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Office Manager/Receptionist-logo
Office Manager/Receptionist
livingHRFort Myers, Florida
Reports to: Fort Myers President Employment Type: Full-Time and On-site ABOUT OUR CLIENT Our client is an independent wealth management company built on relationships, not transactions. Their mission is to help individuals and families preserve and grow their wealth with integrity, transparency, and a deeply personal touch. They serve clients across Southwest Florida and beyond, offering investment management, trust, and estate services with a boutique feel and institutional strength. The team is close-knit, community-minded, and committed to doing right by their clients—and each other. WHAT YOU’LL DO As the Office Manager, you’ll play a vital dual role in ensuring the smooth operation of our office while providing high-level administrative support to senior leadership. You’ll be the first point of contact for visitors and clients, creating a welcoming and professional environment. Behind the scenes, you’ll keep the office running efficiently—managing front-desk responsibilities, coordinating internal communications and events, and supporting executives with scheduling, correspondence, and special projects. Reception Duties Serve as the welcoming face of the office—greet visitors and clients with warmth and professionalism. Answer, screen, and direct incoming phone calls. Provide general information and respond to basic inquiries. Manage incoming and outgoing mail and deliveries. Maintain a clean, organized, and presentable front desk and reception area. Schedule and manage meeting rooms and shared spaces. Office Management Duties Oversee daily office operations, including supply inventory, facilities, vendor coordination, and office maintenance. Support onboarding of new employees (desk setup, supplies, badges, etc.). Maintain and update office records, contact lists, and filing systems. Ensure compliance with office safety and cleanliness standards. Assist with planning and execution of internal communications, team events, and client meetings Must-Have Requirements Proven experience as a receptionist, administrative assistant or similar. Excellent communication skills with a natural sense of hospitality and professionalism. Strong organizational skills and attention to detail. Adaptable to last minute changes with a high sense of urgency. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems. Familiarity with office equipment (printers, copiers, phone systems). Ability to maintain confidentiality and handle sensitive information. Experience working with leadership teams. Nice-to-Haves Experience in a professional or financial services environment. Familiarity managing vendor relationships or office budgets. $28 - $43 an hour WHY YOU’LL LOVE WORKING HERE You’ll be surrounded by smart, kind, and driven colleagues who care deeply about their work and the people they serve. Health & Wellness: Company-paid comprehensive medical insurance. Optional dental and vision plans available at employee cost. Financial Benefits: 401(k) with an annual company contribution. Work-Life Balance : Generous PTO, paid holidays, and a supportive team culture. Wellbeing: Access to mental health resources and wellness initiatives. Culture: Annual team events, community involvement opportunities, and foster a respectful, inclusive workplace.

Posted 1 week ago

Office Assistant-logo
Office Assistant
Merry MaidsSunnyvale, California
Position Overview: Provides general facilities administration support which may include data entry, system updates. Confirms customer appointments. Creates and updates schedules with new customer information and provide team members with daily appointments/routes. May assistant with new hire paperwork, orientation, and training. Responsibilities: Completes daily close out process in the system inputting data for time spent at customers home, mileage, update customer information, inputs sales leads into the computer, and updating accounts payable system with current invoices. Creates and updates schedules with new customer information and provide team members with daily appointments/routes. Schedules sales bids Assists with new hire paperwork, orientation, and training. Answers phones Confirms customer appointments. On rare occasion may function as a team member or cleaner as needed. Education and Experience Requirements High school diploma/general education degree (GED) Knowledge, Skills and Abilities Personal time management and organizational skills Need to understand, speak and write in English and Spanish Dependable and adaptable to operate within a fast-paced work environment Ability to drive to customer homes as needed Ability to differentiate between variously colored cleaning products by identifying the color or product name Ability to define specific uses of cleaning products Ability to read and understand cleaning instructions indicated on customized service reports Microsoft© Office applications. Ex: Word, Excel Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Disclaimer: As the owner and personnel manager of your franchised business, you have both the right and responsibility to select and control your employees, establish your employment policies and practices (including pay practices), develop your employee relations, and comply with all federal, state, and local employment laws. The information contained in these documents is provided merely for informational purposes, the use of this sample by you is not required under your franchise agreement, and this sample is intended to serve only as an aid to you in deciding how to operate your business. You are not required to use any of the information contained in this sample, but we invite and encourage you to review the information provided and incorporate into your own personnel practices any material you feel is appropriate for your operation. You are free to modify the material, of course, to reflect your individual business. Remember that employment laws and practices change over time and vary significantly from state to state, so you should consult an employment law attorney in your state to determine the appropriateness of practices, policies, and forms for your business. There is no guarantee that following the recommendation will result in business success or that your results will be the same as other franchisees or company stores. Success is determined by many factors including market conditions which may vary widely as well as individual talents and effort. Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team — a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals – including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team — a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals – including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! This franchise is independently owned and operated by a Merry Maids® franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Posted 2 weeks ago

Daytime Coralville Office Cleaner-logo
Daytime Coralville Office Cleaner
Office PrideCoralville, Iowa
Benefits: $16/hr No Weekends Daytime Competitive salary Free uniforms Training & development Flexible schedule Daytime Office Cleaner Wanted 2 Locations: 1) 1 Day Per Week: Every Week Wed @ 10 AM - 3 Hours Off Hwy 6 & 2nd Street in Coralville near HyVee 2) 2 Days Per Week: 2x's Per Month Tues & Thurs @ 10 AM - 2 Hours Holiday Rd in Coralville Pay: $16 Per Hour Duties: Gather and take out garbage, dust and wipe surfaces, vacuum carpet, sweep and mop floors, stock and sanitize restrooms. All supplies provided. Training provided. Requirements: Be able to bend/lift 35 lbs. Availability every weekend . A criminal background check will be ran. Reliable transportation to and from work. Compensation: $16.00 per hour Office Pride Commercial Cleaning Services is one of the most respected full-service janitorial and commercial cleaning companies in the nation. Built on a foundation of strong core values and a commitment to service excellence, our goals are to provide total customer satisfaction and a rewarding work environment for team members. You will be applying for a job with an independently owned and operated Office Pride franchised business and not with Faith Franchising Company, Inc., the franchisor of the Office Pride system, or any of its affiliates. Each franchise handles all employment matters for their specific location. Office Pride® is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Posted 1 day ago

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Front Office Supervisor
The Lodge at Blue SkyWanship, Utah
Core Responsibilities Please note that this is not an exhaustive list of everything that the Front Office Supervisor will assist with. Within the Auberge family, our people always find new ways to look after the business, their guests, and their team-mates. Within this, the key responsibilities for this position are: Help execute training plans for new team members and team members who need follow up training. Train team members on how to offer a genuine, informative, and personalized guest experience. Using the guest’s name whenever possible and appropriate. Help coordinate and execute all guest requests in a timely manner. Work closely with other Front Office employees and Housekeeping to ensure that rooms are ready for arrival as well as receive stay over and turn down services daily. Communicate with Reservations about last minute bookings, stay rate packages, and other pertinent information. Prepare arrival packets and departure billing nightly. Process check-ins, review registration card and billing details, share property information and ensure all guest preferences and needs are met. Arrange for bell and valet service if requested, provide directions for the guest when appropriate. Coordinate with multiple departments to ensure guest expectations, preferences, amenities and stay itineraries are seamlessly executed to achieve a memorable experience for each and every guest. Ensure a lasting great impression upon the guest’s departure. When possible and appropriate, inquire and acquire feedback on guests’ stay; convey information to appropriate parties for necessary follow up. Maintain complete knowledge of property and other information including the following: All property facilities/services offered and hours of operation All unit types, layout, décor, attributes and locations Daily stats, including availability, arrivals, and departures Entertainment/special events scheduled on the property and in the area Directions to/from the property to/from airports, towns, entertainment, and other major landmarks General info, descriptions, and directions for local services, restaurants, skiing, hiking and other points of interests. Work together as a team with the Front Office Team to ensure a smooth and seamless operation. Ensure all resident/guest needs are met throughout their stay. Engage guests in a gracious and professional manner as they come in contact with the guest reception area. Assist and ensure effective guest incident resolution. Work closely with fellow Front Office associates and other departments to resolve any challenges; ensure follow through and exceed guest expectations, surprising and delighting guests whenever possible. Accurately input guest contact information. Add information to guest history such as; previous stay experience, special occasions, preferences, and other pertinent information. Ensure all billing and financial transactions are accurately and efficiently prepared and executed on behalf of guests before, during, and after their stay. Make suggestions for improvements in overall department and property operations with an emphasis on increasing guest satisfaction, revenue, and reducing costs. Participate in and support Blue Sky’s efforts towards sustainability and environmental initiatives. Be knowledgeable about all guests and groups arriving at The Lodge at Blue Sky. Perform other duties as directed, developed or assigned. Required Qualifications A genuine affinity for interacting meaningfully and positively with Lodge teammates. Ability to satisfactorily communicate in English with colleagues and management to their understanding. Self-confidence and leadership skills Minimum two years as a Concierge or Guest Services Associate at a luxury resort Excellent service, etiquette, and protocol skills and knowledge. Familiarity with Northern Utah (particularly the Park City/Summit County area), its geography, recreation opportunities, restaurants, events, sights, and other places of interest. Drive to learn multiple computer programs and continually refine processes.. Ability to clearly communicate in English with guests, employees, owners, and management both orally and in writing. Ability to handle multiple tasks at the same time seamlessly, prioritizing with utmost care for the guest experience, including balancing operating computer programs, in-person guest needs, and professional telephone interaction. Ability to think critically and solve problems as they arise. OUR PROPERTY Situated on 3,500 acres of lush ranch land outside of Park City, Utah, The Lodge at Blue Sky invites guests to slow down and forge meaningful connections with the land, animals and people that call Blue Sky home. The Lodge at Blue Sky believes that our mission to provide luxury with wild abandon to our guests can only be fulfilled by nurturing, valuing, and empowering our employees to be their best selves, and giving our best in return. Our employee culture sets itself apart from other luxury hotels in our genuine appreciation of and respect for our team members, and we are dedicated to providing the best employee experience possible for our team by pairing people with positions that both challenge and enrich them, as well as offering competitive wages and comprehensive benefits. JOIN OUR FAMILY Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. If that philosophy resonates with you and you feel that our approach is aligned with your own passions and beliefs, then please talk to us about becoming part of our family. Auberge Resorts LLC is an Equal Opportunity Employer, M/F/D/V. Auberge Resorts LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Auberge Resorts LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Posted 30+ days ago

Account Manager- Physician Office-logo
Account Manager- Physician Office
MedlineLouisville, Kentucky
Job Summary We are seeking a creative, enthusiastic, and dedicated individual to join our Physician Office medical sales team. This is a great opportunity for those who are not only looking to take the next step in their career, but also those who may be looking to utilize their sales experience within a new industry. In return, Medline provides established territories, industry- leading training, and career advancement opportunities. Our team calls on Primary Care offices, Urgent Care, Women's Health, Pediatrics as well as Community Health Centers. Job Description MAJOR RESPONSIBILITIES: Review accounts, sell new business to existing accounts and convert accounts to a higher level. May also be responsible for new account installation. Create demand for the organization's products and services by working with National & Regional accounts. Build and maintain sales territory of smaller accounts, located in secondary & tertiary markets focusing on sales and customer relationships. Conduct regular status and strategy meetings with the customers to understand their needs and link them to the organization's product/service strategies. Coordinate sales forecasts with internal team. Manage co-op accruals and set-up new customers into Medline's systems. Create new products to sell to our existing and new customers. Increase the revenue spend per account. Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more! Education: Bachelor’s degree and at least 2 years of quota-based sales experience demonstrating a background in cold calling, commissioned, full-cycle sales experience OR at least 5 years of quota-based sales experience demonstrating a background in cold calling, commissioned, full-cycle sales experience Additional: Intermediate skill level in SAP. Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). The anticipated compensation for this role includes a first year guarantee of $100,000 with the potential to earn more. This position includes a $75,000 minimum base salary and is eligible for 100% commission/Spiffs. This role is bonus-eligible. Medline will not pay less than the applicable minimum wage or salary threshold. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here . For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here . Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Posted 1 week ago

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Construction Field Office Admin
HoarKnoxville, Tennessee
Description The Field Office Admin is responsible to support the onsite field team at the construction project site. Responsibilities: Verify accuracy of billing data and revise any errors. Manage and process invoices, pay applications, and purchase orders with supporting documents as needed. Communicate with trade partners and vendors to obtain and update account information. Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges. Compile project close out documents. Prepare and submit petty cash reimbursements and process expense reports. Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime. Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports. General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries. Making travel arrangements for jobsite visitors and new and/or transferring employees as needed. Maintain upkeep of the appearance of office trailer and light housekeeping. Upkeep of office supplies and reorder as needed. Ordering and picking up meals for onsite meetings. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful Valid Drivers' License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar. #AlwaysInProcess #constructionmanagement

Posted 1 day ago

HR Administrator / Office Assistant-logo
HR Administrator / Office Assistant
ServproRidgefield, New Jersey
Benefits: 401(k) matching Dental insurance Health insurance We’re looking for a highly organized and motivated HR Administrator / Office Assistant to support both human resources and office operations. This hybrid role is essential in ensuring smooth day-to-day business functions, top-tier customer service, and accurate HR and financial administration in a fast-paced environment. Key Responsibilities Human Resources Administration Maintain and update employee records, both digital and physical Assist in payroll processing by providing relevant data such as absences, bonuses, and leaves Coordinate and schedule interviews, orientations, and training sessions Support onboarding processes and ensure compliance with HR policies and procedures Respond to employee inquiries regarding HR-related matters Administrative Support Answer and direct phone calls, providing excellent customer service Manage office schedules, appointments, and meetings Prepare and distribute correspondence, memos, and reports Maintain organized filing systems and office supplies inventory Handle incoming and outgoing mail and emails Assist with internal communications and customer correspondence Finance & Bookkeeping Handle accounts payable transactions Maintain accurate financial records and organized files Assist with accounts receivable processes when needed Technology & Compliance Coordinate office technology setup, maintenance, and backups Prepare KPM reports and maintain accurate records Manage subcontractor certifications, insurance, and other documentation needs. Ensure compliance with corporate and third-party program requirements Support marketing dept with administrative tasks as well as mailings, event planning, and website updates What We’re Looking For Required High school diploma or GED (Associate degree in business/accounting preferred) 2+ years of experience in HR administration or office management Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication, organization, and multitasking skills Strong attention to detail and a proactive, problem-solving mindset Ability to handle confidential information with discretion Preferred Knowledge of labor laws, payroll practices, and HR systems and best practices Experience in the restoration, cleaning, or insurance industries Familiarity with Xactimate® or other proprietary software Working Conditions Standard office environment with prolonged periods of sitting Occasional lifting of office supplies up to 15 pounds Why Join Us? Supportive team culture Variety in daily responsibilities Opportunity to grow within the company Compensation: $40,000.00 - $55,000.00 per year Picture yourself here fulfilling your potential. At SERVPRO ® , you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO ® career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Posted 1 week ago

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Middle Office Sr. Associate
HedgeServ CorporationDallas, Texas
HedgeServ is a leading global fund administrator with more than $450 billion in assets under administration across all investment vehicles including Hedge Funds, Private Equity Funds, UCITS, Hybrid Credit Managers, Funds of Funds and Managed Account Platforms. We optimize our clients’ experience using unique proprietary technology coupled with robotic process automation, intuitive digital programs powered by machine learning, and enhanced by an extensive proprietary transaction data set. HedgeServ’s entrepreneurial and innovative spirit cultivates a productive and agile environment enabling its team to anticipate clients’ needs and consistently deliver solutions in real time. Led by the most experienced team of industry experts, HedgeServ with 1,500+ professionals around the globe expertly provides customizable solutions for their clients’ risk, portfolio management, middle office, investor relations, accounting, regulatory, compliance, and tax services. Since its inception in 2008, HedgeServ has received numerous accolades, including Top Overall Administrator and #1 rankings for Fund Accounting, Reporting & Reporting Technology, Client Service, Investor Services, Alternative Fund Expertise, and Regulatory Expertise. HedgeServ is a progressive company with continuously evolving ways of working to ensure a future-focused mindset. Our employees benefit from a robust career development framework and clear learning paths which outline career trajectory, training and progression plans. HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. HedgeServ was recognized as a Next Gen employer by RippleMatch on its list of 100 top workplaces for Generation Z for 2022. HedgeServ operates 13 offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, Philippines and Australia. Job Description As we continue through a period of growth, HedgeServ is searching for future leaders who can make an immediate impact on our already successful team. We're seeking college graduates who are decisive, energetic, and self-starting. The Middle Office team performs trade support activities required by our hedge fund and private equity client base. This includes electronic trade/deal capture, confirmation/affirmation of activity, settlements, cash and collateral management, t+1 break resolution, technology development, and valuations processing. This position typically exposes the candidate to a wide range of financial markets and tradeable products including highly complex derivative instruments. A successful candidate will assume considerable responsibility within six to twelve months, serving as the primary point of contact on client relationship(s), helping on-board new clients with the guidance of senior team members, and participating in cross-team projects all being possibilities. Role Responsibilities Provide trade support for multi- billion dollar hedge funds where primary responsibilities include: trade capture, confirmation/affirmation, reconciliation, operational reporting and ad-hoc client queries Assist in supporting esoteric OTC documentation process as well as our settlements process as needed Apply client specific pricing affirmations to accurately value their portfolio Work with the client, internal teams and brokers to ensure daily cash and position reconciliations are being completed efficiently to mitigate risk and meet client deliverables Monitor and process all product life-cycle events Institute innovative technological solutions to solve client requests in conjunction with our business development team Pre-Requisite Knowledge, Skills, and Experience 2-5 years of experience in a middle office or trade support role Industry platform knowledge: MarkitWire , DerivServ , Markit Trade Manager, TRM, Traiana Harmony, Bloomberg, DTCC/ Icelink , PB Portals is a plus. Exposure to various financial products. Complex products a plus. Examples: Mortgage Backed, IRS, Swaptions, Basis Swaps, Variance/Volatility Swaps, FX Options, TRS, Futures, CDS, Equities, Options, Bonds/REPO’s Intermediate level of Excel is Clear and persuasive communicators, who can articulate their actions, identify root causes, and suggest improved ideas

Posted 3 weeks ago

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Front Office/Sales Manager
AVID Hotel ConyersConyers, Georgia
We are currently seeking experienced, energetic, and customer-service focused Hotel Front Office Manager , for the Avid-Hotel. We currently have an opening for Full-Time . Candidates must be self-driven, goal-oriented, and work well within a successful team environment. Front Office Manager is responsible for providing attentive, courteous, and efficient service to all guests prior to arrival and throughout their stay, while maximizing room revenue and occupancy. Primary responsibilities include greeting guests, registering guests, making and modifying reservations, hotel operator, and concierge duties and sales. The ideal candidate will have prior hotel front office management experience with Opera PMS & IHG Standards preferred. The Front Office Supervisor will also be responsible for training all front office staff and assisting the Front Office Manager in improving the culture of the department and hotel. The Front Office Supervisor will also be assigned tasks that will improve his/her knowledge of the operations and accounting of the Front Office. The position requires an upbeat, dependable, and responsible individual that is willing to ensure 100% guest satisfaction at all times. This person will assist in meeting all guest needs from check in to check out, giving directions, assisting with issues, sales, and helping ensure that all guests have a 100% satisfaction stay. What you will be doing: Through proper front office room merchandising procedures, ensure management of the rate structure via reservations and front office salesmanship and meet or exceed the average rate goals of the hotel and total room revenue. Ensure all Front Office systems and control procedures comply with corporate policy and procedures. To maintain open and transparent communication with all internal departments. Ensure proper and appropriate staffing in all said areas at all times. Schedule to peaks and valleys in occupancy. Be familiar with and able to direct all fire, life, and safety procedures and train staff in appropriate fire, life, and safety procedures. Create a culture of profitability, guest satisfaction, and employee satisfaction. Implement and monitor guest service programs and VIP programs. Assisted in handling all complaints and incidents and communicating with management. Use the guest's name in all transactions. Have complete knowledge of hotel services, outlet hours of operation, and area knowledge. Providing information to guests about hotel policies, services and amenities Responding to requests from guests for assistance and information about the local area (e.g. directions, places to eat) Selling rooms to “walk in” customers. Entering/changing reservations information on the computer Posting charges to guest's accounts Processing payments from guests Making necessary corrections to guest accounts Informing housekeeping department about room status/availability Listening and responding to guests’ requests and complaints Operating hotel switchboard Cleaning the front desk area Maintaining daily logs Balancing shift work and cash drawers Education and Experience: 1-2 years of front desk experience at a select-service hotel preferred. One year of front office supervisor experience is preferred. Language Skills: Ability to read and comprehend instructions, short correspondence, and memos; ability to write professional correspondence; ability to effectively present one-on-one and small group situations to customers, clients, and other staff members of the organization and hospitality community. Tools and Equipment: Proficient in OnQ PMS, Opera, or Fosse systems. Word and Excel Proficiency. Able to coach and train. Job Type: Full-time Required education: High school or equivalent IHG Certified a Plus, Knowledge of Opera PMS required.

Posted 3 weeks ago

Front Office Supervisor-logo
Front Office Supervisor
CourtyardLincoln, Nebraska
Job Title: Front Office Supervisor The Front Office Supervisor is responsible for the success of the front desk, for ensuring that guest satisfaction and product quality standards are met, and for managing all areas of the hotel according to Courtyard by Marriott standards to achieve a friendly atmosphere of superior guest service and product quality. Display exemplary performance for staff to follow. GUEST SERVICE Maintains guest service as the driving philosophy of the hotel Personally demonstrates a commitment to guest service responding promptly to guests’ needs Is committed to making every guest satisfied Develops added-value customer service programs Empowers front desk staff to deliver guest service by encouraging and rewarding responsive guest assistance Meets or exceeds hotel guest satisfaction measures. (GSS Scores) Ensures hotel standards and services contribute to the delivery of consistent guest service Ensures all shift checklist are completed Ensures all call backs are being performed Front Office Supervisor should remain highly visible and readily available for guest at all times Ensures proper procedures are followed concerning guest safety security boxes Settles all credit card, guest, and accounts receivable credit disputes FRONT DESK MANAGEMENT Acts as manager on duty for hotel and manages front desk operations Ensures front desk staff is trained in all front desk operations, including check-in/check-out procedures, telephone procedures, hotel amenities and computer systems Ensures front desk staff is trained in and follows financial control procedures for cash, voucher, inventories and receivables Produces accurate financial reports on time Always demonstrates self-confidence, energy and enthusiasm Responsible for continuous training/personal development, relating professional hospitality, technical skills and proactive approaches to solve guests or hotel concerns Ensures front desk supplies are fully stocked Ensures all front desk shifts and night audit shifts are filled SAFETY AND SECURITY MANAGEMENT Assists the Assistant General Manager/Front Office Manager in recognizing and correcting potential safety hazards (broken doors, fire hazards, etc.) Understands, follows, and assists with policies and procedures for the hotel’s key control system GENERAL DUTIES EXPECTATIONS Maintains a professional appearance and demeanor in all situations dealing with fellow employees, guests and clients. Manages time effectively to accomplish all desired tasks, duties, and action plans Is punctual for all shifts and meetings Job can entail working nights, weekends and overnight shifts and Husker Game Day weekends Helps to maintain an organized work environment Assists in keeping all areas of the hotel clean For questions, please call (402)904-4800. Founded in 1919, privately-held Woodbury Corporation is one of the oldest and most respected hospitality and real estate development companies in the Intermountain West. Headquartered in Salt Lake City, Woodbury Corporation owns and manages hundreds of commercial and residential properties plus several Marriott and Hilton hotel properties. We have developed a remarkable legacy of “integrity over income ” over our more than 100 year history. We maintain a talented team of prof essionals to serve the accounting, architecture, asset management, consulting, development, hotel management, legal, sales, and leasing needs of our dynamic organization.

Posted 5 days ago

Office Coordinator-logo
Office Coordinator
Grace ManagementMaple Grove, Minnesota
Pay $22.00 - $27.00/hour Hours: 8am - 5pm Monday through Friday As a leader in the senior housing industry since 1984, GRACE MANAGEMENT, INC. manages and markets seniors housing in multiple states and is headquartered in Maple Grove, MN. About Grace Management, Inc. Grace Management, Inc. is a national leader in senior living, managing communities across the country that offer independent living, assisted living, and memory care. We’re proud to foster a people-centered culture rooted in compassion, connection, and service. At Grace, you’re more than an employee — you’re part of a team dedicated to making a meaningful difference in the lives of residents and their families every day. Why Grace Management? Our tagline says it all: It’s not like home. It is home. We’re a mission-driven company dedicated to creating meaningful experiences for residents, families, and team members — and we’re looking for someone who can help bring that story to life in a bold and innovative way. We believe the quality of our communities starts with the people who support them, which is why we’re committed to help nurture a strong sense of belonging and professional growth. Full-time benefits include: PTO (Paid Time Off) and Holiday Pay : Take advantage of paid time off to maintain a healthy work-life balance. Daily pay : Get paid daily, providing you with financial flexibility and control over your earnings. Health/Dental Insurance 401K with employer match : Plan for your financial future with our 401k program. Life Insurance : Company paid life insurance Short and long-term disability : Financial security while you recover from an injury that puts you out of work Referral Bonuses : Refer qualified candidates and earn rewards Tuition Reimbursement : Invest in your education with our support Employee Assistance Program : C onnecting our employees with resources for handling personal challenges Summary: The Office Coordinator is responsible for organizing office operations and procedures, control correspondence, managing filing systems and monitoring clerical functions. Support executives and management team as necessary. These responsibilities will include the following: Responsibilities: Provide a welcoming office setting including greeting visitors and callers in a warm, welcoming, and professional manner Manage and maintain office inventory & supplies, including ordering supplies as well as managing those vendor relationships Provide support for onsite and offsite meetings and training events. This would include meeting set up, tear down as well as coordinating the events with vendors as necessary Correspond with landlord regarding tenant notifications, reservation or maintenance issues for the office suite or building Manage all office postage, shipping and office equipment including vendor account management Executive support as needed Process all new hire requests to include ordering of name badges, business cards, AAA membership as applicable Support the accounting team in the processing of credit applications for approval and new customer account entry Clerical support for the corporate office including emailing, scanning and filing. Support employee recognition efforts, as necessary Perform other various duties as assigned Skills: Positive and friendly attitude ensuring all stakeholder interactions are handled with courtesy and respect Strong customer service attitude Excellent verbal and written communication skills High level of collaboration Accuracy and attention to detail Strong organizational skills Dedication to completing projects in a timely manner Proficiency in Microsoft Office Suite Abilities: Ability to perform in a professional manner Ability to manage multi-functional tasks Ability to provide high levels of customer service Working Environment: Must be able to sit, walk or stand for extended periods Qualifications: Required High School Diploma or GED Minimum of associate’s degree preferred At least 3 years’ related experience and/or training; or equivalent combination of education and experience Experience in accounts payable, accounts receivable, and data entry There is no greater way to elevate your career than by contributing your passion and skill to a senior living community. Grace Management, Inc. is committed to helping nurture a sense of belonging by helping you grow professionally. The quality of our communities is determined by the quality of our employees.

Posted 30+ days ago

B
Office Coordinator I- Clerical Float (Casual Call, Variable Shift)
Bozeman Health Deaconess HospitalBozeman, Montana
Position Summary: The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Primary expectations include patient appointing, telephone triage, registration and other activities as defined. Minimum Qualifications: High School Diploma or Equivalent Preferred: 1 year of administrative experience preferred Essential Job Functions: Primarily serve as the receptionist for the office, greeting patients, visitors, or staff. Answers phones, directs calls to appropriate individuals, and prepares messages. Patient Appointing Copies, sorts, and files records related to office activities, business transactions, and other matters. Prints letters, memos, forms, and reports according to written or verbal instructions. May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail. Performs clerical duties including typing, filing, and completion of simple forms. Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment. May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies. Performs other related duties as assigned. Knowledge, Skills and Abilities Demonstrates sound judgement, patience, and maintains a professional demeanor at all times. Ability to work in a busy and stressful environment and manage multiple tasks during designated work shifts. Strong interpersonal, verbal and written communication skills. Ability to work varied shifts. Computer applications, MS Office, EMR, internet applications and standard office equipment. Detail oriented, organizational skills and the ability to prioritize. Strong interpersonal and teamwork skills. The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified. 77376000 Medical Group Admin

Posted 2 weeks ago

Part Time Office Manager-logo
Part Time Office Manager
ServproBuffalo Grove, Illinois
As a sanctioned member of SERVPRO Corporates Commercial Large Loss, and DRT Teams, SERVPRO of Buffalo Grove / Lake Zurich / Carol Stream / E. Bloomindale is seeking a Part-Time Office Manager. SERVPRO® is a national company whose employees provide water and fire emergency response for homes and commercial properties when disasters happen. Some of the other services we provide are mold remediation, carpet cleaning, HVAC system cleaning, and bio-hazard cleanup. We are looking for a professional who doesn’t mind wearing multiple hats. Experienced in administrative tasks and ability to work independently. Individual will answer phones, manage job files, perform light bookkeeping, and complete ad hoc tasks as necessary. Required Experience: Proficient in MS Office Time management skills and ability to multi-task Excellent written and verbal communication skills Knowledge of clerical practices and procedures Preferred Quickbooks Online experience Compensation Dependant on Experience Picture yourself here fulfilling your potential. At SERVPRO ® , you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO ® career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Posted 1 week ago

Marketing/Office Intern-logo
Marketing/Office Intern
Mosquito JoeDunwoody, Georgia
Office Assistant, Mosquito Joe Mosquito Joe of North Atlanta is a fast-growing, locally owned business and we’re looking for a Marketing/Office Intern to join our team this summer. If you’re an organized, motivated self-starter looking for a position that will offer you professional growth in a range of areas, this could be the ideal job for you. About Us Mosquito Joe of North Atlanta is your solution to make outside fun again. We provide outdoor pest control services to residential and commercial customers, eliminating and repelling outdoor pests such as mosquitoes, ticks and fleas. We’re a locally-owned company and part of the broader Mosquito Joe franchising family, a nation-wide system of independent business owners. We have a unique and fun culture – and we want you to join us! Job Description The Marketing/Office Intern position job has flexible hours Monday-Friday. The Marketing/Office Intern will support the business owners and the office manager, by assisting with social media, marketing and advertising. They will engage with customers to provide information in response to service inquiries, concerns and requests about products and services. The Marketing/Office Intern should have strong phone communication skills and be proficient in computer data entry in order to maintains loyal customer. Main Job Tasks and Responsibilities Perform tasks as assigned by the General Manager Social Media posting and monitoring. Brainstorming new ideas and way to implement them. Manage and execute customer sales process via phone and online sales channels Deal directly with customers either by telephone or email to respond to customer inquiries and resolve complaints Set up new customer accounts Direct requests and unresolved issues to Office Manager Keep records of customer interactions and transactions Maintain customer databases Education and Experience High school diploma, general equivalency diploma (GED) or equivalent Competent computer skills including Google Mail and MS Office suite (MS Word, Excel, etc.) Ability to type Knowledge of administrative procedures Phone sales experience preferred, not required Key Competencies Outgoing and personable with strong interpersonal skills Interpersonal skills Communication skills - verbal and written Listening skills Consumer sales Customer service orientation Adaptability Compensation: $13.00/Hour When you put on a Mosquito Joe® uniform, you become part of the family—a group of people committed to excellent customer service and passionate about making the outdoors a place that’s fun for everyone. Working for our franchises means they’ll take care of you the way they take care of their own family and friends. Because Mosquito Joe is not just a company that focuses on getting rid of pesky bugs, we’re a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands’ marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Mosquito Joe® franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Posted 2 weeks ago

U
Office Charge Nurse - RN - Physician Practice Management
UR Medicine Thompson HealthCanandaigua, New York
Best practices. Best people. Best place for you to be as you renew your passion for nursing and reach your highest potential. Don’t wait. Join Thompson today. Full time office charge nurse with Physician Practice Management Main Function: The RN functions under the clinical guidance of the Physician and midlevel providers of the practices and under the direct supervision of the Nurse Leader/Nurse Director Participates in the multi-disciplinary process of providing care and treatment to patients in these offsite locations Provides support within the scope of practice dictated by the authority of the New York State Department of Education Responsible for delivery of patient care utilizing the nursing process of assessment, diagnosis, planning, implementation and evaluation Prescribes, delegates and coordinates nursing care provided to patients, maintaining the standards of professional nursing practice Must be able to manage demanding workload with accuracy Requires excellent customer service skills with patients, and their families, other staff, physicians and other providers, management, vendors, and the public Assist in development and implementation of clinical nursing policies and procedures, working with appropriate system personnel to assure clinical operations comply with all the Joint Commission and NYS DOH requirements Job Specific Competencies: Demonstrates skill in provision of care appropriate to the age of patients in a specialty care practice Demonstrates a knowledge base of scientific principles of nursing practice that guide judgment and critical thinking skills within the framework of the nursing process; provides care in a safe manner cognizant of available resources; ability to establish a therapeutic nurse/patient relationship Exhibits the ability to access data reflective of the patient’s status, interprets these data, identifies patient needs and provides the necessary care as described in each Department’s Policies and Procedures Shows caring and concern for all patients Demonstrates accuracy and completeness in charting documentation and billing for each visit including nurse visits Demonstrates phlebotomy and laboratory testing techniques consistent with the standards and expectations of the F.F. Thompson Hospital Laboratory Demonstrates the ability to work without direct supervision and exhibits flexibility in decision making and prioritizing Executes written provider orders only Demonstrates triage capability within scope of practice to assess patient condition Exhibits leadership skills through active support of practice and system goals and objectives as well as through appropriate delegation and support/mentoring of LPN staff Qualifications: Current NYS RN license required Current Infection Control Certificate is required Basic Life Support (BLS) certification is required Education: AAS in nursing is required. Experience: Two years of recent nursing experience required. Physician office nursing experience, injection administration and any specialty nursing experience preferred. Leadership experience preferred. Position Pay Range: $34.65 - $45.15/hour Starting Pay: Based on experience UR Medicine Thompson Health is an EOE encouraging women, minorities, individuals with disabilities and veterans to apply

Posted 3 weeks ago

Branch Office Administrator-logo
Branch Office Administrator
CNO Financial GroupEvansville, Indiana
Job Title Branch Office Administrator Location BLC - Evansville IN Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Posted 6 days ago

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Cash Office Associate
SpartanNash AssociatesOmaha, Nebraska
At SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, “I can’t live without them.” Our SpartanNash family of Associates is 20,000 strong, ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists. Each of them plays an integral role in SpartanNash’s People First culture, Operational Excellence and Insights that Drive Solutions. Ready to contribute to the success of our food solutions company? Apply now! Location: 3548 Q Street - Omaha, Nebraska 68107 Job Description: Position Summary: This role is responsible for completing the cash office operations in an accurate and efficient manner. Responsible to verify/review lane tracking, daily refunds, paid-outs, various deposits, and perform other duties as assigned to ensure that the work shift contributes positively to the best interests of the store. Complete all other duties as assigned in a timely manner. Here’s what you’ll do: Observe strict confidentiality of all company records and financial information to safeguard against unauthorized access to such information at all times Perform and monitor front end activities to ensure that all cashiers comply with store policies in the handling of all transactions: cash, checks, debit/credit cards, food stamps, ID requirements, over rings, refunds, bottle returns, vendor coupons, gift cards, vouchers, lottery ticket sales, and postage. Follow all policies pertaining to the sale of alcoholic beverages, tobacco, pseudoephedrine, etc. Able to operate cash register, display cost of customer purchase, make change, cash checks, and issue receipts. Knowledgeable of product locations in the store, in order to be able to assist customers Knowledgeable and capable of implementing all related security and cash drawer accounting procedures. Keep management informed of problems with pricing, cash registers, scales, or other cash office problems. Maintain records on cash controls for internal audits. Greet all customers and provide them with prompt and courteous service or assistance. Maintain a clean, attractive, and customer-friendly store. . Follow all PPE and Safety Guidelines Follow all Food Safety and Cleaning Expectations Follow Guest Experience Guidelines May be assigned tasks in other departments based on customer experience need Additional responsibilities may be assigned as needed Here’s what you’ll need: High school diploma (GED ) preferred One year of retail or related experience preferred. Ability to read, write, comprehend, and interpret documents Basic mathematical skills Detail Oriented Organizational skills Basic computer knowledge (email, spreadsheets, etc.) Physical Requirements : The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May be required to lift and/or move up to 30 pounds frequently, and up to 50 pounds occasionally. The associate is required to stand and walk for extended periods of time and may bend, stoop, twist and turn frequently. While performing the duties of this position, the employee is subject to a typical retail store environment (varied temperatures) and is exposed to outside weather conditions. The noise level in the work environment is usually low to moderate. Travel requirements vary by assignment. As part of our People First culture, SpartanNash is proud to offer a robust and competitive Total Rewards benefits package . SpartanNash is an Equal Opportunity Employer that invests in Associate development, recognizes and celebrates success, fosters two-way communication, and promotes a sense of belonging. We are committed to providing equal employment opportunities to all individuals, including those with disabilities and Veterans. We are not able to sponsor work visas for this position.

Posted 1 week ago

Medical Office Manager-logo
Medical Office Manager
American Family CareWest Springfield, Massachusetts
Job Description: Center Administrator Department: | Corporate Operations | Supervises: | Medical Assistants, Medical Receptionists, X-Ray Techs Sub-Department: | | FLSA Status: | Exempt Reports To: | Regional Manager | Date Completed: | 5/22/2025 General Position Description: The Center Administrator is responsible for the day-to-day operational oversight of an assigned American Family Care Urgent Care center. This role ensures optimal utilization of resources and the efficient, high-quality delivery of clinical and administrative services. The Practice Manager directly supervises all non-provider staff within the center and serves as a key liaison between center operations, regional leadership, and support center departments. This position plays a critical role in fostering a culture of accountability, service excellence, and operational performance. The Practice Manager reports directly to the Regional Manager of Operations Core Responsibilities: Exhibits a positive, energetic, and contagious work ethic that fosters a motivating team environment. Communicates clearly and effectively in both verbal and written formats, tailoring messages to meet the needs of diverse audiences. Demonstrates strong collaboration skills by offering meaningful input, supporting team efforts, and consistently honoring commitments. Thrives in a fast-paced, dynamic environment, approaching challenges with enthusiasm, resilience, and adaptability. Maintains a results-driven mindset, setting clear goals, maintaining focus, and delivering outcomes aligned with organizational success. Upholds the highest standards of business ethics and compliance, consistently modeling integrity and accountability. Leadership Responsibilities: Provides clear direction to achieve goals, creating an environment that fosters team commitment and employee engagement. Maintains perseverance to drive and sustain the changes that occur at American Family Care, while being resilient and flexible, and inspiring and motivating the team. Constantly communicates to the team, is open to opinions and feedback from team members and follows through on commitments. Partners with Physicians and APP’s to assist with day-to-day operational needs Creates a work environment in which people can perform to the best of their abilities. Qualifications: Minimum of three (3+) years of management experience within a healthcare setting required; Urgent Care or Immediate Care experience strongly preferred. Clinical background or certification as a Medical Assistant is preferred. Demonstrated proficiency in payroll and staff scheduling, with the ability to manage multiple priorities in a fast-paced environment while maintaining a positive and solution-oriented attitude. Proven leadership skills with the ability to effectively supervise, coach, and develop team members across all levels. Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with Electronic Medical Record (EMR) systems; experience with Experity is highly desirable. Highly organized and detail-oriented, with excellent multitasking and time management capabilities. Working knowledge of HIPAA, OSHA, and applicable federal and state healthcare regulations and compliance standards Principal Duties and Responsibilities: Foster a culture of engagement, accountability, and continuous improvement among center staff to promote operational efficiency and high-quality patient care. Build and sustain a high-performing, motivated team through effective leadership, mentorship, and development initiatives. Lead the recruitment and hiring of center-level team members—including Medical Assistants, Medical Receptionists, and X-Ray Technologists—ensuring alignment with established staffing models. Ensure compliance with all clinical protocols, company policies, and training requirements through consistent oversight and evaluation. Drive performance management processes, including coaching, corrective actions, and terminations, to uphold performance standards and organizational values. Provide direct operational leadership and day-to-day support to center teams, reinforcing alignment with organizational goals. Step in to cover floor shifts as needed to maintain seamless clinic operations and patient service. Collaborate on staffing coordination and oversee the creation and maintenance of monthly schedules to ensure appropriate coverage. Support company-wide quality assurance initiatives by assisting with planning, implementation, and monitoring of quality control programs. Maintain adequate inventory levels by managing weekly supply ordering for medical and administrative needs. Own and drive key performance indicators (KPIs), continuously striving for operational excellence and measurable results. Oversee financial performance of the center, including budget management and control of operating expenses reflected on the P&L Working Conditions This is a center-based position requiring prolonged periods of computer use and desk work. Physical demands include occasional bending, stooping, and light lifting. Travel to other clinic locations within the assigned market may be required. When onsite at clinical locations, the work environment may involve moderate noise levels and potential exposure to infectious diseases and blood-borne pathogens, in accordance with standard healthcare precautions PS: It’s All About You! American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient. If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides. Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more. We are an Equal Opportunity Employer.

Posted 2 weeks ago

Front Office Supervisor-logo
Front Office Supervisor
CourtyardLincoln, Nebraska
Job Title: Front Office Supervisor The Front Office Supervisor is responsible for the success of the front desk, for ensuring that guest satisfaction and product quality standards are met, and for managing all areas of the hotel according to Courtyard by Marriott standards to achieve a friendly atmosphere of superior guest service and product quality. Display exemplary performance for staff to follow. GUEST SERVICE Maintains guest service as the driving philosophy of the hotel Personally demonstrates a commitment to guest service responding promptly to guests’ needs Is committed to making every guest satisfied Develops added-value customer service programs Empowers front desk staff to deliver guest service by encouraging and rewarding responsive guest assistance Meets or exceeds hotel guest satisfaction measures. (GSS Scores) Ensures hotel standards and services contribute to the delivery of consistent guest service Ensures all shift checklist are completed Ensures all call backs are being performed Front Office Supervisor should remain highly visible and readily available for guest at all times Ensures proper procedures are followed concerning guest safety security boxes Settles all credit card, guest, and accounts receivable credit disputes FRONT DESK MANAGEMENT Acts as manager on duty for hotel and manages front desk operations Ensures front desk staff is trained in all front desk operations, including check-in/check-out procedures, telephone procedures, hotel amenities and computer systems Ensures front desk staff is trained in and follows financial control procedures for cash, voucher, inventories and receivables Produces accurate financial reports on time Always demonstrates self-confidence, energy and enthusiasm Responsible for continuous training/personal development, relating professional hospitality, technical skills and proactive approaches to solve guests or hotel concerns Ensures front desk supplies are fully stocked Ensures all front desk shifts and night audit shifts are filled SAFETY AND SECURITY MANAGEMENT Assists the Assistant General Manager/Front Office Manager in recognizing and correcting potential safety hazards (broken doors, fire hazards, etc.) Understands, follows, and assists with policies and procedures for the hotel’s key control system GENERAL DUTIES EXPECTATIONS Maintains a professional appearance and demeanor in all situations dealing with fellow employees, guests and clients. Manages time effectively to accomplish all desired tasks, duties, and action plans Is punctual for all shifts and meetings Job can entail working nights, weekends and overnight shifts and Husker Game Day weekends Helps to maintain an organized work environment Assists in keeping all areas of the hotel clean For questions, please call (402)904-4800. Founded in 1919, privately-held Woodbury Corporation is one of the oldest and most respected hospitality and real estate development companies in the Intermountain West. Headquartered in Salt Lake City, Woodbury Corporation owns and manages hundreds of commercial and residential properties plus several Marriott and Hilton hotel properties. We have developed a remarkable legacy of “integrity over income ” over our more than 100 year history. We maintain a talented team of prof essionals to serve the accounting, architecture, asset management, consulting, development, hotel management, legal, sales, and leasing needs of our dynamic organization.

Posted 2 weeks ago

Coordinator of New Alumni and Student Engagement, Office of University Relations-logo
Coordinator of New Alumni and Student Engagement, Office of University Relations
Kean UniversityUnion, New Jersey
External Applicant Instructions Please upload your resume/CV for automatic population of information to your Kean application. Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate. In the “My Experience” section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit. University Relations Coordinator of New Alumni and Student Engagement Under the supervision of the Director of Alumni Engagement, the Coordinator of New Alumni and Student Engagement (Professional Services Specialist 3) will oversee Kean’s new alumni and student engagement strategies. This includes partnering with campus colleagues to increase participation among new alumni and students in engagement activities. The Coordinator develops, plans and executes innovative engagement strategies and events that optimize and improve connections and networking opportunities with new alumni and students. This position will educate the student body on the importance of alumni involvement with the University after graduation and manage the GOLD (Graduates of the Last Decade) alumni program. This position requires travel and a flexible schedule including evening and weekend hours. Qualifications: Graduation from an accredited college with a Bachelor’s degree and two years of professional experience in an institution of higher education, education or related field is required. This experience must include project and program development and implementation. A degree in the field of Education, Public Relations, Liberal Arts, Communications or other related field of study is preferred. A Master’s degree in a related field may be substituted for one year of the required experience. Candidate must have strong writing and relationship-building skills. Candidacy review begins immediately and continues until appointment is made. Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts are required prior to the starting date of employment. In compliance with New Jersey’s Pay Transparency Law, the negotiated annual salary range for this position is: $63,833.23 to $73,415.99 (Steps 1-4). Salaries for internal applicants will be based on union negotiated calculations. This position may also be eligible for a comprehensive benefits package, including health and dental insurance, a retirement plan and benefits for work life balance. For a full overview of our benefits offerings, please refer to our Kean University Benefits website . Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions. Additional Information Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures . Mission Statement Kean University, New Jersey’s first Urban Research University, creates a world-class, innovative and inclusive society through equity and excellence in teaching, learning, global research, and impactful public engagement. EEO/AA Statement Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

Posted 1 day ago

livingHR logo
Office Manager/Receptionist
livingHRFort Myers, Florida

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Job Description

Reports to: Fort Myers President  
Employment Type: Full-Time and On-site  
 
ABOUT OUR CLIENT
Our client is an independent wealth management company built on relationships, not transactions. Their mission is to help individuals and families preserve and grow their wealth with integrity, transparency, and a deeply personal touch. They serve clients across Southwest Florida and beyond, offering investment management, trust, and estate services with a boutique feel and institutional strength. The team is close-knit, community-minded, and committed to doing right by their clients—and each other. 
 
WHAT YOU’LL DO 
As the Office Manager, you’ll play a vital dual role in ensuring the smooth operation of our office while providing high-level administrative support to senior leadership. You’ll be the first point of contact for visitors and clients, creating a welcoming and professional environment. Behind the scenes, you’ll keep the office running efficiently—managing front-desk responsibilities, coordinating internal communications and events, and supporting executives with scheduling, correspondence, and special projects.  

Reception Duties

    • Serve as the welcoming face of the office—greet visitors and clients with warmth and professionalism. 
    • Answer, screen, and direct incoming phone calls. 
    • Provide general information and respond to basic inquiries. 
    • Manage incoming and outgoing mail and deliveries. 
    • Maintain a clean, organized, and presentable front desk and reception area. 
    • Schedule and manage meeting rooms and shared spaces. 

Office Management Duties

    • Oversee daily office operations, including supply inventory, facilities, vendor coordination, and office maintenance. 
    • Support onboarding of new employees (desk setup, supplies, badges, etc.). 
    • Maintain and update office records, contact lists, and filing systems. 
    • Ensure compliance with office safety and cleanliness standards. 
    • Assist with planning and execution of internal communications, team events, and client meetings 

Must-Have Requirements

    • Proven experience as a receptionist, administrative assistant or similar. 
    • Excellent communication skills with a natural sense of hospitality and professionalism. 
    • Strong organizational skills and attention to detail. 
    • Adaptable to last minute changes with a high sense of urgency.  
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems.  
    • Familiarity with office equipment (printers, copiers, phone systems). 
    • Ability to maintain confidentiality and handle sensitive information. 
    • Experience working with leadership teams.   

Nice-to-Haves

    • Experience in a professional or financial services environment.  
    • Familiarity managing vendor relationships or office budgets. 
$28 - $43 an hour
WHY YOU’LL LOVE WORKING HERE 
You’ll be surrounded by smart, kind, and driven colleagues who care deeply about their work and the people they serve.  
 
Health & Wellness: Company-paid comprehensive medical insurance. Optional dental and vision plans available at employee cost. 
Financial Benefits: 401(k) with an annual company contribution.
Work-Life Balance: Generous PTO, paid holidays, and a supportive team culture. 
Wellbeing: Access to mental health resources and wellness initiatives. 
Culture: Annual team events, community involvement opportunities, and foster a respectful, inclusive workplace. 

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