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CNO Financial Group logo
CNO Financial GroupMemphis, Tennessee
Job Title Branch Office Administrator Location BLC -MEMPHIS, TN 4161 Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Posted 30+ days ago

S logo
ServiceMaster Professional Janitorial ServicesToms River, New Jersey
For more than 60 years, ServiceMaster Clean has been creating cleaner, healthier, safer work environments for our customers. As a ServiceMaster Service Partner, you belong to a team that works together to deliver the best solutions and customer service to our clients. Our essential team members enjoy: *Competitive Pay *Flexible Schedules *Career Path Opportunities *Paid Training Job Position Description: This position is responsible for creating cleaner, healthier environments for our customers’, their students and grounds by performing the following essential duties and responsibilities. Duties include, but not limited to: Perform all cleaning duties for facilities using provided ServiceMaster products, tools and procedures Sweeping, mopping, polishing, trash removal, restroom cleaning, windows, dusting Maintain inventory of supplies and equipment. Use proper PPE where required Opens and locks facilities, enable and disable security system as required Physical Demands and Qualifications: Constant (up to 100%) standing, walking, pushing, kneeling, twisting, reaching Must be able to lift and/or carry up to 25lbs. Ability to differentiate between cleaning products and uses 1-2 years’ experience as a custodian, janitor, or housekeeper a plus but not required Will provide on the job training to those with strong work ethic and willingness to learn. The ability to be flexible and work at a fast pace in a multi-tasked job is a must. Contribute to a positive work climate with a pleasant attitude Contribute to the overall team effort including being in uniform, dependable and on time Treat all co-workers and customers with courtesy and respect Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Apply and become a part of ServiceMaster, one of the most respected professional cleaning companies in the Country. We pride ourselves on creating cleaner and healthier environments for our customer, their employees and customers. As a ServiceMaster Service Partner you belong to a team that works together to deliver the best solutions and customer service to our clients. We offer paid training, excellent work/life balance and opportunities for advancement and a career path that matches your interests and goals. Compensation: $18.00 per hour Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a ServiceMaster Clean® franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Posted 3 weeks ago

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Stowell Inc.Austin, TX
Stowell Company, Inc is looking for an administrative assistant to join our team. The position is permanent part-time while training is in progress and will potentially grow to a full-time position shortly there after. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Daily duties will consist of data entry of credit card receipts, Material and Subcontractor Invoices, fielding phone calls, emails, walk-ins and directing to the appropriate higher level management as needed. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Computer Data Entry - Work with Office manager on completing all data entry tasks in our Construction Management Software CMIS. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Liaise with clients - Act as administrative liaison to Stowell,inc. Communicate policies and procedures - Under the direction of office management, Alert employees of new processes, rules and regulations. Facilitate executive-level operations - submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred but not necessary Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment and capable of multi-tasking Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. Mac Computers, printers, fax machines, etc) About Stowell,Inc: The Stowell Company was founded in 2006 by David Stowell and Bill Shumaker and has grown to become one of the most reputable wall & ceiling contractor in the Southeast. Stowell has completed work in 9 different states for select clients. Our team consists of bright, energetic and talented people who have a passion for making a difference in the world and helping our underserved communities. Stowell Company, Inc benefits include 50% paid healthcare benefits for Full-time employees, 401k, 6 paid holidays and accrued PTO and Sick pay.

Posted 30+ days ago

Professional Dental & Orthodontics logo
Professional Dental & OrthodonticsCenterville, UT
Professional Dental  now hiring Dental Office Assistants. We at Professional Dental are looking for patient-focused dental assistants that have the desire and willingness to provide the best possible care to every patient. Being adaptable and a team player will be essential to your work at Professional Dental. If you enjoy variety at your job, Professional Dental is the perfect place for you as you will have the opportunity to work in more than one office.  You'll be an important member of the clinical team dedicated to serving patients. You'll be supporting many sides of the practice, greeting and guiding patients, and helping out across the office as needed. Job Description: As a Dental Office Assistant, you will play a vital role in the smooth operation of our practice. You will be responsible for providing exceptional administrative support to ensure the efficient functioning of the office. Your primary duties and responsibilities will include: Patient Scheduling: Manage the appointment schedule, ensuring timely and accurate bookings, confirmations, and reminders to patients. Patient Reception: Greet and welcome patients, answer phone calls, and provide excellent customer service. Billing and Payments: Handle billing, payments, and financial transactions with attention to detail and accuracy. Patient Records: Maintain electronic patient records and ensure they are up-to-date and compliant with regulations. Office Organization: Keep the reception area and office space organized and tidy, including restocking supplies. Communication: Facilitate effective communication between patients, staff, and management. Qualifications: High school diploma or equivalent required; additional education or dental office experience is a plus. Excellent communication and customer service skills. Strong organizational and time-management abilities. Proficiency in computer applications, Open Dental knowledge is a plus Knowledge of dental terminology and procedures is preferred but not required. Attention to detail and a commitment to maintaining patient confidentiality. Positive attitude, reliability, and a willingness to work as part of a team. What We'll Offer You: Unparalleled support to grow your career A culture that celebrates success and diversity Flexible schedule

Posted 30+ days ago

T logo
Top Level PromotionsKnoxville, TN
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This flexible role is available to individuals living in or around Knoxville, Tennessee. This position does not require reporting to a physical office. All tasks are completed off-site. It is designed for those seeking straightforward, entry-level work involving basic administrative responsibilities. Tasks may include data organization, product evaluations, reviewing consumer insights, updating spreadsheets, basic email communication, and other simple office support duties. You'll have control over your schedule while contributing to national and regional research projects. Who We Are Top Level Promotions is a research-based consulting company helping well-known brands understand what real consumers want. Through digital assignments and product feedback initiatives, we support companies in refining their services and strategies. As we grow our contributor base in Knoxville, we're looking for reliable individuals who are focused, organized, and comfortable handling simple office-based tasks from their own workspace. Industries We Serve Include: Administrative Services Energy and Environmental Research Logistics and Transportation E-commerce and Online Retail Apparel and Textiles Food and Beverage Automotive Digital Communications and Technology Customer Experience and Support Education and Training Health and Wellness Media and Entertainment Manufacturing Pet Care and Products Outdoor Recreation Hospitality and Tourism Toys and Games Marketing Research Knoxville-Based Projects Some assignments may connect with Knoxville's unique industries and cultural identity. As a city with strong ties to higher education, outdoor tourism, and energy innovation, Knoxville offers brands valuable regional insights. Your input will help companies deliver better products and experiences to this dynamic Southern market. Qualifications Reliable internet access Laptop or desktop computer with a webcam and microphone A quiet and organized environment to complete tasks Key Skills Strong written and verbal communication Self-motivation and dependability Familiarity with standard online tools Attention to detail and respect for confidentiality Benefits Choose part-time or full-time hours Share your feedback on real-world products and services No previous experience required — supportive onboarding provided Opportunity for recurring assignments based on reliability and performance No office commute needed You choose where you work Compensation Pay ranges from $18.50 to $36.00 USD per hour, depending on assignment type and complexity. Experience No previous experience required. We provide the materials and support needed to help you succeed. How to Apply If you're in the Knoxville area and looking for flexible, entry-level work, we welcome your application. Apply online to get started.

Posted 30+ days ago

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Top Level PromotionsCleveland, OH
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position: This remote entry-level opportunity is open to residents of Cleveland, Ohio , and includes full training. Your tasks may involve remote office and data entry, market research activities such as survey participation, focus groups, product testing, and online engagement. You may also assist with data analysis or provide consumer feedback to help clients evaluate product-market fit. Enjoy a flexible schedule, no commuting, and stay professionally active from your home office in Cleveland. Your contributions will support decisions across industries like healthcare, technology, and more. Why Go Remote in Cleveland? Cleveland blends rich cultural heritage with a dynamic economy — home to the Cleveland Clinic and a vibrant arts and culinary scene. This remote role lets you work flexibly while staying connected to your city's energy. Whether reclaiming time from commuting or enjoying Lake Erie views, you control your work-life balance without leaving Cleveland behind. Your local insight helps brands better serve consumers in northeast Ohio and nationwide. About Us: Top Level Promotions is a global market research company partnering with leading brands to enhance customer strategies. We're expanding our remote Cleveland team and seeking thoughtful, detail-oriented individuals eager to provide valuable consumer insights. This fully remote role offers a meaningful way to impact well-known brands while working locally. Industries We Serve: Administration Aerospace & Aviation Airlines – Domestic & International Amazon & Online Retail Apparel/Textiles – Retail & E-commerce Automotive – Design & Manufacturing Food & Beverage – Regional & National Trends Computers & Digital Communications Customer Service Data Entry & Analytics Education – Online Learning Film & Media Health Care – Public & Private Manufacturing – Midwest Focus Marketing & Study Design Outdoor & Recreational Equipment Pet Products Restaurants & Food Service Travel & Tourism Toy Industry Cleveland-Focused Opportunities: You may be invited to participate in online focus groups or product testing specific to Cleveland residents. Your feedback helps brands improve offerings for Ohio consumers and beyond. Qualifications: Reliable high-speed internet at home Desktop or laptop with webcam and microphone Quiet, private workspace Skills: Clear communication and interpersonal abilities Self-motivated and organized in a remote environment Comfortable with basic digital tools and accurate data entry Discreet handling of confidential information High attention to detail Job Perks: No commute — avoid I-90 traffic and work remotely No experience needed — full training provided Flexible hours — great for students, caregivers, or supplemental income Optional local product testing and online focus groups Impact major brands and services Growth opportunities based on your engagement Compensation: Pay ranges from $18.50 to $36.00 USD per hour , depending on project complexity and involvement. Experience: Entry-level role with full onboarding and training. How to Apply: We look forward to your application. Contact our HR team if you have questions.

Posted 30+ days ago

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Top Level PromotionsCorpus Christi, TX
Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This entry-level remote role is ideal for individuals based in Corpus Christi, Texas. Depending on your skills and interests, tasks may include data organization, product evaluations, reviewing consumer insights, updating spreadsheets, basic email communication, or assisting with internal documentation. With a flexible schedule and a home-based setup, you'll contribute to projects supporting both national and U.S. market research. About Us Top Level Promotions is a remote-first research and consulting firm that works with well-known brands to collect meaningful consumer insights. We lead digital projects such as service reviews and product assessments that help companies improve real-world customer experiences. Our Corpus Christi-based remote team is growing, and we're looking for dependable, detail-oriented individuals who are comfortable working independently. Industries We Serve Include: Administrative Services Energy & Environmental Sciences Airlines & Transportation E-commerce & Online Retail Apparel/Textiles Automotive Food & Beverage Technology & Digital Communications Customer Service & Support Data Organization & Analysis Education Media & Entertainment Health Care Manufacturing Marketing Research Outdoor Gear & Recreation Pet Products Hospitality & Food Service Travel & Tourism Toy & Game Industry Corpus Christi-Focused Projects Some assignments may highlight Corpus Christi's industries, demographics, and regional consumer behavior. Known for its coastal location, Corpus Christi is a key center for energy, shipping, and tourism. With a vibrant mix of culture, nature, and economic activity—including one of the largest ports in the U.S.—the city offers valuable insights into Gulf Coast lifestyles. Your input will help companies better understand and respond to the needs of this unique region. Qualifications Reliable high-speed internet connection Laptop or desktop computer with webcam and microphone Quiet, organized workspace at home Key Skills Strong written and verbal communication Dependability and self-managed work habits Familiarity with common digital tools and platforms Attention to detail and commitment to confidentiality Benefits Fully remote role — no commuting required Flexible part-time or full-time hours available Opportunity to provide feedback on real products and services Potential for ongoing assignments based on consistency and performance Compensation Pay ranges from $18.50 to $36.00 USD per hour, depending on assignment type and complexity. Experience No prior experience is required. Resources and support are provided to help you begin confidently. How to Apply If you are located in Corpus Christi, Texas, and are interested in a flexible remote position, please apply online to get started.

Posted 30+ days ago

Xcell Biosciences logo
Xcell BiosciencesSan Francisco, CA
Xcellbio is a venture-backed immuno-oncology focused biotechnology company based in San Francisco, CA. Backed by industry-leading investors and strategic partners, our mission is focused on pushing forward the leading edge of cancer therapy with the goal of not just delaying but actually curing cancers through safe and effective cell and gene therapies. Our company is uniquely positioned to enhance the performance and safety of cell and gene therapies through our award winning innovative technology platforms. Our commercial instruments and AI-driven software enable researchers and clinicians to discover novel insights into immune and tumor biology and most importantly, we enable the translation of these insights for patient through the use of our proprietary cell therapy manufacturing platform. Our fun, well-capitalized, and mission-driven team is expanding in the near-term – now is a great time to join! Job Description: We are looking for a dynamic, fun, and organized Office Manager to join our Series B-funded high-growth startup. This individual will report directly to the Senior Finance & Accounting Manager with a dotted line to the CEO and will be an integral part of the team and our culture. This in-office role is a key hire that will be instrumental in ensuring the success of the team and business objectives. The successful candidate will manage our office space and the day-to-day operations of the organization. It is the perfect position for a proactive, positive individual, a ‘doer' who's ready to pitch in alongside the founders to position the organization for scale. We're seeking someone who's smart, is interested in establishing or improving processes, and is excited to provide support to our growing and passionate team. Key Responsibilities: Office and Facilities Management: Oversee daily office & facilities operations, including managing office activities and serving as the main point of contact for the security desk. Manage mail and packages, including sorting, distributing, and handling any issues with missing or delayed items. Coordinate repairs for plumbing, electrical, and HVAC systems and manage office furniture and equipment. Supervise office renovations, construction, and emergency repairs. Oversee janitorial services and vendors, including managing communications and payments. Restock kitchen, janitorial, snacks, and office supplies. Managing administrative activities for laboratory EHS paperwork. Event and Marketing Coordination: Organize internal events like happy hours, off-sites, and company lunches. Manage event budgets, catering, and vendor relationships. Assist with social media content for platforms like LinkedIn. Human Resources & Team Support: Manage logistics for employee onboarding and offboarding. Schedule and coordinate employee training sessions for safety and emergency response. Support HR-related needs such as managing team swag and assisting with performance review cycles. Technology: Provide basic IT troubleshooting for laptops, security, and email. Manage technology assets, including the security and allocation of computers. Oversee Wi-Fi connectivity and the onboarding and offboarding of devices. Manage security systems, including cameras and door sensors. Vendor and Financial Administration: Manage the end-to-end purchase order process, including creation, tracking, and payment. Process and approve new vendor requests and handle onboarding paperwork. Booking invoices, manage payments, and address billing discrepancies. Handle check deposits and other mail-related financial tasks. Qualifications and Skills Associate's or Bachelor's degree; a degree or coursework in a creative field is welcomed. 1-5+ years of experience in office management is required. Experience with social media in a professional or academic setting is preferred. Familiarity with Salesforce for report generation and account updates is a plus. Experience using commercially available AI tools to accomplish tasks is a plus. A proactive, positive, and highly motivated individual with a strong sense of ownership. Excellent organizational skills with the ability to multitask and be flexible in a fast-paced startup environment. Strong attention to detail and follow-through. Other Desirable Characteristics and Attributes: Able to multi-task and be flexible in a fast-paced startup environment, strong follow through, attention to detail. Please note if you are legally authorized to work in the United States in your application. Competitive salaries, comprehensive benefits package, and company stock options will be offered to successful applicants.

Posted 30+ days ago

People Solutions Center logo
People Solutions CenterDexter, MI
Lotus Gardenscapes is looking for an Office Administrator to support the organization through tremendous growth and process improvements. Love your landscape. Love your life. Love your work. Love your landscape. We specialize in unique and interesting outdoor spaces with a focus on custom landscape design and installation, horticultural maintenance and high-quality, technical tree care. Love your life. Lotus Gardenscapes is a great place to work! We believe that to create landscapes customers love, we have to create a workplace we love too. Love your work. For over 25 years, we have served 1,000's of people in the greater Washtenaw County area. Our team brings industry certifications and decades of experience to each job. We win national awards, but more importantly win the trust and friendship of our customers. We offer our team members excellent compensation and benefits programs, including: Base pay of $60,000 - $70,000 commensurate with experience Employee Stock Ownership Plan (ESOP) – when the team succeeds, we all win! Awesome team & job bonus programs Company healthcare plan (50% first year then 75% for you and your dependents) Continued training & opportunities for professional certification Paid staff development & retreat days The Office Administrator position is key to leading our office team and implementing strong operational processes. This position is responsible for: Managing all accounts receivable and accounts payable functions; Leading all processes related to payroll and benefits; Developing and implementing office policies and procedures; Championing the customer contact processes - from first web submittal or phone call, to emergency storm response and customer service resolution procedures; Identifying, recommending and implementing technology to maximize the efficiency of administrative processes in the office and with field team members and our remote support specialists; Leading implementation, training and communication on administrative processes for company-wide initiatives; Managing relationships with insurance brokers including health, liability, and workers' compensation coverage; Coaching and developing the administrative team; Serving as the liaison with our third-party HR provider. Qualified candidates must possess the following experience, knowledge or skills: 5+ years of relevant experience in bookkeeping; Associates degree or equivalent coursework in Accounting preferred; 5+ years of bookkeeper experience; 3+ years of office administration responsibilities; Proficient with QuickBooks, Google Suite, Smartsheets and Excel; Flexibility to adapt to changes in procedures and job assignments; Knowledge of generally accepted accounting principles and practices; Demonstrates the competencies of growth mind-set: Curiosity, Flexibility, and an ambitious Team Attitude and Focus; Strong organizational skills; Ability to work independently; Excellent communication skills, both written and verbal.

Posted 3 days ago

Community Health Net logo
Community Health NetErie, PA
Summary This is an in-office position, not a remote role.  The LPN Telehealth Facilitator is responsible for delivering telehealth services, offering high-quality care and support to patients during virtual medical appointments. The position requires strong clinical expertise, exceptional communication skills, and the ability to ensure a seamless telehealth experience for patients. Essential Duties and Responsibilities • Conduct virtual patient assessments and evaluations, ensuring accurate collection of medical histories and current symptoms. • Establish rapport with patients to create a comfortable and supportive telehealth environment. • Collaborate with healthcare providers to gather relevant medical information for diagnosis and treatment. • Schedule and coordinate telehealth appointments, ensuring adherence to established appointment calendar. • Educate patients on how to access and use telehealth technology, addressing any concerns or questions. • Facilitate the start and end of telehealth sessions, ensuring all technical aspects are functioning correctly. • Assist healthcare providers during telehealth sessions, managing medical equipment and relaying vital signs and patient data. • Provide guidance to patients on self-examination or medical administration under the direction of healthcare providers. • Act as a liaison between patients and healthcare providers, ensuring clear communication and understanding. • Offer health education and counseling to patients, answering questions and addressing concerns regarding their condition and treatment plan. • Collaborate with healthcare providers to create patient education materials and resources for telehealth appointments. • Maintain detailed and accurate electronic health records (EHR) for telehealth encounters, documenting patient information, assessments, and recommendations. • Generate reports on telehealth utilization and outcomes for analysis and improvement. • Perform other duties as assigned. Qualifications/Requirements • Valid and active Pennsylvania (PA) LPN license. • Minimum of 3 years of clinical nursing experience. • Strong clinical assessment and patient interaction skills. • Excellent verbal and written communication skills. • Proficiency in using telehealth technology and video conferencing platforms. • Demonstrated empathy and compassion when working with patients. • Ability to work independently and as a part of a healthcare team. • Experience with EHR systems. • Familiarity with remote devices and telemedicine equipment.

Posted 30+ days ago

Compass Family Services logo
Compass Family ServicesSan Francisco, CA
About the organization: Compass Family Services is a 100+ year old nonprofit working on the front lines of San Francisco's homeless crisis. We provide families experiencing or at risk of homelessness with comprehensive support to address immediate needs and ensure long-term success. About the team: Compass Family Resource Center (CFRC) offers a comprehensive set of trauma-informed services that support family well-being. Homeless and at-risk families can access support services at our Drop-in Center at 37 Grove and get connected with parenting education, support groups, case management, childcare, workforce services, and Central City Access Point. Compensation: $26-30 per hour Schedule: Full time, Monday - Friday, during standard working hours Location: 37 Grove St, San Francisco Organizational Core Competencies: Accountable I Adaptable I Client-centered I Collaborative I Committed to Diversity, Equity, Inclusion, and Belonging I Resourceful Responsibilities: Greet families at the door, assess their needs, assign to specific wait stations, coordinate with staff to best support individual family needs, track wait times and room capacity. Provide information and referrals to clients when needed. Email case managers, therapists and other staff members when their appointments have arrived. Communicate moment to moment needs/coordination within and between teams on the floor. Maintain the drop in/waiting area to ensure a clean and safe environment, including opening and closing procedures each day and before/after lunchtime closure. Monitor outside and waiting area for potentially disruptive situations; de-escalate when appropriate and alert the Program Director/other staff as needed. Monitor waiting areas to ensure that parents supervise their children appropriately, that areas are left clean, and all walkways are clear. Regularly check general voicemail throughout each day and forward messages to appropriate staff/programs for quick response time. Serve as primary contact for the SF Food Bank including weekly shopping/purchasing and receiving/sorting weekly food deliveries. Primary contact for Help a Mother Our Diaper Bank: coordinating and receiving monthly delivery of hundreds of diapers to be distributed. Receive, date stamp, sort and distribute mail for staff and clients/families. Coordinate outgoing mail and ensure daily mail pick-up. Coordinate with the Development team for ongoing CFRC volunteer needs. Train and supervise volunteers on-site. Support Counselor of the Day (COD) as needed. Attend weekly team meetings, monthly staff trainings, and clinical consultations to implement a trauma informed approach. Provide general clerical support for team projects and other duties as assigned. Responsible for ongoing inventory of office supplies and weekly ordering across programs. Responsible for ongoing inventory of basic needs supplies including diapers, wipes, etc. Serve as liaison to building management in order to get building maintenance problems addressed in a timely manner. Qualifications: Fluent English & Spanish required Strong organizational skills, ability to manage multiple tasks at once and prioritize ongoing projects. Understanding of the issues affecting homeless families. Work or volunteer experience with homeless populations preferred. Excellent interpersonal, listening and communication skills. Excellent customer service skills and professionalism. Ability to interact with a diverse population of families, co-workers and colleagues alike in a positive, constructive manner. Ability to assess and de-escalate potentially volatile situations Outstanding work habits: punctual, reliable, cooperative, team-oriented. Strong computer skills with proficiency in Microsoft Suite of Programs (Outlook, Word, Excel, Power Point, etc.) Demonstrated commitment to diversity, equity, inclusion and belonging work Must be able to lift at least 30 lbs. Compensation and Benefits: Salary range: $26 - $30 per hour based on experience, languages spoken and education. 7.5 hours per day / 37.5 hours per week. Non-exempt. Paid time off: 4 weeks of vacation the first year, 5 weeks in following year. Also paid holidays, sick time, family leave, time off for education. Insurance: health, dental and vision insurance are fully covered by Compass for employees and dependent children. We also provide long term disability and life insurance. Retirement: after one year of work, Compass contributes an amount equal to 5% of your salary into a retirement account; this vests during years 2-6. Membership in OPEIU/Local 29 union. To Apply: Please apply through our online application. No phone calls, please.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an equal opportunity employer and actively seek to recruit a diverse workforce. Employees must embrace the idea that Diversity, Equity, Inclusion, and Belonging contribute to the success of our underserved communities, and therefore to shared prosperity in our city and region. Compass Family Services is committed to the continuous work of implementing specific actions that will disrupt systemic prejudice and improve equity across programs and departments, to become an example to partners who also believe in a culture of inclusion that leverages diversity. Consistent with the Americans with Disabilities Act and California civil rights law, Compass Family Services will provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the agency. Requests for reasonable accommodation apply to all aspects of the hiring process. If reasonable accommodation is needed, please use the answer box for the final question of the job application to let us know. #LI-onsite

Posted 4 weeks ago

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Baldwin Group ColleagueTampa, Florida
Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. We are unable to sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa). The primary responsibility of this role is to function as a subject matter expert in the business process and translate that into requirements for the engineering team. A candidate who has the curiosity to understand the end-to-end business process, the various systems and processes that connect with each other to support the day in the life of a user and translate that into various types of requirements, will be successful in this role. Insurance business knowledge is critical for the success of this role. Experience in UX tools, journey mapping and creating prototypes using tools like Figma or other will make you a preferred candidate. Your acumen in the Salesforce technologies, certifications in both Salesforce and Agile/Scrum will differentiate you as a candidate of choice for us. These credentials are strongly preferred Position Responsibilities Product definition and UX design Learn and demonstrate robust understanding of business process and the day in the life of a user. Our users are in Sales, marketing, and service groups. Lead the product increment planning sessions and document user stories in collaboration with the business product owner. Write functional, non-functional, and technical requirements from a business requirement. Clearly document the acceptance criteria for all user stories. Create detailed visual process flows to demonstrate the end-to-end business process and how it relates to the various platforms and tools in the integrated architecture. Create mockups or prototypes to demonstrate the user experience Product validation Perform product validation through the sprints and during the deployment windows. Assist the quality assurance engineers on the team to validate the user stories in the lower environments. Assist in ensuring business validations are complete in the User acceptance testing environment. Assist in certifying production releases in collaboration with the QA team to ensure the release met the intended requirements. Agile maturity Ensure that the team has steady flow of work by creating a rich backlog. Deliver consistent sprint velocity by having detailed JIRA cards, fully refined and sized with the team. Track all dependent team’s requirements and ensure smooth sprints execution. Assist in co-ordinating the go-live activities including the execution of the deployment plans and checklists. Assist in creating the pre-planned communications about the product to all stakeholders. Assist in ensuring that the sprint goals are met each sprint. Assist in the scrum ceremonies and serve the team’s success. Assist in creating estimates for the user stories. Assist in creating test driven development information. Assist in building detailed project plans for the work that the agile teams will be performing. Position Requirements Formal Education & Certification College diploma or university degree. Certifications in Salesforce technologies are strongly preferred Certifications in Agile project management practices and/or product management Knowledge & Experience 5+ years of experience in product analysis, writing requirements, conducting business interviews 3-5 years of Insurance industry experience 3-5 years of experience in the Salesforce platform and its complimenting ecosystem. Experience in JIRA, Confluence and product discovery tools is required Experience in Figma or any other UI/UX tools is strongly preferred. Strong working knowledge of Salesforce technologies. Excellent software troubleshooting experience. Excellent understanding of the organization’s goals and objectives. Personal Attributes Ability to narrate the full end to end business process Ability to conduct user research and understand current state and define future state. Ability to communicate ideas in both technical and business languages. Hungry to learn, demonstrated continuous learning of relevant skills. Excellent written, oral, and interpersonal communication skills. Highly organized and meticulous in details. Highly self-motivated and directed, with keen attention to detail. Proven analytical and creative problem-solving abilities. Able to prioritize and execute tasks in a high-pressure environment. Ability to work in a team-oriented, collaborative environment. Work Conditions This role will need to be in the office 3 days a week. Travel required for product planning workshops IMPORTANT NOTICE: This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons. Click here for some insight into our culture! The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.

Posted 30+ days ago

LJA Engineering logo
LJA EngineeringAlpharetta, Georgia
Title: Senior Project Manager Division: Office Services LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 70+ office locations, LJA is growing and ready for talented people to help us build our future. Summary: As part of the Corporate Facilities and Office Services team, this role will lead a team to spearhead a range of corporate real estate and construction office projects, bringing expertise in project management, real estate, IT, and stakeholder management. General Responsibilities: Below is a list of primary responsibilities but it is not meant to be all-inclusive or to prevent other duties from being assigned. PROJECT MANAGEMENT Lead corporate office projects, including new offices, relocations, expansions, and decommissioning, overseeing all phases from planning to closeout. Partner with IT for ordering circuits, planning and installing AV, planning and installing data cabling, setting up server equipment, and handling disconnect and reconnect. Oversee office commissioning and moves including final touches (dry erase boards, office supplies, artwork), packing, disconnect/reconnect, and office opening. Strategically engage third-party contractors for disconnect/reconnect services, crate provision, physical move assistance, and ancillary tasks like hanging whiteboards, artwork installation, office cleanouts, etc. This approach is crucial to scale operations as needed and prevent team burnout. Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals STAKEHOLDER MANAGEMENT Build strong relationships with stakeholders at each location and establish communication channels to ensure projects are meeting both strategic and operational needs Maintain continuous engagement with stakeholders, ensuring transparent communication and proper integration of feedback. Serve as the first point of escalation for project-related issues and develop solutions and resolutions for issues that arise Establish relationships with property managers and engineers at each location and coordinate, as needed, to address issues or concerns FINANCIAL MANAGEMENT Assist with the budget development process for the project team including capital expenditure planning Receive and review vendor invoices for accuracy, approve if correct, and process appropriately to ensure timely payment Identify, evaluate, and manage vendors which includes the development of RFP’s, the review of contracts, and the supervision of contractors for a variety of services including electrical, plumbing, general contractors, painters, HVAC, furniture vendors, vending machine vendors, etc. SAFETY Coordinate with the safety management team to ensure the safety of all job sites and all project team members through the establishment and us of JSA’s, emergency action plans, disaster recovery procedures, office safety inspections, etc. OTHER Be prepared for significant travel to project sites and availability for extended hours during critical phases like move coordination and office commissioning. Collaborate with multiple departments on projects regularly which includes IT, marketing, accounting, reprographics, document management, legal, and HSE Perform other job-related duties as assigned or required EXPERIENCE REQUIREMENTS Minimum of 1–3 years of experience in project coordination, field operations, or administrative roles involving hands-on support and cross-functional collaboration. DESIRED EXPERIENCE & SKILLS To be successful in this position, candidates should be: Proficient in anticipating client needs, thinking strategically, focusing on solutions, and acting proactively or reactively as dictated by the circumstances Experienced in building a team and managing staff across multiple locations Proficient in using Microsoft Outlook, AutoCAD, Microsoft Excel, Microsoft Word, and Project Management software Adept in knowledge of IT infrastructure and integration in corporate settings Knowledgeable about OSHA and general safety Skilled in the use of tools to make repairs and perform regular maintenance tasks Practiced in strong written and verbal communication skills Able to prioritize and organize tasks across multiple projects simultaneously in a dynamic and geographically diverse environment Required Education: Minimum of 7 years of experience in project management, with a focus on corporate real estate and office projects. Bachelor’s degree in Project Management, Real Estate, Construction Management, Business Administration, or a related field. PMP (Project Management Professional) certification preferred. Real Estate License a plus. PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50% of the time; ascend/descend a ladder; conduct visual inspections; extend hands and arms in any direction; handle and manipulate hand tools; stoop, kneel, crouch, or crawl; exert force by pushing/pulling items; and lift or move up to 50 pounds. OTHER: Valid driver’s license and clean driving record required; must be willing and able to travel as needed. ENVIRONMENT: This position primarily works in a professional office setting and on construction and project sites.

Posted 30+ days ago

D logo
Demos UnlimitedCharlotte, North Carolina
Work for Demos Unlimited. Unlimited potential is a demo away. Highly trained and skilled in the following areas: * Writing and simplifying difficult subjects * Leadership and collaboration * Project management and organization Requirements: 3-5 years experience BA For more information about available jobs, please visit: Demos Unlimited Available Jobs Test rule Charlotte Pay Range $100,000 - $120,000 USD Visit our website for more information on how you could. be apart of the team!

Posted 1 week ago

Surface Experts logo
Surface ExpertsTampa, Florida
Replies within 24 hours Benefits: Bonus based on performance Competitive salary Free uniforms Opportunity for advancement Paid time off Do you get excited about growing with a new business? Do you value autonomy and yet thrive in accountability? At Surface Experts, we believe in a culture of caring for our employees and helping them succeed in life and in a business environment. At Surface Expects, we are the leading company in our industry for hard surface repairs. We are seeking a qualified office Administration Manager to help us grow. This is a remote position that requires attention to detail and the ability to take ownership of your day-to-day responsibilities. Responsibilities · Work closely with the sales division, field technicians and support center. · Manage calendar and schedule last-minute stops for field technicians. · Manage business operations including invoicing, price adjustments, accounts receivable, expenses and compliance. · Schedule repairs and service appointments with team members and clients. · Answer phones and take detailed notes. · Handle all files (electronic and paper) · Send estimates and update accounts for the sales team. · Track Add-Ons · Ensure Repair Photos are uploaded to our software program. · Join and actively participate in regularly scheduled meetings. · Engage with customers and Surface Expects support center to manage expectations for delivery and follow-up. · Maintain Customer Database · Develop and maintain reports and tools. · Maintain Company auto fleet for maintenance, repairs, insurance and more. · Places a high importance on customer relations and service. · Willing to consistently update job knowledge by participating in educational opportunities, publications, and maintaining personal networks. Required Skills & Qualifications · Excellent verbal and written communication. · Computer and software savvy included Microsoft Office. · Strong interpersonal skills working with clients and staff. · Organizational skills and the ability to multi-task. · Calm, professional demeanor with a can-do attitude. · Attention to detail and pride of ownership. · Previous experience required. · High School Diploma or equivalent. An associate degree in business preferred.- Certified Notary Public is a plus. Work remote temporarily due to COVID-19. Compensation: $42,500.00 - $52,500.00 per year About Surface Experts Surface Experts is an all-inclusive surface repair service provider. We repair small damage to surfaces like Floors, Countertops, Bathtubs, Cabinets, Appliances, Furniture, Elevator Panels … Almost Everything!. We pride ourselves in our ability to provide incredibly fast service, while maintaining a friendly and professional atmosphere in our support center and on jobsites. We combine old school skill sets with new technology and products, resulting in a durable and appealing repair all provided with a smile. Most repairs are simple and smaller than a dinner plate, yet our competition focuses on complete resurfacing. Our objective is a happy customer and a long-term relationship. We focus on saving our customers time, money and wasted materials that end up in a landfill. Our typical repair requires only 1 to 2 tablespoons of product so our technicians can carry their entire set of tools and equipment in a small vehicle. Our approach is clean and free of odors in less than two hours. Our Mission Our mission is to develop outstanding teams by investing in strong relationships. Together we work to solve our customers’ problems by reducing the waste of time, money and materials which end up in landfills. Our Vision To establish and lead a nationally recognized market for surface repair as an alternative to replacement or complete refinishing. Our goal is to be represented in every major metropolitan area, and for our brand to be synonymous with spot repair among all facilities and maintenance management. Core Values Serve Others Put Relationships First No Jerks Be Humble Be a Problem Solver Be Curious Seek to Understand the Cause of the Problem Work Smart Constantly Improve Trust the Process Be Organized Be Teachable Put Business Needs Above Personal Wants This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Surface Experts Corporate.

Posted 3 weeks ago

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Merry Maids Gaithersburg/Silver Spring/Frederick/Westminster MDSilver Spring, Maryland
Inside Sales Office Assistant Sales Coordinator Position Overview: This position is the voice of Merry Maids. Must present a professional demeanor at all times on the phone. Provides general facilities administration support which may include data entry, system updates, and weekly payroll submission. Handles a high volume of customer calls for service inquiries and proactive quality calls with current clients. Confirms customer appointments and helps to resolve any service issues with clients. Creates and updates schedules with new customer information and provide team members with daily appointments/routes. May assist with new hire paperwork, orientation, and training. Bilingual in Spanish and English a plus but not required. Inside Sales Office Assistant Sales Coordinator Responsibilities: Completes daily closeout process in the system inputting data for time spent at customers home, mileage, update customer information, weekly submission of payroll, inputs sales leads into the computer and updating accounts payable system with current invoices. Handles incoming new customer service inquiries and follows procedures to schedule appointments and/or price service over the phone for the client. Uses Salesforce to enter customer information and follow up on all customer leads. Handles quality service issues with existing clients. Creates and updates schedules with new customer information and provide team members with daily appointments/routes. Schedules sales bids and generates ancillary revenue through additional services such as, refrigerator, ovens, and window cleanings and laundry washing. Assists with new hire paperwork, orientation, and training. Answers phones and directs calls to appropriate party when necessary. Assists with distributing mail as necessary and mailing out company payables. Confirms customer appointments. Prepares laundry for the following day for teams when necessary. May occasionally function as a team member or solo cleaner as needed. Inside Sales Office Assistant Sales Coordinator Education and Experience Requirements High school diploma/general education degree (GED) plus 2 years of customer service required Inside Sales Office Assistant Sales Coordinator Knowledge, Skills and Abilities Personal time management and organizational skills Ability to sell appointments and service over the phone Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to drive to customer homes as needed Ability to differentiate between variously colored cleaning products by identifying the color or product name Ability to define specific uses of cleaning products Ability to read and understand cleaning instructions indicated on customized service reports Microsoft© Office applications (Word, Outlook, PowerPoint, Excel) Compensation: $33,00-$35000 Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team — a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals – including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! This franchise is independently owned and operated by a Merry Maids® franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Posted 30+ days ago

Homewatch CareGivers logo
Homewatch CareGiversGeorgetown and Round Rock, Texas
Responsive recruiter Benefits: Competitive salary Employee discounts Flexible schedule Opportunity for advancement Paid time off Training & development You must be willing and able to be a caring, competent caregiver. If the first requirement is met, other necessary qualities include: 1. Scheduler - creates schedules 2. Administrative Assistant 3. Care Coordinator - manages care coordination We take pride in delivering quality care to our clients and building meaningful relationships. This position involves a broad range of interactions with clients, including assisting with activities of daily living, maintaining a safe home environment, and keeping them engaged with the outside world. Our technology platforms will help you do both. Use our Care+ App to track your work schedule, shift responsibilities, communicate with the office and family, and much more. Enhance your skills and continue your education through our online Homewatch CareGivers University. If you are reliable, honest, and compassionate, and want to make a positive impact in our community, call me. Benefits: · Flexible hours, with full-time positions available · Cutting-edge technology to support your success · Competitive pay · Opportunities for advancement into team leadership roles · Online training programs include 12 hours of paid annual coursework and CEUs to maintain certifications · Referral bonuses for exceptional caregiver recruits and clients · Paid holidays Requirements: - Experience as a caregiver in a home care setting or skilled facility - Pass national and multi-jurisdictional background checks, Department of Motor Vehicle checks, and drug screening tests - Uphold quality standards during shifts and follow procedures for engaging with the care team - Possess a valid driver’s license and automobile insurance - Experience as a scheduler Compensation: $16.00 - $19.00 per hour Homewatch CareGivers offers the comprehensive home care services and we believe that exceptional training means a more rewarding experience for you and better care for clients. Homewatch CareGivers is a premier provider of in-home care services for people of all ages, including seniors, children, veterans, the chronically ill, and those recovering from medical procedures. Our care philosophy is based on finding interesting, innovative ways to empower clients and help them feel engaged and respected. We start by making sure our caregivers and office staff are confident and empowered, too. Our Homewatch CareGivers University is a professionally-developed training platform designed to give you the tools and resources you need to make the very most of your time with clients and gain the most satisfaction from your job. It includes online accredited courses to help you meet the training requirements you may need to stay current with caregiver certification and licensure . The more prepared you are, the more secure you feel in your daily work. This is an incredible opportunity to feel great about your job and the impact it has on others. Join our growing team and help bring our unique care philosophy to life! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Homewatch Caregivers Corporate.

Posted 3 weeks ago

W logo
Weil, Gotshal & Manges LLPLos Angeles, California
Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm. Job Description The Sr. IS Technician is responsible for providing customer support in the local office computing environment and providing maintenance and support for local area network and Weil office systems and applications. There will be occasional travel to other offices. Primary Responsibilities and/or Essential functions: Provide 1st & 2nd level customer support for all IS issues, using the Incident Management System to record, assign & resolve issues. Record all changes to all hardware assets in the Asset Management System Configure, test for quality assurance, deploy and support computers, smartphones, printers and other hardware provided by Weil. Support telecoms and voicemail moves, adds & changes. Support all Weil remote access & remote computing solutions to non-Weil computers, tablets & smartphones, including Citrix, Outlook Web Access, secure email, Virtual Machines and other solutions as they become available. Provide setup and support for A/V issues in the local office, including meetings and presentations. Provide IS orientation and training for new hires. Learn & support new technology relating to Weil in order to provide support. Participate in IS meetings & calls, as required. Provide on-call and after hours assistance for the local office. Identify and document office-specific IS procedures in the IS Knowledgebase. Occasional travel to other offices to provide the above described support Knowledge, Skills & Abilities: 2+ years of professional experience within a fast-paced, high-pressure professional services environment. Strong knowledge of Microsoft Windows & Office Suite, Document Management, Web Apps, Citrix, VPN, Smartphones. Apple OS & Virtual Machine knowledge is a plus. Solid understanding of TCP/IP Networks and network security. Ability to organize and prioritize numerous tasks and complete them under time constraints and respond with the appropriate level of urgency. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Ability to communicate effectively with customers and upper management, and develop and maintain good working relationships with other members of IS and practice areas. Strong analytical and problem-solving skills in a sometimes high-pressure environment. Educations/Certifications: Degree in Information Technology or related field, preferred. Technical certificate or 5+ years of equivalent IT support experience accepted. Estimated salary range is $85,000 - $100,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications. Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.

Posted 3 weeks ago

S logo
SBM ManagementAustin, Texas
Description Position at SBM Management The Office Manager will be responsible for a diverse set of administrative tasks to support office, region or division and its leadership. Benefits: Medical/Dental, 401k Responsibilities Analyze and organize office operations and procedures such as mail collection, facilities management, administrative support, information management, filing systems, requisition of supplies, and other clerical services Maximize office productivity through proficient use tracking skills, point person for direction and location conformation of various staff members Research and develop resources that create timely and efficient workflow Establish uniform correspondence procedures and style practices in the supporting of phone services and message delivery and daily securing of the offices Coordinate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Review clerical and personnel records to ensure completeness, accuracy, and timeliness Prepare activities reports for guidance of management Coordinate activities of various clerical departments or workers within department and retains the responsibilities for the scheduling coverage of all front office functions Maintain contact with customers and outside vendors and is responsible for the professional and capable impression of those calling and visiting the site Coordinate the reservation and availability of conference and training rooms, addressing complaints, and resolving problems Qualifications Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience. May be required to have a valid driver’s license. Bilingual in Spanish- Preferred Compensation: $65,000-69,000 Shifts: M-F 8a-5:30pm SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status. #LI-KH1

Posted 1 day ago

Kemper logo
KemperBeaumont, Texas
Location(s) Beaumont, Texas Details Kemper is one of the nation’s leading specialized insurers. Our success is a direct reflection of the talented and diverse people who make a positive difference in the lives of our customers every day. We believe a high-performing culture, valuable opportunities for personal development and professional challenge, and a healthy work-life balance can be highly motivating and productive. Kemper’s products and services are making a real difference to our customers, who have unique and evolving needs. By joining our team, you are helping to provide an experience to our stakeholders that delivers on our promises. Position Summary: We are seeking a District Administrator to support the District Manager, district staff, agents, and policyholders in our Beaumont, TX office. This role is central to the daily operations of the district office and is responsible for managing administrative processes, financial transactions, customer inquiries, and office organization. The District Administrator ensures compliance with company policies, supports sales and service staff, and helps create a positive and professional office environment. Key Responsibilities: Customer Service & Communication: Answer incoming calls, assist customers, and ensure messages are relayed promptly to agents and sales managers. Return phone calls and follow up on inquiries as needed. Support agents with licensing, underwriting notifications, policyholder information, and Salesforce processes. Communicate with Home Office regarding policy status, claims, and underwriting. Payment Processing & Balancing: Process payments received by mail, drop box, walk-in, or phone. Collect and reconcile client payments daily through Salesforce “My Transactions Today” report. Maintain petty cash, balance daily transactions, and report out-of-balance amounts. Purchase and deposit money orders for cash collections. Monitor and clear the Administrator Deficiency Account within 24 hours. Complete weekly deposit sign-off report and submit to District Manager. Conduct monthly review of money order and check transactions for accuracy. Review agent deficiency reports and provide updates to the District Manager on unresolved balances. Data Entry & Document Management Enter paper applications into FDE Batch, scan, and index documents (claims, underwriting, policy administration, policy delivery receipts) into the imaging system. Review Imaging Control Reports and ensure compliance with retention policies. Manage incoming email and mail: distribute, print, file, and process according to procedures. Prepare and ship outgoing mail for customers, agents, and Home Office. Follow company document retention policies, including shredding, storage, and imaging timelines. District & Agent Support Maintain secure and organized district office and supply room. Order and manage office supplies, company forms, and postage. Manage Premium Receipt Books: request, print, and mail to customers or agents as needed. Provide general support to District Manager and staff, including handling reports, correspondence, and scheduling tasks as assigned. Equipment & Facilities Submit and track service requests for office equipment. Ensure adequate supply levels are maintained through centralized ordering systems. Qualifications Education : High school diploma or equivalent required. Experience : Minimum of 1+ years of administrative, office, or customer service experience required; prior insurance or financial services experience preferred. Skills : Strong organizational, time management, and multitasking skills. Excellent verbal and written communication skills. Ability to manage financial transactions with accuracy and accountability. Proficient in MS Outlook, Excel, Word, and Salesforce (preferred). Strong customer service mindset with the ability to assist both clients and internal staff. Kemper is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by the laws or regulations in the locations where we operate. We are committed to supporting diversity and equality across our organization and we work diligently to maintain a workplace free from discrimination. Kemper will never request personal information, such as your social security number or banking information, via text or email. Additionally, Kemper does not use external messaging applications like WireApp or Skype to communicate with candidates. If you receive such a message, delete it. Kemper does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Kemper and Kemper will not be obligated to pay a placement fee.

Posted 2 days ago

CNO Financial Group logo

Branch Office Administrator

CNO Financial GroupMemphis, Tennessee

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Job Description

Job Title

Branch Office Administrator

Location

BLC -MEMPHIS, TN 4161

Job Details

Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

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