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Front Office Administrative Associate - 2025245
World ReliefChicago, IL
Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor? If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you. At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering. If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today. ORGANIZATION SUMMARY World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish. Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy. This position is reliant upon funding and may be subject to modification or termination based on resource availability. POSITION SUMMARY: This position is the first face and voice with whom immigrants in our community will interact and ensures they are received with welcome and dignity. This position will be responsible for welcoming and assisting everyone who comes to the office or calls on the phone and connecting them with the correct person or department to receive assistance. Applicants must be fully bilingual in both spoken and written English/Spanish. ROLE & RESPONSIBILITIES: Answer all client questions by phone or in person and direct when appropriate to World Relief staff Facilitate in-person and telephone intake of new and existing clients Work collaboratively with Immigrant Legal Services Administrative Assistant also located in the Chicago office Maintain an office-wide shared calendar Train and oversee volunteers or interns who may assist in front office duties Spanish/English language translation as needed Coordinate outgoing office mail correspondence Receive incoming faxes on behalf of the office and distribute to the appropriate person Assist in organizing the donations storage room Follow proper opening/closing protocols for the office Participate in Operations Team departmental meetings (Once a month) Case note existing client interactions Participate in World Relief Chicagoland staff trainings and activities Other duties as assigned JOB REQUIREMENTS: Mature and personal Christian faith Committed to the mission, vision, and values of World Relief Desire to serve and empower the Church to impact vulnerable communities Able to affirm and/or acknowledge World Reliefs Core Beliefs , Statement of Faith , Christian Identity and National Evangelicals For the Health of The Nation document Bilingual in English and Spanish, with fluency in spoken and written forms. Ability to translate documents both from Spanish to English and vice versa. Proficiency with Microsoft, Outlook, Word & Excel PREFERRED QUALIFICATIONS: Excellent communication skills including an ability to patiently inform and direct Cross-cultural experience including cross-cultural communication skills Ability to handle a large call volume and manage frequent interruptions Excellent problem-solving skills and flexibility to work in a frequently changing environment Strong attention to detail and organizational skills Strong self-starter skills and a desire to learn and grow Flexibility to keep updated on changes to programs World Relief offers a competitive benefits package and employee discount program for full-time and part-time employees. World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health. *** Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
Posted 1 week ago

Multi-Family Office Lead Advisor - Seattle
Brighton JonesSeattle, WA
At Brighton Jones, we're not just looking for high performers—we're seeking outstanding collaborators who overachieve on curiosity and compassion. We offer the energy and opportunity of a high-growth organization, combined with the performance and vision of an industry leader. If you want to have an impact, we want to amplify it. Our mission goes beyond managing investments. We're changing the world through Wealth Alignment: helping our clients, teammates, and members of our global community align their time and money with their values and passions, empowering them to live more purposeful lives. This approach has fueled our growth, making us the largest RIA in the Pacific Northwest, with 18 national offices serving over 4,000 clients and managing over $26 billion in assets. Our 98% client retention rate reflects the fact that our growth has been intentional, sustainable, and 100% organic. At Brighton Jones, you'll be part of a culture that thinks big, cares deeply, and celebrates each other proudly. Our values—Commitment, Curiosity, Continuous Growth, Compassion, Collaboration, and Community—drive every decision we make. We foster this by building meaningful relationships, working hard while having fun, and giving back to our community through our Compassion in Action initiatives. We've won numerous Best Places to Work awards, but what truly sets us apart is our investment in your growth. Through programs like MESI Training, teammate-led Giving, Richer Life Partners, and a path to ownership for EVERY team member, we empower you to develop both personally and professionally. Join our #OneTeam of 300+ passionate individuals who bring a "How can I help?" attitude to their work every day. Together, we'll amplify our impact and help more people live richer lives. Take our Values in Action Self-Assessment to see how our values align! Your Role: Acts as a Personal CFO for existing clients and new clients; leads the client relationship, delivers an exceptional experience, and designs, implements and manages the wealth management plan that supports their passions and purpose - their “Life Plan”. Leverages internal and external resources to achieve client objectives in such areas as Investment Management, Cash Flow Planning, Multigenerational Estate Planning, Tax Planning, Risk Management, and Philanthropic Planning. Communicates our unique value proposition to prospective clients and works to establish Brighton Jones as their trusted financial advisor. Develop and expand relationships with centers of influence, such as attorneys and CPAs, resulting in additional business opportunities Creates opportunities and represents Brighton Jones at public speaking events including community events, industry events, etc.. Leads a local service team with deep collaboration to ensure client retention and satisfaction is high with a relentless focus on remarkable service. Support Business Development team in new client acquisition through participation in the sales process and generates referrals from existing clients. Support Brighton Jones’ mission by using objectivity, creativity and passion to help our clients, colleagues and community members “live richer lives”. Provide teammates with timely, candid and constructive performance feedback; develop employees to their fullest potential and provide challenging opportunities that enhance career growth. Assist with development and presentation of training programs including coaching of team members on financial planning strategies. Your Experience: Candidates must have a four-year degree and the CERTIFIED FINANCIAL PLANNER™ (CFP®) designation. 6+ years in financial and/or estate planning related work, preferably at a professional financial services company or wealth management firm. Expertise in estate, tax, retirement, insurance, investment, and cash flow/capital needs planning analysis. Unquestioned commitment to integrity in personal and professional activities. Highly motivated with ability to function well in a fast-paced environment. Self-starter by nature. Excellent organizational, leadership, communication and presentation skills. Able to manage heavy workloads and projects, many on a time-sensitive basis, as well as interacting with tight-knit team of professionals with a range of financial and tax activities. This role is an in-office, full-time, and exempt position. We are a work from office culture with a lot of flexibility. Compensation: Pay: $130,000 - $300,000 per year Benefits: Our benefits package includes, but is not limited to, health care benefits (medical/dental/vision), retirement benefits, paid time off (PTO), holiday flex-days, summer flex-days, company-paid holidays, parental leave, transportation benefits, unlimited volunteer time off, professional, and personal wellbeing stipend, and other fringe benefits. Our Company At Brighton Jones, we're building a future for wealth management that's about more than managing wealth. Our #OneTeam is united by a shared commitment to our mission, vision, and values. We believe that when you thrive, we thrive, which is why we've created an environment where every team member can genuinely love their work and feel supported by colleagues. Diversity enriches our lives and our work. We're committed to fostering an inclusive culture where all members of the Brighton Jones family feel safe to express their unique identities and empowered to reach their full potential. This commitment is woven throughout our business and shapes how we hire, empower our teammates, create learning opportunities, and support our communities. At Brighton Jones, you'll have the freedom to be yourself and the support to be your best. If you're excited about redefining wealth management and making a positive impact, we want to meet you. We offer you competitive compensation, excellent (and unique!) benefits, and rewarding career opportunities—including a path to ownership for every teammate. In your application, tell us why you're eager to join our growing #OneTeam and how this opportunity aligns with your career objectives and personal values. What to Expect in the Hiring Process 1. Values in Action Self-Assessment - At Brighton Jones we don’t just talk about our values, we live by them! We’ve operationalized our values into observable behaviors and part of the application process includes completing a brief self-assessment on our Values in Action. 2. Initial Interview - This 30-min chat with a recruiter or hiring manager gives us a chance to learn about your background and goals and share more about the role and company. 3. Role Alignment - Next you’ll meet with the hiring manager and a peer (virtual or in-person) to dive deeper into the role, responsibilities, and your transferrable experiences. 4. Full Loop - You’ll meet the team in two, back-to-back interviews with team members you’re likely to work with. During these conversations, we’ll be listening to examples of your technical skills as well as how core values show up in your experience. There may also be a writing sample, role play, hiring, or technical assessment depending on the position. 5. Personal Reference Calls - In this final step in the hiring process, you will be asked to arrange 1-2 personal reference calls with past managers of our choosing. 6. What’s Next - Interviewing is time-consuming and stressful, and we appreciate you taking the time to get to know us. Whatever the final decision, we’ll let you know our decision as quickly as we can. If this role isn’t a good fit, we invite you to stay connected and apply again. Brighton Jones provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or caste. In addition to federal law requirements, Brighton Jones complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Posted 3 weeks ago
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Administrative Support (Front Office)
Delta Solutions & StrategiesChantilly, VA
Delta Solutions and Strategies is seeking Front Office Administrative Support at Chantilly, VA. What you will be doing: Administrative support will require routine administrative tasks as necessary to ensure the proper function of the office including, but not limited to, answering phones, greeting visitors, arranging, and administratively preparing for meetings, both in person and virtually. Provide a monthly status update as to their fulfillment of these duties. Prepare documents in an appropriate format to meet DoD and U.S. Space Force requirements up to Secret classification including, but not limited to staff packages, Task Management Tool (TMT) taskings, reports, talking papers, staff studies, briefings, agendas, reports, point papers/white papers, meeting slides, etc. Serve as the primary workflow in coordinating, consolidating, analyzing, distributing, and monitoring action items, suspense's, and responses using the currently designated TMT. Track meeting action items from all assigned meetings and report daily status of tasks and assignments completion to the Government. Ensure all assigned locations are secure at the end of the day, all unnecessary power devices are shut down, printers are filled with paper, and ensure that rooms are free of trash, clutter, meeting materials, etc. Contractor shall ensure safeguarding and proper record keeping of all work performed. All work shall be maintained on Government servers including non-classified materials on the Electronic Filing Plan (EFP) or for classified materials within Government approved safes or filing cabinets in an accessible location to Government personnel. Contractor shall ensure doors are locked at the end of the day. What you will need: Proficient in Microsoft tools for daily tracking of local taskers Communicate both orally and in writing clearly, concisely, and with technical accuracy. Must be physically present in their assigned office during duty hours. A backfill must be available to perform the responsibilities of this position in the event of an absence greater than two duty days. Any assigned backfill shall not borrow contractor personnel from another Division within this contract which will leave said Division without Contractor support for its respective PWS taskings. Secret Clearance required Delta Solutions & Strategies offers a generous benefits package to include medical, dental, vision, life insurance, 401(k), PTO, paid holidays, parental, military, and jury duty paid leaves. We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. EEO/AAP, M, F, V, D
Posted 1 day ago

Office Coordinator
Fun Town RVGiddings, TX
Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Fun Town RV is currently seeking a reliable and detail-oriented Office Coordinator with a passion for supporting customers and team members. This role is critical in maintaining smooth administrative operations at the dealership and will be responsible for a wide range of clerical, financial, and organizational duties. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Key Responsibilities: Administrative & Office Operations Manage all aspects of RV deal postings, including reviewing system entries, verifying documentation against checklists, and printing commission reports. Maintain regular communication with the Corporate Office and Accounting Departments to ensure store accounts and records are up to date. Perform daily bookkeeping duties, including updating the accounting system, maintaining petty cash logs, and reconciling payables and credit card reports. Handle all aspects of cash management, ensuring accuracy and compliance. Submit and track payoff checks sent to lenders, and follow up on trade titles and new inventory logging. Human Resources & Staff Support Act as a liaison between employees and the HR department. Oversee and submit all required new hire documentation for your location. Assist with compliance audits and documentation. Maintain employee files in accordance with company policies. Sales & Registration Coordination Submit warranty registrations for new units and process rebates when applicable. Complete title and registration paperwork and submit tax payments for sold units. Ensure timely follow-up and communication with applicable agencies and internal departments. Customer Service & Office Management Oversee reception area operations, including coverage scheduling and serving as backup when needed. Order office supplies and maintain proper inventory levels. Provide high-level administrative support to leadership as required. Ensure daily operations run efficiently and professionally. Requirements High School Diploma or equivalent required. Prior customer service or office coordination experience preferred. Strong computer proficiency, especially in Microsoft Office and data entry systems. Excellent written and verbal communication skills. Ability to manage high volumes of data with accuracy and attention to detail. Strong time management and organizational skills. Ability to work independently as well as collaboratively in a team environment. Physical Requirements: Ability to sit for prolonged periods while using a computer and other office equipment. Manual dexterity for tasks involving typing, filing, and handling small objects. Occasionally lift or carry items up to 25 lbs (such as office supplies, files, or documents). Ability to bend, reach, and move within the office environment throughout the workday. Maintain focus and attention to detail in a fast-paced, busy setting. Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Christmas Savings Plan Opportunities for professional development and career advancement Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.
Posted 3 weeks ago
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Not the Worst Office Job in Town
Yard Guard Lawn and Tree CareBelgrade, MT
About Yard Guard Since our acquisition in 2020, Yard Guard has grown exponentially from 300 to 3,000 customers. With a team of 20 employees, including technicians, office staff, and management, we've achieved a remarkable 40% revenue growth from 2023 to 2024, reaching $2.5 million. We specialize in lawn and tree care, offering services such as fertilization, weed control, disease and pest management for trees, sprinkler winterizations, and Holiday Light installations. Our services follow a subscription model, with several visits to our customers’ home per year, renewing annually. Committed to sustainability, we continually innovate with our proprietary Blended Organic program, delivering top-notch service. Our mission is to accelerate the transition to a sustainable landscape, starting right in our own backyards. We are geared for growth. In five years, our expansion plan includes us adding three more locations on top of the existing Bozeman office. Following that, we hope to have up to 12 locations in 10 years. Bozeman will remain the corporate headquarters as we grow and will house the vast majority of our customer service/sales team. Summary/Objective: As a Customer Service Representative at Yard Guard, you will play a crucial role in shaping the first impression of our rapidly growing company. With our commitment to sustainability, innovation, and top-tier customer service, we have expanded from 300 to 3,000 customers in just four years—and we’re not slowing down. We are looking for someone who thrives in autonomy, aligns with our core values, and is excited to grow alongside us. If you are obsessed with customer service, eager to make an impact, and motivated by innovation, join us in Bozeman, MT, and help shape the future of Yard Guard! Description: As a Customer Service Representative at Yard Guard, you will be the first point of contact for both new and existing customers, helping them find the best solutions for their lawn and tree care needs. You will manage customer inquiries across multiple channels - including phone, text, and email, while ensuring an outstanding service experience. In this role, you will: Respond to customer inquiries, resolving issues and providing expert guidance on our services. Educate potential customers about Yard Guard’s offerings and customize service plans to fit their needs. Assist current customers with service questions, scheduling, and troubleshooting. Maintain accurate customer records and update account details as needed. Identify opportunities to enhance customer satisfaction, whether through service upgrades, proactive solutions, or additional offerings. Work collaboratively with internal teams to ensure smooth service delivery. Success in this role requires strong communication, problem-solving, and multitasking skills, as well as an obsessive passion for providing the best customer experience. If you thrive in a fast-paced environment and love helping people, we’d love for you to join our team! Our Values: These are the foundation from which all of our decisions are made and we will want the candidate to do the same. Check out our values here to ensure you align: https://yardguardmt.com/about/ Competencies: Clearly displays competent communication skills; verbal and written Handles all situations with empathy, ensuring that the customers concerns and emotions are handled kindly and exhibit conflict resolution skills. Manages their time well and can efficiently handle multiple different inquiries per day Maintains critical attention to detail so that all customer accounts are accurate Can identify opportunities to provide value to our customers while not being overly pushy We ask that this individual is highly self motivated and is a constant learner, finding better ways to improve themselves and Yard Guard. Must have an almost obsessive passion for our customers and their satisfaction with the brand and services. You need to take your work seriously, but not yourself. We encourage Hawaiian shirts on Friday’s. This candidate will represent our culture and values, using the as the foundation for all decisions made. This candidate is adaptable to a fast-paced environment Our offer to you: Competitive wages, benefits and advancement opportunities Enjoyable place to work and learn and be happy to come to work everyday Paid educational opportunities Requirements 3-5 years of Customer Service or Sales experience Cannot currently be in school (High School or College). The schedule doesn’t work with our seasonal schedule You don’t need to know a thing about lawn care. If you have the other competencies, we can teach you the rest! Benefits Benefits start on first day of employment! 401K 5% match 100% employee-paid health, dental, and vision insurance Paid Time Off, Holidays, and Sick Days (We take the week of 4th of July off!) $1,000 in company services Profit share bonus Company provided uniforms, snacks, meals and beer 2 PTO days & 5 paid sick days 9 paid company holidays plus: 4th of July week, 5-day Labor Day weekend, extended Thanksgiving, and Christmas week off PLEASE NOTE: Part of our interview process will require an in person interview. If you cannot interview in person, please do not apply. We are excited you want to move here too, we just need people who are committed to being in Bozeman! Thanks for understanding. Job Type: Seasonal, Full-Time Available Pay: $24.00 - $29.00 per hour BOE
Posted 30+ days ago
C
Office Support
Crosstown PlumbingEast Orange, NJ
Crosstown Plumbing is a successful plumbing store located in East Orange, NJ. We are looking for a reliable, friendly, and detail-oriented Office Support employee for our growing team! This role serves as the first impression of the company, but is also responsible for processing customer payments and completing daily office tasks , such as stocking the office and answering the phone. You will be responsible for providing customers with the best possible experience, while also managing the cash register and supporting our office staff. Additionally, you must be able to answer customer inquiries, provide basic company information, and balance daily cash register receipts. The ideal candidate must have strong math skills and be comfortable using a calculator. Please note this role requires weekend hours and mandatory overtime as our store needs constant coverage. Hours during the week are typically 7:30-5:30pm and weekends are 8-3pm. If this sounds of interest to you, please submit your application today! Why you should join us: Competitive salary range between $19.00/hour-$22.00/hour Robust health benefits Vision insurance Dental insurance Paid vacation and sick time 401k program Growth opportunities Training opportunities Annual holiday party Job Responsibilities: Process customer payments in-person and over the phone using correct type of payment (credit card, account, cash, or check) Develop good working relationships with customers and coworkers Assist in maintaining office organization and cleanliness Answer and direct Crosstown’s phone lines with professionalism and courtesy Keep office supplies fully stocked for employee use Email customer forms as needed (credit application, account set up, authorization, etc.) Maintain daily spreadsheets keeping track of monetary transactions and balance daily receipts Key-in and check order details, including account name, account number, amount, and type of payment Manage pick-up orders at the register from coordinating with sales team through getting required signatures Monitor change drawer for accuracy and notify accounting team if change is needed Handle paper and electronic filing, scan delivery records, ensure all accounts are reconciled and kept accurate, and research/resolve payment discrepancies Provide our customers with the best possible customer service Other ad-hoc requests as needed Requirements 2+ years of experience in office support role High School Diploma or G.E.D required; Associates degree or higher is preferred Strong math and calculator skills required Proven ability to achieve high levels of customer satisfaction Ability to work overtime and weekend hours required Responsible, enthusiastic self-starter with excellent verbal and written communication High attention to detail and strong organizational skills Experience with high-value transactions, which may be split between several forms of payment (cash, credit card, etc.) would be great, but not required! Excellent customer service skills with a professional phone demeanor Must demonstrate good problem-solving skills with patience and courtesy Team player who is respectful and eager to help others Proficiency in Microsoft Office and Excel
Posted 4 days ago
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Bookkeeper / Office Assistant
FFCFCTallahassee, FL
Bookkeeper / Office Assistant (Full-Time) Industry: Non-profit organization specializing in SBA 504 loans Compensation: Annual salary + generous benefits package (see details below) Location: On-site in Tallahassee, FL Summary of Qualifications: 2+ years of relevant experience with bookkeeping or accounting High school diploma or GED (required) Associate's or Bachelor's degree in a related field (preferred) Proficiency using QuickBooks (particularly the desktop version) or some sort of accounting software Proficiency using Microsoft Excel ~~~ Full Job Description: About us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with offices in Tallahassee, FL; Jacksonville, FL; and Melbourne, FL. When applying for a new job, we feel that it's important for you to know about the workplace culture. You can read about Our Story on our website. At FFCFC, our mission is to drive economic development and job creation by helping small business access capital through the SBA 504 loan program. We are especially proud of our goal with increasing lending assistance to minority, rural, and women-owned small businesses. FFCFC is a stable and growing non-profit organization, and we have a lot of pride in our achievements and in our mission. Our workplace is a smaller office environment, so you get to know everyone in the office (i.e. you won't just be a "number"). About this position: We are seeking a motivated Bookkeeper / Office Assistant to join our team in Tallahassee, FL. The position independently performs a wide variety of general or specialized accounting functions including maintaining financial records of company activities following established policies and procedures. Primary responsibilities include handling bookkeeping tasks in QuickBooks and preparing documents. Additionally, the Bookkeeper / Office Assistant may address public inquiries related to corporately administered loan programs. We are specifically looking for someone who: Is extremely detail-oriented and organized Has a strong work ethic and has a sense of urgency Is smart and trainable Has the ability to adapt to changing business needs Is proactive and dependable Loves working as a team player and collaborating Is good at prioritizing, organizing, and performing multiple work assignments simultaneously Is looking for more than just a "job" and wants a stable career with a growing company Wants to work for a company that has a higher purpose than simply making a profit Currently lives in Tallahassee, FL If these qualities describe you, please read on! Essential Functions for the Bookkeeper / Office Assistant: Codes items and transactions in Quickbooks Completes bank deposits, EFT entry through online banking portal Ensures company credit card and expense reimbursement policy compliance Assists with accounts payable Assists with administrative duties such as report preparation, answering phones, and ordering office supplies Responds to public inquiries regarding corporately administered loan programs Requirements The ideal candidate is someone who: Has at least two (2) years of professional bookkeeping or accounting experience Has a high-level of proficiency with Quickbooks (preferably the desktop version of Quickbooks) Has earned a high school diploma or equivalent (required) Has an Associate's or Bachelor's degree in finance, accounting, or a related subject (preferred) Is proficient using Microsoft Excel Has professional communication skills and can maintain effective working relationships Is available to work full-time Monday - Friday, 8am - 5pm, in our Tallahassee, FL office Can pass a rigorous criminal background check Benefits Here at FFCFC, we understand that highly satisfied employees are key to a thriving business. This is why we offer: A competitive annual salary dependent on the amount of relevant work experience you possess Simple IRA contributions by FFCFC that total up to 25% of your annual salary (this number varies by year, but is typically no less than 20%) A workplace culture that supports collaboration, teamwork, training, and professional growth A tight team environment where you get to know all of your colleagues (i.e. you're not just a number) 100% employer-paid individual health insurance through Capital Health Plan (partial coverage for family/dependent plans) 100% employer-paid dental insurance 100% employer-paid life and long-term disability insurance Optional vision insurance Voluntary flexible spending account (FSA) 12 vacation days and 10 sick days accrued each year Seven (7) paid holidays each year If you think you’d be a good fit, we’d love to see you apply! You do not need to contact our office about the status of your application; if we are interested in having you proceed through our applicant vetting process, our contracted recruiting firm will contact you by email. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer.
Posted 2 weeks ago
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Office Coordinator
Craft & Technical SolutionsBiloxi, MS
Our partner is growing — and we’re looking for a driven, detail-oriented, and people-focused Office Coordinator to join their team in the Biloxi area! This is a pivotal role responsible for bridging communication between their internal recruitment team, external clients, and the skilled professionals we place. You’ll serve as the go-to liaison, ensuring smooth and efficient coordination between all parties from the moment a need arises to job placement and beyond. What You'll Be Doing Acting as the primary point of contact between their agency and client accounts Coordinating and scheduling craft/trades professionals to job sites Working with recruiters and clients to understand specific labor needs Maintaining accurate tracking and reporting of placement activity Processing timecards and assisting with weekly payroll reporting Ensuring compliance with onboarding, safety, and job site protocols Visiting client sites as needed to support project launches, orientation, or address staffing needs Fostering strong client relationships and providing responsive support Requirements We’re Looking for Someone Who Is highly organized and thrives in a fast-paced environment Communicates clearly and professionally with clients and team members Can manage multiple moving parts and timelines with confidence Understands the importance of accuracy and follow-through Has prior experience in staffing, recruiting, or administrative coordination (a plus!) Is willing to occasionally work off-site at client job locations Brings a positive, team-first attitude every single day! Why Join Us? We're not just placing people in jobs — we’re building careers, relationships, and industry trust. You’ll be part of a team that values collaboration, accountability, and excellence, all while supporting exciting projects in marine, industrial, and technical fields. Ready to join their team? Apply Today Benefits Benefits & Perks Competitive salary Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Career growth opportunities Supportive team environment Career Advancement Support Paid Holidays PTO or Vacation Time
Posted 2 weeks ago

Office Coordinator
Fun Town RVThackerville, OK
Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Fun Town RV is currently seeking a reliable and detail-oriented Office Coordinator with a passion for supporting customers and team members. This role is critical in maintaining smooth administrative operations at the dealership and will be responsible for a wide range of clerical, financial, and organizational duties. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Key Responsibilities: Administrative & Office Operations Manage all aspects of RV deal postings, including reviewing system entries, verifying documentation against checklists, and printing commission reports. Maintain regular communication with the Corporate Office and Accounting Departments to ensure store accounts and records are up to date. Perform daily bookkeeping duties, including updating the accounting system, maintaining petty cash logs, and reconciling payables and credit card reports. Handle all aspects of cash management, ensuring accuracy and compliance. Submit and track payoff checks sent to lenders, and follow up on trade titles and new inventory logging. Human Resources & Staff Support Act as a liaison between employees and the HR department. Oversee and submit all required new hire documentation for your location. Assist with compliance audits and documentation. Maintain employee files in accordance with company policies. Sales & Registration Coordination Submit warranty registrations for new units and process rebates when applicable. Complete title and registration paperwork and submit tax payments for sold units. Ensure timely follow-up and communication with applicable agencies and internal departments. Customer Service & Office Management Oversee reception area operations, including coverage scheduling and serving as backup when needed. Order office supplies and maintain proper inventory levels. Provide high-level administrative support to leadership as required. Ensure daily operations run efficiently and professionally. Requirements High School Diploma or equivalent required. Prior customer service or office coordination experience preferred. Strong computer proficiency, especially in Microsoft Office and data entry systems. Excellent written and verbal communication skills. Ability to manage high volumes of data with accuracy and attention to detail. Strong time management and organizational skills. Ability to work independently as well as collaboratively in a team environment. Physical Requirements: Ability to sit for prolonged periods while using a computer and other office equipment. Manual dexterity for tasks involving typing, filing, and handling small objects. Occasionally lift or carry items up to 25 lbs (such as office supplies, files, or documents). Ability to bend, reach, and move within the office environment throughout the workday. Maintain focus and attention to detail in a fast-paced, busy setting. Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Christmas Savings Plan Opportunities for professional development and career advancement Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.
Posted 3 weeks ago

Office Manager/Accounting Assistant
LandCarePortland, OR
Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch. Requirements Process Management Understand and manage administrative processes executed in LandCare’s operations management software Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management Provide initial and ongoing training and support of systems to production team members Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions Accounts Payable, Billing and Payroll Generate accurate invoices according to schedule and present to customers in a timely manner Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete Process new hires into HRIS system General Administration Answer phones, collect mail, and manage office supplies/equipment Maintain personnel files and complete uniform requests Other administrative tasks as necessary Benefits Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members: Competitive base salary Team based profit sharing program 401K for all employees with 3.5% company match Medical, dental, and vision coverage Paid Time Off Policy + 9 corporate holidays Formal training and development program This opportunity has a base range that represents a full-time annual salary of $70,000-80,0000 (commensurate with experience).
Posted 3 weeks ago
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Back-end Medical Office Staff, Medical Assistant, CNA
NakedMDNewport Beach, CA
We believe in keeping beauty, Naked. Bringing lavish and affordable experiences to anyone and everyone who simply desires it. Through a minimalistic, personalized approach to aesthetics, we are redefining wellness and creating a world where changing the meaning of beauty is our declaration. Because when you look good, you feel good. We are currently seeking MA's CNA's or LVN's who are interested in a rewarding Aesthetic career. The ideal candidate will uphold the highest medical integrity with a heart for servant leadership and always promote the patient’s well-being by providing the highest standards of care. Requirements Responsibilities Maintain accurate medical documentation, such as patient charting, before & after photos and treatment records. Prioritize patient safety above all else: inspect the injection room and act to maintain excellent hygiene and safety (decontaminating equipment, sanitizing surfaces, preparing injection room etc.) Prepare injectables and treatment trays for the aesthetic nurses. Monitor inventory for the back end. Honor and respect the diversity of our patients and their individual rights to care. Acknowledge and remedy mistakes and seek to maintain and advance your skills and understanding within the industry. Skills Knowledge of aesthetic care methods and procedures Knowledge of health and safety guidelines and procedures Kind and professional Responsible and compassionate Strong organizational and multitasking skills Patient with excellent problem-solving skills Valid MA/CNA/LVN license
Posted 2 weeks ago
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Web Developer (React / WordPress - In-Office Philadelphia Suburbs)
NexvelElkins Park, PA
Build Next-Level Web Experiences for Local Brands That Drive Real Results At Nexvel, we believe local businesses deserve better: better websites, better tools, better strategy. For over 10 years, we’ve brought the latest technology to the local level, helping small businesses compete and win in a digital-first world. We serve some of the region’s most recognized local brands across industries like home services, healthcare, and legal, building modern websites, web apps, and digital experiences that actually move the needle. We’re looking for a web developer who’s excited about where the web is going. Not just someone who can build front-end experiences, but someone who can think like an architect, solve problems like an engineer, and adapt quickly as the tech evolves. You’ll work primarily on the front end using React, WordPress, and headless builds, but we care more about how you think than what your title says. The future of development isn’t about front-end or back-end. It’s about building flexible, scalable platforms that solve real problems for real businesses. This is an in-office position based in Elkins Park, PA . We’re collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we’d love to meet you. Requirements What You'll Do Build responsive, mobile-first websites using React, HTML, CSS, and modern JavaScript Work with headless CMS setups (typically WordPress with ACF) and integrate front ends with dynamic content Pull data from REST or GraphQL APIs and structure it for clean, fast user experiences Translate Figma designs into clean, accessible code that works across devices and browsers Maintain and improve existing WordPress and static websites Collaborate with other developers, designers, and content creators to build cohesive platforms Support internal innovation projects, including AI-enhanced tools and in-house app development What We’re Looking For Technical Skills Proficiency in React, JavaScript (ES6+), and HTML/CSS Experience working with WordPress, including Advanced Custom Fields and custom post types Familiarity with headless CMS setups and static site generators like Gatsby or Astro Ability to fetch and integrate data from REST and GraphQL APIs Understanding of technical SEO principles and how development impacts site performance and visibility Ability to translate Figma designs into responsive, cross-browser-compatible websites Non-Technical Traits Willingness to learn and stay current with evolving tools and technologies A can-do attitude and strong problem-solving mindset Ability to search effectively, whether using Google, AI tools, or collaborating with teammates Strong attention to detail and a desire to deliver polished, reliable work Comfortable working in a fast-paced, feedback-driven environment Collaborative and communicative when working with developers, designers, and content creators Bonus Skills (Nice to Have) TailwindCSS or other utility-first frameworks Experience using AI coding tools like Cursor or GitHub Copilot Exposure to automation Plugins/tools for WordPress Comfort building and testing HTML email templates Benefits What You’ll Get Health Benefits : Employer-paid medical, dental, and vision Retirement : Employer-sponsored retirement plan Time Off : Generous PTO, paid holidays, flexible scheduling Development : Sponsored training and certification opportunities Culture : Collaborative team with lunches, outings, and a supportive environment Environment : A collaborative, creative, and results-driven team that values quality work and individual strengths Growth : Hands-on opportunities to grow into software engineering, product development, or AI-based tool building Salary : $55,000–$70,000 based on experience Ready to Build What’s Next? Send your resume, portfolio of work or GitHub link, and a short note about why you’re a great fit. We’re not just hiring a developer, we’re adding to a team that’s helping reshape what’s possible for local businesses.
Posted 1 week ago

Medical Office Manager
H2 Performance ConsultingPensacola, FL
H2 Performance Consulting is subject to the Vietnam Era Veteran's Readjustment Assistance Act as a Federal Contractor and is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Additionally, as mandated under Executive order 12989, H2 is required to verify employment eligibility of selected candidates through the Department of Labor’s - E-Verify. Become part of the largest independent laboratory testing company in the Florida Panhandle. H2's sister company is looking for an energetic and organized individual to fill our Medical Office Manager job in our Pensacola, FL location. This job is perfect for a qualified CMA that is wanting to take the next step into medical management. The Office Manager position is responsible for all aspects of running the lab location regarding achievement of organizational objectives, patient care, customer satisfaction, cost management, scheduling, employee supervision and training, office management and compliance. This position reports to the Medical Operations Manager and focuses on successful day-to-day operations. Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsible for clinic performance towards corporate specified goals Responsible for maintaining the office and staff at the highest standards of professionalism, cleanliness, and customer support. Performs direct clinical work which may include but is not limited to phlebotomy, triage, check in / out services, patient scheduling, occupational testing, and all other services offered. Ensures that office procedures, protocols and healthcare compliance are performed consistently and on a regular basis. Ensure that clinical and administrative staff are welcoming and caring, showing pride in providing the “best” in patient care and team approach. Oversees the billing process, weekly bank deposits, daily balancing, and monthly reporting. Address patient issues or complaints promptly and effectively and follow-up with the patient to ensure patient satisfaction. Conducts in-house services and procedures, i.e., drug screens, vitals, EHR, EKG, phlebotomy, audios, PFT’s injections, vaccines, DOT Program, etc. Process lab work and specimens accurately and report on the same in a timely manner. Attend monthly meetings with corporate staff and facilitate communication by sharing all updates and changes learned from corporate with the branch through a regular monthly meeting. Develop and maintain methods of communication within the office to create a sense of “team” throughout the clinic. Ensure all OSHA, Safety and Healthcare Practices and Protocols, State Medical regulations and HIPAA guidelines are maintained within the office. Maintain office equipment and supplies. Ensure that the office is clean and maintained. Maintain a positive perception of the office while training the staff to do the same. Operate as a liaison between the clinic and the corporate office. Ensure office coverage and opening and closing procedures. Identify and submit ideas for improvement. All other duties as assigned. Supervisory/Work Responsibilities: Responsible for supervising and training assigned office staff. Approachable nature with administrative and Clinical Staff. Position Type and Expected Work Hours: This is a full-time position. Days and hours of work are Monday through Friday 7:30am to 2:00pm but may require hours outside of these times as business and patient needs dictate. Travel: Travel for educational or business purposes is limited and only as necessary ADDITIONAL DUTIES AND RESPONSIBILITIES: Accomplishes all tasks as appropriately assigned or requested by Manager. Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may vary at any time with or without notice. Disclaimer: All job requirements are subject to revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to perform other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). This should not be considered an employment contract or otherwise alter the “at will” status of employment. Qualified candidates may submit their resume to the career section of our company website. All resumes will be reviewed within 5 business days and those candidates we wish to further in the application process will be contacted via email/phone to schedule initial phone screens. Benefits H2 Performance Consulting sister company offers competitive benefits to include health insurance, vision/dental insurance, paid time off, holiday pay, and 401K.
Posted 3 weeks ago
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Back-end Medical Office Staff, Medical Assistant, Certified Nursing Assistant
NakedMDFranklin, TN
We believe in keeping beauty, Naked. Bringing lavish and affordable experiences to anyone and everyone who simply desires it. Through a minimalistic, personalized approach to aesthetics, we are redefining wellness and creating a world where changing the meaning of beauty is our declaration. Because when you look good, you feel good. We are currently seeking MA's CNA's or LVN's who are interested in a rewarding Aesthetic career. The ideal candidate will uphold the highest medical integrity with a heart for servant leadership and always promote the patient’s well-being by providing the highest standards of care. Requirements Responsibilities Maintain accurate medical documentation, such as patient charting, before & after photos and treatment records. Prioritize patient safety above all else: inspect the injection room and act to maintain excellent hygiene and safety (decontaminating equipment, sanitizing surfaces, preparing injection room etc.) Prepare injectables and treatment trays for the aesthetic nurses. Monitor inventory for the back end. Honor and respect the diversity of our patients and their individual rights to care. Acknowledge and remedy mistakes and seek to maintain and advance your skills and understanding within the industry. Full-Time role Skills Knowledge of aesthetic care methods and procedures Knowledge of health and safety guidelines and procedures Kind and professional Responsible and compassionate Strong organizational and multitasking skills Patient with excellent problem-solving skills Valid MA/CNA/LVN license
Posted 3 weeks ago

Part-Time Front Office Receptionist
QualDerm PartnersRochester Hills, MI
Regular-Part Time (20-29 hrs./week) With 150+ locations in 17 states, QualDerm Partners is the largest multi-state female-founded and owned dermatology network in the U.S. At QualDerm we are united in our purpose: to educate, protect, and care for your skin. We are committed to bringing you the very best in comprehensive skin care so that you can achieve a confident, healthier, and more beautiful you! Our mission is to educate communities and healthcare professionals about the importance of skin health; including skin cancer prevention, risk factors and how to achieve healthy skin through annual skin exams and dermatologic care. We strive to provide the latest proven, proactive and comprehensive dermatologic care to populations in the expanding geographies we serve by making high-quality skin care timelier and more accessible all while creating a rewarding work environment for our providers and employees. Not only do we offer aggressive compensation and benefit packages, but we offer a culture that is unsurpassed! Job Summary: The Front Office Receptionist will be responsible for accurate and timely patient registration utilizing medical systems. This individual will utilize facility medical necessity tool to verify appropriate patient insurance coverage. This work will need to be performed according to established policies and procedures. The associate will provide exceptional customer service to physicians, patients, family members and all other medical professionals. Essential Duties and Responsibilities: Welcomes patients and visitors by greeting them in person or on the telephone, answering or referring inquiries. Notes patient arrival in Practice Management System (EMR). Identifies patients by date of birth and name in computer system and creates new account if patient is not in the system. Prepares necessary patient paperwork prior to patient’s appointment. Calls “No Show” appointments to reschedule, makes appropriate notations in Practice Management System and sends letters to patients when necessary. Optimizes patient satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone and comforts patients by anticipating their anxieties and answering their questions. Helps in emergency situations by quickly responding to patients in distress by using good reasoning and judgment. Reviews Practice Management System (EMR) for information that needs to be updated. Works with patients to obtain updated information and accurately enters information in Practice Management System (EMR). Identifies payer sources, verifies insurance eligibility, financial status and assigns correct payor type. Verifies if prior authorization from insurance is required; notifies Billing Department, if required. Responsible for keeping the reception area clean and organized. Obtains revenue by recording and updating financial information, recording and collecting patient copays and/or balances at check in/out. Protects patients’ rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures, and reports changes as needed. Contributes to team effort by accomplishing related results, as needed. Routinely demonstrates superior customer service skills. Answers the telephone in a timely and polite manner. Communicates with patients, visitors, providers, and team members in a courteous, professional, cooperative and mature manner. Other duties as assigned by Practice Manager or Area Practice Manager. Requirements High School Diploma required; Associates Degree preferred 1 year customer service experience in health care office preferred Benefits Benefits of joining Qualderm Partners: Competitive Pay – Attractive compensation to reward your hard work Generous 401(k) Plan – Company matches 100% of the first 3%, plus 50% of the next 2%, with immediate vesting Paid Time Off (PTO) – Accrue PTO from day one, plus enjoy 6 paid holidays and 2 floating holidays each year QualDerm Partners is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants must be currently authorized to work in the United States in a full-time basis.
Posted 1 day ago

Personal Knowledge Management (PKM) and AI Specialist - Hoskinson Family Office
IO GlobalBoulder, CO
What the role involves: As the PKM/AI Specialist, you will lead the organization's knowledge management and artificial intelligence initiatives, focusing on capturing, organizing, and maximizing the value of information across all operations. This innovative role combines technical expertise with strategic thinking to develop sophisticated systems for managing complex information flows, including daily video content, meeting documentation, and organizational knowledge. Working closely with leadership, this position helps define best practices for data management and AI integration across the family office. Develop and implement comprehensive knowledge management strategies that enhance organizational efficiency and decision-making. Process and organize daily video content, ensuring proper cataloging, metadata tagging, and seamless accessibility for stakeholders. Design and maintain knowledge capture systems that centralize and organize organizational knowledge for easy retrieval and use. Create and implement AI-enhanced workflows for efficient information processing, content analysis, and automated summarization. Lead the evaluation, selection, and integration of cutting-edge AI tools and technologies to improve knowledge management practices and decision support. Establish and promote best practices for personal and organizational knowledge management, ensuring alignment with strategic objectives. Collaborate with leadership and teams to streamline information flow and ensure accessibility to critical knowledge assets across the organization. Manage vendor relationships with AI and knowledge management tool providers, ensuring alignment with organizational goals and budgets. Train team members on PKM systems and AI tool usage, fostering a culture of knowledge-sharing and technological adoption. Ensure compliance with security and privacy standards, particularly in managing sensitive information and proprietary knowledge. Requirements Who you are: Master’s degree in Information Science, Computer Science, or a related field, or equivalent work experience. 5+ years of experience in knowledge management, AI implementation, or related fields. Strong understanding of AI/ML technologies and their applications in business and knowledge management. Proven track record of implementing and managing knowledge management systems and tools. Expertise in modern PKM tools and methodologies, including their customization for personal and organizational use. Technical proficiency to evaluate, customize, and integrate new technologies into existing systems. Experience managing and organizing video content libraries and implementing metadata and tagging systems. Strong pattern recognition and analytical capabilities Innovative thinking balanced with practical implementation skills Excellent communication abilities across technical and non-technical audiences Comfort working with emerging technologies Ability to maintain appropriate confidentiality Strategic mindset with attention to detail It’s preferred that you will also have the following experience Experience with advanced PKM tools such as Obsidian, Roam Research, Notion, or similar platforms. Background in AI/ML implementation within business contexts, including automated workflows and natural language processing. Knowledge of cryptocurrency and blockchain technology, particularly as it relates to knowledge management and digital asset tracking. Familiarity with the operations of family offices or private companies, including the unique challenges of managing diverse information assets. Hands-on experience with large language models (LLMs) and their applications, such as summarization, idea generation, and task automation. Experience with digital asset management systems, including media asset libraries and metadata governance. Benefits Medical, Dental, and Vision benefits coverage through for the employee and dependents 401k Health Savings Account Life Insurance Laptop reimbursement New starter package to buy hardware essentials (headphones, monitor, etc) Learning & Development opportunities The base salary for this position has a range of $160 up to $175k per year at the commencement of employment. Any offer is determined by overall experience and performance during the interview process. This is only part of the total compensation package. We value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Posted 3 weeks ago
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Bilingual Office Assistant in New Jersey
Mangone Law FirmMorris Plains, NJ
Are YOU a person with a high level of DRIVE and INITIATIVE ? Do YOU want to be part of an ENERGETIC and FAST-GROWING TEAM ? If you answered an ENTHUSIASTIC “YES!” to both questions above, KEEP READING . We are a culture-driven company, with STRONG CORE VALUES , huge goals and a bright future set for us. If you're sick of flat lining in your career and ready for growth, apply to join our team now. Mangone Law Firm , LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We proudly represent immigrants nationwide and are fully committed to excellence in customer service — deeply understanding our clients’ challenges and genuinely caring about their outcomes. We’re fueled by a strong corporate culture and clear core values. We’re prepared for a bright future and we’re looking for talented people who want to grow professionally and never settle for stagnation. 🌟 We’re an Inc. 5000 Honoree! 🌟 Mangone Law Firm is proud to be recognized on the 2025 Inc. 5000 list of America’s fastest-growing private companies! This honor celebrates our team’s resilience, innovation, and dedication to delivering outstanding results for our clients — even in the most challenging times. When you join Mangone Law Firm, you become part of a thriving, forward-moving team that’s committed to growth, excellence, and making an impact every single day. If you’re driven, proactive, and ready to grow with a company that’s nationally recognized for its success — we invite you to apply and build your career with us! And THAT’S where you come in. We are looking for a motivated , passionate , hard-working individual to become our new Office assistant . We need someone to take responsibility for: Ensuring that our office is organized at all times. Making sure that our clients understand their case status under the guidance of the legal team. Support our paralegals, attorney, and the whole Mangone legal team in a way that is as streamlined as possible. While we are more interested in you matching our core values as a law firm, taking over this position would involve the following: Providing exceptional customer service (primarily in Spanish), via phone, email and in person. Assembling application packages for paralegal review. Assisting paralegals and attorneys in day-to-day assignments. Managing client files. Managing correspondence (email, mail). General clerical duties. Job Type: Full time. ONLY APPLY FOR THIS POSITION IF YOU ARE COMMITTED TO HELP THIS LAW FIRM TO SUCCEED; IF SO, PLEASE MAKE SURE YOU DO THE FOLLOWING: You must carefully read this whole ad before applying. If you believe you are the firm administrative assistant we are looking for, please click the APPLY button. Attach your resume in PDF format. Attach your cover letter in PDF format. In your cover letter, please respond to the following questions: a. What makes you stand out for this role? b. Highlight how you embody at least two of the core values we look for in our team. c. Why would you love to work to improve the lives of immigrants? NOTE: You will not be considered for the position UNLESS you follow ALL the instructions above! Requirements As an organization, we look for the following CORE VALUES in our team members, such as: Must be friendly and customer focused. A strong and demonstrated growth / continuous improvement mindset is necessary. “Can do” attitude. Committed to excellence. Communicates effectively. Honesty, empathy & clarity are a must. In addition, you MUST : Bilingual (Spanish Fluent or Native/English). Have work permission to work legally in the USA. Live in New Jersey. Quick learner. Able to adapt to new systems & procedures. Capacity to work independently & as a team. Self-organization skills. IT Skills (Google Workspace/Suite, Excel, Slack, Monday, Case Management Systems such as CampLegal). Ability to react with appropriate urgency to situations and requests. Detail-oriented attitude, with strong problem-solving skills. No previous experience in immigration is required. Yet, familiarity with immigration management systems, like Camplegal, is a strong plus. Have a passion for furthering immigrant’s rights is necessary. Commitment & responsiveness towards clients, attorney & paralegal. Have strong writing skills. Benefits Benefits package including health/dental care, 401k, and paid time off after eligibility period.
Posted 30+ days ago
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Outside Sales Representative - Warm Leads and Full Back Office Support
United Placement GroupRockford, IL
Our Leads are: Ø Warm Ø Inbound Ø Pre-qualified Ø NO PROSPECTING REQUIRED Requirements: Ø A background in in-home, direct-to-consumer or residential sales Ø Experience in virtual sales helpful Ø Reliable transportation Ø Basic office computer proficiency (electronic signatures, webmail, CRM) Ø Strong communication and time management skills Ø You DO NOT NEED a license to sell this service Pay Scale: Ø Weekly payroll Ø Weekly and monthly bonuses Ø Company trip incentives Ø Minimum commission pay of $600 Ø No capped commissions Ø Average representative overall take-home pay: $65k - $120k Schedule: Ø Daytime appointment with customers Ø Typical appointment lasts 1-2 hours Ø Full time Ø Flexible work schedule Location: Ø Protected territory of 50-mile radius from your home address Ø Up to 100-mile radius for additional earning opportunity Ø Ability to relocate to any of the 18 states we do business Additional Company Support: Ø Weekly staff and training webinars Ø Free professional marketing materials Ø Company sponsored GoToMeeting room for virtual sales appointments Who We Are: We are an Estate Planning Service Provider assisting the 55+ market with their estate planning needs and goals including but not limited to wills, trusts, powers of attorney, and medical and burial wishes. We are not an insurance product and you do not need experience in estate planning. The attorneys in our network will consult one-on-one with your customer for a personalized estate plan. Our concierge suite of services will conduct follow-up and customer with your customer. All you need to do is close the sale. APPLY NOW! (Resume Required)
Posted 1 week ago

Bookkeeper / Office Manager
TeamsharesMaryland Heights, MO
In 2022, we became a proudly employee-owned company. Our highly responsive team of employee owners has 65 years of combined experience delivering, assembling, and installing furniture and décor. We expect to be furnishing homes for many years to come. Job description Position: Bookkeeper / Office Manager In this role, you will handle the fundamental aspects of the company’s financial record keeping, oversees building management, help with maintenance needs, supply management and other office duties as deemed by the president. Key Responsibilities · Maintain and manage the company’s financial records and data entry. · Assist with budget preparations and oversee HR duties. · Handle accounts payable/receivable and reconcile bank statements. · Manage payroll, employee benefits, and onboarding paperwork. · Prepare purchase orders and review invoices. · Compile reports to provide insights on company accounts. · Assist with inventory counts and building compliance. · Plan and facilitate company activities to enhance team bonding. Knowledge and Skills Requirements · College degree in finance or 8 years of relevant experience. · Proficient in QuickBooks and knowledgeable in double-entry bookkeeping. · Strong numerical abilities and effective communication skills. · Ability to maintain discretion and handle confidential information. · Patience and composure when interacting with various personalities. Working Conditions · Work a 40-hour week, with flexibility for special occasions. · Small business environment with a strong focus on teamwork. · Lift up to 50 lbs. and greet guests in the front office. · Reports directly to the president. Compensation and Benefits · Annual salary of $60-70k. · 401k with 3% matching and employee health insurance. · Two weeks of vacation plus a paid week after Christmas. · Opportunity to share in an employee-owned company.
Posted 1 week ago
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Experienced Office Administrator
ExpressPros - MadisonFall River, WI
Our client in Fall River is looking for an Accounting and HR guru to join their team! This position is being filled as the person in the current role is retiring. You will be joining a tenured team who is excited to bring on another full-time employee. Previous QuickBooks experience is required. Pay: $25-30/hour, based on experience Hours : Monday-Friday 7am-4pm; 45 hours on average Work includes: Accounting: Accounts receivable, account payable, set up ACH, send out monthly reconciliation statements, daily deposits, create invoices, year-end reporting HR: Benefits, onboarding, timekeeping, process payroll for two different companies Qualifications: QuickBooks experience is required Previous ESOP or Safe Harbor experience is a plus! HR experience is a plus About us: Express works with job seekers to help find the right job for their skills and experience. As one of the leading staffing companies in North America, Wisconsin, and Jefferson, Dodge, and Dane Counties, we’re ready to help you take the next step in your career. Whether you are ready for a full-time position, looking for part-time work, or want a more flexible schedule, Express has a wide range of jobs available including: Administrative Light Industrial Skilled Trades Professional positions Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job. #LI-DNI Powered by JazzHR
Posted today

Front Office Administrative Associate - 2025245 

World ReliefChicago, IL
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Job Description
Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?
If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.
At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.
If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.
ORGANIZATION SUMMARY
World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish.
Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy.
This position is reliant upon funding and may be subject to modification or termination based on resource availability.
POSITION SUMMARY:
This position is the first face and voice with whom immigrants in our community will interact and ensures they are received with welcome and dignity. This position will be responsible for welcoming and assisting everyone who comes to the office or calls on the phone and connecting them with the correct person or department to receive assistance. Applicants must be fully bilingual in both spoken and written English/Spanish.
ROLE & RESPONSIBILITIES:
- Answer all client questions by phone or in person and direct when appropriate to World Relief staff
- Facilitate in-person and telephone intake of new and existing clients
- Work collaboratively with Immigrant Legal Services Administrative Assistant also located in the Chicago office
- Maintain an office-wide shared calendar
- Train and oversee volunteers or interns who may assist in front office duties
- Spanish/English language translation as needed
- Coordinate outgoing office mail correspondence
- Receive incoming faxes on behalf of the office and distribute to the appropriate person
- Assist in organizing the donations storage room
- Follow proper opening/closing protocols for the office
- Participate in Operations Team departmental meetings (Once a month)
- Case note existing client interactions
- Participate in World Relief Chicagoland staff trainings and activities
- Other duties as assigned
JOB REQUIREMENTS:
- Mature and personal Christian faith
- Committed to the mission, vision, and values of World Relief
- Desire to serve and empower the Church to impact vulnerable communities
- Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
- Bilingual in English and Spanish, with fluency in spoken and written forms.
- Ability to translate documents both from Spanish to English and vice versa.
- Proficiency with Microsoft, Outlook, Word & Excel
PREFERRED QUALIFICATIONS:
- Excellent communication skills including an ability to patiently inform and direct
- Cross-cultural experience including cross-cultural communication skills
- Ability to handle a large call volume and manage frequent interruptions
- Excellent problem-solving skills and flexibility to work in a frequently changing environment
- Strong attention to detail and organizational skills
- Strong self-starter skills and a desire to learn and grow
- Flexibility to keep updated on changes to programs
World Relief offers a competitive benefits package and employee discount program for full-time and part-time employees.
World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.
***
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
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Submit 10x as many applications with less effort than one manual application.
