleans and wipes all countertops and sinks in bathrooms and kitchen areas.  Cleans, wipes, and disinfects light switches, door handles, and other high-touch surfaces.  Empties all inside trash and garbage containers from all areas, replacing the liner each time. Empties outside trash on Fridays.  Restocks paper and soap products in the restrooms.  Maintains the building by performing minor and routine maintenance activities as assigned, including, by not limited to cleaning off the air vents monthly.  Notifies supervisor concerning need for repairs or additions to lighting, heating, and ventilating equipment. Cleans snow and debris from sidewalks and other areas as assigned while on shift. Lays ice melt on sidewalks and walkways as needed. Performs other duties as assigned.   Qualifications:    Minimum three months related experience and/or training, or an equivalent combination of education and experience , GED/HS diploma preferred but not required.  Criminal background check required for hire. Pay Range: The hourly rate is $18.54 to $21.17, depending on education and experience. Eligible employee benefits include: Over four weeks of paid breaks and holidays: Indigenous Peoples' Day, Thanksgiving, winter, spring breaks, Martin Luther King Day, Memorial Day, July 4, and Labor Day Generous leave package including paid sick leave and personal leave. Vacation leave is available for all full-time, full-year employees in their second year. Health, dental, and vision insurance for full-time employees Employee contribution to a 403(b) retirement savings account The position is open until 7/18/2025 or until filled thereafter.    Durango 4C Council/Tri-County Head Start is an Equal Opportunity Employer. Apply online at tchs4c.org/careers/ Powered by JazzHR

Office Receptionist Location: Orlando South, FL Are you someone who enjoys connecting with clients/customers? Then this opportunity is for you! Serenity is seeking a Receptionist for our Orlando South, FL office; to join our team and drive success within our clinic. The position is customer-focused, requiring excellent communication and interpersonal skills to provide exceptional experience for our patients. Your attention to detail and proactive approach will contribute to a smooth and seamless patient journey, leaving a lasting positive impression on everyone who visits our clinic.  Job:  Full-time (3-13-hour shifts) Trigger Warning:  Working with suicidal patients, listening to trauma from PTSD patients, and having a responsibility to support these patients may be triggering for some people. Benefits  Career Advancement Opportunity Medical, Vision, and Dental Insurance  (Serenity Covers 90% of your insurance premium) Paid Time Off 10 Major Holidays Off 401k Employee Referral Program  Responsibilities Update and verify customer information upon each visit. Help patients feel valued by creating rapport, and remembering their names, their interests, and stories. Answer questions, address worries, respect boundaries, and be sensitive to each person’s individual challenges. Ensure a positive patient experience by providing support and compassion. Rotate through other various office tasks throughout the day. Qualifications High School Diploma/ GED. Excellent verbal and written communication, and basic math skills. Proven ability to multitask in a fast-paced environment. 1+ year of full-time customer service experience, reception, or personal customer service industry. About     Serenity is a leader in the field of healthcare technology. Using advanced medical devices recently released to market, we give our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare.        Learn More About Us     About Serenity Healthcare     Serenity’s Provided Services     Meet our Patients     Ready to embark on this exciting journey? Apply now at Careers at Serenity Healthcare or send your resume to careers@serenityhealthcare.com   *This position is contingent on successfully completing a criminal background check upon hire. Powered by JazzHR

Eggs Unlimited is one of the world’s largest suppliers of eggs, serving the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry.   Job Summary: We are seeking an Administrative Assistant  to manage a wide range of administrative and personal tasks. The ideal candidate will be resourceful, detail-oriented, and comfortable managing both professional and personal responsibilities. Responsibilities: Manage scheduling, appointments, and calendars. Handle email correspondence and basic admin tasks. Run personal errands, such as picking up dry cleaning, managing deliveries, or minor shopping. Handle sensitive and confidential information with discretion and professionalism. Perform other tasks assigned, adapting to the evolving needs of the business. Qualifications: Must have a valid driver's license and reliable means of transportation. A proactive “go-getter” attitude with the ability to work independently. Adept at using technology, including office software and scheduling tools. 1-3 years of experience as an administrative assistant is preferred. This onsite role is based in Irvine, CA, and requires in-person work Monday through Friday. Compensation and Benefits: Full range of benefits, including medical, dental, and vision coverage. Company-paid Life and Disability Insurance. 401(k) with a company match. Generous PTO accrual, increasing each year. Free Lunch Daily. Unlimited Snacks & Refreshments. We are experiencing hyper-growth – lots of opportunities for advancement! Base Pay: $25.00 - $29.00 an hour. Candidates for this position must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future. Notice to Recruitment Agencies: Eggs Unlimited does not accept unsolicited assistance from recruitment agencies for this employment opportunity. Resumes submitted by agencies without an active and signed agreement with Eggs Unlimited's HR department will become the sole property of Eggs Unlimited. No fees will be paid for candidates hired through unsolicited referrals or any other means. Powered by JazzHR

Visiting Angels of Winchester  is seeking an entry level  Administrative Assistant  for our Winchester, VA office. We offer flexibility in scheduling, competitive wages with matching 401k plan, PTO, bonuses, and advancement opportunities. We are considering candidates who have 2 to 3 years of customer service experience and are serious about serving our senior community in home care/ health care. This position may be full-time or part-time with possibility of becoming full-time.  Visiting Angels of Leesburg and Winchester  has been providing assistance to seniors and their families in Northern Virginia since 2002. We are one of the leading and most respected agencies in Northern Virginia and the Northern Shenandoah Valley for non-medical home care services. Join our team of professionals who are continually making a positive difference in the lives of our clients and their families and focused on providing caregivers with meaningful work in a positive and supportive environment. Position Summary:  The Administrative Assistant is responsible for providing administrative and clerical support to our staff to help ensure efficient day to day operations. These responsibilities will require teamwork with others in the management team, including the Care Coordinator and Supervising Registered Nurse.  Essential Functions: Serve as 'First on Phones" Answering office phones during normal business hours. Assist with ongoing client service and schedules. Assist with maintaining timely data for caregiver and client information. Document activities by entering notes in agency management software. Participate in on-call along with other office team members. Assist with new caregiver orientation. Required Skills/Experience: Excellent communication skills and professionalism at all times. Ability to multitask, work under pressure and problem solve. Strong commitment to client service excellence and ability to generate goodwill for Visiting Angels with our staff, clients, their families, and referral sources. Ability to remain flexible, resilient, calm and maintain a sense of humor in all situations. Strong computer skills Job Type: Part-Time / Full-time Benefits: Flexibility, PTO, Matching 401K Plan Experience: Customer Service: 2 - 3 years Powered by JazzHR

Come work at the Addison Airport Office Center! We need an office cleaner who can start immediately for nighttime cleaning. Located near Addison Circle, our building is home to the regional airport—see planes while you work! Benefits and Perks: Pay: $18/hour Schedule: Sunday - Thursday  Overtime pay for hours worked over 40 hours Cleaning supplies and equipment provided Weekly pay - direct deposit or pay card Online pay stub access 401k with a 4% company match Medical, Dental, and Vision health insurance Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance, provided at no cost Voluntary STD, Life, Accident coverage, Hospital Indemnity, and Identity Theft Job Duties: Clean designated facility areas (dusting, sweeping, vacuuming, mopping, etc.), including Clean bathrooms and restock paper supplies daily Wash windows, windowsills, doors, elevators, and spot clean interior walls as needed Disinfect work areas, keyboards, monitors, door knobs, and other high-touch areas Perform periodic deep-cleans on all designated areas Empty trash and remove for pickup and disposal Manage inventory of cleaning and paper supplies and restock as needed Notify management of repair or maintenance needs Perform other projects and duties as assigned Requirements and Qualifications: Previous cleaning experience (preferred) Minimum of 21 years of age Must have reliable transportation Must be able to pass a drug test and background check Capable of speaking, writing, and reading English Powered by JazzHR

Who we are:   At Vireo Health, we’re not just another cannabis company—we’re a movement. Founded by physicians and driven by innovation, we blend science, technology, and passion to create top-tier cannabis products and experiences. Our team of 500+ bold creators and trailblazers are shaping the future of the industry, and we want you to be part of it.   We take pride in being one of the most diverse and inclusive workplaces in cannabis, fostering a culture where everyone belongs. Through employee engagement, community events, and non-profit partnerships, we’re building more than a business—we’re building a community.   As we rapidly expand nationwide, we’re looking for talented, driven, and passionate people to join us. If you’re ready to turn your passion into a career, let’s grow the future together.    What the role is about:   The Warehouse/Office Coordinator is responsible for overseeing the daily operations of the warehouse with a primary focus on managing all non-cannabis inventory items. This role ensures accurate tracking, receiving, storage, and distribution of non-cannabis goods and supplies, while maintaining an organized, efficient, and safe warehouse environment. The Coordinator will perform and manage regular cycle counts, enforce inventory control procedures, and support supply chain operations to meet company standards and compliance requirements. What impact you’ll make:       Supervise daily warehouse operations, ensuring the accurate receipt, storage, and distribution of all non-cannabis inventory items (e.g., packaging materials, facility supplies, maintenance stock, PPE, office supplies). Maintain detailed records of all inbound and outbound non-cannabis inventory through the company’s inventory management systems. Plan and execute regular cycle counts and reconciliations to ensure inventory accuracy and resolve discrepancies promptly. Organize and maintain warehouse layout to ensure safe, efficient, and accessible storage of all goods. Develop and enforce warehouse SOPs for inventory control, receiving, put-away, picking, and shipping of non-cannabis items. Coordinate with purchasing, supply chain, and production teams to ensure timely availability of supplies and materials. Monitor and maintain inventory levels, proactively reporting low stock and coordinating reorders as needed. Lead, train, and supervise warehouse staff; delegate tasks and monitor performance to maintain operational efficiency. Ensure compliance with company policies and applicable safety and security standards. Maintain a clean, organized, and hazard-free warehouse environment through routine inspections and housekeeping. Prepare and deliver inventory and warehouse performance reports to management as needed. Other duties as assigned What you’ve accomplished:     High School Diploma or equivalent required; Associate’s or bachelor's degree in business, Supply Chain , Logistics, or related field preferred. 3+ years of experience in warehouse operations, supply chain, or inventory management; supervisory experience strongly preferred. Proficiency with inventory management systems and Microsoft Office Suite (Excel required). Strong organizational and time management skills with keen attention to detail. Ability to lift up to 50 lbs and work in a warehouse environment for extended periods. Excellent communication and leadership skills with the ability to motivate and develop team members. Understanding of safety standards, OSHA guidelines, and inventory control best practices. Work Environment: This role is primarily based in a warehouse environment and may require occasional evening or weekend work to meet operational needs. Hourly rate: $26.44/hr. Competitive benefits offered: (Medical, dental, vision, HSA/FSA Dependent Care, life) Why Choose Vireo   Life’s too short to work somewhere that doesn’t ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity—where science meets creativity, and wellness meets culture.    At Vireo Health, we’re pioneering the future of cannabis with a team that’s as dynamic as the industry itself. Here, you’ll find a workplace that’s collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people’s lives.    Whether you’re cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you’ll be part of something bigger. If you’re looking for a career that’s exciting, meaningful, and full of growth, let’s build the future of cannabis together.    ✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future  ✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do  ✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts  ✅ Making an Impact: We’re committed to education, sustainability, and giving back to the communities we serve.    EEO Statement    Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. www.vireohealth.com   Powered by JazzHR

JOB TITLE:            Trading Assistant, Middle Office EMPLOYER:           A-CAP Management LLC DEPARTMENT:      Asset Management  LOCATION :           Onsite in New York City, NY ABOUT THE COMPANY The A-CAP ( www.acap.com ) group consists of five life insurance/reinsurance companies/captives, an asset manager and various other non-insurance companies. The asset manager primarily invests in structured securities including CLOs, CMBS, ABS and collateralized lending, direct real estate lending, private credit, and equity for both internal and external clients. A-CAP’s management team and operational professionals have diverse experience and proven success across the insurance, reinsurance, and investment sectors with an average of 20 years of experience. Assets under management are approximately $10 billion and growing at over $500 million, annually. A-CAP’s offices are in New York, Salt Lake City, and Miami. A-CAP Management “ACM” is the asset management arm of A-CAP. ACM formally launched in April 2014 as an SEC registered investment advisor. As of 12/31/21, ACM manages $4.9B of assets. ACM aims to provide a cost-effective way for small to mid-size insurance companies to rapidly gain exposure to less liquid and new asset classes that are generally outside the scope of traditional insurance company asset managers. Our overriding goal is to positively impact an insurance company’s financial position and support their long-term stability and growth through: Maintaining credit quality and matching asset liability profiles Strengthening the insurance company balance sheet Maintaining or improving return on capital Supporting long term stability and growth with acute sensitivity to insurance regulatory, accounting, and capital issues Spreading cost-of-team across other similarly situated insurance companies ABOUT THE ROLE ACM has an immediate opening for an adaptable, diligent, and self-motivated individual to join the team as a Trading Assistant. The person filling this role will work directly with portfolio managers and the operations team to manage operational aspects of the existing book and to assist with expanding and improving operational systems and processes in the future. The successful candidate will demonstrate initiative, attention to detail, and a high level of analytical aptitude. Additionally, they must excel in a high- pressure environment, be able to work independently and be capable of managing a diverse set of activities within the operations function with limited direction. WHAT YOU WILL DO: Ensure accurate trade capture and settlement in our order management system (Charles River and our proprietary system) Execute and maintain up-to-date cash and position reconciliation with a high degree of accuracy and timeliness Create and maintain investment reports for various funds under management Compile and analyze metrics for trading, exception processing and other areas of the business to identify trends and potential control opportunities Monitor data quality in investment management and accounting systems Work with various teams on projects related to the growth of business, such as process enhancements and new business initiatives Work closely with the accounting team (internal and external) to ensure record accuracy and investigate discrepancies in timely manner WHAT YOU WILL NEED: Strong academic performance with 3+ years of experience in fixed income operations Experience analyzing credit agreements, bespoke transaction structures, term sheets and working with portfolio managers and risk/analytics professionals to determine the proper booking and monitoring approach Strong Excel skills and ability to manage large data sets in Excel and produce clean, repeatable reports on a standard cycle and as needed by the front office, risk/compliance, and management teams Excellent written and verbal communication skills Strong organizational skills with ability to work independently and multi-task in a complex and fast-paced environment A team player focused on contributing to the collective success of the group Excellent work ethics and professional habits SALARY TRANSPARENCY NEW YORK: We know our people are our number one asset and we put a premium on hiring and retaining the best talent. For that reason, we reward our employees with a competitive compensation package. Our salary ranges are determined by role, level, and location. For individuals hired to work in New York State, A-CAP is required by law to include a reasonable estimate of the compensation range for this role. This range is specific to the locations listed above and considers the wide range of factors considered in making compensation decisions, such as job-related skills, experience, and relevant education or training. A reasonable estimate of the current salary range is $80,000.00 -$125,000.00 USD annually. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive salary/base pay Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays (13 scheduled in 2025) Voluntary Supplemental Insurance policies Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: http://www.acap.com/ EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact hr@acap.com and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Powered by JazzHR

Foster real relationships. Advance the cause of men’s health. Improve lives. With over 90 clinics nationwide and a growing client base, Ageless Men’s Health is looking for a Medical Front Office Manager to be the face of the clinic, taking ownership to manage daily operations and nurture long term relationships with patients in our brand new Bonney Lake clinical location in Washington! WHAT WE DO Ageless Men’s Health is the National Leader in medically managed Testosterone Replacement Therapy. With over 1,000,000 treatments administered, we set the high mark for conservative Testosterone Replacement Therapy. Beyond testosterone, we offer a host of wellness and concierge medicine services for our patients with an exceptional patient experience at the heart of everything we do. Simply put, we are committed to helping our patients look and feel their best, inside and out. JOB SUMMARY The Front Office Manager plays a key role in ensuring the smooth day-to-day operations of the clinic. You will be the first and last point of contact for patients, and your goal is to ensure every patient interaction is positive, professional, and efficient. You’ll answer phones, check patients in and out, verify insurance benefits, collect copays, coordinate patient flow, and ensure front office processes are handled with excellence and care. OUR IDEAL CANDIDATE IS: An excellent communicator Energetic Self-motivated Passionate about providing exceptional customer service Detail-oriented and well organized OUR IDEAL CANDIDATE HAS: A professional and healthy presentation Proven experience managing and maintaining client relationships Experience in a medical office, verifying insurance, explaining benefits and collecting payment for treatment. Knowledge of HIPAA regulations and the ability to maintain patient records to ensure confidentiality. The ability to operate as a core member of the Ageless Men’s Health team with the primary goals of managing clinic flow and nurturing relationships with clients. OUR ORGANIZATION OFFERS: A comprehensive compensation package Medical, dental, vision insurance Paid time off Positive working environment (no nights, no weekends, no call, no sick patients) Ageless Men’s Health offers a comprehensive compensation package, and a positive working environment (no nights and no weekends). We take pride in being the employer of choice, and look forward to finding a great addition to our team. Thank you for considering Ageless Men’s Health, and best of luck in your search. https://www.agelessmenshealth.com/ Job Type: Full-time, On-Site/In-Person (not remote) Schedule: Monday-Friday Pay: $26 per hour Location: 18209 WA-410 E, Suite 303, Bonney Lake, WA 98391 (not yet open) #INDCRM Powered by JazzHR

This position will be based in Philadelphia, Pennsylvania. This position is not eligible for remote work.  About FIRE The Foundation for Individual Rights and Expression’s mission is to defend and sustain the individual rights of all Americans to free speech and free thought — the most essential qualities of liberty. FIRE educates Americans about the importance of these inalienable rights, promotes a culture of respect for these rights, and provides the means to preserve them. Position Description The Office Manager will report directly to FIRE’s Chief of Staff and will work closely with FIRE’s Administrative and Litigation departments. The Office Manager will play a role in supporting FIRE’s mission by overseeing the daily office operations of the Philadelphia office, including some administrative responsibilities for the DC office, while managing the litigation printing, binding, and document production for the entire Litigation department. The duties for this position include, but are not limited to:  Office Services & Operations: Oversee the daily operations of the Philadelphia office, including facilities management, supply inventory, and vendor relationships. Perform all necessary reception duties such as answering phones, hosting and greeting guests according to Visitor Protocols, and managing incoming and outgoing mail. Oversee all office inventory as needed including general office supplies, shipping supplies (for both the Philadelphia and DC office), stationery (for both the Philadelphia and DC office), and kitchen inventory (Philadelphia only) such as snacks, drinks, cleaning supplies, etc. In liaison with the DC Office Manager (or equivalent role), develop and manage a yearly budget for all office-related expenses based on previous years' spending and projected needs while overseeing office-related expenditures within the administrative budget. Act as one of four points of contract for building maintenance to submit work orders and manage building needs, as well as be an additional point of contact for staff security, and safety. Submit monthly expense reports and complete payment requests as needed.  Maintain and monitor general office organization and tidiness as needed Monitor and assess office needs, proactively identifying areas that require updates or changes to make our office more efficient. Organize and update office procedures and protocols as needed. Perform other related support functions necessary for FIRE’s day-to-day operations and collaborate with staff members and departments as needed regarding general duties and special projects/events as directed by the Chief of Staff. Litigation Support & Documentation Production: Oversee and manage the printing, copying, binding, and distribution of legal briefs, motions, and other court documents for the Litigation team, according to fixed deadlines. Ensure all court filing requirements are properly formatted, consistent, and are ready for submission. Oversee the entire submission process, which involves all aspects of printing, collation, mailing, and delivery. Proactively create, communicate, and implement procedures to enhance efficiency for the document production process. Ensure confidentiality and compliance with all Litigation materials.  Provide additional support as necessary to the Litigation department. This position will be expected to perform certain miscellaneous support functions necessary for FIRE’s day-to-day operations and will frequently collaborate with other staff members and departments on general duties and specialized projects. The expected start date for this position is as soon as possible. Occasional work on weekends and evenings should be expected. Qualifications A successful candidate will have great communication skills, a strong work ethic, be detail-oriented, and have the ability to work independently. Most importantly, the candidate must demonstrate a knowledge and passion for FIRE’s mission and an ability to articulate that passion in a way that will make others enthusiastic about our cause. A candidate must also be able to demonstrate: Solid understanding of FIRE’s mission and the ability to articulate it to others. Proven experience as an office manager, and/or Litigation Administrative Assistant, with at least three years experience. Ability to demonstrate a self-starter attitude, taking initiative to identify opportunities to make recommendations to enhance the office efficiency. Knowledge of office administrator responsibilities, systems, and procedures. Excellent interpersonal skills (verbal and written) and the ability to build relationships across the organization and with vendors. Excellent time management skills with exceptional ability to prioritize and multi-task, with a strong sense of urgency and follow- through. A strong attention to detail and problem solving skills. Hands-on experience working with office machines. An ability to exercise good judgment and decision making.  An ability to work effectively and efficiently in a fast paced environment both autonomously and as a team player. Proficiency with Google Workspace, Adobe Acrobat, eFiling platforms, including ECF/PACER Salary and Compensation Salary is negotiable and depends upon experience and education level. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance for employees; a Section 125 Flexible Spending Account option; matching retirement contributions; and a generous paid time-off plan. Applications Applicants should provide a resume, cover letter, salary requirements, and contact information for at least two professional references. All applications are confidential. Please address applications to Cait Scanlan, Chief People Officer. FIRE is an equal opportunity employer. Powered by JazzHR

  Job Title: Office Assistant and Job File Coordinator Division/Department: Office Reports to: Office Manager New/Replacement: New Pay: Salaried Exempt/Non-Exempt: Exempt Date Prepared: May 29, 2025 Last Revision Date: March 2025 Summary: At SERVPRO of Southwest Bell County, South Killeen, and SERVPRO of North Killeen, Harker Heights, we're more than just a restoration company – we're a team dedicated to making a real difference in our community. We pride ourselves on our culture of ultimate ownership , where every team member takes responsibility for delivering exceptional results. We are committed to creating the best customer experiences by providing compassionate, professional, and efficient service during challenging times. Above all, we operate as one team , supporting and empowering each other to achieve our shared goals. If you're looking for a rewarding career where you can grow, learn, and make a positive impact, join the team! Summary As an Office Assistant and Job File Coordinator, you will play a pivotal role in facilitating efficient operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, from answering phones and scheduling to managing leads from conversion to job file completion. You will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. You will review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately captured in estimates and provided for invoicing. Additionally, you will be responsible for maintaining exceptional customer service, fostering a positive and supportive workplace culture, and assisting with general office duties as assigned. Primary Responsibilities    Customer Service and Communication: Provide exceptional customer service in all interactions (phone, in-person, email). Maintain a friendly and professional demeanor. Answer phones, manage a detailed call log, and greet office visitors. Handle inquiries, resolve issues, and maintain clear communication with internal and external stakeholders. Perform customer follow-ups to monitor satisfaction and request outstanding Google Reviews for completed jobs. Periodically perform site visits with customers to assist with response times and scheduling conflicts Conduct 6-month follow-up calls to customers to enhance relationships and identify potential sales opportunities.   Job Scheduling and Dispatch: Coordinate and optimize work schedules for balanced job allocation and efficient workflow. Manage the Work-in-Progress (WIP) Board, keeping staff updated on daily schedules and job statuses. Analyze the WIP board to identify trends, bottlenecks, and areas for process improvement. Promptly receive, enter, and dispatch lead calls and job referrals (First Notice of Loss - FNOL) into the system, ensuring accuracy and completeness. Collaborate with teams to coordinate production and on-call schedules, ensuring efficient resource allocation. Monitor the logistical progress of job referrals, ensuring they meet customer expectations.   Job File Management and Documentation: Oversee all aspects of job file documentation, including communications and subcontractor activities. Ensure job paperwork is prepared for Crew/Estimators and facilitate timely estimate conversions. Maintain an organized file system and company calendar. Monitor job file status daily to ensure accuracy and compliance with client requirements. Communicate with Production crews to ensure all required documentation is captured on-site. Create/review estimates based on scopes and photos provided by the Production crew. Review timestamps and other job file data points to accurately track Key Performance Metrics (KPMs). Complete and review job file documentation for final upload and audit. Perform internal audits of all projects to ensure estimates accurately reflect all work performed. Perform job close-out activities, including coordinating with the accounting team for accurate invoicing.   Administrative Support: Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs; monitor and share relevant bulletins with stakeholders. Ensure adequate inventory of office and general supplies; assist with equipment and supply orders. Assist with web marketing activities and tracking. Assist other departments as needed. Perform other related duties as assigned. Education and Experience Requirements High school diploma or equivalent required Proven experience in administrative roles, preferably in a fast-paced office environment Previous office/estimating experience preferred. Proficiency in computer applications and ability to adapt to new software applications Excellent communication, organizational, and multitasking skills Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required. Proficiency in using various digital tools and technologies to complete job tasks efficiently. Experience in the restoration, construction, or insurance industry is a plus. Attention to detail and problem-solving skills is required Normal Working Hours, Additional Working Hours, and Travel Requirements This is a full-time position, working hours varying between 7:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and some flexibility in hours may be needed depending upon business needs. Physical and Work Environment Requirements: This is a largely sedentary role in an office environment. However, some filing may be required. This could require the ability to lift files, open filing cabinets, and bend or stand on a step stool as necessary. For purposes of employee safety and professional appearance, employees will be required to adhere to certain uniform and safety requirements, which include wearing branded clothing (as provided), dress or work pants (no jeans), and grooming for proper respirator and safety equipment fit if required for specific job site visits. To promote the health, safety, professionalism, and experience of employees and customers, SERVPRO of Southwest Bell County, South Killeen, and SERVPRO of North Killeen, Harker Heights, is a 100% smoke-free and tobacco-free company. This position requires adherence to a smoke/tobacco-free workplace policy, encompassing all tobacco use in and around job sites, with or near customers, and in/on company property, including in and around buildings and vehicles, or while wearing company-branded clothing. Powered by JazzHR

Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach At Anderson Sport and Wellness, A Physical Therapy Corporation , we’re more than a clinic—we're a community devoted to the holistic health and wellness of every patient. Our practice specializes in orthopedic manual therapy, solving chronic pain, return-to-sport rehabilitation, and personalized wellness services, all delivered in a one-on-one, client-centered environment. We incorporate advanced manual therapy, Pilates, the MELT method, nutritional consultation, mind-body approaches, and cutting-edge technology including but not limited to Rapid Release Technology, the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach. In addition, we partner with other practitioners such as acupuncturists, naturopaths, psychotherapists, and functional medicine physicians to produce optimal outcomes for our patients.  We are looking for a Medical Office Administrator who is highly motivated, organized, and ready to lead within a nurturing, fast-paced, and forward-thinking environment. This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care. Overview of the role and responsibilities: This is a part-time role 20-29 hours a week (3-4 days a week).  This is a small low volume out of network physical therapy practice.  The ideal candidate can think both strategically and tactically in a business context. There are other staff members who perform many of the office tasks listed below, your role will be to make sure critical tasks get done each week and fill in as needed to make sure the office runs efficiently. What You'll Do Be a warm and professional first point of contact for all patients alongside our other staff—setting the tone for an exceptional client experience Manage appointment scheduling, billing, and accurate EMR documentation Supervise and mentor interns; provide structure, accountability, and guidance Collaborate with the owner, therapists, aides to ensure smooth daily operations Ensure compliance with HIPAA and all applicable healthcare regulations Maintain supply inventory and place timely orders to ensure clinical readiness Help evaluate and implement operational improvements to enhance patient care and clinic efficiency Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT Monitor and respond to client inquiries within 24 hours, ensuring no opportunity for care is missed Oversee accurate billing, charge capture, and ensure revenue goals are supported Compile and track business data (e.g., patient visits, revenue, lead generation) to assist in strategic planning What We're Looking For 2+ years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred) Friendly, confident, and empathetic communicator—both written and verbal Strong organizational and multitasking skills, with exceptional attention to detail Positive, proactive, and resourceful—someone who brings ideas and solves problems independently Tech-savvy: comfortable with EMR platforms (WebPT or Kareo), Google Workspace, Microsoft Office, and CRM software (physiofunnels a plus) Experience supervising interns, students, or junior staff Enthusiastic about holistic wellness and aligned with our mission to deliver compassionate, individualized care Compensation Competitive pay: $43-$55/hour depending on expertise Why Join Us? You are able to work 20-29 hours a week in a welcoming, boutique, and highly specialized wellness clinic in beautiful Newport Beach Schedule is flexible Become part of a collaborative, heart-centered team that truly cares about each other and our patients Be involved in community education through wellness events and free workshops Opportunities for growth within the company based on performance Make a difference in people's lives every day by supporting their journey to recovery and wellness - we regularly help people recover function who were unable to achieve the same result elsewhere Powered by JazzHR