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About the Role: Bull City Financial Solutions has an immediate opening for a collaborative, tech-savvy, and customer-focused Client Services Representative. You'll work with spreadsheets, navigate multiple computer systems, field phone calls, and support internal teams to meet goals and deadlines in a fast-paced but supportive environment. We're looking for someone who is competent, organized, and detail-oriented; communicates clearly and professionally; thrives in a fast-paced, team-driven setting; is eager to learn and comfortable troubleshooting issues; and enjoys solving problems while staying on top of deadlines. Who We Are: Since 1975, Bull City Financial Solutions (BCFS) has provided Accounts Receivable Management services nationwide, specializing in the Healthcare, Utility, Communications, Financial, Education, and Government sectors. We've helped recover hundreds of millions of dollars from accounts others considered lost—all while maintaining a high standard of professionalism and service. Compensation & Benefits: • $17.50/hour starting pay • Monthly compliance bonus after 90 days • 18 days PTO per year (increases after) • 401(k) plan (eligibility after 1 year) • Opportunities for advancement Qualifications: • High school diploma or equivalent (college preferred) • Proficiency in Excel and Microsoft Office • Comfortability working with data • Strong communication and customer service skills • General computer literacy • Well-organized and efficient • Medical billing experience is a plus • Must pass background, drug, and credit checks Tasks May Include: • Verifying and inputting data • Assisting with account research and reconciliation • Filing electronic insurance claims • Logging and distributing incoming mail • Preparing form letters and documentation • Responding to client inquiries via phone and email • Developing and analyzing reports

Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This flexible, remote position is open to individuals living in or near Louisville, Kentucky. This role does not require reporting to a physical office. All responsibilities are handled off-site. It's designed for individuals seeking uncomplicated, entry-level work performing general administrative tasks. Responsibilities may include data organisation, compiling product reviews, updating simple spreadsheets, handling standard email communications, and completing other light office-related duties. You'll be able to manage your own schedule while contributing to research and consumer insight projects. Who We Are Top Level Promotions is a consumer insights and consulting provider that works with established brands across a range of sectors. We offer easy-to-complete assignments that support companies in making informed decisions based on honest customer feedback. As we grow our presence in Louisville, we're inviting dependable individuals who are focused, consistent, and comfortable managing small digital tasks on their own. Industries We Support: Administrative Assistance Environmental Research and Clean Energy Shipping and Freight Services E-commerce and Consumer Retail Clothing, Footwear, and Accessories Packaged Foods and Beverages Auto-Related Products and Services IT and Digital Communication Customer Relations and Feedback Support Training and Educational Resources Online and Broadcast Media Healthcare and Wellness Providers Production and Manufacturing Pet and Animal Products Outdoor and Fitness Equipment Dining, Travel, and Lodging Children's Toys and Games Consumer Behavior and Research Louisville-Based Projects Some tasks may reflect Louisville's local strengths in manufacturing, logistics, food and beverage, and health care. As a major hub along the Ohio River with a strong mix of industry and heritage, Louisville offers important perspectives that help companies adapt to evolving consumer needs. Qualifications Consistent internet access Laptop or desktop computer with camera and microphone Quiet, organised environment for task completion Key Skills Strong writing and communication basics Ability to stay focused and meet task expectations General comfort with forms, files, and web-based tools Responsible, detail-oriented approach Benefits Part-time or full-time scheduling flexibility Remote — complete tasks from the location of your choice Offer insight on products and services you use or know No prior experience needed — easy onboarding process Possibility of continued assignments for consistent contributors No office commute needed You choose where you work Compensation Earnings range from $18.50 to $36.00 USD per hour, depending on task type and scope. Experience This is a beginner-friendly role. All necessary guidance will be provided, and tasks are designed to be easy to follow. How to Apply If you're located in Louisville and are looking for flexible work that fits your lifestyle, we encourage you to apply online.

About the Dental Receptionist Position Our dental office is looking for an experienced energetic, mature, compassionate dental receptionist.  We treat our patients with the utmost respect while instilling a calming atmosphere, bringing smiles to all who enter our doors.  Your warm smile will welcome patients as the first step in for treatment prior to seeing the dentist.  The position is Monday thru Friday,  with some Saturday coverage needed also. We look forward to meeting you!  Applicants should have dental office experience, be comfortable with computers and have a pleasant phone demeanor. Familiarity with all insurances, including HMO, a plus. Dental Receptionist Responsibilities Welcome customers in the dental office Schedule appointments Maintain accurate patient records and assist with payment procedures Sterilize instruments according to regulations Dental Receptionist Requirements 2 years experience as dental receptionist Receives, records and responds to inbound telephone calls Welcomes and registers new patients upon their arrival, clearing any questions, problems or collection issues before handing patient off to clinical staff Notifies doctor and clinical staff of the patient's arrival Manages appointment schedule according to doctor's specifications Follows up on lab cases that are due Accurately verify and maintain current insurance benefit information Understanding of health & safety regulations Good computer skills Excellent communication and people skills Attention to detail Well-organized and reliable High school diploma Additional certification or training is an asset  

Office Administration Support – Entry-Level (Part-Time or Full-Time) About the Job Position This flexible opportunity is available to individuals living in or near Fort Worth, Texas. Remote options are available, and all tasks are completed off-site. It's ideal for those seeking straightforward, entry-level administrative duties. Responsibilities may include data organisation, compiling customer feedback, reviewing consumer trends, updating spreadsheets, basic email handling, and other light office support activities. You'll be able to manage your own time while contributing to national and regional research efforts. Who We Are Top Level Promotions is a consumer insight and administrative consulting firm that helps national brands connect with real-world feedback. We design simple task-based assignments that give companies better understanding of how their services and products are experienced by the public. As we grow in Fort Worth, we're looking for individuals who are focused, dependable, and confident managing small-scale digital tasks on their own schedule. Industries We Support: Administrative and Office Coordination Environmental and Energy Awareness Shipping and Distribution Services Online Sales and Retail Support Fashion, Apparel, and Lifestyle Products Packaged Food and Beverage Services Automotive Products and Repairs Tech and Communication Platforms Customer Interaction and Service Tools Digital Learning and Education Online Media and Entertainment Health Services and Community Care Assembly and Light Manufacturing Animal and Pet Product Brands Outdoor Gear and Travel Essentials Restaurant, Lodging, and Event Services Hobby, Toy, and Game Companies Consumer Research and Market Trends Fort Worth-Based Projects Some projects may reflect Fort Worth's strong industries in aviation, healthcare, energy, and logistics. As one of Texas's fastest-growing cities with a rich mix of history and innovation, Fort Worth offers businesses unique local insights that shape more responsive products and services. Qualifications Reliable internet access Laptop or desktop computer with a camera and microphone Quiet and organised space for focused work Key Skills Clear written communication Comfortable with basic data and online tools Self-directed and punctual with assignments Accuracy and reliability in task completion Benefits Choose part-time or full-time hours Remote options available — work from your preferred space Provide feedback on products and services used daily Entry-level friendly — straightforward onboarding included Ongoing task availability for dependable contributors No office commute needed You choose where you work Compensation Pay ranges from $18.50 to $36.00 USD per hour depending on task complexity, volume, and subject matter. Experience No formal experience required. Clear task instructions and examples will be provided to help you get started smoothly. How to Apply If you're located in Fort Worth and are interested in flexible, entry-level work with remote options, we invite you to apply online.

Multiple Positions ALABASTER CITY SCHOOLS JOB DESCRIPTION JOB TITLE:     CENTRAL OFFICE BOOKKEEPER QUALIFICATIONS: High school diploma or equivalent.  Bachelor's degree preferred. Post-secondary training in bookkeeping/accounting, OR Four (4) years' successful experience in bookkeeping with comparable responsibilities in a public or private enterprise, OR Three (3) years' successful experience as bookkeeper with comparable experience in a school system. Proficient in using Microsoft Word and Excel software. Experience with Harris/Next Gen Software preferred. Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions. Experience in computerized accounting. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. REPORTS TO:   Chief School Finance Officer JOB GOAL:     To assist in the administration and the smooth and efficient operation of the Finance Department. PERFORMANCE RESPONSIBILITIES: Regular and punctual attendance required; full compliance with leave policies. Provide secretarial services which include typing correspondence, answering the telephone, receiving and distributing mail, reproducing letters, reports, and other communications. Assist CSFO with reports and/or tasks as assigned. Observe Alabama Local School Accounting Procedures. Perform system-wide bookkeeping services for all cost-centers recorded on the general ledger. Maintain files and accounting records for all cost-centers. Conduct routine bookkeeping duties such as posting ledgers, balancing accounts, reconciling bank statements, reporting, and making bank deposits. Assign purchase orders and other related documents to the procurement of materials and supplies. Assist in the verification of general ledger codes on all purchase orders. Communicate with vendors regarding invoice/billing procedures. Verify monthly travel reports and forms and prepare statement for Accounts Payable for payment. Issue checks for approved purchases and travel reimbursements. Verify all utilities and process for payment. Keep accurate records of encumbrances on all funds. Check statements to ensure that all invoices are paid. Assist with preparation of monthly and annual financial reports. Maintain appropriate ledgers of fund accounts at the Central Office, enter debits and credits, verify computer print-outs, and balance such accounts as required. Prepare local, state, and federal reports as required for reimbursement, indirect costs, and other purposes. Assist with preparation of annual budget drafts for Board approval. Process calendar year-end 1099s. Cross-train on bookkeeping functions and assume work assignments within the department as requested. Assist with Payroll functions when needed. Work cooperatively with other staff. Serve as resource to schools and departments for accounting and financial matters. Assist with the closing of the fiscal year as assigned. Keep supervisor informed of potential problems or unusual events. Attend training sessions, conferences and workshops as assigned or appropriate to keep abreast of current practices, programs and legal issues as well as maintain certificate issued through the Alabama Association of School Business Officials. Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to school system accounting and finance. Exhibit interpersonal skills to work as an effective team member. Perform other tasks consistent with the goals and objectives of this position when requested. TERMS OF EMPLOYMENT:   Twelve Month contract.  NON-EXEMPT EMPLOYEE. EVALUATION:   According to Board policies, administrative procedures, and guidelines. SALARY:   Appropriate placement on current salary schedule.

About Us Pacific Partners is a growing real estate and innovation-driven company managing multiple business verticals, including property management, development, construction, acquisitions, and consulting. We are seeking a proactive, organized, and resourceful Office & Operations Coordinator to support our daily operations, vendor management, and administrative logistics. This is a part-time role with the potential to grow into a full-time leadership position as our company expands. The ideal candidate has experience in real estate or construction operations , is tech-savvy, and thrives in a fast-paced environment. Key Responsibilities Operations & Property Management Support (Top Priority) • Contractor & Vendor Management – Identify, vet, hire, and oversee contractors for maintenance, repairs, and renovations. • Insurance & Compliance – File and track insurance claims, ensure vendor compliance, and negotiate service contracts. • Procurement & Inventory – Order and manage supplies, materials, and office resources for projects and operations. • Property Maintenance Coordination – Track and schedule repairs, service calls, and inspections. • On-Site Logistics – Assist with vendor check-ins, deliveries, and property-related tasks. Office & Administrative Support • Scheduling & Communication – Manage calendars, handle email correspondence, and assist in coordinating meetings. • Errands & Office Logistics – Run office-related errands, drop off/pick up documents, coordinate deliveries. • Travel & Event Coordination (Bonus) – Book flights, accommodations, and transportation for business travel. • Document Management – Maintain organized files, contracts, and invoices. Accounting & Bookkeeping Support • Basic Financial Tasks – Assist with tracking invoices, expenses, and payments. • Vendor Payments & Tracking – Help manage contractor payments and expense reporting. • Collaboration with Accounting Team – Work alongside accountants/bookkeepers to ensure accurate records. Ideal Candidate Profile ✅ Operations-Focused – Enjoys managing logistics, vendors, and contractor relationships. ✅ Highly Organized – Can juggle multiple responsibilities, track deadlines, and prioritize effectively. ✅ Tech-Savvy – Comfortable with project management tools (e.g., Asana, Monday.com, Trello), email, spreadsheets, and vendor platforms. ✅ Excellent Communicator – Handles emails professionally, negotiates with vendors, and coordinates teams effectively. ✅ Problem-Solver – Able to troubleshoot issues independently and take ownership of tasks. ✅ Real Estate/Construction Experience (Preferred) – Background in property management, construction, or real estate operations is a big plus . Hiring Considerations Pay Range: • $25–$35/hr – Strong admin/logistics experience. Hours & Schedule: • Part-time (20–30 hours/week to start). • Growth into full-time possible as the role expands. Work Location: • In-office required for logistics, contractor/vendor management, and running errands. • Hybrid flexibility possible once fully onboarded.

Accounting Manager- Blue Sky Hospitality Solutions LLC POSITION SUMMARY: As an Accounting Manager he / she should provide the Owners, General Manager, and other management with accurate, timely, and relevant financial data. Additionally responsible for managing the audit function in hotel to deliver outstanding guest service and financial profitability. ACCOUNTING MANAGER DUTIES AND RESPONSIBILITIES: Ensure that the guests have best possible experience by trouble-shooting and resolving all billing-related disputes. Represents the finance department on the daily department heads meeting with the general manager. Manage all phases of Accounts Payable, Receivable and department budget. Calculate and distribute wages and salaries. Prepare regular reports and summaries of accounting activities. Prepare financial statements and debtors' listings. Verify recorded transactions and report irregularities to management. Providing direction to the night audit team so as to ensure proper revenue reporting. Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting. If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same. Review the postings, payments, revenue and guest balance reports on a daily basis. Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's. Review the Accounts Receivable (A/R) Ageing reports on a daily basis. Follow up 30 days after the initial billing if payment has not been received. Enters invoices into accounts payable system weekly after verifying a purchase order was received from ordering department head and obtaining General Manager's approval. Forecasting cash payments and anticipating challenges arising from limited cash flow. Ensuring that cash flows are adequate to allow business units to operate effectively. Maintains files of all contracts, insurance policies, tax reports, expenses, payroll, etc. Maintaining and transferring money between bank accounts as required. Performing numerical analysis of data and formulating conclusions and/or solutions. Approving all Travel Agent commissions and releasing payments after verification. Preparing financial reports and submissions to relevant government entities. Monitors and contains all property inventories to ensure proper levels without causing burdens on property cash flows. Preparing and presenting financial reports for meetings and investors. Effectively manage the accounting team through respectful communication, clear expectations, relevant training, productive coaching, regular meetings, and appropriate performance management. Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities. PREREQUISITES: Strong verbal and written communications skills with strong accounting software experience. Proficiency with MS Office (Excel / Word) and experience with PMS  systems preferred. EDUCATION: CA (Charted Accountant) or Bachelor's Degree in Finance or Graduate in Accounting. EXPERIENCE: 5 to 6 years demonstrated accounting experience, preferably in a hospitality. BENEFITS: Health, Vision and Dental Insurance 401K

As the Family Office Accounting Manager, you'll spearhead accounting operations, budgeting, financial reporting, and vendor relationships across multiple entities. Key Responsibilities Accounting & Financial Reporting Maintain full accounting records and oversee monthly, quarterly, and annual financial statements. Perform detailed account reconciliations and analysis across various legal entities and locations. Budgeting & Cash Flow Develop and manage annual budgets, forecasts, and cash flow projections. Monitor daily cash activity and address short- and long-term liquidity needs. Systems & Reporting Oversee accounting software, maintain system integrity, and design meaningful financial reports. Analyze spending and cost trends, including high-card and miscellaneous expenses. Banking & Currency Manage multi-currency banking relationships, wire transfers, and payments. Vendor & Contract Management Negotiate, review, and manage vendor and service provider contracts. Administer insurance policies and coverage. Governance & Compliance Develop and enforce financial policies, internal controls, and expense reimbursement procedures. Coordinate with external advisors during tax and audit processes. Identify process inefficiencies and implement improvements. Experience & Qualifications Education: Bachelor's degree in Accounting, Finance, or related field. CPA or equivalent preferred. Professional Experience: Minimum 8 years of accounting experience, with a strong preference for those with family office or high-net-worth (HNW) background simplyhired.com+8pageexecutive.com+8careerbuilder.com+8 . Proven experience managing multi-entity accounting operations. Technical Skills: Proficient in Microsoft Office and accounting platforms (e.g., QuickBooks, NetSuite). Strong analytical, problem-solving, and organizational abilities. Personal Qualities: Exceptional attention to detail, discretion, and professionalism. Effective communicator with experience engaging HNW individuals and family office teams. Self-motivated, collaborative, and adaptable to evolving tasks and priorities.

Company Overview Bayview Physicians Group is a fast-growing, outpatient, multi-specialty medical group committed to delivering high-quality, patient-centered care. We believe the doctor-patient relationship is the foundation of excellent healthcare. With over 900 team members across the Hampton Roads region, we are proud to foster a supportive and collaborative work environment. We offer a comprehensive benefits package to our full-time employees. We are currently seeking a Medical Office Receptionist who thrives in a dynamic healthcare setting and is passionate about providing outstanding service to patients and staff. Key Responsibilities Welcome and assist patients in a courteous and professional manner, both in person and via telephone Schedule patient appointments efficiently and accurately Manage the check-in and check-out process, ensuring all required information is obtained and documented Route messages and documentation within the electronic medical record (EMR) system Provide administrative support to ensure smooth day-to-day operations of the practice Protect patient privacy and maintain confidentiality in accordance with HIPAA regulations Qualifications Exceptional customer service and interpersonal communication skills Ability to multitask and remain organized in a fast-paced environment Proficiency in using telephones, computers, and scheduling systems Prior experience in a medical office or healthcare setting preferred Strong team player with a collaborative and professional work ethic Join Us If you're looking to be part of a compassionate, patient-focused team and contribute to a positive work culture, we encourage you to apply and explore the opportunities at Bayview Physicians Group. Powered by JazzHR

Job Title: Office Manager / Administrative Assistant Who: A small, professional accounting office seeking reliable administrative support. What: Provide office management and administrative assistance to ensure smooth daily operations. When: Immediate opening; candidates should be available to start promptly. Where: Atlanta, Georgia – fully in-office, Monday through Friday. Why: Due to steady business growth, additional support is needed to maintain efficient operations. Office Environment: Quiet, professional office setting with a close-knit team. Salary: Up to $65,000 annually, depending on experience. Position Overview: The Office Manager / Administrative Assistant will handle daily administrative tasks including scheduling, client communications, document management, and basic office organization to support a small accounting team. Key Responsibilities: Manage phone calls, emails, and other correspondence. Organize and maintain files and records. Assist with scheduling client meetings and appointments. Order office supplies and manage vendor relationships. Support the accounting team with administrative needs. Qualifications: Previous experience in office management or administrative support, preferably in a professional services environment. Excellent organizational and multitasking skills. Strong communication abilities, both written and verbal. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Ability to maintain confidentiality and professionalism at all times. If you’re interested in learning more about this opportunity or would like to discuss your qualifications, please apply now. Powered by JazzHR

Position number :                    K0062652 Location of Employment:      Kansas Judicial Center, Topeka, KS 66612 Position Title and Salary :      Project Manager, grade 53, $ 90,757.32 annually                                                    Kansas Judicial Branch Benefits State Employment Center - Benefits (ks.gov)          Job Duties: The Project Manager is responsible for planning, executing, and closing projects within defined timelines, budgets, and scope. This role requires strong coordination, communication, and organizational skills to ensure successful delivery of project outcomes that align with business objectives. Key responsibilities include leading project teams, managing vendors, supporting procurement activities, and producing essential project documentation. The ideal candidate will bring a structured but flexible approach to managing projects in a dynamic, team-oriented environment. Examples of work performed: (Position may not include all duties listed, nor do the listed examples cover all the duties which may be performed.) Project Planning & Execution Analyze project proposals to assess feasibility, scope, and resource needs. Define project goals, success criteria, and stakeholder expectations. Develop detailed plans, schedules, budgets, and staffing models. Lead cross-functional project teams, clarify roles, and drive accountability. Monitor progress, manage resources, and ensure quality delivery within scope and timeline. Documentation & Reporting Create and maintain key project documents: Charters, stakeholder registers, communication plans, risk logs, and schedules. Ensure alignment with PMO standards and support transparency. Lead kickoff meetings, phase-gate reviews, and prepare project status reports. Stakeholder & Vendor Coordination Develop and manage communication plans for internal and external stakeholders. Facilitate project meetings and provide timely updates to leadership. Support development and negotiation of Statements of Work (SOWs). During the project lifecycle oversee vendor performance, manage escalations, and coordinate contract hand-offs for post project oversight. Continuous Improvement Promote use of standard project management tools and practices. Contribute to the enhancement of PMO templates, processes, and methodologies. Identify and implement improvements to increase efficiency and value. Required Education and Experience: Education Project Management Professional (PMP) certification required. Experience 5+ years of experience managing complex projects from initiation through closeout. Knowledge, Skills and Abilities: Communication: Clear, concise, and effective in both verbal and written formats. Leadership: Capable of managing teams and fostering collaboration across functions. Analytical Thinking: Strong problem-solving and risk assessment capabilities. Technology Proficiency: Comfortable using project management software and digital collaboration tools. Customer Focus: Keeps end-user and stakeholder needs central to project outcomes. Applications will be accepted until: Open until filled The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process.  A request for accommodation will not affect your opportunities for employment with the Judicial Branch.  If you wish to request an ADA accommodation, please contact ada@kscourts.org or by TDD through the Kansas Relay Center at 800-766-3777 or 711. THE KANSAS JUDICIAL BRANCH IS AN EEO / AA EMPLOYER   Powered by JazzHR

We are seeking a ON CALL Identification Office Receptionist to join our team. This role involves providing essential support services, and reception duties for a government facility. To be considered for this position, you must meet the following requirements: Must be a citizen of the United States of America. At least 21 years of age. Possess, at a minimum, a high school diploma or GED equivalency certificate. Fluent and clear English language speaking skills. Ability to obtain a Favorable Adjudication from EPA at Tier 2/MBI level (cost borne by the government). Proficient in reading and comprehending the English language and composing coherent written communications with proper grammar, spelling, and sentence structure. Capable of operating government-provided computer equipment. Willingness to comply with a no-personal-cell-phone policy during work hours. Experience in operating copier/printer machines, familiarity with software like Microsoft Word, MS Excel, Adobe Acrobat, and more. Ability to operate personal computers, including sending and receiving official emails, conducting research, and using standard Microsoft Office and Windows software. Proficiency in using telephone and voicemail systems. Must have at least 2 years of experience in badging-related administrative roles or similar environments. Previous hands-on administrative experience with knowledge of facility operations. Responsibilities: As the Identification Office Supervisor you will be responsible for the following tasks: Conducting visitor and vendor escorting, and occasionally hand-carrying temporary access badges to special visitors, as authorized. Managing office and drawer requests to unlock, following established procedures. Providing Identification Issuance (Badging) Support Services personnel during scheduled hours. Responding to e-mail and telephone requests within 24 hours. Clearly identifying as an EPA Contractor when answering the telephone and preparing/responding to email messages. Following property and facility management online internet web portals for access control. Assisting with receptionist duties, including unlocking and locking doors, visitor management, and more. Additional Information: This position requires attention to detail, strong communication skills, and the ability to follow established procedures. You will work closely with government personnel and ensure the security and efficiency of identification and access control systems. If you meet the above requirements and are interested in this important role, please submit your resume  to Resumes@hcrconcepts.com. Include "Identification Office Receptionist Application" in the subject line. We look forward to considering your application. Note: The specific work hours and location may vary based on the assigned facility, as detailed in the job posting. Human Capital Resources and Concepts Inc. (HCRC) is a consulting firm that specializes in resource management capabilities that are utilized in all federal organizations. Our consultants have in-depth training and work experience in Department of Defense and other federal entities which includes the Intelligence Community. We have subject matter experts in all source analysis, mission support services, and information technology. Our services are structured to address everything from major strategic issues to more basic problems effecting everyday business practices. No matter the requirement it is our commitment to deliver objective, informed, and actionable plans to assist your organization. . Powered by JazzHR

Wolcott Architecture is seeking a  Studio Assistant & Office Coordinator to manage front-of-house operations and provide broad administrative support across departments. This is a full-time, in-office position supporting a dynamic design studio. You’ll be the first point of contact for all incoming communication and play a key role in daily operations, office upkeep, and team culture. Key Responsibilities Office Management Serve as the welcoming face of the studio: answer phones, greet guests, manage front desk duties, and notify staff of visitors. Accept and distribute packages, deliveries, and mail; coordinate courier pickups via UPS, FedEx, and messenger services. Track and place orders for office and pantry supplies; ensure all common areas are fully stocked and tidy (including restrooms, reception, and supply drawers). Schedule and coordinate general building maintenance, including vendor visits for repairs, landscaping, and rooftop propane refills. Prepare conference rooms and studio for presentations, meetings, and events (food, beverages, AV/music setup, parking reservations). Maintain vendor relationships and ensure timely payment coordination. Administrative Support Format and distribute standard WAI documents (punch lists, work authorizations, meeting reports, memos, etc.). Proficient in Adobe Creative Suite, Microsoft Office Suite, and Google Workspace. Coordinate the internal library calendar: schedule Lunch & Learns, vendor presentations, and all-staff meetings. Maintain weekly PTO snapshot alerts for Project Managers. Stay informed on active projects and assigned teams; assist with submittal photography and sample management. Update the internal staffing sheet weekly and track key scheduling changes. Keep inventory of studio devices and assist with IT equipment setup in collaboration with tech support. Help coordinate internal team events including budgets, venues, catering, and décor. HR & Operations Support Assist with hiring, onboarding, and offboarding processes (documentation, checklists, IT coordination). Review resumes, maintain job postings in JazzHR and LinkedIn, and conduct initial phone or Zoom screenings. Coordinate with IT for employee archiving, email forwarding, and device reassignment. Marketing & Design Support Support the Graphic Design & Marketing Coordinator with brochures, transmittals, and material prep. Track award submission deadlines, assist with editing, and upload final materials. Maintain storage of marketing materials in designated studio areas. Executive & Accounting Support Support the Accounting Director with filing, check processing, and invoice tracking. Assist Design Principal and Partners with timesheets, expense reports, errands, and scheduling. Work alongside the President’s Executive Assistant as needed for studio tasks or overflow work. Qualifications: 1–3 years of administrative, receptionist, or office coordination experience preferred. Friendly, detail-oriented, and calm under pressure. Excellent verbal and written communication skills. Ability to juggle multiple priorities and deadlines across departments. Comfortable working with all levels of staff, vendors, and clients. Familiarity with creative environments, design firms, or architecture studios a plus. Local, Los Angeles candidates only. This is an onsite position at our office in Los Angeles. No remote candidates please. Powered by JazzHR

Job Title: Office Cleaner Location: Midtown Manhattan Job Type: Full Time Schedule:  5 days/week Pay : $17/hr Job Summary: We are looking for a dedicated and detail-oriented Janitor to join our team and help maintain cleanliness and functionality in our office building. The ideal candidate will have experience in office cleaning, minor repairs, and basic maintenance, and will be responsible for keeping our facility in excellent condition. Key Responsibilities: Clean, stock, and maintain designated areas (including dusting, sweeping, mopping, vacuuming, and restroom cleaning) Perform routine inspections and document maintenance activities Conduct minor repairs and report major issues to management Maintain cleanliness of office areas, restrooms, locker rooms, and common areas Carry out deep cleaning tasks and special projects as needed Monitor and restock cleaning supplies and kitchen supplies, keep inventory organized Dispose of trash properly and clean up spills safely Coordinate with external cleaning or repair services when required Follow all health and safety regulations Work independently and complete tasks with minimal supervision Requirements: Proven experience as a Cleaner or Janitor Basic knowledge of maintenance and minor building repairs Familiarity with cleaning equipment, chemicals, and supplies Ability to lift up to 25 pounds Good time management and organizational skills Ability to work independently and take initiative Must be available to work on Fridays, weekends, and holidays Strong attention to detail and commitment to cleanliness and safety Powered by JazzHR

Job Summary The Front Office Coordinator would be responsible for greeting all patients and clinic visitors in a friendly manner, directing them to the appropriate location, and providing general information about the office. The front office activities include receptionist tasks, check-in & check-out processes and referral coordination duties. Job Responsibilities Answering phones efficiently and with the proper etiquette, directing the calls to the appropriate person/department. Updating patient information in computer when necessary Scheduling new patients, collecting insurance information, filling out proper forms to set up new patient files and preparing file labels Verifying medical insurance for all appointments (at least one day prior to service) and walk-in patients Maintaining inventory of new patient forms and office supplies required for front desk activities Monitoring patient wait time and ensuring physicians' on-time schedule. Prioritizing appointment versus walk-in. Assisting in pulling charts for walk-in patients. Providing patients the proper documentation for quick referrals using preferred network Ensuring patients leave with all necessary forms and paperwork (i.e. receipt of visit, lab requisition, prescription, etc.) Scheduling any necessary follow-up appointments, confirming next days appointments, and also following up on any missed appointments Respecting and maintaining privacy and dignity of patients to assure client confidentiality at all times Job Qualifications High school diploma or equivalent 1 year of experience within a medical office setting Data entry and typing experience Bilingual in English/Spanish is preferred Knowledge of basic medical terminology is preferred BENEFITS Comprehensive benefits package, including Health, Vision, Dental, and Life insurances FSA and Life Assistance Program (EAP) 401(k) Retirement Plan Health Advocacy, Travel Assistance, and My Secure Advantage PTO Accrual and Holidays Powered by JazzHR

Customer Service Rep / Front Office Coordinator Orchard Hill, GA Are you looking to join a company where you're more than just a number? At ARI, a family-owned aerosol manufacturer, we believe people come first. If you're ready to be part of a team that values hard work, supports each other, and builds something great every day, this is your opportunity! The Customer Service Representative is the first point of contact for callers, visitors and customers, and needs to be reliable and detail-oriented.  This role combines front desk responsibilities with customer service and administrative support to help ensure smooth daily operations and to promote a professional image for the company. Job Responsibilities Front Desk & Administrative Duties Greet and assist callers, visitors, vendors, and delivery personnel in a courteous and professional manner Answer, screen, and route incoming calls to the appropriate team member Manage front office activities including mail, shipping, filing, and supplies inventory Maintain a clean, organized, and welcoming reception area Schedule meetings, appointments, and plant tours as requested Customer Service Support Respond to customer inquiries via phone and email regarding order status, product information, and general requests Coordinate with the management, production, and shipping teams to resolve customer issues promptly Process and track purchase orders, quotes, and shipping documents as needed Preferred Skills High school diploma or equivalent required 2+ years of receptionist, administrative, or customer service experience (manufacturing or industrial setting a plus) Strong communication skills, both written and verbal Excellent organizational skills and attention to detail Proficient with Microsoft Office Suite (Word, Excel, Outlook); experience with ERP/CRM software preferred Ability to maintain confidentiality and professionalism in a fast-paced environment Work Environment Fast-paced, industrial production setting with strict adherence to safety and cleanliness standards. Why ARI? We are a family-owned and operated company known for innovation, teamwork, and a strong commitment to employee development. We offer competitive pay, opportunity for monthly production bonuses, cross-training opportunities, and a supportive work environment. Don’t miss out on this opportunity, apply TODAY!   Powered by JazzHR

The Lutheran Home is seeking a compassionate and organized Resident Advocate to join our healthcare community on a part-time basis. In this vital role, you will assist residents and families with Medicaid applications and annual reviews, offering guidance with confidence and support. The ideal candidate has experience with the Medicaid process and a strong understanding of working with the Missouri Family Support Division. Most importantly, they will embody our core values of service, excellence, dignity, fulfillment, grace, and stewardship. If you’re passionate about advocacy and making a meaningful impact, we invite you to join our team. Responsibilities may include but are not limited to:  Meet with and assist residents and families with Medicaid applications and annual reviews, including continuous follow-up. Communicate with residents and families regarding the Medicaid application process. Perform daily verification with Medicaid regarding all new admissions and ensure all required paperwork is submitted. Perform general office duties such as filing, answering telephones, and handling correspondence. Promote a positive team environment within the business office. Assist with other related duties as assigned. In this part-time position, you’ll work 3 workdays per week, typically from 8:00am to 4:30pm. Days are flexible. Education, Experience: High school diploma or GED required. Degree in business or relevant field of study, preferred.  Long-term care experience, preferred. Technical training or equivalent office experience, preferred. Proficient in Word, Outlook, Excel and Point Click Care or comparable A/R software. About the Lutheran Home: Since 1972, the Lutheran Home has provided the region’s residents with dignified and compassionate care. We look to employ and empower dedicated and qualified individuals to provide a culture of positivity, compassion and fun so that we may all live each day fulfilled.   The Lutheran Home is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Please verify that you have included in your application all relevant information and experience for the position you are pursuing. We use this information in our effort to offer competitive and equitable compensation. Not all positions may be eligible for all benefits. Powered by JazzHR

Prosper Infusion is seeking a registered nurse to help manage our home infusion nursing operations. We are Florida's leading independent home infusion pharmacy. This position will focus on administrative tasks, with the opportunity to be in the field to provide home infusions for training and skill development. If you're burnt out from a patient-facing role, this could be the perfect opportunity for you! Responsibilities The Registered Nurse is responsible for answering questions from patients, nurses in the field, and doctor's offices. This position will work closely with our Director of Nursing. Patient management includes but is not limited to performing. Infusions Injections Infusion Recertification visits Infusion Admissions Qualifications: Take a look at the requirements below, to see what you’ll need to take advantage of this exciting opportunity! Registered Nurse in the state of Florida. Experience: At least two years of current nursing experience as an RN Experience must include infusions Experience should emphasize problem solving skills in a patient care setting. Education: Graduate of a Baccalaureate degree in nursing accredited by the National League of Nursing, or other 4-year college degree preferred. Powered by JazzHR

Tee-Off is looking for an administrative assistant to join our team in our Fort Myers office. This person will work to support the daily operations of the office.  The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Data Entry - Assist with employee and client database information. Payroll Entry - Assist senior account representative with payroll entries. Audits - Assist with running I-9 audits.  Filing - making sure I-9s are properly filed, applications, and employee records. Customer service - Requirements: Proven ability to work in a fast-paced environment  Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially Outlook, MS Excel and PowerPoint) Powered by JazzHR