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Office of Residence Life- Office Assistant-logo
Office of Residence Life- Office Assistant
Liberty UniversityLynchburg, Virginia
An Office Assistant is the primary customer service agent for the Office of Residence Life. They assist students, parents, and other customers via phone, email, online chats, and front desk interactions. They are responsible for answering all routine questions and properly directing more unique situations to the appropriate staff or office. They also assist in the issuing, returning, and organization of room keys. Essential Functions and Responsibilities 1. Greet customers and guests at the ORL front desk and assist them in a friendly and effective manner. 2. Answer inbound phone calls and appropriately assist the caller by answering their inquiry, or directing them to the appropriate party to answer the inquiry if not a responsibility of ORL. 3. Assist students via our online chat feature in navigating the ResLife Portal and completing our various online processes. 4. Respond to emails in a timely and professional fashion while monitoring our department’s inbox. 5. Become proficient using our StarRez housing software to complete all housing and student related tasks. 6. Issue, return, and organize room keys efficiently and accurately. 7. Assist other staff members with essential office tasks. Additional information may be found here Qualifications, Credentials, and Competencies Must be a Liberty University student able to work up to 18 hours per week. Customer service experience is preferred. Target Hire Date 2025-08-24 Time Type Part time Location Lynchburg - In Office The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

Posted today

Office Manager - Floating Office Manager-Sun City ( Must Have Dental)-logo
Office Manager - Floating Office Manager-Sun City ( Must Have Dental)
Coast Dental Services, Inc.Ruskin, FL
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Posted 3 weeks ago

M
Office staff/Office Manager
Martindale Pinnacle ConstructionJanesville, WI
Job Summary Martindale Pinnacle Construction is seeking a reliable, organized, and detail-oriented Office Manager to oversee daily administrative operations. The ideal candidate will support project managers, coordinate office functions, and ensure a smooth, efficient work environment. Experience in the construction industry is highly preferred. Key Responsibilities Manage day-to-day administrative operations of the office Coordinate scheduling, communication, and documentation for active construction projects Maintain project files, permits, contracts, and change orders Process invoices, purchase orders, and subcontractor documentation Oversee timesheet submissions and assist with payroll processing Serve as point of contact for vendors, clients, and subcontractors Maintain office supplies, equipment, and overall organization Support compliance with OSHA and safety documentation Assist with bid preparation and proposal submissions Support HR functions, such as onboarding, benefits, and personnel files Handle correspondence, calls, and emails in a professional manner Dealing with insurance Daily phone calls to home owners and insurance companies Qualifications Proven experience as an Office Manager or Administrative Coordinator (construction industry preferred) Proficiency with Microsoft Office Suite, project management software (e.g., Procore, JobNimbus), and QuickBooks (or similar) Strong communication and organizational skills Ability to multitask and meet deadlines in a fast-paced environment High school diploma or GED required; Associate’s or Bachelor’s degree preferred Superb communication skills Office experience  Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance Paid time off and holidays Professional development opportunities ​​​​​​​Starting pay- $18.00/$20.00 hour Powered by JazzHR

Posted 1 week ago

Executive / Front Office / Office Level Administrator-logo
Executive / Front Office / Office Level Administrator
XMSTARTChantilly, VA
XMSTART is looking to add experienced full- Executive / Front Office / Office Level Administrators to our team, in Chantilly, VA . All positions are 100% Onsite. This position is hiring at Junior, Intermediate, and Senior levels to provide comprehensive administrative support to the customer. The candidate will coordinate, integrate, and execute various administrative functions across various offices at the NRO. These positions are ideal for motivated individuals who thrive in fast-paced environments and are eager to contribute to mission-critical operations. In this position, you will be responsible to ensure seamless operational support through scheduling, correspondence management, travel coordination, and records management, in accordance with organizational directives and policies. Requirements Responsibilities: Scheduling & Coordination:  Manage and coordinate activities, appointments, meetings, and meetings, ensuring the seamless execution of the senior executive’s daily agenda Conference Room & Event Management:  Maintain and manage conference room calendars, organize telephone conferences, and facilitate messaging Travel Management:  Arrange and coordinate travel, including itinerary planning, processing vouchers, and securing VIP parking arrangements Documentation & Correspondence:  Conduct administrative reviews of briefings and correspondence for grammar and formatting. Draft, proofread, edit, and coordinate correspondence Records & Configuration Management:  Provide support to the Program Record Office (PRO) for records management in accordance with NRO Directive 56-1. Ensure execution of configuration management plans for NRO products Onboarding & Offboarding Support:  Assist with in-processing and out-processing of Contractor and Government personnel. Prepare required documentation, including check-in sheets, badge requests, NRO Account Action Process (NAAP) requests, and Tech Requests Stakeholder Engagement:  Interface with the NRO Corporate Front Office, greet and escort visitors, and prepare background information for meetings Mail & Office Operations:  Retrieve, sort, and distribute incoming mail, faxes, and other documents. Arrange for the delivery of outgoing mail/packages Resource Management:  Assist in ordering supplies/equipment and arranging office equipment repairs Career Service Panel Tracking:  Track and manage Career Service Panel dates and deadlines to ensure compliance with organizational processes Qualifications: 5-10+ years of relevant experience Experience with managing email, calendars, and events through Microsoft Outlook Strong organizational and critical thinking skills Strong interpersonal and communication skills Preferred Qualifications: Excellent oral and written communication skills Strong written correspondence skills Ability to synthesize complex actions and adhere to tight deadlines Ability to work independently with minimal supervision. Deliver on commitments be reliable, highly organized and structured Education: HS diploma required Bachelor’s degree (preferred) Security Clearance Requirements: Active TS/SCI clearance with CI Poly Reinvestigation date within 7 years if not an active NRO employee

Posted 30+ days ago

Front Office Full-Time | Customer Service | Front Office-logo
Front Office Full-Time | Customer Service | Front Office
Meineke Car Care CentersHawthorne, NJ
We pride ourselves on delivering exceptional customer service and quality automotive care. As a leading franchise in the automotive industry, we are committed to providing a welcoming and professional experience for every customer who walks through our doors. Position Summary: We are seeking a friendly, organized, and bilingual Front Office Representative to be the first point of contact for our customers. This role is perfect for someone who thrives in a fast-paced environment, has excellent communication skills, and is fluent in both English and Spanish. Responsibilities: Greet customers warmly and assist with inquiries Answer and direct phone calls in a professional manner Schedule appointments and manage the front desk calendar Maintain a clean and organized reception area Translate or assist with Spanish-speaking customers as needed Process payments and handle basic administrative duties Collaborate with the service and sales team to ensure seamless customer experiences Compensation: $400.00 - $600.00 per week As a leader in the automotive aftermarket, Meineke is constantly looking for driven and talented individuals to join our team. In over 700 shops spanning coast-to-coast, we look for those who share our passion for high quality repair work to help get our customers back on the road. A career with Meineke means putting your knowledge and hard-earned skills to work in a locally-owned shop. Whether you're looking for a position as a Shop Manager, Technician, or Service Advisor, Meineke provides opportunities for real-world experience in your local area.

Posted 1 week ago

Territory Office Manager - Phoenix Office-logo
Territory Office Manager - Phoenix Office
UNUM GroupPhoenix, AZ
Job Posting End Date: August 01 When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: Award-winning culture Inclusion and diversity as a priority Performance Based Incentive Plans Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability Generous PTO (including paid time to volunteer!) Up to 9.5% 401(k) employer contribution Mental health support Career advancement opportunities Student loan repayment options Tuition reimbursement Flexible work environments All the benefits listed above are subject to the terms of their individual Plans. And that's just the beginning… With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! General Summary: The Territory Office Manager plays a critical role in the management of the Territory Office. Expertise is required to effectively interact with customers, sales representatives and other Territory Core Team members. This role is a key member of the Territory Core Team and a valued partner to the Territory Sales Manager (TSM). The Territory Office Manager is responsible for managing the daily operation of the Territory Office and providing direct support to the TSM by adeptly leveraging office systems and procedures. In addition, the Territory Office Manager has Territory-wide responsibilities for providing budget management and formulating existing account management data. Principal Duties and Responsibilities: Office Management (60%): Prioritizes and manages all aspects for the Territory Office, including: maintenance, administration, mailing, shipping, supply and equipment management Creates and manages the weekly territory schedule Determines the technological and equipment needs of the Territory Office and collaborates with Enterprise partners to fulfill those needs Schedules and participates in conference calls with key business partners Drives the planning and implementation of Territory Launch Day events Ensure security, integrity and confidentiality of data and marketing materials housed in the Territory Office Collaborates with territory, regional and Home Office business partners to ensure that business is conducted in a smooth and efficient manner Partner with other Core Team members to support territory recruiting and prospecting goals. Territory Communication & Meeting Planning (25%): Partner with TSM to create territory communication strategy and drive the execution of that strategy, including the creation/preparation of a territory newsletter Partner with the TSM on the territory's account management process using internal reporting Organize and coordinate territory meetings and events, including: communications, logistics, budget and vendor management Coordinate and attend conference calls with key business partners Draft and distribute territory-wide leadership communications in partnership with the TSM Generate and distribute sales reports Create slides and business presentations for delivery by Core Team members Interpret customer inquiries and provide appropriate guidance Assist Territory Sales Manager (15%): Partner with the TSM to manage the TSM's calendar and schedule Share weekly sales reports, prospecting activities and recruiting information Prepare and distribute information for performance management review sessions Schedule and manage TSM business travel and submit expense reports Create proposals for TSM as needed May perform other duties as assigned Job Specifications: Associates Degree or higher with three or more years of experience as an Office Manager or Administrator is preferred Computer skills and proficiency in MS Office (Word, Excel, PowerPoint and Outlook) and other software systems to support office various office operations/communications Excellent time management skills and ability to work independently and prioritize work Strong organizational skills Ability to effectively manage multiple tasks and projects Excellent written and oral communication skills Demonstrates attention to detail Strong problem-solving skills Strong customer service orientation Demonstrates discretion in handling confidential matters #LI-PO1 ~IN1 Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $45,600.00-$86,200.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Colonial Life

Posted 3 days ago

Office Supervisor (Medical Office)-logo
Office Supervisor (Medical Office)
US FertilityFrederick, Maryland
Enjoy what you do while contributing to a company that makes a difference in people’s lives. Shady Grove Fertility, one of the premier fertility centers in the United States, continually seeks experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice. The work we do building families offers stimulation, challenge, and personal reward. We are currently seeking candidates for a full-time Office Supervisor to work in Frederick, MD location. The schedule is working Monday through Friday from 7 am - 4 pm with occasional weekend coverage. Pay Range: $62K - $85K How You'll Contribute: We always do whatever it takes, even if it isn’t specifically our “job.” In general, the Office Supervisor is responsible for: Provides management and direction for the office in all areas of local operations including employee supervision, training and development, patient satisfaction, quality assurance, financial integrity of the assigned site, and facility appearance & maintenance Organizes the responsibilities of assigned staff to increase efficiency and best utilize the staffs’ skills and abilities Coordinates and facilitates the effective delivery of patient services within the assigned work area by regularly monitoring patient flow and program operations Works in close collaboration with the Regional Executive Director and other members of the management team to promote open communication to help ensure the delivery of the highest quality care to all patients and to facilitate revenue growth for the Practice Ensures that employees are compliant with the Company policies Sets goals for assigned staff and motivates staff to accomplish the goals Supervises and redirects assigned staff as needed to improve operational efficiencies and service delivery Writes and administers performance appraisal evaluations for assigned staff What You'll Bring: The skills and education we need are: Associates degree in Business Administration or other relevant field required; Bachelors’ degree strongly preferred. Minimum 3 years’ experience in healthcare industry. Prior Supervisory/Management experience and demonstrated leadership qualities. Experience managing a team of people for maximum performance. Strong computer proficiency including experience with MS Office Suite. Financial background & prior experience such as a background with developing and maintaining budgets and general accounting. Ability to work as part of a multi-disciplinary team and promote team building. Excellent interpersonal skills and ability to build and maintain effective working relationships. Excellent communication skills. Demonstrated expertise in continuous quality improvement, customer service, and team building. Strong conflict resolution skills. Must have high bias for action and thoroughness, and ability to cultivate a high level of team synergy. More important than the best skills, however, is the right person. Employees who embrace our mission, vision, and core values are highly successful. What We Offer: Competitive pay + bonus Comprehensive training Medical, dental, vision, and 401(k) matching Generous paid time off and holidays Tuition assistance Ability to make an impact in the communities we serve At Shady Grove Fertility, we promote and develop individual strengths in order to help staff grow personally and professionally. Our core values - Empathy, Patient Focus, Integrity, Commitment, and Compassion (EPICC) – guide us daily to work hard and enjoy what we do. We’re committed to growing our practice and are always looking to promote from within. This is an ideal time to join our team! To learn more about our company and culture, visit here .

Posted 30+ days ago

Office administrative assistant / Handyman / construction company office-logo
Office administrative assistant / Handyman / construction company office
Mr. HandymanAustin, Texas
Part Time Position: Office administration assistant. Duties include administration and back office tasks for a handyman / construction office, administrative functions, and answering/making phone calls to customers. Previous dispatching and construction experience is a plus. Assisting with all aspects of administrative management, maintenance, logistics, and equipment inventory Assisting with bookkeeping, credit card reconciliation, purchase order management Assisting with payroll management Preparing, reviewing, validating, sending invoices to customers Collecting payments over the phone, and processing them through the system Managing inventory of assets and supplies, monitoring critical level of stock, sourcing for suppliers, and submitting invoice(s) Coordinating between office staff and technicians when resolving day-to-day administrative and operational issues Sending and receiving mail and packages Preparing business correspondence and other documents (using email, word processing, spreadsheet) Managing files and filing cabinets Performing multi-faceted general office support Preparing meeting minutes, meeting notes, and internal support materials Sending and receiving forms for the company Assisting with digital marketing and social media marketing activities Assisting with preparing estimates for customers Assisting with day-to-day operational matters The majority of the work will be with systems and tools that are all browser / cloud based. Knowledge and proficiency with google spreadsheets, office 365, quickbooks online are a plus. Experience using a CRM or similar system is beneficial, but not mandatory. Work location will primarily be in a home office in 78732. Some work can be done remotely. Work needs to be every weekday with approximately 4 hours worked per day (20 hours per week) - the exact hours per day can be adjusted based on schedule. This is ideal for someone who has to organize their day around a school schedule. For over 20 years, Mr. Handyman® franchisees have consistently hired reliable, customer focused team members who are both knowledgeable and skilled. They are experienced in many areas of home improvement, maintenance and repair and they know the value of building relationships with clients. Those select individuals who make the cut are offered a competitive work environment with the ability to have more control over your earnings and your future. Notice Mr. Handyman International LLC is the franchisor of the Mr. Handyman® franchised system. Each Mr. Handyman® franchised location is independently-owned and operated by an independent franchisee performing services. As a service to its independent franchisees, Mr. Handyman International LLC lists employment opportunities available throughout the franchised network so those employment opportunities may be conveniently found by interested parties at one central location for brand management purposes only. Mr. Handyman International LLC is NOT the employer seeking help. The only employer is the independent franchisee who has listed its available positions on this website. *Acknowledgement I acknowledge that each independent Mr. Handyman® franchisee hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Mr. Handyman International LLC (“Franchisor”) nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee’s employees; (2) supervise and control franchisee’s employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Mr. Handyman International LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.

Posted 2 weeks ago

The Office of Global Education - Office Assistant-logo
The Office of Global Education - Office Assistant
High Point UniversityHigh Point, North Carolina
Job Title: Office Assistant Department: The Office of Global Education Supervisor s : Dr. Jeff Palis Starting Rate of Pay : $ 8 . 7 5 /hr . Length of Employment : Eligible for rehire on a semester basis. Department Description The Office of Global Education (OGE) promotes international education experiences to HPU students through study abroad opportunities and on-campus events . The OGE also p rovid es support services to our international and internationally affiliated students . As a team member in our office, yo u will meet people from all over the world and will have the opportunity to share your own experiences too . Job Description The Office Assistant is responsible for representing the O GE as the first point of contact to the public. Work ers are therein stationed at the reception desk . Office Assistants provid e administrative support to all OGE staff members . This is a customer service - oriented position and applicants must be motivated to work independently , as well as collaborativel y. Duties will vary and flexibility in the workplace is . Students must have excellent rapport during phone calls and possess conversational English fluency . The ideal candidate for this position is a creative thinker who is eager to contribute their ideas w h ile clearly demonstrating a strong understanding and appreciation of multiculturalism. Job Location/ Hours Required The candidate will typically conduct their duties in the Office of Global Education suite in Cottrell Hall. O ccasional evening and weekend hours may also be . The ideal candidate will be available 8-12 hours per week , Monday-Friday. Responsibilities : Greet ing students and other visitors Answering the office phone line and email account Scheduling appointments and e mail ing reminders to students Designing social media content and keeping platforms updated daily Assist ing with special events and orientations, including some outside of typical business hours Aid in p rocessing student application data while maintaining the utmost confidentiality Perform ing assigned tasks promptly and efficiently Contributing to a collaborative team environment Maintaining proper workplace attire and consistent punctuality Other duties as assigned Required Qualifications: Candidates must be study abroad alumni or current F-1 international students . Candidates must have a cumulative GPA of 3.0 or higher . A pplicants must commit to working through at least May of 202 6 . Applicants must be reliable , punctual, and possess a superior attention to detail ( references will be contacted) . Desired Skills: An outgoing and f ri endly demeanor Demonstrated interest in other cultures and global contexts Expertise with social media platforms and designing content for the OGE accounts Excellent customer service skills Strong writing skills Advanced understanding of Microsoft Office products A w illing ness to establish interpersonal relationships with the students we serve Ability to work effectively both independently and as part of a team

Posted 2 days ago

Executive / Front Office / Office Level Administrator-logo
Executive / Front Office / Office Level Administrator
XMSTARTChantilly, Virginia
Description XMSTART is looking to add experienced full- Executive / Front Office / Office Level Administrators to our team, in Chantilly, VA . All positions are 100% Onsite. This position is hiring at Junior, Intermediate, and Senior levels to provide comprehensive administrative support to the customer. The candidate will coordinate, integrate, and execute various administrative functions across various offices at the NRO. These positions are ideal for motivated individuals who thrive in fast-paced environments and are eager to contribute to mission-critical operations. In this position, you will be responsible to ensure seamless operational support through scheduling, correspondence management, travel coordination, and records management, in accordance with organizational directives and policies. Requirements Responsibilities: Scheduling & Coordination: Manage and coordinate activities, appointments, meetings, and meetings, ensuring the seamless execution of the senior executive’s daily agenda Conference Room & Event Management: Maintain and manage conference room calendars, organize telephone conferences, and facilitate messaging Travel Management: Arrange and coordinate travel, including itinerary planning, processing vouchers, and securing VIP parking arrangements Documentation & Correspondence: Conduct administrative reviews of briefings and correspondence for grammar and formatting. Draft, proofread, edit, and coordinate correspondence Records & Configuration Management: Provide support to the Program Record Office (PRO) for records management in accordance with NRO Directive 56-1. Ensure execution of configuration management plans for NRO products Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and Government personnel. Prepare required documentation, including check-in sheets, badge requests, NRO Account Action Process (NAAP) requests, and Tech Requests Stakeholder Engagement: Interface with the NRO Corporate Front Office, greet and escort visitors, and prepare background information for meetings Mail & Office Operations: Retrieve, sort, and distribute incoming mail, faxes, and other documents. Arrange for the delivery of outgoing mail/packages Resource Management: Assist in ordering supplies/equipment and arranging office equipment repairs Career Service Panel Tracking: Track and manage Career Service Panel dates and deadlines to ensure compliance with organizational processes Qualifications: 5-10+ years of relevant experience Experience with managing email, calendars, and events through Microsoft Outlook Strong organizational and critical thinking skills Strong interpersonal and communication skills Preferred Qualifications: Excellent oral and written communication skills Strong written correspondence skills Ability to synthesize complex actions and adhere to tight deadlines Ability to work independently with minimal supervision. Deliver on commitments be reliable, highly organized and structured Education: HS diploma required Bachelor’s degree (preferred) Security Clearance Requirements: Active TS/SCI clearance with CI Poly Reinvestigation date within 7 years if not an active NRO employee

Posted 2 weeks ago

C
Office Administrator or Office Manager
CAMCO Construction & RestorationSmyrna, Tennessee
Benefits: 401(k) 401(k) matching Company parties Competitive salary Health insurance Paid time off Benefits/Perks Competitive Compensation Paid Time Off Responsibilities You are responsible for clerical, receptionist, and project-based work to contribute to the day-to-day operations Manage office, departments, and schedules, oversee daily operations Answer phones Strong multi-tasking skills, with ability to simultaneously manage various projects and schedules Qualifications You MUST have at least one year of experience working for a Restoration Services Company (water/fire damage, mold remediation, sewage) Minimum of two-year experience in Office Managing Minimum of two years experience working for a service-oriented company Detail-oriented, articulate with strong writing skills PC Computer Savvy, with ease learning new applications Expert in Microsoft Word and Excel Insurance company experience Professional phone voice Strong work ethic Arriving to office on time and staying late if needed Experience in Quickbooks required Experience in PSA proven jobs and/or Encircle preferred Compensation: $35,000.00 - $50,000.00 per year The IICRC is the Institute of Inspection Cleaning and Restoration Certification, a non-profit organization for the Inspection, Cleaning, and Restoration Industries. The IICRC, originally named the International Institute of Carpet and Upholstery Cleaning Inc. (IICUC), was founded in 1972 by Ed York. Since starting in 1972, the IICRC has evolved into a global organization with more than 49,000 active Certified Technicians and more than 6,500 Certified Firms around the world. The IICRC is managed by its Board of Directors, which is composed of 15 industry leaders elected by the IICRC’s Shareholders. The Board of Directors’ function is to represent the various interests of the applicants while leading the direction of the organization. The Board of Directors meets four times per year and is tasked with the responsibility of helping shape future policies of the organization and uphold the standards that help shape the industry.

Posted 5 days ago

Office Manager / Team Coordinator in a Handyman / Remodeling Office-logo
Office Manager / Team Coordinator in a Handyman / Remodeling Office
Mr. HandymanAustin, Texas
Are you ready to join a team that provides excellent service and value to our customers and our team members? At Mr. Handyman we’re growing our team so we can continue to be one of the most well-respected home repair and maintenance companies in the country. We’re looking for a friendly and outgoing business professional to manage our fast-paced office environment. Mr. Handyman is known for exceptional service, quality work, and our “Done Right Promise.” We stand behind this commitment because we only hire the best and work hard to take care of all our team members. When you join the Mr. Handyman team, you get so much more than a job… you get a career you can be proud of, and the support of industry-leading software and business systems. Why You’ll Want to Join Our Team Here are just a few of the benefits you’ll receive when joining the Mr. Handyman team. Competitive pay Compensation bonuses paid based on meeting business KPIs and goals Advancement and growth opportunities Report directly to the owner Use of a fully maintained, insured, fueled, company vehicle whenever one is spare/available Work with a team of Service and Office Professionals that deliver an amazing customer experience every day The pride that comes with applying your skills in a challenging and varied work environment The opportunity to wow customers with a best-in-class customer experience and solutions Flexibility with hours so you can take care of life’s important events And so much more… Your Responsibilities as an Office Manager / Team Coordinator Office Operations – Supervise office personnel and responsibility of overall office operations. Oversee the daily operations of the office and field operations. You’ll communicate with team members to help them understand what they need to have done and manage expectations about the scope of work and costs. You will hold responsibility for all customer communications while organizing work and managing our Customer Service Representatives and our Service Professionals. Team Development and Efficiency - Developing processes to grow the company and to ensure maximizing resources. Oversee Multiple Territory Locations - This role involves overseeing operations in South Austin and North San Antonio, and will involve frequent travel between those locations (day trips). General Office Duties - Monitoring performance, spending, coordinate vehicle maintenance, uniform/marketing supplies, as well as other periodic tasks that are needed to keep the office operating smoothly. Thrive in a terrific environment – You’ll lead by delivering a great experience that wows every customer. You will promote the Mr. Handyman Way and embrace our code of values. How We’ll Measure Performance Here are some of the ways that we’ll measure your performance in the role. Quality of Work – Our value comes from meeting and exceeding our customers expectations at every touch point Customer Satisfaction – You will be responsible for delivering an amazing customer experience and ensuring a high level of customer satisfaction. Efficiency – Doing the job well and doing the job in a timely manner are critical to success in this role. What We Want From You Culture alignment Innovative and creative ideas Someone that can see our vision and drive towards and exceed company goals To Succeed in this Role Be highly organized and detail oriented Possess excellent customer communication and independent work skills Be able to bring out the best in our team Be willing to get on the road and visit/meet our team all over the territory that we support Have computer experience with Office/Excel and/or Google Sheets / Google Docs Be a self-starter, and able to work without supervision Job Requirements These are the minimum requirements to be considered for this position. Live within the South Austin or North San Antonio area Have a driver's license Be willing to drive between South Austin and North San Antonio at least once or twice a week Have 3+ years of experience in the construction or remodeling industry Have 3+ years of experience in an office setting Have 2+ years of supervisory/management experience Solving problems must come easily to you Complete a background check Professional communication and phone skills Benefits & Pay The pay range for this position is $50k - $60k and is dependent on your experience. You will be eligible to participate in the management bonus program focused on exceeding business goals and KPIs - the payout being a percentage of the revenue growth that occurred under your leadership. Still with us? Great! Remember, we’re looking to hire only the best. If that’s you, APPLY TODAY! Should you meet the requirements for the position, our system will schedule you for an interview immediately. You are applying to work for a franchise owner of Mr. Handyman, not Mr. Handyman SPV LLC or any of its affiliates. If hired, the franchise owner will be your only employer. Franchise owners are independent business owners who are solely responsible for their own wage and benefit programs that can vary among franchise owners. This job description is meant to describe the general nature and level of work being performed. Compensation: $50,000.00 - $60,000.00 per year For over 20 years, Mr. Handyman® franchisees have consistently hired reliable, customer focused team members who are both knowledgeable and skilled. They are experienced in many areas of home improvement, maintenance and repair and they know the value of building relationships with clients. Those select individuals who make the cut are offered a competitive work environment with the ability to have more control over your earnings and your future. Notice Mr. Handyman International LLC is the franchisor of the Mr. Handyman® franchised system. Each Mr. Handyman® franchised location is independently-owned and operated by an independent franchisee performing services. As a service to its independent franchisees, Mr. Handyman International LLC lists employment opportunities available throughout the franchised network so those employment opportunities may be conveniently found by interested parties at one central location for brand management purposes only. Mr. Handyman International LLC is NOT the employer seeking help. The only employer is the independent franchisee who has listed its available positions on this website. *Acknowledgement I acknowledge that each independent Mr. Handyman® franchisee hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Mr. Handyman International LLC (“Franchisor”) nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee’s employees; (2) supervise and control franchisee’s employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Mr. Handyman International LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.

Posted 5 days ago

Executive Office Manager - Mayor's Office Of Employee Development-logo
Executive Office Manager - Mayor's Office Of Employee Development
City of Baltimore, MDBaltimore, MD
THIS IS A NON-CIVIL SERVICE POSITION POSTING DATE: 07/17/2025 SALARY RANGE: $59,964.00 - $95,796.00 ANNUALLY About the City of Baltimore, Mayor's Office of Employment Development The Mayor's Office of Employment Development (MOED) coordinates and directs workforce development initiatives responsive to the needs of Baltimore City employers and job seekers in order to enhance and promote the local economy. Our vision is for all City residents to maximize their career potential and all employers to have the human resources to grow and prosper - a workforce system that works. Essential Duties and Responsibilities Support of the Agency Executive Director & Chief of Staff Liaison to the Mayor's office, including the City Administrator and Deputy Mayor, on critical issues that require immediate attention of the Director and agency management Serves as primary contact for overall external coordination of activities with offices of other officers and senior management, political and civic leaders, major donors, other public and private contacts, etc. Ensures confidentiality of all information and that reporting deadlines are met, keeping in mind administrative priorities. Manages the calendar of the Agency Executive Director and Deputy Director/Chief of Staff. Ensuring meetings are scheduled and confirmed. Handles all logistics for meetings, including location, applicable equipment, and materials. Represents the Executive Director and the Agency at stakeholder meetings and community events as needed. Establishes and maintains various filing and records management systems Manage Agency Central Administrative Office Coordinates and supervises the work of the administrative staff, including reviewing work performance, motivating subordinates to work more effectively and efficiently, and identifying concerns with performance and developing solutions with employees. Serve as chief collaborator around the office Provides employee coaching and counseling as needed Manages inventory of all office equipment and supplies. Oversee the coordination of the repair of office equipment in partnership with the Department of General Services (DGS) and external vendors Puts into action critical safety procedures, serves as Fire Warden and Safety Officer for the Central Office Maintains key external strategic business relationships Coordinates travel for the Agency Executive Director and Deputy Director/ Chief of Staff. Interfaces with clients, vendors, building management, and employees on a regular basis Implement office policies and strategies for improvements to existing processes Resolves complex office and agency-wide problems and issues. May meet with concerned parties to discuss problems, requests, or other matters, as needed or requested. Investigates and determines approaches and appropriate solutions to complex matters. Hears and resolves issues related to client complaints and constituent referrals. Edits and prepares official correspondence, reports, memorandums, proposals, etc., as deemed appropriate or assigned by the Executive Director, Deputy Director/Chief of Staff, or other members of the senior leadership team. Develop templates to standardize communication vehicles as needed. Agency Logistics and Special Projects Coordination Plans for and creates agency-wide meetings & events (i.e., All Staff Meetings) Liaison across disparate office teams during the development and execution of company-wide initiatives, policies, and processes Consults to improve operations and workflows agency-wide Oversee major office projects, such as renovations, installations, and office design initiatives Baltimore Workforce Development Board Meetings Provides direct assistance and support to the Assistant Director and/or Director in preparing the agenda, supporting documentation, and meeting packets for Baltimore Workforce Development Board (BWDB) Meetings Coordinates meetings by sending calendar meeting invites and follow-up reminders and taking minutes/notes during the Baltimore Workforce Development meetings. Assists in coordinating BWDB compliance with Workforce Innovation and Opportunity Act (WIOA) requirements, including member certifications, conflict of interest documentation, and quarterly performance and board reporting. Performs administrative tasks to ensure an efficient working environment and coordinates and supports special projects, including BWDB initiatives and events. Knowledge, Skills, and Abilities: Proven collaborator and consensus builder who has a track record of successfully partnering with diverse constituencies Strong understanding of the role and structure of local workforce development boards and familiarity with the Baltimore Workforce Development Board's mission, goals, and membership. Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity and complexity Initiative and the ability to work in a minimal direction. Excellent time management skills. Thorough knowledge of the agency's organizational structure, functions, and services. Familiarity with the procedures and protocols of City Hall and regulations cited in the Baltimore City Charter as they apply to MOED operations. Ability to prioritize work, maintain continuous workflow, and handle details effectively. Ability to extract information or data from various sources (correspondence, telephone calls, communications with senior staff), to synthesize this information, and to present the same to the Director clearly and concisely. Ability to compose effective correspondence and analyze complex reports. Ability to always interact with the public effectively and courteously and to establish and maintain effective working relationships with associates, representatives of other agencies/organizations/associations, and the general public. Ability to analyze office procedures and to supervise staff to accomplish objectives. Ability to understand and follow complex oral and written directives. Ability to understand and interpret federal, state, and local legislative processes as they relate to MOED operatives. Ability to effectively manage the Director's calendar and produce timely and accurately prepared documents, reports, and correspondence. Ability to effectively and efficiently work on multiple projects simultaneously. Possess and consistently display excellent organizational skills. Must be computer literate and possess advanced skill levels with MS Word and MS Excel software programs. Required Education and Experience: Bachelor's degree or combined experience/education as a substitute for minimum education 5 years of directly related professional experience, human services, government, or other complex organizations with responsibilities requiring discretion, sound judgment, and management An equivalent combination of education and experience. City of Baltimore, Mayor's Office of Employment Development is an Equal Opportunity Employer and Service Provider

Posted 2 weeks ago

Office Assistant - Lancaster Office-logo
Office Assistant - Lancaster Office
KodiakLancaster, TX
Kodiak Robotics, Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous technology. In 2024, Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense. We are looking for a dedicated, positive and outgoing Office Administrator to present Kodiak to the public in a professional manner, facilitate communications and coordinate the flow of people through our offices in Lancaster. In this role, you will: Welcome visitors to the office and assist them as needed Support the onboarding and off-boarding process for employees, welcoming and assisting new hires. Coordinate candidate interview scheduling and travel requirements Manage and dispense incoming mail Prepare outgoing mail and packages Report any updates or pertinent issues that need addressing to the site manager Manage and schedule local facility vendors Ensure regular office supplies are stocked, manage all office-related purchasing, and fulfill miscellaneous order requests. Own and manage our Swag Program - purchasing, storing and distributing. Assist in planning and coordinating team activities and events such as, offsites, company parties, and in-office events. Manage and own other projects as needs arise. Manage food services provided to the team including daily catering and weekly snack orders. Assist in managing workplace safety programs including regular workplace safety inspections, emergency response and evacuation procedures. Provide clear and effective site-wide communications Maintain an organized work space at all times Qualifications: High school diploma or GED equivalent required 2+ years working in office admin, preferably in a startup environment Computer literate and proficient using G Suite Excellent customer service skills Organized and detail-oriented Outstanding speaker both verbally and written Benefits: A place with big goals that we trust we can achieve. A fast paced environment where we work with talented, dedicated and supportive teammates. Equity and competitive pay. Every employee is a stakeholder in Kodiak's success. Excellent medical, dental and vision benefits. Actual salary ranges will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Your recruiter can share more about the specific salary range for the role location. Please note that the compensation details listed above are base salary only and do not include bonus, equity, or benefits. At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law. In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate's residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate's residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak's sole discretion, or, as an alternative, opt not to proceed with the candidate's application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.

Posted 2 weeks ago

Manager, Pasadena Medical Office Building - Pasadena Medical Office Building Full Time 8 Hour Days (Exempt) (Non-Union)-logo
Manager, Pasadena Medical Office Building - Pasadena Medical Office Building Full Time 8 Hour Days (Exempt) (Non-Union)
University Of Southern CaliforniaPasadena, CA
The Manager, PMOB Call Center Operations plans, schedules, develops and monitors medical call center telephone answering and patient appointment scheduling at the USC PMOB Call Center. Partnering closely with PMOB clinic leadership and Pre- Arrival leadership, this position will ensure accurate financial clearance and authorization processes to promote a positive patient experience. This position will manage the Pasadena Patient Care Connect team assigned by the PMOB Call Center Operations Director supporting USC's Hospitals, Clinics and Physician Offices. This position will be responsible for ensuring task execution, personnel administration, operational oversight/management, oversight of robust training program, and the overall quality and metrics associated with the PMOB Call Center operations. The Manager, PMOB Call Center Operations will provide leadership, expertise, and direction with proven results, as well as understands and performs ongoing review of data to drive operational improvements, understanding and ongoing involvement in all new technologies and technology enhancements. Essential Duties: Successfully manages the Patient Care Connect Coordinator team to deliver excellent support to USC's hospital, faculty practices, and satellite sites.• Operationally implements protocols, processes, and procedures to improve the call center and scheduling performance. This includes a deep understanding of PMOB Call Center performance metrics as well as communication with all staff on how to improve. This also includes accountability to the PMOB Call Center mission and continual reminders to all staff of the mission. Coaches staff through individual and group meetings to promote communication and teamwork. Oversees PMOB Call Center Academy and Quality Program Produces efficient and effective training programs to accommodate virtual and premise-based delivery models. Enhances and updates course materials and training manuals to meet specific training needs Regularly reviews policy and process changes impacting training documentation to ensure alignment with operational practices. Continually assesses quality of training program and updates/improves training program to align with organizational and departmental initiatives and campaigns. Evaluates the performance of each team member to ensure content development and delivery meet established standards. Provides direct oversight to Training, Quality, and Audit Specialist who ensures staff skillsets are kept up to date through regular training and assessment. Oversee staffing planning and Workforce Management (WFM), including predictive reporting Meticulously tracks medical call and scheduling activity and understands management reports to inform operational decisions. Assists internal and external customers to define operational requirements, clarify current and future operational needs and collaborate on how to best meet the needs, including determining resource allocation and requirements. Provides leadership, daily management, and oversight of call center operations including forecasting and staff planning, scheduling, quality performance monitoring, ongoing performance improvement processes, hiring/staffing, counseling, and development of PMOB Call Center staff. Assess workload and makes recommendations to ensure team staffing levels are properly aligned with demand. Ensures after hours team reliably delivers urgent messages to physicians and other clinical providers via established escalation protocols. Ensures staff follows KNOWN Service Standards. Acts as escalation resource for resolution of patient and internal customer service issues. Provides appropriate direction to subordinate supervisors in the execution of PMOB Call Center goals and objectives. Empowers supervisors to handle escalations without always needing oversight. Ensures there is a culture where dialogue and questions are welcomed and addressed in a collaborative way. Manages day to day activities within the call center operation and other duties as assigned as well as providing coverage to peer MCC Manager. Perform other duties as assign. Required Qualifications: Req Bachelor's degree If no Bachelor's Degree, additional four (4) years experience required. Req 5 years Experience in a call center or relative field Req 3 years Experience overseeing a customer service function in a healthcare environment Req Knowledge of HIPAA compliance and various insurance types. Req Demonstrated excellent interpersonal organizational, and oral and written communication skills. Req Ability to multi-task, implement procedures, policies and establish efficient workflows. Req Knowledge of patient scheduling and registration, insurance authorization and communication systems. Req Knowledge of medical terminology, health plans, third-party insurance, ACD reporting and MS Office software. Preferred Qualifications: Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) The annual base salary range for this position is $81,120.00 - $133,010.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$127423.htmld

Posted 3 weeks ago

Office and Facilities Coordinator (Lowell Regional Office)-logo
Office and Facilities Coordinator (Lowell Regional Office)
WinnCompaniesLowell, MA
WinnCompanies is looking for a Office and Facilities Coordinator to join our team in our Lowell Regional Office. In this role, you will responsible for managing the day-to-day operations of the Corporate Office. Responsibilities Liaison with all corporate office staff to ensure all issues with office management are identified and addressed. Manage/maintain a current inventory of all office machines and corresponding supplies. Maintain all equipment leases and service agreements. Ensure operational effectiveness of all office machines including printers, copiers, fax machines, coffee machines, and water coolers. Order/distribute office and kitchen supplies, maintain common service areas and kitchens with appropriate supplies as needed. Oversee Lowell corporate office facility to ensure professional appearance through daily inspection of private office space and all common areas. Manage third party cleaners to maintain appearance of office. Assist in setup of office space, furniture and conference room schedules and event decorations. Perform daily payment selections utilizing our software programs and sort mail. Manage and maintain all 3rd party vendor relationships including invoices. Perform other responsibilities as assigned. Requirements High School diploma or GED. 1 - 3 years of relevant work experience. Ability to manage and work with a diverse group of people and personalities. A current driver's license in good standing and ability to meet the driving records standards outlined in the Company Safe Vehicular Operations Policy. Excellent customer service skills. Outstanding verbal and written communication skills. Strong supervisory skills. Superb attention to detail. Preferred Qualifications Bachelor’s degree. Our Benefits: Regular full-time US employees are eligible to participate in the following benefits: - Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) - 401(k) plan options with a company match - Various Comprehensive Medical, Dental, & Vision plan options - Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution - Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance - Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) - Tuition Reimbursement program and continuous training and development opportunities - Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options - Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) - Flexible and/or Hybrid schedules are available for certain roles - Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families - To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of : WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you : Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from : We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development. A team that cares : We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members. About Us: WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here . Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. Current Winn employees should apply through this internal link .

Posted 2 weeks ago

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Business Office Coordinator - Northwest Office
Trinity Health CorporationWalker, MI
Employment Type: Part time Shift: Day Shift Description: Monday-Friday (base hours 7:30 AM-5:30 PM with extended hours on Monday evenings) with variable days/hours to meet practice needs and fulfill 0.7 FTE Business Office Coordinator, BOC Great opportunity for a Business Office Coordinator professional to work in an organization that focuses on treating the whole person, physically, emotionally and spiritually. Be Remarkable! Highlights: 730a- 530pm variable, Monday- Friday Mercy Health Physician Partners, our multi-specialty physician network, employs more than 500 physicians and advanced practice professionals in, Muskegon, Holland Grand Rapids and the Lakeshore. We serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities. Position Summary: Support clerical, administrative, secretarial, functions for a very busy medical office. What you will do: Check in/Check out Answering multiple phone lines Scheduling appointments Manage Referrals Insurance verification Other clerical functions What you need: Education and/or training as medical secretary, medical receptionist, medical assistant preferred Or high school graduate/ GED required Associates degree in a medical related concentration preferred Diversity and Inclusion Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions. Trinity Health's Commitment to Diversity and Inclusion Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity. In return for your talents, we offer: Competitive salary, paid time off, 403B retirement savings, and health, vision, dental benefits starting on Day 1- no waiting period Colleague Referral Program to earn cash and prizes Unlimited career growth opportunities with one of the largest Catholic healthcare organizations in the country Trinity Health offers DailyPay - if you're hired as an eligible colleague, you'll be able to see how much you've made every day and transfer your money any time before payday. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Posted 4 days ago

Office Assistant - Irmc Physician Group Orthopedic Blairsville Office - Full Time-logo
Office Assistant - Irmc Physician Group Orthopedic Blairsville Office - Full Time
Indiana Regional Medical CenterBlairsville, PA
Job Responsibilities Cheerfully greets and registers incoming patients and visitors in a prompt and pleasant manner, determines their needs and responds accordingly. Retrieves, reviews for correctness and processes patient registration forms. Collects, scans and updates personal and financial information (insurance cards, driver's license, etc.) obtained from patients. Runs insurance verification/eligibility on every patient. Works insurance eligibility alerts (yellow triangle alerts). Collects payments from patients and provides a receipt. Retrieves messages from answering service/voicemail each morning, right after lunch and throughout the workday. Answers telephone and directs incoming calls to the appropriate party (e.g. physician, clinical or support staff) via message center. Works Cerner message center pools and completes messages as applicable. Schedules patient appointments according to provider protocol. Maintains copays, petty cash logs and receipts. Forwards medical record requests to the Health Information Management Department (HIM) in a timely fashion in accordance with organizational policy. Monitors patient reminder system daily to include cancellations, reschedules and no-show appointments. Follows-up on appointment cancelations and reschedules as appropriate. Follows HIPAA, Confidentiality and Security rules when providing information to outside sources. Accepts and signs for mail parcels and other deliveries according to office policy. Practices sterile techniques and universal precautions when accepting specimens from patients over the counter. Provides lead or manager with a list of clerical supplies as needed. Maintains an orderly, neat and clean front desk area and waiting room. Routinely retrieves faxes from the fax machine. Obtains prior authorizations as required by patient insurance policy for testing and procedures. Travels to other IPG offices when needed to cover front office when requested. Performs other tasks as requested. Qualifications Experience and Education. 2 years of medical office or customer service experience preferred. High school graduate or equivalent required. Completion of a recognized medical secretarial program preferred. Knowledge Of: Medical practice, clerical equipment, operations and processes; must have basic understanding of medical terms and abbreviations; usage of computer systems; various medical forms, reports and processing methods; individuals working in front office must have a clear understanding of the confidentiality laws that govern the patient/physician relationship. Ability To: Make a great first impression and sustain it, answer multilane telephones, operate automated systems, computers and fax machines, uphold ICARE core values with every patient, every time; exhibit strong interpersonal skills, maintain cooperative relationships with staff members, patients, physicians and management; communicate clearly and concisely, exercise critical-thinking skills, maintain organized and accurate records, exercise team coordination skills, serve as patient advocate and maintain professional appearance by adhering to dress code policy. The IRMC Physician Group is proud to maintain a great work-life balance & company culture, competitive salary & benefits, and career advancement opportunities.

Posted 3 weeks ago

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Medical Office front and back office
Tustin Fyzical Fall Prevention Center and ENT Sinus & AllergyTustin, California
Busy outpatient medical office in need of a full or part time experienced medical assistant who can manage the administrative duties of the front office including scheduling, file management and insurance verifications but also the ability to do back office work if needed. We're looking for a professional that believes in compassionate care and can provide excellent customer service. Bilingual ability in Korean and English preferred. Job duties include: Answer multi-line phones and either direct the caller to the appropriate party or handle basic questions directly Greet patients upon arrival, sign them in and obtain insurance information and any other necessary data Provide patients with intake and new patient forms as well as copies of our office policies and legally required documents Process payments from patients for co-pays and uninsured visits Schedule appointments for new and recurring patients Scan information and patient records into our EHR Call patients to remind them of upcoming appointments and to help them schedule testing for off-site services Provide patients with support and guidance as needed. Requirements: High school diploma/GED required (Associate degree preferred) 1+ years experience in medical assisting or administration Bilingual ability a plus Ability to handle a fast-paced environment and prioritize tasks based on importance Excellent communication and problem solving skills Familiarity with Microsoft Office and use of an EMR Compensation: $18.00 - $25.00 per hour

Posted 1 week ago

LPN office skilled care must have experience with skilled Medicare office intake work!!!!-logo
LPN office skilled care must have experience with skilled Medicare office intake work!!!!
University Home CareLivonia, Michigan
Must have skilled Medicare home care experience with kinnser or kinnser like software for 1 year minimum. This is a full time office/ some home Lpn visits. Great environment

Posted 30+ days ago

Liberty University logo
Office of Residence Life- Office Assistant
Liberty UniversityLynchburg, Virginia

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Job Description

An Office Assistant is the primary customer service agent for the Office of Residence Life. They assist students, parents, and other customers via phone, email, online chats, and front desk interactions. They are responsible for answering all routine questions and properly directing more unique situations to the appropriate staff or office. They also assist in the issuing, returning, and organization of room keys.

Essential Functions and Responsibilities

1. Greet customers and guests at the ORL front desk and assist them in a friendly and effective manner.

2. Answer inbound phone calls and appropriately assist the caller by answering their inquiry, or directing them to the appropriate party to answer the inquiry if not a responsibility of ORL.

3. Assist students via our online chat feature in navigating the ResLife Portal and completing our various online processes.

4. Respond to emails in a timely and professional fashion while monitoring our department’s inbox.

5. Become proficient using our StarRez housing software to complete all housing and student related tasks.

6. Issue, return, and organize room keys efficiently and accurately.

7. Assist other staff members with essential office tasks.

Additional information may be found here

Qualifications, Credentials, and Competencies

Must be a Liberty University student able to work up to 18 hours per week. Customer service experience is preferred.

Target Hire Date

2025-08-24

Time Type

Part time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

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