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Office & Experience Manager-logo
Office & Experience Manager
Machina LabsLos Angeles, CA
Company Machina Labs is a smart manufacturing company backed by major investors in AI and Deep Tech (Innovation Endeavors, Nvidia NVentures, Lockheed Martin Ventures), founded in 2019 and based in Los Angeles, CA. We are on a mission to build the factory of the future through the development of modular manufacturing solutions that allow our customers to rapidly produce and iterate on their designs utilizing our robotic sheet metal forming platform. Using our first-of-its-kind software and robotics solution, we are delivering unseen innovation to industries such as aerospace, automotive and space exploration. At Machina Labs, we believe anyone can become a crafts(wo)man and bring that attitude to our work every day, come and join us! Overview of Role We are a growing technology and manufacturing company based in Chatsworth, CA, with a dedicated team of 65 employees. Our company values innovation, collaboration, and the success of our employees. We are looking for a dynamic Office Manager to play a critical role in managing day-to-day operations, fostering a positive and differentiated employee and candidate experience. The Office Manager will be responsible for overseeing a range of office management and operations support across various functions. This role involves a bit of harnessing the chaos to create a cohesive and smooth office experience with the ability to adapt to the changing environment. The ideal candidate will be highly organized, proactive, a self-starter, and high energy! Essential Responsibilities: Office Vendor Management: Oversee office environment including maintenance. Coordinate with vendors for office supplies, cleaning, and equipment maintenance. Ensure the office environment is organized and functional. Operations: Support continuous improvement and upkeep of employee systems such as e-bulletin boards, wiki, org charts, new hire welcome process. Guest Management: Create and manage a process for guest and candidate visits that adhere to federal contracting regulations. Employee Experience & Event Management: Plan and organize company events, team-building activities, and celebrations. Ensure a positive, engaging work environment for employees. Office budget management: Monitor and maintain the office kitchen, restocking snacks, beverages, and supplies. Ensure the kitchen area is tidy and stocked for employee use. Onboarding: Coordinate the new hire onboarding process, ensuring a smooth and welcoming experience for all new employees. Provide necessary training on office procedures, benefits, and company culture. Qualifications: 4+ years of experience managing the office, operations or people experience in a startup environment. Experience in employee event and experience management. Proven track record of managing vendors and complex projects. Experience implementing office management automation tools. Experience with multi-site and manufacturing environments a plus but not required. Skills: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to manage vendor relationships and office supplies effectively. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR software (e.g., Gusto, Rippling, ADP, Ceridian Dayforce, BambooHR, or similar). Other Requirements: Strong attention to detail and confidentiality. Ability to work independently and as part of a team in a fast-paced, growing environment. Positive attitude with a proactive approach to problem-solving. Education Bachelor's degree in business admin, communication, HR, or any related field. $100,000 - $125,000 a year In addition to the base salary, this role also offers comprehensive paid PPO benefits, including medical, dental, vision, short- and long-term disability, life insurance, generous PTO, sick time, and Stock Options. Machina Labs is an Affirmative Action and Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, age, disability, or status as a protected veteran in accordance with state and federal law. We endeavor to make the job application process accessible to any and all users. If you have a disability that impacts your ability to complete the job application process and would like to request assistance or a reasonable accommodation, please contact us at (888)444-9777. This contact information is for accommodation requests only, not to inquire about the status of applications.

Posted 2 weeks ago

Office/Administrative Assistant-logo
Office/Administrative Assistant
Valley Roofing & ExteriorsHarrisonburg, VA
Are you an administrator who enjoys working with a team of A-players and good processes? we are looking for someone who is friendly, dependable, detailed, and self-motivated. This person should have a structured work ethic and yet be flexible to meet the day-to-day urgent needs of a high-performing team. This position represents our company's beliefs and values and is often directly interacting with our customers. This position is full time Mon-Fri 8-5. Competitive pay based on ability and results. Benefits available. Benefit Conditions: Waiting period may apply Only full-time employees eligible Typical end time: 5PM Typical start time: 8AM This Job Is: A "Fair Chance" job (you or the employer follow Fair Chance hiring practices when performing background checks) A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more Open to applicants who do not have a college diploma Job Types: Full-time, Part-time Salary:$14.00 - $16.00 per hour Benefits: 401(k) 401(k) matching Employee assistance program Flexible schedule Paid time off Professional development assistance Referral program Retirement plan Schedule: 8 hour shift Monday to Friday Experience: relevant: 1 year (Preferred) Work Location: In person

Posted 30+ days ago

Dentist Office Patient Coordinator-logo
Dentist Office Patient Coordinator
Hero Practice ServicesWichita, KS
Location: Wichita, Twin Lakes Pay Range: From $15.00 per Hour for "Entry-Level" and up to $22.00 per Hour for Very Experienced, Well-Qualified Professionals Job Profile: Dental Front Office Coordinator Overview: Hero Practice Services is seeking a Dental Front Office Coordinator to ensure a positive first impression by efficiently executing front office processes including answering the phone, scheduling appointments, and collecting payment within a pediatric dental practice. Hero Practice Services is the only practice management company focused on delivering the systems, processes, and people needed to efficiently deliver quality dental, vision, and orthodontic care to children in underserved communities. With offices across the country, we have helped millions of children and young people gain access to the care they need since 2006. Working at Hero is both a career and a calling … join us, BE A HERO! The Opportunity: This role has the unique opportunity to support the Heroes who actively serve the children and young people in our communities by improving their overall health and well-being. You will be responsible for the following: Greet patients upon arrival and schedule appointments Call patients regarding appointment confirmations, reminders, and cancellations Collect and process patient payments with efficiency and accuracy Coordinate patient flow by keeping the appointment schedule organized and full Maintain a clean, sterile, and patient-centric working environment. Ensure practice is clean and presentable to patients to include cleaning restrooms, patient lobby, mopping, vacuuming, dusting etc. Maintain strict compliance with State, Federal, and other regulations, (e.g., OSHA, WC, Dental Board, HIPAA, ADA, DOL, Employee Handbook). You will be required to possess the following: Exhibit strong interpersonal skills, listen to patients' needs, and possess a friendly and outgoing demeanor Working knowledge of Microsoft Office, including Word and Excel; experience with eCW, and UKG software. 3 months to one year of administrative experience and/or previous healthcare scheduling experience Strong interpersonal skills and the desire for professional growth. Be organized and possess a superior knowledge of dentistry Your Compensation and Benefits will include the following: Monthly Bonus Plan. Medical, Dental, Vision, Retirement Savings Plan, Disability and much more! Professional Advancement Opportunities in an established, growing health care group. Physical Requirements This position requires full range of body motion. While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Equal Employment Opportunity Statement The statements contained herein are intended to describe the general nature and level of work performed by Credentialing Specialists, but is not a complete list of the responsibilities, duties, or skills required. Other duties may be assigned as business needs dictate. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Hero Practice Services group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Posted 5 days ago

Data & Tuition Assistance Coordinator - Archdiocese Of Washington Catholic Schools Office-logo
Data & Tuition Assistance Coordinator - Archdiocese Of Washington Catholic Schools Office
Archdiocese Of WashingtonHyattsville, MD
The Archdiocese of Washington's Catholic Schools office is hiring a Data Coordinator and Tuition Assistance Coordinator. The Data and Tuition Assistance Coordinator (DTAC) is an integral part of the Catholic Schools Office team and is responsible for administration of various software systems, data and supporting archdiocesan schools in their use of the software systems, to include: administering annualized programs, coordination with third-party service providers, help desk support for schools, creating reports, research, data organization and analysis, administering database programs. In addition to the systems detailed in this job description, the DTAC is responsible to support managers for systems utilized by archdiocesan elementary schools. Responsibilities: Supports the annual implementation of software modules utilized by the CSO and archdiocesan schools Compiles data from software systems and creates reports and illustrations Assist with the implementation of FACTS Student Information System for archdiocesan elementary schools to include ongoing help desk support to schools Supports schools with access to online admissions, enrollment and tuition management modules Ensures online admissions and enrollment modules are accessible for schools on Oct. 1 each year for the following year so that schools are accessible to the public by Nov. 1 Provides data support to the Director of Marketing and Enrollment with the administration of the HSPT for attending and non-attending students Supports schools with the database administration including all aspects of donor and alumni record migration, information, research, administrations, queries and production of reports Supports the Catholic Education Foundation with the management of tuition distribution to schools and parishes Coordinates data with vendors, third-party service providers, ADW personnel and others as needed In consultation with other staff, plan, manage and implement policies and procedures related to the use of the software programs, data, constituent electronic and paper files, as well as any other constituent data kept by the Archdiocese of Washington Collects data, compiles reports and create data illustrations for Strategic Plan, Data Portfolio, and Enrollment Forecasters and presentations of leadership Develops, provides and imports data for dashboard administration Provides support to schools with local school dashboard Job Specifications Education Required:Bachelor's degree from accredited institution of higher education in computer science, statistics, data analysis, business, or related field Experience Required: Minimum three (3) years' experience in constituent data management for a non-profit organization Experience Preferred: Proficiency in Spanish is highly desired. Vast database experience including data migrations, building custom reports and ensuring data quality. Raiser's Edge and student information system coordination experience a plus. Skills required: High order communications skills written, oral, and listening Alignment with the mission of the Catholic Church and Catholic Schools Strong planning and organizational skills, including ability to manage complex responsibilities Excellent computer skills, including advanced competency with MS Office Suite Strong skills in using ADW CSO systems or another well-known non-profit industry constituent database Team oriented and collaborative work ethic. This position reports to the Assistant Superintendent for Administration and Technology - the salary is $41,600 to $69,500 with excellent benefits

Posted 30+ days ago

Office Manager-logo
Office Manager
HiveSeattle, WA
About Hive Hive is the leading provider of cloud-based AI solutions to understand, search, and generate content, and is trusted by hundreds of the world's largest and most innovative organizations. The company empowers developers with a portfolio of best-in-class, pre-trained AI models, serving billions of customer API requests every month. Hive also offers turnkey software applications powered by proprietary AI models and datasets, enabling breakthrough use cases across industries. Together, Hive's solutions are transforming content moderation, brand protection, sponsorship measurement, context-based ad targeting, and more. Hive has raised over $120M in capital from leading investors, including General Catalyst, 8VC, Glynn Capital, Bain & Company, Visa Ventures, and others. We have over 250 employees globally in our San Francisco, Seattle, and Delhi offices. Please reach out if you are interested in joining the future of AI! Office Manager Role We are looking for an ambitious and enthusiastic Office Manager to support our rapidly growing company. This individual will be responsible for managing all aspects of the office operations and you will also be instrumental in helping to build our company culture. We're looking for an energetic and organized person who excels at tackling new challenges on a daily basis. The environment at Hive is dynamic, fast-paced, and energetic - each day will be different and exciting! Responsibilities Keep our office running smoothly and all of our team members happy; keep the office immaculate: clean, organized, stocked, and ready to create great things Ensure employee happiness with their work environment, especially for meals catering and office maintenance (twice daily catering, weekly snack orders, office supplies, and misc. office needs) Work with our People Ops team to plan and coordinate activities and events (e.g., team outings, company parties, in-office events, etc.) Assist in a variety of HR needs, including benefits administration, immigration, and compliance Support with calendaring, email, and travel of the CEO and other executive members Serve as facility manager for our growing Seattle office Manage vendors and contractors: planning for, purchasing, and upkeep of workstations, furniture, and employee supplies Act as primary liaison between the company and office building management (e.g. repairs, building code compliance, etc.) Own space planning, including frequent seating rearrangements; assist with build-out of expansion office space Facilitate office physical/equipment access and security awareness Maintain awareness of industry best practices for data maintenance handling as it relates to your role Adhere to policies, guidelines and procedures pertaining to the protection of information assets Report actual or suspected security and/or policy violations/breaches to an appropriate authority Requirements BA / BS degree You have 0-2 years of work experience in a professional setting Desire to work in a fast-paced global environment Regardless of how big or small the task, you approach it with energy and enthusiasm You keep calm under pressure. When something doesn't go as planned, you can keep your cool and find a solution You love to learn! Whether it be a new way of doing an old task, or a new skill entirely, you are excited about broadening your expertise Organization is your key to success Do-whatever-it-takes attitude Excellent communicator, both written and verbal Who We Are We are a group of ambitious individuals who are passionate about creating a revolutionary AI company. At Hive, you will have a steep learning curve and an opportunity to contribute to one of the fastest growing AI start-ups in San Francisco. The work you do here will have a noticeable and direct impact on the development of the company. Thank you for your interest in Hive and we hope to meet you soon! The current expected base salary for this position ranges from $50,000 - $65,000. Actual compensation may vary depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Base pay is one part of the total compensation package that is provided to compensate and recognize employees for their work; stock options may be offered in addition to the range provided here. Employees are eligible to participate in a number of Company-sponsored benefits, including health, vision and dental insurance. Employees are also eligible to participate in a gym membership as part of our commitment to employee wellness. In addition, employees will be entitled to paid vacation in accordance with the Company's vacation policy. Hired applicant may receive an equity grant in the form of an option to purchase stock in the future for a specified price.

Posted 30+ days ago

Office Coordinator-logo
Office Coordinator
Service Corporation InternationalWeymouth, MA
Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Neptune Cremation Service is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. Certified a Great Place to Work 3 years in a row, we provide our team members a Work/Life Balance unique for our industry. We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day. Why work for Neptune Cremation Service? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include: A generous compensation package Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.) 401(k) with company match Paid Time Off (Vacation, Sick, Holiday and Personal time) Job-related training, tuition reimbursement, and career path development Company discounts, and more Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include: Support the sales team by processing and validating contractual agreements to ensure accuracy Provide exceptional customer service support by handling customer inquiries, questions, and updates Greet and assist visitors as they arrive at the office Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately Produce and maintain same day checks, trust claims, and the reconciliation of bank records. Operate office equipment such as photocopiers, printers, fax machines, etc. Input statistical information into a CRM system and other databases Use of SOX compliance software to reconcile daily, weekly, and monthly reports Requirements: Proficient in Microsoft Office Suite (Word, Excel, Outlook) Time management and organizational skills Must have the ability to work independently or with a team Convey information clearly and concisely in written and spoken communication Capable of setting and meeting priorities and deadlines. General clerical tasks, accounts payable, data entry, etc. Ability to maintain composure in a fast-paced office setting Notary license preferred but not required High school diploma or Equivalent 3- 5 years of administrative or related experience What are you waiting for? If this describes you, apply today and find your "Why" in a rewarding career with Neptune Cremation Service! Postal Code: 02190 Category (Portal Searching): Administration and Clerical Job Location:US-MA - Weymouth

Posted 30+ days ago

Phlebotomist Specialist-Client Office-logo
Phlebotomist Specialist-Client Office
LabCorpLawrenceville, GA
If you're looking for a career that offers opportunities for growth, continual development, professional challenge and the chance to make a real difference, apply today! We are currently seeking a Phlebotomist to work in one of our IOP Client Offices. In this role you will provide exceptional customer service, perform skilled specimen collections and be the face of the company. In addition, you will be provided opportunities for continuous growth within the organization. Work Schedule: Monday-Thursday 8:30am-5:30pm with 30-minute lunch break. Friday 8:30am-2:30pm with no lunch. The hours/location may change/vary based on business need and/or the request(s) of your supervisor or management. Work Location: Lawrenceville, GA QUARTERLY INCENTIVE BONUS PROGRAM PST's may be eligible for participation in the PST Incentive Plan, which pays a quarterly bonus based on performance metrics. Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only. For more detailed information, please click here. This position does not require you to be fully vaccinated against COVID-19. Job Duties/Responsibilities: Perform blood collections by venipuncture and capillary techniques for all age groups Collect specimens for drug screens, paternity tests, alcohol tests etc. Perform data entry of patient information in an accurate timely manner Process billing information and collect payments when required Prepare all collected specimens for testing and analysis Maintain patient and specimen information logs Provide superior customer service to all patients Administrative and clerical duties as necessary Travel to additional sites when needed Expected Job Requirements: High school diploma or equivalent Phlebotomy certification from an accredited agency is preferred 2-3 years of previous experience as a phlebotomist Experienced with working with OB/GYN patients only Proven track record in providing exceptional customer service Strong communication skills; both written and verbal Ability to work independently or in a team environment Comfortable working under minimal supervision Reliable transportation and clean driving record if applicable Flexibility to work overtime as needed Able to pass a standardized color blindness test At LabCorp we have a passion in helping people live happy and healthy lives. Every day we provide vital information that helps our clients and patients understand their health. If you are passionate about helping people and have a drive for service, then LabCorp could be a great next career step. Labcorp is proud to be an Equal Opportunity Employer: Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law. We encourage all to apply If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility. For more information about how we collect and store your personal data, please see our Privacy Statement.

Posted 4 days ago

Senior Manager, HR Project Office - Project Manager-logo
Senior Manager, HR Project Office - Project Manager
Bristol Myers SquibbTampa, FL
Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. The Senior Manager, HR Project Office - Project Manager position has a focus on continuous improvement initiatives and will play a pivotal role in supporting the efficient execution of projects/initiatives within our Human Resources (HR) Project Office. The position is a subject matter expert (SME) in one or more areas of HR focusing on optimizing HR processes, driving efficiency, and ensuring alignment with organizational goals. The successful candidate will be a detail-oriented, organized, and proactive individual who thrives in a fast-paced environment and can effectively collaborate with cross-functional teams. Major Responsibilities and Accountabilities: Project Leadership Lead and manage HR projects/initiatives from initiation to completion, ensuring they are delivered on time and within budget. Collaborate with cross-functional teams to define project scope, objectives, and deliverables. Develop comprehensive project plans, timelines, and resource allocation. Subject Matter Expertise Serve as a project management subject matter expert, providing guidance to project teams and across HR. Stay up-to-date with industry trends, best practices, and regulatory changes to ensure HR compliance and effectiveness. Change Management Lead change management initiatives related to HR process improvements, ensuring seamless transitions and user adoption. Develop and deliver training programs to HR Project Office staff and stakeholders. Stakeholder Collaboration Foster strong working relationships with HR Project Office team members, department heads, and external partners to drive successful project outcomes. Act as a liaison between HR and other departments to ensure alignment of project goals with organizational objectives. Risk and Issue Management Assist in identifying project risks and issues and escalate them to the HR Project Office Head/Portfolio Management. Support in developing and implementing risk mitigation strategies. Budget Tracking Assist in tracking project budgets and expenses. Collaborate with the finance department to ensure accurate financial reporting. Assist in preparing financial reports related to project expenditures. Quality Assurance Assist in maintaining project quality standards and adherence to best practices. Participate in quality reviews and audits as required. Qualifications Minimum Requirements Minimum education of a bachelor's degree in business administration, operations management, project management, or a related field is required. Minimum of five (5) plus years in a functional project management role in both waterfall and agile environments. Proficiency in project management software is required. Strong business acumen, analytical, and problem-solving skills. Organizational and attention to detail skills. Preferred Qualifications Working towards or have obtained a Project Management Professional (PMP), PSM/CSM - Professional/Certified Scrum Master certification or Lean Six Sigma certification is a plus. Change management experience is highly preferred. Management consulting experience is highly desirable. Product management experience is highly desirable. Proficiency in HRIS (HR Information Systems) is highly preferred. The starting compensation for this job in New Jersey is a range in from $122,910.00 - $148,900.00, plus incentive cash and stock opportunities (based on eligibility). The starting pay rate takes into account characteristics of the job, such as required skills and where the job is performed. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit Life At BMS - BMS Careers. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program. #LI-Hybrid If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career. Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as "Transforming patients' lives through science ", every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. On-site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function. BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement. BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters. BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/ Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Posted 2 days ago

Registered Nurse (Rn) - Staffing Office/Float Pool, Full Time, Days-logo
Registered Nurse (Rn) - Staffing Office/Float Pool, Full Time, Days
Washington Hospital, Inc., MaryFredericksburg, VA
Start the day excited to make a difference…end the day knowing you did. Come join our team. Job Summary: The Level II Competent Registered Nurse is clinically able to care for patients. The Level II MWHC nurse demonstrates the ability to collaborate with the healthcare team to improve the quality of care in the designated clinical area by incorporating research and implementing evidenced-based knowledge into practice. The Level II Competent Registered Nurse assumes the accountability and responsibility as a professional nurse for providing total, comprehensive, continuous, and patient-centered care for an assigned group of patients. The RN is responsible for the delivery of patient care through the nursing process of assessment, diagnosing, planning, implementation, and evaluation. New Rates! Practice Standards for a Level II Registered Nurse: In the MWHC Practice Standards, a Level II Registered Nurse is outlined in the following areas of: Exemplary Professional Practice Standards Structural Empowerment Practice Standards Transformational Leadership Practice Standards New Knowledge, Innovations, and Improvement Practice Standards Essential Functions & Responsibilities: Direct and coordinate nursing care, including oversight of licensed and unlicensed personnel in any assigned or delegated tasks using the nursing process and interdisciplinary teamwork to achieve desired patient outcomes. Coordinate involvement of the patient, family and health team members in patient care, including patient/family teaching and discharge planning. Communicate and coordinate the plan of care and other pertinent information to/from other health care team members. Assist Leadership to define standards of excellence for patient care; participate in improvement of patient care services. Participate in, contribute to and integrate performance improvement into care delivery and participate in quality improvement activities. Participate in orientation of new permanent and temporary staff members. Act as point of contact on hospital and departmental policies and procedures to nurses and other health team members. Participate in daily operational activities necessary for safe patient/staff environment. Provide input to the Nurse Manager regarding unit needs. Participate in unit, departmental and hospital committees for formulation of nursing and hospital policies and procedures. Provides for the physical, mental and social well-being for individuals and families by assessing, planning, implementing and evaluation for nursing care. Performs the comprehensive assessment and develops/implements and evaluates the plan of care as identified on admission and subsequent home visits. Provides appropriate and through education to patients and their caregivers as it relates to the plan of care. When assigned, serves as case manager to coordinate multidisciplinary services per the plan of care. Maintains acceptable productivity standard as determined by agency leadership. Participates in multi-disciplinary team meetings in order to share information and assist with patient management. Participates in staff and administrative meetings. Participates in quality and performance improvement activities. Perform other duties as assigned. Performs essential functions and responsibilities of the role at Mary Washington Hospital and Stafford Hospital locations, as scheduled. Qualifications: Graduate of an accredited nursing program and has experience as a Registered Nurse Valid RN License from Virginia or reciprocal compact state required. BSN is preferred. AHA BLS Provider CPR required at hire NIHSS (Bluecloud) required at hire. Additional certifications will be required according to the assigned unit 2 years of recent RN acute care experience required As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Posted 30+ days ago

Manager, Family Office Account Management-logo
Manager, Family Office Account Management
Armanino McKenna Certified Public Accountants & ConsultantsCentury City, CA
At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills, and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check out of life when you check in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas. Armanino's Family Office team provides personalized financial, accounting, and advisory services to high-net-worth individuals, families, and their closely held entities. We are seeking a highly organized and client-focused Account Management Manager to oversee daily financial operations and build long-lasting client relationships. This role requires a strong accounting background, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Responsibilities Client Relationship Management Serve as the primary point of contact for assigned clients. Coordinate and lead client meetings, ensuring their needs and expectations are met. Act as a trusted advisor by proactively addressing inquiries and anticipating client needs. Communicate with vendors, service providers, and internal teams to resolve client-related matters. Support clients with special projects such as home or auto purchases, loan applications, insurance reviews, or investment documentation. Financial Oversight & Reporting Review and approve vendor bills and invoices in accounting systems, ensuring timely payment. Monitor and oversee wire transfers, ensuring accuracy and timeliness. Review client general ledgers, bank reconciliations, and financial statements for accuracy and completeness. Prepare and review monthly, quarterly, and annual financial statements, budgets, and cash flow forecasts. Track and reconcile investment activity, including traditional, alternative, and private investments. Maintain accurate and organized books for individuals and closely held businesses. Compliance & Tax Coordination Oversee the preparation and review of annual 1099 filings, year-end tax packages, and payroll tax returns. Assist with tax-related filings such as City Business License Returns, Secretary of State filings, and Business Property Statements. Collaborate with internal and external tax teams to provide required documentation and respond to examination requests. Team Leadership & Operational Excellence Supervise and mentor Assistants and Account Managers; promote a positive and collaborative team culture. Review and approve team deliverables, ensuring quality and timeliness. Scope, estimate, and support the closing of new or expanded client engagements. Manage billing and engagement letters in a timely and accurate manner. Participate in business development and firm-promoting activities. Requirements Bachelor's degree in Accounting or Finance, with at least 7 years of accounting experience, including 2+ years supporting high-net-worth individuals in a family office, wealth management, or private client services environment. Demonstrated ability to manage multiple clients and priorities with a strong focus on high-touch service and timely, accurate financial reporting. Hands-on experience processing payroll and reconciling investments across traditional, alternative, and private asset classes. Proven ability to identify accounting discrepancies, make independent decisions, and implement practical solutions under time-sensitive conditions. Proficient in Microsoft Excel (pivot tables, lookups), Word, and Outlook; experience with Intacct and QuickBooks Online is a plus. Skilled at reviewing financial statements, coordinating with external service providers (e.g., insurance brokers, CPAs), and supporting year-end tax preparation. Experience supervising or mentoring staff, providing performance feedback, and delegating workflows. Strong interpersonal and communication skills, with the ability to clearly explain financial matters to clients and collaborate effectively across teams. Preferred Qualifications CPA or CFP designation preferred. Experience with Intacct and QuickBooks Online (QBO) is a plus. Prior experience preparing year-end tax packages and supporting external CPAs. Experience scoping, estimating, and pricing additional projects or services for clients. "Armanino" is the brand name under which Armanino LLP, Armanino CPA LLP, and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP and Armanino CPA LLP are licensed independent CPA firms that provide attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms. Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge. Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition's knowledge will result in termination of contract. Certain states require us to disclose the pay range and benefits summary for job openings. For Colorado residents, the compensation range for this position: $82,200 - $96,700. For Illinois residents, the compensation range for this position: $82,200 - $96,700. For Washington residents, the compensation range for this position: $90,400 - $106,400. For New York residents, the compensation range for this position: $90,400 - $106,400. For Southern California residents, the compensation range for this position: $90,400 - $106,400. For Northern California residents, the compensation range for this position: $94,500 - $111,200. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules. Armanino has a robust offering of benefits, including: Medical, dental, vision Generous PTO plan and paid sick time Flexible work arrangements 401K with Profit Sharing Wellness program Generous parental leave 11 paid holidays For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/ We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

Posted 3 days ago

Medical Office Assistant II- Pediatrics- Must Have MA Certification-logo
Medical Office Assistant II- Pediatrics- Must Have MA Certification
University of Maryland Faculty PhysiciansBaltimore, MD
Assists physicians and nursing staff in the care of patients. Performs various patient care activities, including assisting with patient flow, taking vitals, giving injections, and other needs as required. Maintains nurses' stations, exam and procedure rooms. Performs various front desk and clerical duties in a medical office including such functions as complete demographic and insurance registration, charge entry, scheduling patients and/or verifying insurance information. Must be fully certified in patient registration. Where the electronic system is in use, this position will utilize the system as documented in the department and/or FPI standard operating procedure and process; and other duties assigned. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) preferred Medical Assistant certification required Completion of an accredited Medical Assistant Program Ability to perform all medical assisting responsibilities under state and faculty guidelines Two to three years related medical office experience General understanding and application of basic accounting principles PC proficiency Strong customer service skills Accurate data entry skills Current knowledge of payer requirements for referrals and pre-authorization Knowledge of GE, EPIC or similar computerized billing system Medical terminology preferred CPR certification is required Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits .

Posted 1 day ago

Office Data Entry Specialist-logo
Office Data Entry Specialist
Matson IncAnchorage, AK
Description Position at Matson Navigation Company of Alaska, LLC About Us Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world's largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity. We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations. Matson is honored to be certified as a Great Place to Work. Our team of dedicated and talented employees consistently deliver exceptional results for our customers and the communities in which we serve. Learn more at matson.com. About the Role In this union position, duties of the Office Data Entry Specialist include but are not limited to accounting, payroll, customer service, gatehouse, file room, rates department and other office tasks as assigned. Experience in customer service, accounts payable and accounts receivable is highly desired. Please note that this is a casual position as defined by the collective bargaining agreement. Casual employees currently work 40 hours per week, but there is no guarantee of hours. A casual employee will receive contributions to the Pension and Health and Welfare plan and receive one week of vacation after one year of employment. The current rate of pay is $24.75 per hour and will increase based on the collective bargaining agreement. In addition, our permanent employees are hired from our casual workforce. What you'll do: Must be flexible and adaptable with the ability to learn many different aspects of the operation. Perform customer service function in a professional and courteous manner. Read and follow the outlined SOP for each operational area. Multi-task and perform various functions, with emphasis on attention to detail, as needed throughout the day. Work within a team environment. Be accountable for performance and initiative to ask questions. You have these skills: Ability to follow directions. Previous experience in an office position. Must be proficient in Microsoft Word and Excel. Previous experience in accounting and or customer service is preferred. And these qualifications: Valid Alaska driver's license. Ability to obtain and maintain a TWIC card. Maintain membership in the Union. You meet these physical requirements: Lifting up to 10 pounds on your own. Sitting for up to 50 minutes per hour. Standing for up to 30 minutes per hour. Walking for up to 20 minutes per hour. Twisting. Bending. Reaching. At Matson, we're looking for people to build a unified team to maintain our values of trust, integrity, and reliability. We welcome people who think rigorously and thoughtfully challenge assumptions. #MI Matson is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, AIDS/HIV status, gender identity, gender expression, veteran status, genetic information, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including, but not limited to, the San Francisco and Los Angeles Fair Chance Ordinances. View our applicant privacy statement: https://www.matson.com/media/Applicant_Privacy_Statement.pdf .

Posted 3 days ago

Front Office Support-logo
Front Office Support
Signet JewelersDiamonds Direct Milwaukee, WI
We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? With the Diamonds Direct Front Desk Professional, we are looking for a RHINO that will provide a luxurious experience from the very first interaction with our customers. After all, our customer experience is what sets us apart from our competitors. What is the Upside? Investment in your career development Empowering you to take control of YOUR own career path within Diamonds Direct Exposure to all other departments within our organization A family-oriented culture unlike any other Encouraging environment that promotes teamwork and furthering education within the jewelry industry What does it take to be a Front Desk Professional? Always keeping the customer first and providing top notch, luxurious experience The ability to build long-term relationships with your customers (Once a Diamonds Direct customer, we hope for them to remain a customer for LIFE) Well organized and a keen eye for detail Ability to multi-task Professional demeanor and appearance A natural talent for customer service Ability to maintain composure in a high pressure, fast-paced environment Requirements Previous customer service/front desk experience o Experience in a luxury retail environment preferred Excellent oral communication skills Proficient computer skills Must be able to work Saturdays Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Posted 30+ days ago

Assistance Front Office Manager-logo
Assistance Front Office Manager
SonestaRoyal Sonesta Minneapolis, MN
Job Description Summary The Front Office Assistant Manager is responsible for assisting the Director of Rooms in managing the front office function; ensure staff is properly trained including service expectations, hotel facilities and services, local directions, property management, and reservations systems, safety and emergency procedures, etc. Job Description Essential Elements: Ability to move freely within front desk area. Ability to stand and sit for prolonged periods of time. Ability to perform tasks requiring sustained repetitive motion and/or fine motor skills. Ability to communicate clearly and effectively with guests regarding all aspects of their hotel stay. Ability to interact with guests and other employees in a courteous, empathetic, and discreet manner. Ability to read and write effectively, including understanding diagrams. Ability to perform basic arithmetic, including the use of percentages. Ability to understand and execute all safety and emergency procedures (i.e.: fire, crowd control, inclement weather, and bomb threats). Ability to handle cash and credit transactions. Ability to utilize basic office equipment (i.e.: automated front desk systems, telephones, and calculator). Ability to maintain regular and punctual attendance. Ability to adhere to Sonesta grooming standards. Ability to exemplify Sonesta Service Excellence Frequently standing up or moving within and about the facility Carrying or lifting items weighing up to 50lbs and pushing and/or pulling approximately 200lbs Frequently handling objects and equipment to maintain the facility Frequently bending, stooping,and kneeling Requirements Excellent phone & verbal communication skills. Minimum of 3- 5 years experience in a similar role at an upscale hotel 4-year college degree preferred Previous supervisory hotel experience preferred. Flexible schedule- must be able to work nights/overnights, weekends, holidays Job Tasks: Performs all guest service representative tasks in a superior manner. Oversees late checkout and stay over requests. Oversees all room changes. Oversees showrooms for sales. Oversees hotel availability in the local area. Ensures that all appropriate computer-generated reports are printed in a timely manner. Oversees preparation of VIP arrivals. Oversees preparation for group arrivals. Ensures the credit check report is completed on every shift. Oversee airline crew arrival preparation process Report/log all guest issues in weblog/groupme and update gust profiles accordingly Ensures that all room discrepancies are cleared. Oversees blocking of special room requests for next day's arrivals. Maintains a neat and orderly control desk and area. Consistently presents a polished and professional role model image to guests, coworkers, and other departments. Complete job duties as listed on their shift checklist in a timely manner and alerts the Director of Front office if assistance is needed. Perform any other duties as assigned by the Front Office Manager, Director of Operations, and General Manager. Coordinates out of order rooms with housekeeping and engineering Ensures posting of all charges. Inspects associates at the beginning of each shift to ensure grooming standards are met. Conduct pre-shift meetings before the start of each shift Ensure that the department's schedule is prepared and posted by the weekly deadline Ensure that Travel Pass enrollment weekly and monthly goals are met Review Guestware, update Travel Pass member status and prepare welcome letters accordingly Ensure that weekly advocate goals are met Monitor ADP, correct missing punches, and approve payroll Assist in controlling expenses and minimizing waste in all areas of the front office. Participate as needed in the preparation of the annual departmental operating budget and financial plans which support the overall objectives of the hotel. Conduct daily guest room and suite inspections ensuring Sonesta Standards are being met. Additional Job Information/Anticipated Pay Range Pay rate $25.00 Non-Union: The base pay offered may vary based on various factors, including but not limited to job-related knowledge, skills, and specific/overall experience. Minimum Wage: Base pay offered is reflective of minimum wage requirement. Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including: Medical, Dental and Vision Insurance Health Savings Account with Company Match 401(k) Retirement Plan with Company Match Paid Vacation and Sick Days Sonesta Hotel Discounts Educational Assistance Paid Parental Leave Company Paid Life Insurance Company Paid Short Term and Long Term Disability Insurance Various Employee Perks and Discount Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.

Posted 30+ days ago

Office Manager-logo
Office Manager
Service Corporation InternationalDelray Beach, FL
Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. JOB RESPONSIBILITIES Accounting Function Oversight Collections of all accounts receivable Verifications and payments of all accounts payable invoices Controls of receipt and deposit of cash payments received Maintains petty cash account and disburses the same in accordance with company policies and procedures Reconciliations of all accounts Cash advance checks Same Day Check requests Bank deposits Verifies/audits cash disbursement reports Tracks Capital Expenditure Authorizations (CEAs) Operational Activities Orders supplies for the office and completes inventory counts Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation Schedules incoming orders and drivers for the ambulate service Completes various funeral/cemetery reports and files accurately Supports Sales as necessary requiring an understanding of JD Powers Assures compliance with all Company policies and procedures to include Sarbanes Oxley (SOX) audit Dignity University (DU) training Interment Verification Training (IVT) audits Day Sales Outstanding's (DSO) related to financial and administrative areas Assists in preparing and/or overseeing all funeral/cemetery-related forms Reviews time cards and administers corporate payroll policies and procedures Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). Ensures new associates receive new hire orientation Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators Maintains vehicle records/licenses Processes expense reports Updates General Price Lists (GPLs) Manages all Alarm Systems (codes, working order, etc.) Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed Coordinates daily activities with business unit as well as other departments Trains associates in the proper administration of policies and procedures Services customers by interacting with families in a professional and compassionate manner Maintains and updates customer records Updates company website with current obituaries and ensures obituaries are placed in newspapers Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations Behaves in a supportive way to enrich the work environment Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance Performs other duties as assigned MINIMUM REQUIREMENTS Education High school diploma, GED or completion of a diploma-training program at a college or technical school Experience Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required Knowledge, Skills and Abilities Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required Excellent communication skills both orally and in writing High level of compassion, integrity, and confidentiality Problem solving skills Ability to multi task and set priorities Detail oriented Must be flexible and able to function in a face-paced environment WORK CONDITIONS Work Environment Professional Dress is required when in contact with families. Work Postures Sitting continuously for many hours per day, up to 6 hours per day Climbing stairs to access buildings frequently Physical Demands Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage Work Hours Working beyond "standard" hours as the need arises Postal Code: 33446 Category (Portal Searching): Operations Job Location:US-FL - Delray Beach

Posted 30+ days ago

Box Office Crew At Credit Union 1 Amphitheatre- Tinley Park-logo
Box Office Crew At Credit Union 1 Amphitheatre- Tinley Park
LIVE NATION ENTERTAINMENT INCTinley Park, IL
Job Summary: Position Title: Box Office Crew Member Important Note: This position is part-time/seasonal with hours beginning in May of 2025 and working through October of 2025. WHO ARE WE? Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! THE JOB Work in our box office selling tickets, upgrades and any other venue upsells. Assist with will call pickup, VIP ticket programs and answer all ticket and venue related questions. WHAT YOU'LL DO Greet guests attending events who come to the box office, assisting with any questions or concerns. Utilize venue ticketing system to sell and distribute tickets. Upsell additional venue items to increase revenue. Monitor crowd for behavior that needs to be addressed by venue management or law personnel. Participate in the post show clean of the venue. This may include collecting recycling, compost and trash from the lawn and/or reserved section. Partner with fellow crew members at the end of the show to close the venue- this may include picking up and properly storing event equipment, such as lawn chairs. Provide great customer service to all our guests to ensure a memorable experience. Perform all other duties as assigned or needed. Position requires you to be able to work during all weather conditions since this is an outdoor venue. Position requires constant walking or standing in one place for long periods of time. WHAT YOU'LL BRING Must be at least 18 years of age. Previous cash handling experience required. Attention to detail, quality and accuracy. Customer service friendly attitude and good communication skills. Ability to perform duties in a professional manner and appearance; ability to make independent and good judgement decisions within proper policies and procedures. Availability on event dates, primarily evenings and weekends. Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. --------- The expected compensation for this position is: $15.00 USD Hourly Pay is based on a number of factors including market location, qualifications, skills, and experience.

Posted 1 week ago

Red Lion Hotel Kalispell Front Office Supervisor-logo
Red Lion Hotel Kalispell Front Office Supervisor
SonestaKalispell Hotel Kalispell, MT
Job Description Summary The Front Office Supervisor (FOS) is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk and is the lead Front Desk support for the Operations Manager. The main focus of the role is the training, supervising, and scheduling of the front desk team. This role also assists the Operations Manager with the accounting and human resources functions of the Front Office. The FOS serves as the lead point person with regard to the Front Desk technology systems and in-house guest marketing initiatives. The FOS also represents the hotel with all guests in absence of the General Manager and Operations Manager. Will also function as a Guest Service Agent. Job Description DUTIES AND RESPONSIBILITIES: Deliver on the promise of Sonesta Service in all interactions with guests and clients. Manage according to the Sonesta G.U.E.S.T. standards and instill a passion for customer service in all associates of the hotel. Ensure all staff is properly trained on all front desk operations, hotel facilities and services, local directions and safety and emergency procedures. Ensure all staff has the supplies needed to effectively carry out their job functions. Supervise the front desk and reservation functions to ensure the delivery of superior guest services, the security of monies, credit card transactions and guest information. Responsible for the supervision of the security of cash, credit card transactions, and guest information. Supervise the overall seasonal demand reservation strategy as communicated by the hotel management team with regard to room type and length of stay pricing. Work with the hotel's property management system (Opera) and reservation system (Synxis) to maximize revenue through occupancy and rate adjustments based on market conditions. Establish effective Front Desk communication and information system through logs, department meetings, and one-on-one interaction with the staff. Ensure guest special requests are fulfilled and proper delivery of guest services is delivered. Supervise the daily execution of the shoppe and the pour by ensuring each is stocked and maintained in an orderly and appealing manner. Establish and implement appropriate service recovery guidelines in order to ensure complete guest satisfaction. Respond to guest complaints or concerns in a prompt and professional manner. Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management. Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner. Supervising the accurate processing all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposits, and counting/securing assigned cash bank(s). Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up. Regularly sell hotel rooms through direct client contact. Ensure compliance with federal, state and local laws regarding health, safety, and alcohol services. Perform other duties as assigned. QUALIFICATIONS AND REQUIREMENTS: High School diploma or equivalent required. Two years of previous hotel experience required. Previous background from the extended stay industry preferred. Ability to speak, read, and write fluent English; other languages beneficial. Professional verbal and written communication skills. Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances preferred. Problem solving, reasoning, motivating, organizational and training abilities preferred. Will be required to obtain a ServSafe certification. May be required to obtain a TIPS certification. Experience with Microsoft Office and Opera systems required. Valid driver's license required. Frequently standing up, bending, climbing, kneeling, and moving about the facility. Carrying, lifting or pulling items weighing up to 50 pounds. Frequently handling objects and equipment. Will be required to work mornings, evening, weekends, and holidays. Additional Job Information/Anticipated Pay Range Benefits Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including: Medical, Dental and Vision Insurance Health Savings Account with Company Match 401(k) Retirement Plan with Company Match Paid Vacation and Sick Days Sonesta Hotel Discounts Educational Assistance Paid Parental Leave Company Paid Life Insurance Company Paid Short Term and Long Term Disability Insurance Various Employee Perks and Discounts Hospital Indemnity Critical Illness Insurance Accident Insurance Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.

Posted 3 days ago

Dental Office Manager-logo
Dental Office Manager
Aspen DentalElkton, MD
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-Time Salary: $55000 year + PLUS 3 Different Incentive Opportunities Report Card Bonus - Up to $300/ month Unlimited Earning potential through our monthly profit-sharing program Unlimited Earning potential through our quarterly profit-sharing program Paid like the owner based on profit At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. May vary by independently owned and operated Aspen Dental locations. Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Posted 1 week ago

Community Office Manager II-logo
Community Office Manager II
CitizensSayre, PA
Who are we? For over 160 years, C&N has been committed to creating value through lifelong relationships with our customers, communities, shareholders, and teammates. What sets us apart from other banks is our unwavering dedication to embodying our values of teamwork, excellence, respect, responsibility & accountability, integrity, and having fun in everything we do, daily. From partnering closely with our customers and guiding them toward their life aspirations to supporting our local communities through our many initiatives, including "Giving Back, Giving Together," to making the best decisions for the long-term interests of our shareholders, C&N is committed to being the only financial institution that our customers will ever need. At the heart of what we do are our employees! C&N is a team of passionate, imaginative professionals dedicated to making a positive difference. We believe in fostering a culture where every employee thrives. Join us to be part of a team that values innovation, collaboration, and excellence, where your career aspirations are supported, and your talents are appreciated. Who are you? You are a natural leader with a passion for delivering exceptional customer experiences. We're seeking a dynamic and driven Community Office Manager to lead the charge at our branch! In this role, you'll take ownership of daily branch operations, guide a high-performing team, and drive business growth by building strong relationships with customers. With a focus on quality service, profitability, and business development, you'll be at the heart of our mission to make a meaningful impact in the community. If you're ready to bring your expertise in branch management, sales, and customer service to a company that values your leadership, we want to hear from you! You will be responsible for: Leading Branch Operations- Manage daily branch activities, ensure operational efficiency, compliance, and a strong customer service culture. Building Client Relationships- Develop and grow consumer and business relationships through personalized service, proactive outreach, and quality referrals. Driving Business Development- Represent C&N in the community, identify new opportunities, and lead your team to meet individual and branch goals. Promoting Financial Solutions- Match client needs with C&N's banking products and services, and connect customers with internal experts when appropriate. Coaching & Developing Your Team- Inspire and lead your branch team through effective training, performance feedback, and a shared commitment to success. Requirements: Education & Experience- You will need a bachelor's degree in a related field AND 4-6 years of previous related sales and management experience in a banking environment or related sales field OR an equivalent combination of education and experience. Required Certifications- Obtain MLO # and register with NMLS (within 1 year of employment), Medallion Stamp Signer (within 6 months of employment). You will demonstrate well-developed abilities and/or proven record of success in the following areas: Critical Thinking & Problem Solving- Ability to assess complex situations, make sound decisions, and implement practical solutions that support branch performance and customer satisfaction. Leadership & Team Development- Proven ability to inspire, coach, and lead teams toward shared goals while fostering a collaborative, high-performing work environment. Communication & Active Listening- Strong interpersonal skills with the ability to listen attentively, communicate clearly, and build trust with clients, employees, and partners. Customer & Results Focus- A passion for delivering exceptional service and driving business results through meaningful relationships and proactive solutions. Key Competencies- The combination of skills, behaviors, and attributes required to perform effectively in a role and achieve organizational goals include: Drives Vision & Purpose: Inspires optimism for the future, rallies support for organizational goals, and communicates a relatable and motivating vision. Drives Engagement: Aligns work with motivators, empowers individuals, values contributions, invites input, and connects goals to organizational success. Customer Focus: Delivers tailored solutions, exceeds expectations, and builds strong customer relationships. Interpersonal Savvy: Builds positive relationships across levels, functions, and cultures with diplomacy and tact. Instills Trust: Maintains integrity, follows through on commitments, and earns credibility through consistent actions. Builds Effective Teams: Creates diverse, cohesive teams with shared goals, fosters belonging, celebrates successes, and promotes collaboration. Why C&N? At C&N, we're more than just a team - we're a community working together toward a shared mission: the success of our customers, teammates, shareholders, and communities. Achieve & Grow: Your success is our success. At C&N, you'll grow alongside our customers as we work together to achieve meaningful goals. Learn & Develop: Collaboration is at the heart of what we do. You'll learn from and with your teammates, fostering both personal and professional growth. Contribute & Be Rewarded: Your contributions make a difference, and we recognize your impact through competitive rewards and career advancement opportunities. Share & Celebrate: Together, we give back and celebrate the milestones that matter to our communities. We're proud of our award-winning workplace culture, recognized repeatedly with the NBRI Circle of Excellence Award. At C&N, we live our values every day, creating a supportive, inclusive, and dynamic environment where you can thrive. Comprehensive Benefits for Your Success: At C&N, we offer more than just a competitive salary - our robust benefits package is designed to support your well-being, career growth, and work-life balance. Highlights include: Paid Time Off: Generous vacation, personal, sick, family sick, and community service leave. Retirement Savings: 401(k) with pre-tax and ROTH contribution options and a safe harbor match, plus an Employee Stock Ownership Plan (ESOP). Health & Wellness: Health, dental, and vision coverage, including employer-paid premium options for employee-only coverage. Health Savings Account (HSA) and Flexible Spending Accounts (FSAs) for medical and dependent care. Employer-paid life and disability insurance. Additional voluntary coverages to meet your unique needs. Career Development: Access to education and development programs and ongoing support for personal and professional growth. With C&N, you can customize your benefits to fit your life while growing your career in a supportive and rewarding environment.

Posted 30+ days ago

Accountant/ Office Manager-logo
Accountant/ Office Manager
TeamsharesBoca Raton, FL
KAAI (Kravit.net) is now employee owned! We are a boutique employee-owned architectural firm. Since our founding in 1985, we have completed over 15 million square feet of office space and have designed more that 5 million square feet of buildings valued at over $750 million. While our projects vary in size, scope, complexity, location and design solutions, the commitment to excellence is a common denominator that unifies our work. If you are a motivated individual with a desire to grow, learn, and partner with great people, you may have found your new career home. Position: Accountant/ Office Manager As our Accountant/Office Manager, you'll play a critical dual role in managing our financial operations and keeping our office running smoothly. Key duties include: Accounting & Finance Oversee day-to-day accounting functions Manage all invoicing, accounts receivable and accounts payable Reconcile bank accounts monthly Perform month-end close and prepare financial statements Process bi-monthly payroll Support employee ownership accounting and respond to stock-related inquiries Maintain and update the employee handbook Business Support & Communication Clearly communicate financial results to promote understanding among employee-owners Serve as the point of contact for vendors and manage general correspondence Ensure compliance with electronic signing and sealing of architectural plans Office Administration Manage general office operations and record keeping Coordinate scheduling, logistics, and supply ordering Handle ad hoc administrative duties as needed Qualifications Degree in Accounting 3-5 years of progressive bookkeeping or accounting experience Solid understanding of office management responsibilities and workflows Proficient in QuickBooks Online and Excel Knowledge of U.S. GAAP and payroll practices Skills & Attributes Excellent time management and communication skills Highly organized with the ability to prioritize and multitask Strong analytical thinker with problem-solving ability Adaptable and resourceful team player Curious, enthusiastic, and eager to learn Comfortable suggesting process improvements and embracing change Systems and Tools QuickBooks Online OneStream Benefits Health Insurance: 100% company-paid for employee Paid Time Off: 2 weeks of vacation, and PTO during office closure between Christmas-New Years + paid holidays Retirement Plan: 401(k) with company match Employee Ownership: Be part of our growing employee-owned business $70,000 - $75,000 a year

Posted 30+ days ago

Machina Labs logo
Office & Experience Manager
Machina LabsLos Angeles, CA
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Job Description

Company

Machina Labs is a smart manufacturing company backed by major investors in AI and Deep Tech (Innovation Endeavors, Nvidia NVentures, Lockheed Martin Ventures), founded in 2019 and based in Los Angeles, CA. We are on a mission to build the factory of the future through the development of modular manufacturing solutions that allow our customers to rapidly produce and iterate on their designs utilizing our robotic sheet metal forming platform. Using our first-of-its-kind software and robotics solution, we are delivering unseen innovation to industries such as aerospace, automotive and space exploration. At Machina Labs, we believe anyone can become a crafts(wo)man and bring that attitude to our work every day, come and join us!

Overview of Role We are a growing technology and manufacturing company based in Chatsworth, CA, with a dedicated team of 65 employees. Our company values innovation, collaboration, and the success of our employees. We are looking for a dynamic Office Manager to play a critical role in managing day-to-day operations, fostering a positive and differentiated employee and candidate experience. The Office Manager will be responsible for overseeing a range of office management and operations support across various functions. This role involves a bit of harnessing the chaos to create a cohesive and smooth office experience with the ability to adapt to the changing environment. The ideal candidate will be highly organized, proactive, a self-starter, and high energy!

Essential Responsibilities:

  • Office Vendor Management: Oversee office environment including maintenance. Coordinate with vendors for office supplies, cleaning, and equipment maintenance. Ensure the office environment is organized and functional.
  • Operations: Support continuous improvement and upkeep of employee systems such as e-bulletin boards, wiki, org charts, new hire welcome process.
  • Guest Management: Create and manage a process for guest and candidate visits that adhere to federal contracting regulations.
  • Employee Experience & Event Management: Plan and organize company events, team-building activities, and celebrations. Ensure a positive, engaging work environment for employees.
  • Office budget management: Monitor and maintain the office kitchen, restocking snacks, beverages, and supplies. Ensure the kitchen area is tidy and stocked for employee use.
  • Onboarding: Coordinate the new hire onboarding process, ensuring a smooth and welcoming experience for all new employees. Provide necessary training on office procedures, benefits, and company culture.

Qualifications:

  • 4+ years of experience managing the office, operations or people experience in a startup environment.
  • Experience in employee event and experience management.
  • Proven track record of managing vendors and complex projects.
  • Experience implementing office management automation tools.
  • Experience with multi-site and manufacturing environments a plus but not required.

Skills:

  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Ability to manage vendor relationships and office supplies effectively.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR software (e.g., Gusto, Rippling, ADP, Ceridian Dayforce, BambooHR, or similar).

Other Requirements:

  • Strong attention to detail and confidentiality.
  • Ability to work independently and as part of a team in a fast-paced, growing environment.
  • Positive attitude with a proactive approach to problem-solving.

Education

  • Bachelor's degree in business admin, communication, HR, or any related field.

$100,000 - $125,000 a year

In addition to the base salary, this role also offers comprehensive paid PPO benefits, including medical, dental, vision, short- and long-term disability, life insurance, generous PTO, sick time, and Stock Options.

Machina Labs is an Affirmative Action and Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, age, disability, or status as a protected veteran in accordance with state and federal law.

We endeavor to make the job application process accessible to any and all users. If you have a disability that impacts your ability to complete the job application process and would like to request assistance or a reasonable accommodation, please contact us at (888)444-9777. This contact information is for accommodation requests only, not to inquire about the status of applications.