landing_page-logo
  1. Home
  2. »All Job Categories
  3. »Post Office Jobs

Auto-apply to these post office jobs

We've scanned millions of jobs. Simply select your favorites, and we can fill out the applications for you.

Senior Office Services Associate - Mon - Fri 8Am-5Pm-logo
Senior Office Services Associate - Mon - Fri 8Am-5Pm
Williams LeaTampa Bay, FL
Williams Lea is hiring for a Senior Office Services Associate for our Tampa, Florida office to work Monday to Friday 8:00 am to 5:00 pm! Pay: $17.10 - $18.00/hour Benefits: Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug) 401k Retirement Savings Plan Including Employer Match Paid Time Off (PTO) Life Insurance Paid Parental Leave Short-term & Long-term Disability Healthcare & Dependent Care Flexible Spending Accounts Domestic Partner Coverage Commuter Benefits Legal Assistance Employee Assistance Program (EAP) Additional Employee Perks and Discounts The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed. Job Duties: (* denotes an "essential function") *Utilize appropriate logs for all office services work. *Ensure that job tickets are properly filled out before beginning work. *Perform work in office services, primarily reprographics, mail and intake functions according to established procedures. *Follow procedures to run jobs in proper order. *Communicate with supervisor or client on job or deadline issues. *Meet contracted deadlines for accepting, completing, and delivering all work. *Troubleshoot basic equipment problems. Be able to lift up to 50 lbs. on a regular basis. Prioritize workflow. Performs Quality Assurance on own and work of others. Load machines with various paper, toner, supplies. Answer telephone, emails, and place service calls when needed. Interact with clients in person, over the phone or electronically. Adhere to Williams Lea policies in addition to client site policies. Use equipment and supplies in a cost-efficient manner. Job Qualifications: High school diploma or equivalent. Minimum (1) year office services experience preferably in a legal, banking or large corporate environment. Skilled in the use of mail, phone, email, digital reprographics and mail equipment. Familiar with general back office procedures to meet and maintain client satisfaction. Proven customer service skills are required in order to create, maintain and enhance customer relationships. Good written and verbal communication skills, including professional telephone and email etiquette. Attention to detail with good organizational skills. Must be able to meet deadlines and complete all projects in a timely manner. Ability to handle sensitive and/or confidential documents and information. Able to make independent decisions that conform to business needs and policy. Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level. Must work well in a team environment. Must be able to interact effectively with multi-functional and diverse backgrounds. Ability to work in a fast-paced environment. Must be self-motivated with positive can-do attitude. Working Conditions: Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site. Ability to work overtime as needed. Work is performed in a professional work environment. Professional attire required. Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner. Must be able to work standing up all or most of the time. Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years. Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments. We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing. #piq

Posted 2 weeks ago

Senior Office Coordinator-logo
Senior Office Coordinator
Sublime SystemsSomerville, MA
Sublime is advancing a breakthrough, clean, efficient, low-waste process for manufacturing cement, the essential ingredient in the most-consumed human-made material on Earth: concrete. Replacing 200-year-old manufacturing methods that are reliant on kilns running hotter than lava, our near-ambient-temperature, electrochemical technology manufactures industry-accepted cement and critical minerals. We're partnering with leading general contractors, concrete producers, developers, and technology hyperscalers to deploy our clean, durable, beautiful Sublime Cement in infrastructure that is defining the future of clean construction. Backed by some of the world's largest cement producers, leading private investors, and the U.S. Department of Energy, we are assembling a talented, collaborative team that is "amped about cement" (pun intended) and committed to operating on the frontiers of material science, manufacturing, industry, construction, and commercial partnerships, to advance cement innovation that will endure for the next millennium. Sublime Systems is seeking an organized, resourceful, and proactive Sr. Office Coordinator to support the daily operations of our fast-growing headquarters and help cultivate a high-functioning, mission-driven workplace. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and enjoys supporting teams through thoughtful coordination and behind-the-scenes execution. As a key member of the Operations team, the Sr. Office Coordinator acts as a central point of support across teams-managing internal logistics, office facilities coordination, and employee experience. From meeting prep and office upkeep to onboarding support and event logistics, you'll play a critical role in ensuring our work environment is professional, efficient, and welcoming. The ideal candidate is a hands-on problem-solver who manages competing priorities with poise, anticipates team needs, and takes pride in enabling others to do their best work. This is a full-time, in-person position in Somerville, MA, with flexibility to occasionally work from home depending on team and project needs. Responsibilities Include: Maintain a clean, well-organized, and professional office environment across all shared spaces (desk spaces, conference rooms, phone booths, lounge space, kitchen, etc.) Manage office supply and inventory management-track usage, coordinate with vendors, and restock supplies Coordinate mail and courier needs, including processing confidential or time-sensitive deliveries Coordinate office resource setup and access for new hires and internal moves Support ongoing workspace planning and space reconfigurations in collaboration with the Operations and Facilities teams Assist with basic IT coordination in partnership with the external IT vendor (e.g., conference room tech, printer troubleshooting) Coordinate meeting logistics for internal and external gatherings, including booking rooms, AV setup, and video conferencing tools Provide general administrative and event execution support to the Operations team and other departments as needed Assist with routing, tracking, and organizing legal and operational documents (i.e. NDAs, patent documents)Assist in developing and maintaining internal directories, operational policies, SOPs, and onboarding materials Support planning and execution of team events, social gatherings, and birthday or milestone celebrations Serve as a friendly and approachable point of contact for visitors and new hires; direct the team to correct resources for office, IT, and miscellaneous questions Proactively identify and suggest improvements to enhance the employee experience within the office Requirements Include: 3-5 years of relevant experience in administrative, office management, or operations role Demonstrated ability to manage competing deadlines and adapt to evolving priorities Excellent written and verbal communication skills; professional and friendly demeanor Highly organized, detail-oriented, and dependable, with strong follow-through Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel), Zoom, and calendar management tools Comfortable operating with minimal oversight, taking initiative, and navigating ambiguity in a dynamic, fast-paced environment Discretion and professionalism when handling confidential or sensitive information Can-do attitude & an eagerness to learn Desired Characteristics: Prior experience working in a startup, cleantech, or mission-driven organization Familiarity with office planning, basic IT troubleshooting, and vendor coordination Entrepreneurial and unafraid to tackle complex problems with imperfect information Experience supporting executives or high-visibility projects Strong interpersonal skills and ability to build trust with colleagues across all levels Sublime Systems is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Your Right to Work In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Notice of E-Verify Sublime Systems use E-Verify to confirm the identity and employment eligibility of all new hires.

Posted 30+ days ago

Manager - National Tax Office-logo
Manager - National Tax Office
EisneramperSan Francisco, CA
Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom - we give you the tools you need to succeed and the autonomy to reach your goals. What it Means to Work for EisnerAmper: You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry You will have the flexibility to manage your days in support of our commitment to work/life balance You will join a culture that has received multiple top "Places to Work" awards We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions We understand that embracing our differences is what unites us as a team and strengthens our foundation Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work EisnerAmper is seeking a Manager to join our National Tax Office. We are seeking someone who thrives in a growing environment, while providing clients with exceptional services. This individual will receive training and mentorship, along with opportunities for advancement and growth. Work you'll be responsible for: Responsible for research and analysis of various federal income tax issues, including partnerships, S corporations, C corporations, timing issues and accounting methods, digital assets, and other matters Assist with M&A tax structuring and internal restructuring Draft emails and memos Draft Firm-wide alerts on current developments in federal income tax Assist with Firm-wide trainings in federal income tax Assist with Federal domestic tax due diligence in connection with M&A transactions Basic Qualifications: 4 + years of progressive federal income tax consulting experience (large law firm, large accounting firm, or IRS preferred) J.D. and Tax LL.M. Preferred Qualifications: Experience working with partnerships, S corporations, and/or C corporations Strong analytical and writing skills Strong proficiency with tax research databases (such as Bloomberg BNA and RIA Checkpoint) EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law. About Our Tax Team: As the largest service line within the firm, EisnerAmper's Tax Group does not only provide trusted and innovative tax solutions to its clients, but it creates new opportunities for employees to grow, both personally and professionally. With a range of specialties based on location and industry, employees have the flexibility to focus on the work they want to do and the autonomy to shape their careers in a fulfilling way. A hybrid between a general tax practice and a hyper-specialized firm, our culture is based on collaboration, innovation, and transparency. For us, success is defined by working together, sometimes across specialties, to provide the best tax solutions to meet our clients' unique needs. Tax regulations and procedures are always changing, and so are we. All EisnerAmper tax employees are empowered to challenge the status quo by thinking outside the box and bringing new ideas to the table. Because when we can identify creative ways to reduce filing turnarounds or streamline compliance work, we're able spend more time conducting impactful business advisory services for our clients. About EisnerAmper: EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow. Our clients are enterprises as diverse as sophisticated financial institutions and start-ups, global public firms, and middle-market companies, as well as high net worth individuals, family offices, not-for-profit organizations, and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, and investors who serve these clients. Should you need any accommodations to complete this application please email: talentacquisition@eisneramper.com . #LI-Remote #LI-TJ1 For Minnesota and Illinois, the expected salary range for this position is between $110,000 and $170,000. The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law. Preferred Location: New York For NYC and California, the expected salary range for this position is between 85000 and 150000 The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.

Posted 30+ days ago

Office Assistant-logo
Office Assistant
Cavco IndustriesKingston, OK
OVERVIEW At Cavco Industries, Inc., we ignite opportunity delivering a huge impact on people's lives through the delivery of affordable housing. We exist for our employees, our communities and our stakeholders. We take on big problems to help real people find, fund and protect their homes providing stability and opportunity. ABOUT THE ROLE The Retail Office Assistant is responsible for providing additional administrative support at the direction of the Sales Center Management Team. The daily responsibilities will change based on the support required. Bilingual-Spanish a plus! ESSENTIAL DUTIES & RESPONSIBILITIES (All or some of these duties will be performed) Assists in the following areas: Maintains filing systems General data entry Various office duties AP or AR processing Contract Entry or closing Customer Service communication MINIMUM QUALIFICIATIONS High School Diploma 2 year Degree preferred Cavco Industries is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Posted 1 week ago

Office Team Lead-logo
Office Team Lead
One MedicalHyannis, MA
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As we continue to expand and transform the primary care experience, we're looking for a Practice Coordinator to join us on our journey to make it drastically easier for customers to find, choose, afford, and engage with the services, products, and professionals they need to get and stay healthy! As a Practice Coordinator at One Medical, you will be the onsite lead and support your practice team members in delivering the highest quality and best experience to our patients. You will be responsible for championing best practices with our patients and team members to ensure the practice runs smoothly with a focus on operational excellence, active daily management, scheduling, inventory management, and facilities management. The Practice Coordinator is the subject matter expert on workflows and processes and serves as the practice team's main point of contact for daily clinical operational oversight. You will motivate, support, and under direction of your Operations Manager, provide direction, and coach your teammates to ensure consistent high performance of the practice and support your team through change and growth. You are proficient in the art of customer-service, support roles, administrative work, and motivating a team or peers, especially through times of change. You are skilled in nuanced patient communication with an emphasis on consistent high quality patient-centered experiences, and foster open communication with team members. You are currently looking for your next opportunity to support and lead a team at an organization that is transforming healthcare. If this sounds like you, we would love to connect. What you'll likely work on: Ensure operational readiness of the practice through regular team check ins, review of staffing, monitoring of task queues, adherence to standard work, and conducting end of month practice operations such as publishing shift schedules for both administrative and clinical team members Provide team support and leadership through training, coaching, and mentoring of team members and team recognition Drive performance improvement though active daily management, including office huddle facilitation and monitoring performance metrics Perform inventory management including ordering and receiving supplies, expiration tracking, waste minimization, and completing counts Support the financial health of the practice through office budget review and managing copay and revenue cycle Monitor and own Net Promoter Score (NPS) responses and respond to service recovery cases, escalating to the Operations Manager as needed In partnership with with Clinical Leadership and the Operations Manager, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, and strong knowledge of billing and insurance All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectation, perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, and supporting facility, security, and IT requests as encountered Clinical duties may include providing best in class venipuncture services on a population ranging from pediatrics to geriatrics, and performing and assisting with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs What you'll need: At least 1 year of experience in a supervisory or lead role in high touch customer service or patient facing healthcare Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams Strong written and verbal communication skills Successful completion of One Medical clinical training and state required education and/or certifications within first six months of employment (One Medical sponsored) Relevant experience as a Medical Assistant or Phlebotomist preferred; those without experience are encouraged to

Posted 30+ days ago

* All Office - Orlando Bench-logo
* All Office - Orlando Bench
Hawthorne Residential PartnersOrlando, FL
Community Manager As a Community Manager, you are the team leader, role model and business manager. At Hawthorne, we recognize that work is meant to support both our personal and professional goals. That's why we offer generous paid time off and highly competitive compensation packages. Having quality time "off-the-clock" is as important to us as your time spent supporting the community. Generous Paid Time Off including: Vacation- 80 hours in the first year, increases progressively with tenure Sick Leave- 56 hours annually Personal- 16 hours after 90 days of employment Birthday- 8 hours that may be used at your discretion Nine Paid Holidays Paid Volunteer Leave- 16 hours annually to give back to a cause you are passionate about. Monthly Leasing and Renewal Commissions, Quarterly Performance Bonus, Career Progression Programs, Employee Discounts Job Functions Effectively lead your team utilizing key leadership skills such as empathy and motivation Foster a positive and productive work environment for the team - a space in which the team can learn, grow, and shine in their role Preserve the physical asset through daily, monthly, and quarterly inspections followed by resolution of items that fall below standards Create memorable experiences for the residents and team members of the community Take ownership of the financial performance of the community ensuring the community is meeting expectations Oversee and contribute to the sales process as well as lease administration processes in a thorough, timely, and accurate manner Contribute to achieving occupancy expectations through leasing and renewals Demonstrate daily care for the physical asset by ensuring grounds, amenities, and office are clean, free of debris, and immaculately maintained Education High School GED Required. Experience Two years of property management experience and one year of property manager experience is preferred. Experience with industry software (YARDI), Knock and Microsoft is a plus. Licenses & Certifications CAM, CAPS or a Real Estate license is a plus. Hawthorne offers an education reimbursement program and a progressive career path to equip you with the skills needed to excel and grow in your position. Additional Benefits As our partner, you will benefit from programs designed to fulfill your goals, personally and professionally: Comprehensive and affordable plans for medical, dental, and vision coverage Telehealth- Access to doctors 24/7/365 Company paid life insurance Pet insurance plans 401k retirement match program Maternity and paternity leave options Health and wellness incentives Retirement Planning About Hawthorne Residential Partners Hawthorne Residential Partners is a privately-owned apartment management company based in Greensboro, North Carolina with an extensive portfolio of properties across the Southeast, Florida, and Texas. We not only own and manage apartment communities throughout the Southeast, but we also have a significant focus on new development lease-up communities in our key markets. Hawthorne celebrated its 10 year anniversary in the spring of 2019, and we are eager to see what the next 10 years will bring. Hawthorne is home to a team of vibrant apartment professionals united by a mission to inspire kindness with action. We call this mission Live It as a reminder to live out our values daily and with every interaction. We take action to create memorable experiences. We stay nimble to evolve with an everchanging environment. And, we value integrity as essential. Making Hawthorne your home means joining a workplace dedicated to advancing with you personally and professionally. Hawthorne is an Equal Opportunity Employer.

Posted 30+ days ago

Dental Office Manager-logo
Dental Office Manager
Aspen DentalHinesville, GA
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-Time Salary: $55000 - $60000 / year + monthly and quarterly incentive earnings At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. May vary by independently owned and operated Aspen Dental locations. Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Posted 2 weeks ago

Office Manager-logo
Office Manager
America's Car-Mart, Inc.Wichita Falls, TX
We are currently seeking a meticulous and organized individual to join our team as a Office Manager. In this role, you will be responsible for various financial and administrative tasks crucial to the efficient operation of our business. If you have a background in business office environments, possess strong clerical and accounting skills, and are dedicated to providing excellent customer service, we encourage you to apply. Join a company recognized by Forbes as one of America's Best Mid-Size Employers! Duties and Responsibilities: Previous experience working in a car dealership or business office. Demonstrated experience in cash handling. Strong clerical skills with attention to detail. Accounts payable experience and familiarity with basic accounting functions. An Associate's degree or two (2) years of related experience. Exceptional customer service skills. Strong ethical standards. Benefits: Medical Plan Dental Plan Vision Plan Life Insurance Plan 401(K) with employer match Stock Purchase Plan Paid Time Off America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you are ready to embark on a rewarding career with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story. Employment is contingent upon your pre-employment background review, drug test, satisfactory MVR, and any state or local requirements for necessary licensure, as applicable. #LOT1

Posted 4 days ago

Patient Services Representative (Psr) - Physician Office - Bon Secours - Cardiology, St. Francis Medical Center-logo
Patient Services Representative (Psr) - Physician Office - Bon Secours - Cardiology, St. Francis Medical Center
Bon Secours Mercy HealthMidlothian, VA
At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence. Bon Secours As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive. Patient Services Representative (PSR) - Physician Office- Bon Secours- Cardiology, St. Francis Medical Center- Midlothian, VA Job Summary: The Patient Services Representative will serve as the main point of contact for all patients and the community. This position will receive and process patient referral, patient registration, verifying demographics, obtaining insurance cards and identification, and updating medical records accurately and efficiently. In addition, the Patient Services Representative responsibilities will include scheduling appointments, transcribing orders, explaining financial options to patients, and updating medical records accurately and efficiently. Essential Functions: Provides strong communication and excellent customer service skills by greeting patients and the community in a respectful manner Process admission paperwork and basic insurance verification, ensuring accurate patient identity for hospital billing systems Ability to answer internal and external calls in a friendly and helpful manner Must possess the ability to troubleshoot and resolve problems promptly Ensures patient flow is maintained and informs Supervisor of any department and patient issues immediately Coordinates and prioritizes bed placement needs to ensure prompt and appropriate placement of patients Other duties as assigned Education: High School Degree or GED Experience: Prior experience in the healthcare field or a related area is preferred but not required Knowledge of medical terminology preferred but not required Knowledge in Microsoft Office, Cadence, and Connect care preferred but not required Healthcare/Medical Receptionist experience preferred. Skills & Abilities: Possesses problem-solving skills, basic computer skills, 40 WPM typing skills with excellent communication and interpersonal skills Engage with staff and patients in a professional manner Basic math skills Many of our opportunities reward* your hard work with: Comprehensive, affordable medical, dental and vision plans Prescription drug coverage Flexible spending accounts Life insurance w/AD&D Employer contributions to retirement savings plan when eligible Paid time off Educational Assistance And much more Benefits offerings vary according to employment status All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health- Youngstown, Ohio or Bon Secours- Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com

Posted 5 days ago

Vice President, Wisconsin Growth & Office Leader - Sales & Leadership-logo
Vice President, Wisconsin Growth & Office Leader - Sales & Leadership
Clark InsuranceBrookfield, WI
Company: Marsh McLennan Agency Description: Vice President, Wisconsin Growth & Office Leader - Sales & Leadership Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. The industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as a Vice President, Wisconsin Growth & Office Leader at MMA. Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MMC). A day in the life. As our Vice President, Wisconsin Growth & Office Leader, you'll be responsible for setting long-term sales and retention strategies, mobilizing teams to achieve business results, and serving as a key liaison between colleagues, carriers, and leadership for our Wisconsin Offices. You will act as a role model, thought leader, innovator, and market shaper, operating at the highest management level and supporting the Wisconsin Business. Our future colleague. We'd love to meet you if your professional track record includes these skills: 10+ years of experience in insurance industry, including experience within a broker/agency or carrier environment (preferably with a portion of that time in a sales role). Bachelor's degree in business or related field. Proven ability to foster a respectful, inclusive, and collaborative work environment and supporting culture and engagement initiatives. Experience in driving a growth-oriented culture and building talent pipelines. Proven track record in mentoring producers and assisting with sales strategies. Strong skills in building and maintaining relationships with carriers. Proven ability to interact with senior executives, to develop and gain support of a vision while managing multiple projects and initiatives while offering a strategic view point. These additional qualifications are a plus, but not required to apply: Active participation in industry conferences and professional organizations. Advanced Education or Accreditation We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you. Valuable benefits. We value and respect the impact our colleagues make every day both inside and outside of work. Our culture promotes colleague well-being through robust benefits programs and resources, professional and personal development opportunities, and fulfillment through meaningful work. Some benefits included in this role are: Generous time off, including personal and volunteering Tuition reimbursement and professional development opportunities Hybrid work Charitable contribution match programs Stock purchase opportunities To learn more about a career at MMA, check out our website or flip through our recruiting brochure. Follow us on social media to meet our colleagues and see what makes us tick: Instagram Facebook X LinkedIn Who you are is who we are. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams. Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers. #MMAUMW #LI-Hybrid #MMABI #MMAEHB #MMAsales

Posted 30+ days ago

Office Administrator - NYC-logo
Office Administrator - NYC
BluegroundNew York, NY
Redefining how people live. At Blueground, we believe that when your base is reliable, the world opens up. That's why we're building the world's leading platform for living. Every year, 350 million people move between cities-yet today's housing options haven't caught up with the needs of this modern, mobile generation. Blueground was built to change that. With 40,000+ homes across the globe, available for stays from a few days to a year or more, we're just getting started. We're on an exponential growth path to redefine living and create an entirely new category. Our edge? Powerful proprietary tech, operational excellence, and a team that executes with speed and discipline. Our culture is grounded in five principles: Guests First- Every decision starts with their experience. Move Fast- We value speed, momentum, and action. Dive In- The magic is always in the details, and we go deep. Embrace Change- Change isn't a disruption; it's how we grow. Keep It Honest- Transparency accelerates progress-and strengthens relationships. If you're ready to do the best work of your life and help reshape how the world lives, we'd love to meet you. The Role Are you an organized, detail-oriented individual who thrives in fast-paced, high-performing environments? We're looking for an Office Administrator to anchor day-to-day operations in our New York City office while supporting a broader network of U.S. offices. In this role, you'll be the backbone of our workplace-streamlining processes, supporting financial and operational needs, and fostering an environment where teams can do their best work. You'll bring a hands-on, solutions-focused approach to everything from vendor management to team events-all while embodying our culture of service, ownership, and continuous improvement. What You'll Do Own the Office: Manage all NYC office operations-from supplies and snacks to maintenance and mailroom-while supporting remote needs across U.S. locations. Support Financial Operations: Process incoming checks, invoices, and deposits; coordinate timely rent payments; and handle basic financial admin with accuracy and discretion. Vendor & Inventory Management: Build and maintain vendor relationships, oversee inventory of office supplies (including keys and equipment), and ensure smooth service delivery. Plan & Execute: Coordinate in-office and off-site events, support team logistics, and manage visitor access to create seamless and welcoming experiences. Optimize Operations: Keep internal storage organized, identify process improvements, and take initiative on administrative projects that keep our workplace humming.

Posted 2 weeks ago

Office Manager-logo
Office Manager
siro aiNew York, NY
We're transforming the trillion-dollar world of in-person sales by capturing and analyzing a never-before-digitized dataset: face-to-face conversations. While the tech world obsesses over digital interactions, most of our economy still runs on millions of in-person sales and service conversations happening daily across the U.S. Unlike Zoom calls, these conversations weren't historically recorded - leaving petabytes of rich data untapped. Until now. Companies in hundreds of industries rely on frontline salesforces working in-person, yet they've operated with zero visibility into these critical customer interactions. Meanwhile, sales productivity follows a stark Pareto distribution - the vast majority of commissions accumulate to a small percentage of top performers, leaving millions of salespeople struggling to achieve financial freedom. With Siro, we're democratizing sales excellence. Our customers see their reps closing up to 40% more deals, all while gaining unprecedented insights from field conversations. We've built an intelligence platform that captures, processes, and derives actionable insights from in-person sales and service conversations. Our customers span diverse industries - home improvement, home services (HVAC, plumbing), retail, B2B distribution, insurance, hospitality, and more. With over $75M in backing from world-class investors, we're on a mission to make field sales the most accessible path to financial freedom. Our product is already making waves - 4.8 stars on the App Store (700+ ratings), 5.0 stars on G2 (25 reviews), and partnerships with industry leaders like ServiceTitan (NASDAQ: TTAN). About the Role We're seeking an experienced Office Manager to serve as the operational backbone of our growing Series B startup. You'll ensure seamless day-to-day operations while creating an environment where our team can do their best work. This role demands exceptional execution, sound judgment, and strong project management skills to handle diverse responsibilities ranging from facilities management to executive support. What you'll do Facilities & Office Operations Manage daily office operations including maintenance, security, supplies, and vendor relationships. Oversee space planning and optimization to support our growing team Lead the planning and execution of our office buildout and relocation, coordinating with contractors, vendors, and internal stakeholders. Ensure compliance with health, safety, and building regulations Manage office budget and negotiate contracts with service providers Create documentation and standard operating procedures for office operations Employee Experience & Events: Plan and execute company social events, team building activities, and celebrations. Manage logistics for All Hands meetings, company offsites, and client events. Serve as the go-to person for employee questions about office procedures and resources IT Infrastructure & Support: Oversee IT operations including WiFi network management, device procurement, and hardware/software inventory. Coordinate with IT vendors for equipment setup, maintenance, and troubleshooting. Manage employee device onboarding and offboarding processes Project Management Lead ad hoc cross-functional projects with clear timelines, budgets, and deliverables Identify and implement opportunities for operational improvements and cost savings Executive & Administrative Support: Provide executive assistant support to the CEO with a focus on travel coordination Who you are This role is in-office in Flatiron 5 days/week. 4+ years of office management experience, preferably in a high-growth startup or tech environment Proven track record managing office relocations or buildouts, or similar large-scale projects Experience with IT infrastructure management and vendor coordination Experience providing executive-level administrative support Event planning experience for corporate functions Strong project management skills with ability to juggle multiple priorities simultaneously Excellent written and verbal communication skills Detail-oriented with strong organizational and time management abilities Ability to work independently and make sound decisions with minimal supervision At Siro, we are committed to creating a diverse and inclusive environment where all people feel that they are equally respected and valued, whether they are applying for an open position or working at the company. We provide equal employment opportunities to all applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Posted 2 days ago

Office Engineer-logo
Office Engineer
Parsons Commercial Technology Group Inc.Alexandria, VA
In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for. Job Description: Parsons is looking for an amazingly talented Office Engineer to join our team! Major Duties and Responsibilities: Update data in the Procore system through direct input of contract related information or up- loading other data files; Provide project staff with guidance on the use and application of Procore using procedures identified in the Project Implementation Manual; Assist with contract close-out and the secure Contractor prepared technical documents for project record documents, including as-built plans, drawings, and schematics; Assist with preparation of project status reports to identify progress and monitor the project schedule, budget, and staffing plan; Maintain the contract files and project logs that include Contractor-Client correspondence, Contractor invoices and progress payments, contract changes and claims, time sheets and overtime, and cost estimates for changes to contract work; Monitor and maintain contract logs with distribution of documents between Contractor and staff for compliance with contract time commitments; Coordinate the collection of daily inspection reports from field inspectors and record lost time for Contractors; reconcile the lost time with reports from the Contractors; Coordinate progress meetings with Contractor, staff, and technical consultants, prepare meeting agendas, record meeting minutes, and follow up on action items; Coordinate review of invoices and progress payments, prepare the payment packages for authorization for payment, and monitor compliance with Davis-Bacon wage rates; Support staff with collection of contract data and documentation to resolve contract changes and claims; Perform other duties as assigned by Project Manager and/or Task Manager. Background and Experience Required: A minimum of a bachelor's degree in engineering, project Management, engineering or a related field or equivalent work experience of at least four (4) years in a construction management or project management office; A minimum of three (3) years of experience in the design, construction, or project planning/management of electrical installations or similar infrastructure; Familiar with standard processes and procedures; Skilled with Microsoft 365 Suite of applications of applications and Procore Preferred Qualifications: Demonstrated experience in a fast-paced engineering environment; and Excellent verbal/written communication skills, and strong technical writing skills. Security Clearance Requirement: None This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next! Salary Range: $86,700.00 - $151,700.00 We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle! Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status. We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

Posted 2 weeks ago

Enterprise Data Architect (Hybrid Role 8 Days In Office Per Month)-logo
Enterprise Data Architect (Hybrid Role 8 Days In Office Per Month)
Utica National Insurance GroupDes Plaines, IL
The Company At Utica National Insurance Group, we employ over 1,400 people across the United States who are dedicated to our corporate promise: To make people feel secure, appreciated, and respected. As an AM Best "A" rated, $1.5 billion award-winning, nationally recognized property & casualty insurance carrier, we operate along the Eastern half of the United States with our Home Office in Central New York and Regional Offices in cities such as Boston, NYC, Chicago, Atlanta, and Dallas. What Will you Do We are seeking an experienced Data Architect to join our dynamic IT team. This role is crucial in developing and optimizing database solutions that support our business processes and enhance operational efficiency. Key Responsibilities Database Development: Develop and optimize database solutions to store and retrieve vital company data. System Configuration: Install and configure information systems to ensure functionality. Structural Analysis: Analyze structural requirements for new software and applications. Data Migration: Migrate data from legacy systems to new solutions. Data Modeling: Design conceptual and logical data models. Performance Optimization: Conduct tests and troubleshoot to improve system performance. Security & Compliance: Define security and backup procedures to ensure data protection and compliance. Collaboration: Coordinate with the Data Science team to identify future data needs. Prototyping: Perform prototypes/POC to validate new solutions and methods. Mentorship: Provide peer reviews, mentoring, and support to the software development team. Corporate Compliance: Ensure compliance with all corporate policies and procedures. What Will you Need Education: Bachelor's Degree in Business Administration, Computer Science, or a related field preferred. Experience: 4-7 years of implementation experience with P&C Insurance software applications preferred. Technical Skills: Strong experience in SQL/Oracle and relational database design. Familiarity with business intelligence, ETL tools, and strong experience in Oracle PL/SQL or T-SQL. Background in Software Development Salary Range: $83,896 - $125,844 The final salary to be paid and position within the internal salary range is reflective of the employee's work experience, their geographic location, education, certification(s), scope and responsibilities in the role, and additional qualifications. Benefits: We believe strongly that talented people are core to our success and are attracted to companies that provide competitive pay, comprehensive benefits packages, career advancement and challenging work opportunities. We offer a Comprehensive Benefits Plan for full time employees that include the following: Medical and Prescription Drug Benefit Dental Benefit Vision Benefit Life Insurance and Disability Benefits 401(k) Profit Sharing and Investment Plan (Includes annual Company financial contribution and discretionary Profit Sharing contribution based upon annual company financial results) Health Savings Account (HSA) Flexible Spending Accounts Tuition Assistance, Training, and Professional Designations Company-Paid Family Leave Adoption/Surrogacy Assistance Benefit Voluntary Benefits - Group Accident Insurance, Hospital Indemnity, Critical Illness, Legal, ID Theft Protection, Pet Insurance Student Loan Refinancing Services Care.com Membership with Back-up Care, Senior Solutions Business Travel Accident Insurance Matching Gifts program Paid Volunteer Day Employee Referral Award Program Wellness programs Additional Information: This position is a full time salaried, exempt (non overtime eligible) position. Utica National is an Equal Opportunity Employer. Apply now and find out what it's like to be a part of an amazing team, thrive in an exciting environment and work for a company you can be proud of. Once you complete your application, you can monitor your status in the hiring process by logging into your profile. A representative from our Talent Acquisition team will be in touch regarding any change in your candidacy. #LI-MR1

Posted 2 weeks ago

Central Office Technician (Transport Equipment)-logo
Central Office Technician (Transport Equipment)
AFLPhiladelphia, PA
ITC Service Group is a wholly owned subsidiary of AFL. Founded in 1999 and provides managed services and workforce solutions for the nationwide planning design, construction, installation and maintenance of voice, data, and video networks. AFL and ITC were built and are operated on similar core values and philosophies. We recognize that our employees are our greatest asset. We hire and train each individual, investing in them to ensure success in their careers. Let us connect you to your next career opportunity! Job Summary: The Field Technician IV is responsible for all aspects of equipment installation and repair at our clients' locations. Technical elements of the job include troubleshooting basic connectivity and mechanical issues. The position requires traveling to client sites and ensuring top-notch customer service. Previous knowledge of Telecommunications and Data/IT maintenance and repair is required. Responsibilities: Hardware installation & decommission of enterprise servers and cabling infrastructure. Troubleshooting and repair of data center hardware and networking infrastructure. Rack and stack of data center equipment, including but not limited to servers, networking devices, monitoring systems and other equipment. Rack installation including putting racks in place, cabling, power up and handoff of servers to internal provisioning teams. Documentation of activities and create/modify SOPs Decommission life cycle of data center hardware Inventory process, order replacement parts and return failed parts as required. Structured cabling, labelling and troubleshooting of fiber/copper/telecom cables. System power supplies and cabling install, troubleshooting and repair Responsible for the accuracy in the installation of each and all types of equipment installed. You should able to execute small projects on your own and work with your manager in planning and executing larger local projects. Personal Qualities: Flexible - open to change & new information and rapidly adapts to changing conditions or unexpected obstacles Detail oriented - excellent attention to detail with the ability to follow through on assigned tasks Independent - ability to work well under limited supervision Analytical Thinking/Problem Solving - capable of complex reasoning analysis Results focused - driven to achieve Interpersonal skills - able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times Qualifications: Knowledge of server/storage/network hardware. Excellent time management skills. Valid US Drivers License and clean MVR Must be able to see in color and work at height Detail-oriented with excellent organizational skills. Be a good team player. Strong interest in learning new DC concepts. Dependable and trustworthy. Process oriented. Must be able to lift 75 lbs. Strong verbal and written communication skills Working Conditions: Proficient use of all hand and power tools Prolonged standing. Climbing of stairs, ladders, and/or scaffolds. Carrying of loads up and down stairs. Reaching and/or grasping. Must work outdoors in all weather conditions. Finger and wrist dexterity and hand/eye coordination. Heavy physical effort (usually lifting/moving up to 70 pounds). Exposure to noisy or dusty conditions. Exposure to chemicals and solvents. Exposure to mechanical, electrical, and/or other hazards. Use of standard office equipment. General testing knowledge required #Ll-AP1

Posted 30+ days ago

Medical Front Office - Patient Service Specialist-logo
Medical Front Office - Patient Service Specialist
Select Medical CorporationStratford, CT
Overview Position: Patient Service Specialist Location: Stratford, CT Type of Employment: PRN/Per diem (SUMMER POSITION) Schedule: Weekdays - Varies Compensation: $17/hour (pending experience) When patients enter our outpatient physical therapy center in Stratford, we want them to have an exceptional experience - starting at the front desk. That's where you come in. As a patient service specialist, you'll manage both the patient side and business side of our center. Don't underestimate the impact you can make on every patient's care experience, even before they leave the waiting room. Check out the video below for additional insight into the work of our Patient Service Specialists! Responsibilities Greet and register patients and provide information about what to expect during their visit and information about their next appointment as they check out Schedule patient appointments in person and via phone Regular communication with parties such as attorney offices, insurance companies and translation companies, market operational leaders and business development team Collect co-pays from patients, manage payer approvals and conduct insurance authorizations and verifications Qualifications Minimum Qualifications: High School Diploma/GED required Health Care Experience Preferred Qualifications: 1 Year of Front Desk Experience Additional Data Equal Opportunity Employer/including Disabled/Veterans

Posted 1 week ago

Office Manager-logo
Office Manager
Baker RoofingWoodbridge, VA
Baker Roofing Company - Office Manager Baker Roofing invests in our employees by empowering success and offering training courses. We value our employees by providing competitive benefits, prioritizing safety, and emphasizing work-life balance. With more than 20 locations across the Southeast, Baker Roofing Company is an industry leader in providing an outstanding experience in commercial roofing, residential construction, metal fabrication, restoration, and more. We pride ourselves on over 100 years of quality work, investing in our employees, and providing a family-centered culture. Apply today if this sounds like the opportunity you have been looking for! Summary Supports company operations by maintaining office systems for a growing company. This position requires accuracy, ability to provide quick turnaround of tasks, ability to work under pressure, and handle multiple tasks simultaneously. This position must have ability to work independently, maintain confidential information, be a team player, can interpret and apply administrative and departmental policies, regulations, and rules. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The lists below are representative of the knowledge, skill and/or ability required. Minimum Qualifications Education: Minimum High School graduate or GED, bachelor's degree preferred Experience: Five or more years' experience working in an administrative environment and experience working in a construction environment desirable Computer: Experience with Microsoft Outlook, Word, Excel, Power Point and accounting software Knowledge, Skills, and Abilities Excellent written and oral communication skills Exceptional organizations skills High degree of self-confidence Motivated and professional Customer service experience Ability to complete required paperwork - schedules, billings, purchase orders, requisitions, staff letters, etc. Have experience working with multiple database applications Have experience with customer relationship management software applications Be available to travel, primarily day trips to other offices, if assistance is required Essential Functions Act in a positive and professional manner Assist Operations Manager with assigned duties Receive daily Time Summit / ExakTime to verify information for field crews and Superintendents and provide daily time sheet log to Baker Accounting Department Compare hours worked against GPS movement of assigned vehicles for accuracy and ensure any questions regarding proper payment of hours are handled correctly Assist as needed with completion of or issue resolution for purchase orders Prepare invoice packages for public and private customers including schedule of values, release of liens, sales tax and any additional reports required to expedite payment Process outgoing mail - i.e. draft cover letters, prepare for mailing Roof Assurance - schedule, work orders, billing, manage calendar and send email to Service Coordinator in Service Department when each are completed Process subcontractor pay request weekly and assist with necessary paperwork Prepare for approval and submit weekly PTO report to payroll at corporate Life Storage - work orders for all servicing states - distribution, billing, change orders, NTE increases, work with facility managers within districts to resolve any customer issues, and overall management of portal for Life Storage Upload contracts, bid document, daily schedules of repairs and scheduled project completion dates Call and schedule repairs and obtain gate codes for projects and maintenance work Self Storage events NC, SC, Florida, VA and MD Travel booking for crew including hotel and flights Building permits - researching state municipality, filing out building permit, acquiring supporting paperwork for permit, file with the municipality Warranties - issue Baker warranties, update warranty database for Baker Roofing Company after each job is complete; track manufactures warranty and make sure completion paperwork has been filed for job Work orders - enter in materials, write scopes, enter into Box Assist in ordering equipment for jobs as needed Setup and maintain filing of job folders, corporate communications, and office related documents, and other items as necessary Job closeouts - weekly job meetings reviews, research job discrepancies, overages, under costs, subs, and commissioned sales personnel Assist with answer and route of incoming calls, receive office visitors Customer calls and concerns, leak requests, and resolution Maintain and order office and janitorial supply inventory Assist with fax / copy duties as needed Provide Viewpoint assistance as needed to other users Prepare and submit weekly check requests to Accounting for subcontractor payments, warranty invoices, and others as needed Gather company credit card receipts from cardholders, apply coding if necessary, submit for approval, and enter coding into banking website Any other errands or general support functions that provide an efficient and positive outcome for the office or its employees Physical Demands Must be able to lift 25 pounds regularly. Must be able to drive between various offices, walk, stand, and sit frequently throughout the day. Work Environment This position will be in an office environment. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Baker Roofing Company is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. If you need special assistance or accommodation in applying for employment at Baker Roofing Company, please contact our Recruiting department at 919-828-2975 or [email protected]. EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor Principals only. Recruiters, please don't contact this job poster.

Posted 3 days ago

Office Assistant - Ob/Gyn-logo
Office Assistant - Ob/Gyn
Virtua Health, Inc.Moorestown, NJ
At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between - we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics. Location: Moorestown - 401 Young Ave Employment Type: Employee Employment Classification: Regular Time Type: Part time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 30 Additional Locations: Job Information: Summary: Performs medical office duties including verifying insurance, answering phones, scheduling patient appointments, registering patients, and entering all billing information into system. Collects co-pays and performs pre-certifications and filing. Position Responsibilities: Answers and screens phone calls by third ring. Directs all calls to appropriate staff member, ensuring all information is accurate. Responsible for scheduling patient appointments and registering patients, including updating and verifying all system demographics and insurance information. Performs billing functions such as entering charges and payments, collecting co-pays, reconciling batches and preparing deposits. Responsible for preparing referrals and obtaining pre-certifications as required. May train and direct office assistants at sites, including preparation of work and training schedules. Acts as office resource and mentoring role model. Position Qualifications Required / Experience Required: Excellent communication and customer service skills. Must have strong multi-tasking abilities and computer literacy. 1-2 years Medical Office experience. Required Education: HS diploma or equivalent. Hourly Rate: $17.97 - $25.20The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data. Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies. For more benefits information click here.

Posted 1 week ago

Front Office Specialist- Training Provided-logo
Front Office Specialist- Training Provided
Eye Care PartnersGoodyear, AZ
SUMMARY A Front Office Specialist is trained to act as the first point of contact, setting the tone for a world class Total Patient Experience. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients. Location: 14175 W. Indian School Road Bypass, Suite B-9 LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support. Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave. Answer phones (both external and internal); assure prompt, courteous service at all times. Practice urgency at all times with consideration to the patient's time, as well as doctor's time and schedule. Double check insurance authorizations to ensure completion and build accurate flow sheets. Check out patients and collect correct payments according to procedures. Manage patient flow in the office and ensure communication to maximize efficiency and customer service. Complete daily reconciliations / close day / countdown cash drawer. Comply with all company policies and procedures, including HIPAA. General office duties and cleaning to be assigned by the manager. QUALIFICATIONS Previous medical office experience preferred; previous ophthalmic experience strongly preferred. Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience Favorable result on background check as required by state Must be able to provide proof of identity and right to work in the United States EDUCATION AND/OR EXPERIENCE High school diploma or GED required LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Posted 3 days ago

Houston Office Leader-logo
Houston Office Leader
Hntb CorporationHouston, TX
What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. The Houston Office Leader is responsible for managing the profitability and growth of the Houston region with annual gross revenues exceeding $45M. The Houston practice is diverse and leadership responsibilities will encompass multiple market sectors including DOT, Rail/Transit, Toll/Transportation Technology, Planning/Environmental, and Aviation. This position establishes long-term strategic plans for profitable growth while effectively leading the day-to-day operations of a multi-discipline team of more than 120 employees. We are looking for someone with demonstrated advanced business development skills, strong government relations experience, sales accomplishments and experience hiring, developing and retaining key talent. Responsible for sales, revenue, earnings, and cash management across the geography. What You'll Do: Responsible for the profitable operation of an office, including business development and revenue generation, client contact, oversight of office operation, cash management and overhead. Ensures the achievement of short and long-term goals for operations, workforce planning, financial performance and growth. Responsible for marketing the firm's services, acquiring and signing contracts, and serving as the firm's responsible contact with specific clients. Directs all activities of the office including budgets, sales, cash management and overhead management. Acts as Practice Builder to provide leadership in planning, directing and implementing an aggressive marketing/business plan to leverage existing relationships and develop new relationships to get additional work. Serves as client/project manager for major clients and provides leadership to staff assigned to the projects. Builds a strong and effective team based upon the principles of leadership and empowerment. Attracts experienced staff members, who bring client relationships, strong technical credentials, and a solid reputation. Manages/expands existing client relationships and pursue new client relationships. Performs other duties as assigned. What You'll Need: Bachelor's degree 12 years related experience What We Prefer: Master's degree PE Additional Information Click here for benefits information: HNTB Total Rewards Click here to learn more about Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position. #JK #Administration . Locations: Houston, TX (Fannin) . . . . . . . . . . . . . . . . . NOTICE TO THIRD-PARTY AGENCIES: HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Posted 30+ days ago

Williams Lea logo
Senior Office Services Associate - Mon - Fri 8Am-5Pm
Williams LeaTampa Bay, FL
Apply

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.1

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

pay-wall

Job Description

Williams Lea is hiring for a Senior Office Services Associate for our Tampa, Florida office to work Monday to Friday 8:00 am to 5:00 pm!

Pay: $17.10 - $18.00/hour

Benefits:

  • Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
  • 401k Retirement Savings Plan Including Employer Match
  • Paid Time Off (PTO)
  • Life Insurance
  • Paid Parental Leave
  • Short-term & Long-term Disability
  • Healthcare & Dependent Care Flexible Spending Accounts
  • Domestic Partner Coverage
  • Commuter Benefits
  • Legal Assistance
  • Employee Assistance Program (EAP)
  • Additional Employee Perks and Discounts

The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.

Job Duties:

(* denotes an "essential function")

  • *Utilize appropriate logs for all office services work.
  • *Ensure that job tickets are properly filled out before beginning work.
  • *Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
  • *Follow procedures to run jobs in proper order.
  • *Communicate with supervisor or client on job or deadline issues.
  • *Meet contracted deadlines for accepting, completing, and delivering all work.
  • *Troubleshoot basic equipment problems.
  • Be able to lift up to 50 lbs. on a regular basis.
  • Prioritize workflow.
  • Performs Quality Assurance on own and work of others.
  • Load machines with various paper, toner, supplies.
  • Answer telephone, emails, and place service calls when needed.
  • Interact with clients in person, over the phone or electronically.
  • Adhere to Williams Lea policies in addition to client site policies.
  • Use equipment and supplies in a cost-efficient manner.

Job Qualifications:

  • High school diploma or equivalent.
  • Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
  • Skilled in the use of mail, phone, email, digital reprographics and mail equipment.
  • Familiar with general back office procedures to meet and maintain client satisfaction.
  • Proven customer service skills are required in order to create, maintain and enhance customer relationships.
  • Good written and verbal communication skills, including professional telephone and email etiquette.
  • Attention to detail with good organizational skills.
  • Must be able to meet deadlines and complete all projects in a timely manner.
  • Ability to handle sensitive and/or confidential documents and information.
  • Able to make independent decisions that conform to business needs and policy.
  • Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
  • Must work well in a team environment.
  • Must be able to interact effectively with multi-functional and diverse backgrounds.
  • Ability to work in a fast-paced environment.
  • Must be self-motivated with positive can-do attitude.

Working Conditions:

  • Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
  • Ability to work overtime as needed.
  • Work is performed in a professional work environment.
  • Professional attire required.
  • Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.
  • Must be able to work standing up all or most of the time.

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

#piq