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Part Time Sales and Office Assistant-logo
Part Time Sales and Office Assistant
The Grounds GuysJacksonville, Florida
Benefits: Some work from home Flexible schedule Opportunity for advancement As Office Assistant, you are a key team member supporting the work of management and other staff. You are responsible for customer service (inbound and outbound calls with existing and potential customers), clerical, receptionist, and project-based work to contribute to the day-to-day operations of Ground Guys. Exemplifying our code of values, you show respect and courtesy to all customers and employees. You are self-motivated, able to work independently, thrive in fast moving environments, and are able to manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis. Specific Requirements: Assist management with administrative services in the office Perform customer service functions using CRM including taking calls, calling existing and potential customers, scheduling estimator appointments Perform administrative functions including billing, payable, sales tracking, project tracking ordering supplies and collection activity Work closely with the sales & production teams to ensure good flow of communication and data Prepare receipts for bookkeeping Job Requirements: Minimum two years admin experience Previous experience in an administrative assistant role Strong written and verbal communication skills Detail-oriented with strong data entry skills Professional appearance and personality Team player who can work independently We are actively interviewing for this position - Apply today and our hiring manager will follow up! Compensation: $13.00 - $15.00 per hour When you put on The Grounds Guys® uniform, you become part of a team—local experts who strive to treat everyone with respect, do the job the right way, and simply enjoy life in the process. Working for our franchises means they’ll take care of you the way they take care of their own family and friends. And cultivating a culture of CARE, among the team and within the communities, is as important as trimming hedges and planting flower beds—it’s part of everything The Grounds Guys do. *All independently owned and operated franchised businesses operate under the service brands’ marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with The Grounds Guys® franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Posted 2 weeks ago

Office Assistant-logo
Office Assistant
Pool ScoutsWilmington, North Carolina
The Office Assistant supports the overall operation of the office, organizing, and coordinating office administration and procedures. Primary responsibilities include, but are not limited to, daily customer interaction, onboarding, scheduling and routing of work, daily interaction with technicians, invoicing and billing, and assisting the Office Manager. The position requires an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and customer service-related tasks and able to work independently with little to no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. This position reports directly to the General Manager. Responsibilities: Deal Directly with customers either by telephone, or electronically Respond promptly to customer inquiries Provide pricing and scheduling information Schedule and route work Perform customer verifications Set up new customer accounts Organize workflow to meet customer timeframes Direct requests and unresolved issues to the designated resource Manage customers' accounts Keep records of customer interactions and transactions Maintain customer databases Check mailbox Process invoices Follow up customer interactions Provide feedback on the efficiency of the customer service process Education/Experience: High school diploma Knowledge of relevant computer applications Competent computer skills including MS Office or equivalent Knowledge of administrative procedures Product knowledge Key Competencies: Interpersonal skills Communication skills Listening skills Problem analysis and problem solving Attention to detail Customer service orientation Adaptability Initiative Stress tolerance Compensation: $16.00 per hour Pool Scouts is a professional take on the pool service industry, setting the new standard for excellent customer service. Our pool technicians, or ‘Scouts’ as we like to call them, are a group of motivated, dynamic individuals who believe that quality service is built on reliability and customer confidence. We go the extra distance to ensure that we provide professional pool technicians our clients can trust. Our ideal Scout has a fun and positive attitude with a willingness to learn - no previous pool experience required. Not to mention, you basically get paid to work out as you’ll be spending so much time outside! Do you want to serve your local community and have a great time doing it? If so, Pool Scouts could be your perfect opportunity. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to Pool Scouts Corporate.

Posted 1 week ago

Insurance Office Assistant-logo
Insurance Office Assistant
McDaniel InsuranceShelbyville, Kentucky
Benefits: 401(k) matching Competitive salary Opportunity for advancement Paid time off Profit sharing Training & development Bonus based on performance About the Role: We are seeking a motivated and organized individual to join our team as an Insurance Office Assistant at McDaniel Insurance in Shelbyville, KY. This is an exciting opportunity to work in a fast-paced and dynamic environment, providing essential support to our insurance agents and ensuring the smooth operation of our office. Responsibilities: Assist with processing insurance applications and policy documents Answer and direct phone calls and emails from clients and prospects Organize and maintain client files and records Handle general office administrative tasks such as filing, scanning, and data entry Requirements: Excellent communication and customer service skills Proficiency in Microsoft Office and basic office equipment Ability to multitask and prioritize tasks effectively Previous experience in an office or administrative role is preferred High school diploma or equivalent Within 60 days of hiring, will need to get P&C insurance license About Us: McDaniel Insurance Agency has been serving the Shelbyville Kentucky community, surrounding counties and other states for 13 years, providing personalized insurance solutions to meet our clients' needs. Our team is dedicated to delivering exceptional service and building long-lasting relationships with our customers. We offer a supportive and collaborative work environment, with opportunities for growth and development. Compensation: $17.00 - $20.00 per hour YOUR FUTURE as an Independent Insurance Agent Starts Here If you’re looking for a career that offers flexibility, job stability and strong compensation you’ve come to the right place! Working with an independent agency is a great career choice. Baby Boomers in insurance are retiring at rapid speeds and leaving a high demand for insurance professionals! Trusted Choice® Independent Insurance Agents protect customers by providing home, auto, business, life and health insurance policies to fit their individual needs. Independent agencies are not bound to offering products from only one insurance company. Instead, we can offer customers a choice of policies from a variety of insurance companies to provide the best protection at a competitive price. This employment opportunity is available at the organization listed at the top of this page. Your application will go directly to them and all hiring decisions will be made by their management. All inquiries should be made directly with the organization that posted this employment opportunity.

Posted 1 week ago

Branch Office Administrator-logo
Branch Office Administrator
CNO Financial GroupWilmington, North Carolina
Job Title Branch Office Administrator Location BLC -WILMINGTON, NC 2043 Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork CNO Financial is an Equal Opportunity Employer and Affirmative Action Employer. For more information, please click the following link Equal Employment Opportunity is the Law (English) Equal Employment Opportunity is the Law (Spanish) Right to Work Poster (English) Right to Work Poster (Spanish)

Posted 6 days ago

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Office Manager
SpeedPro Lake CountyGurnee, Illinois
Benefits: 401(k) Dental insurance Health insurance Profit sharing Competitive Annual Salary Paid holidays and PTO 401K/Profit Sharing Program Additional training/development opportunities Job Title: Office Manager Join the Visual Experience Experts At SpeedPro, we don’t just print graphics—we create bold visual experiences that captivate, energize, and inspire. From the eye-catching fleet wraps cruising city streets to the floor-to-ceiling murals that transform spaces at universities, sports arenas, and corporate offices—we bring our clients' ideas to life in larger-than-life ways. Rooted in a culture of innovation, creativity, and entrepreneurship, we thrive on pushing boundaries and making businesses more impactful—and fun. If you're organized, people-savvy, and thrive in a fast-paced creative environment, we want to meet you. --- Position Summary: Office Admin As the Office Manager of our high-energy large-format print studio, you’ll be the engine that keeps operations running smoothly. You'll orchestrate the daily flow of our studio—supporting project execution, strengthening customer relationships, and contributing to the high-quality service SpeedPro is known for. This isn’t your average desk job—it’s a pivotal role where your problem-solving skills, upbeat personality, and knack for organization will directly support our clients' success and our studio’s growth. --- What You’ll Do: · Keep our studio humming—oversee daily operations with efficiency and attention to detail · Manage appointments, team calendars, and key meetings to keep everyone aligned · Maintain accurate records, job files, and customer communications · Ensure the office environment is clean, organized, and well-stocked · Build strong relationships with customers, vendors, and partners · Own the customer experience—be the friendly, responsive point of contact that keeps clients coming back · Support project tracking, timelines, and deliverables in collaboration with production staff · Leverage digital tools to streamline workflows and keep projects on track --- What You Bring: · A positive, proactive, can-do attitude—you’re the kind of person who makes things happen · Strong multitasking and problem-solving abilities · Excellent organizational and time management skills · Proficiency in Microsoft Office Suite and other standard office tools · An engaging personality and exceptional communication skills, especially by phone and email · A collaborative spirit—independent when needed, team-focused always · Meticulous attention to detail and follow-through --- Bonus Points (Preferred Qualifications): · 3–5 years of experience in office management, admin support, or customer service · Experience with vendor relations. · Prior experience in a leadership or supervisory role · Familiarity with project management tools or CRM systems --- Compensation & Benefits: We offer a competitive salary, a creative and supportive team environment, and opportunities to grow alongside a brand that’s redefining visual communications. --- At SpeedPro, you’ll do more than manage an office—you’ll be part of a team that turns imagination into impact. Ready to join us? Compensation: $52,000.00 per year Working at SpeedPro and in the large-format printing industry, gives you a chance to be creative. You will be hands-on, in the field, solving problems and meeting clients to make custom solutions every day. As a national brand, specializing in a variety of printed products, SpeedPro takes great pride in partnering with our long-term, satisfied clients. Our goal is to be considered an extension of each client’s marketing team, and we collaborate with partners to determine the right solution for you and your business’s end customer. At SpeedPro, we value the relationship between our clients and their customers and deliver quality work on time, every time. With a nationwide network of more than 130 studios, the same standard for excellence in printing, timeliness, and customer service is guaranteed. This is why we have an exceptional net promoter score with our clients of 96. Working at an independently owned and operated SpeedPro studio sets you up for a bright future. Studio employees experience a fast-paced work environment with new challenges and rewarding opportunities every day. If you are looking for a monotonous desk job, this is not the right job for you.

Posted 1 day ago

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Ancillary Front Office Representative
Healthcare Outcomes Performance CompanySaint Johns, Florida
ANCILLARY FRONT OFFICE REPRESENTATIVE Established in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic medicine. We are dedicated to growing with our patients. Our reach will continue to expand to meet the needs of all patients, present and future. It is our wish to make industry-leading five-star orthopedic care accessible to as many people as possible. At Southeast Orthopedic Specialists , we are dedicated to taking care of you so you can take care of business! We offer our Full-Time Employees a robust BENEFITS PACKAGE that includes the following: Competitive Health & Welfare Benefits Monthly stipend to use toward ancillary benefits HSA with qualifying HDHP plans with company match 401k plan after 6 months of service with company match Employee Assistance Program available 24/7 Employee Appreciation Days/Events Paid Time Off & Paid Holidays AND MORE ! As Southeast Orthopedic Specialists continues to grow, we are actively hiring a Full-Time Ancillary Front Office Representative for our US-! Clinic located in St. Augustine , FL ! Please see below for the functions and requirements needed in order to be considered for this position: GENERAL SUMMARY This position is responsible for maintaining a high level of customer service while assuming responsibility for the efficient, productive, and professional operation of the front office which includes patient reception, scheduling of patients, collecting patient demographic, insurance information, and collecting patient payments. __________________________________________________________________________________________________________________________________________________________________________________________________ ESSENTIAL FUNCTIONS Promptly greets and acknowledges patients. Informs MAs and Providers of patient’s arrival through CPS, using Appointment Status’ Instructs patients in completion of medical history and patient information forms, and makes any necessary corrections to the patients account. Obtains accurate, complete demographic and insurance information and financial contract/consent on patient paperwork, as well as reviewing patients and guarantors to obtain accurate information assuring all necessary documents are populated and signed correctly. Also, making sure all required Authorizations and or referrals are attached to the appointment for that DOS. Responsible for identifying and collecting co-payments, co-insurances and past due account balances. Explains financial requirements to the patient in response to patient questions on billing and insurance matters; refers questions regarding more complex insurance/benefits questions to Site Billing Specialist. Evaluates patient financial status and establishes payment plans based upon authority levels. Responsible for accurately completing and interpreting insurance verification and benefits. Notifies patients, family members, physicians and/or supervisors of network insurance coverage issues that may result in coverage reduction. Scans all new patient or updated patient information into computer (including: photo ID, insurance cards, referrals, and patient paperwork). Schedules follow up appointments, reviews patient's insurance coverage and notifies patient if service requires an authorization or referral and send request to PCP via CPS. Maintains general knowledge of insurance plans accepted by Southeast Orthopedic Specialists. Communicates with the patients in the lobby if the physician or provider is running behind schedule. Responsible for maintaining a secure and accurate cash drawer. Responsible for daily balancing of cash drawer and closing Batch. Maintains strictest patient confidentiality. Maintains a clean and organized front office workspace. Follows established Front Office SOP’s. The job holder must demonstrate current competencies for job position including a general understanding of insurance requirements. __________________________________________________________________________________________________________________________________________________________________________________________________ EDUCATION High school diploma/GED or equivalent working knowledge preferred. EXPERIENCE Successful candidate must have a minimum of one year of patient registration experience in a medical office or healthcare setting. Requires knowledge of insurance rules and regulations, medical terminology, and computer scheduling systems. Must be able to communicate effectively with physicians, patients, and the public and be capable of establishing good working relationships with both internal and external customers. Bilingual (English/Spanish) strongly preferred. Previous experience in collecting money is preferred. __________________________________________________________________________________________________________________________________________________________________________________________________ KNOWLEDGE Knowledge of insurance rules and regulations including eligibility and referral requirements ( Able to verify eligibility of each payer, per patient according to defined parameters ) Knowledge of medical terminology and HIPAA Guidelines. Computer knowledge, including Windows based programs. SKILLS Skill in customer service and an understanding of Southeast Orthopedic Specialists' code of conduct and culture. Skill in communicating effectively with physicians, clinical staff and the public. Skill in establishing good working relationships with both internal and external customers. ABILITIES Ability to maintain patient confidentiality. Ability to communicate with upset and frustrated patients while consistently providing excellent customer service ( Demonstrate empathy, concern, good listening skills, etc. ) compassion for all patients. __________________________________________________________________________________________________________________________________________________________________________________________________ ENVIRONMENTAL WORKING CONDITIONS Normal office environment. Some travel between various clinic locations. PHYSICAL/MENTAL DEMANDS Requires sitting and standing associated with a normal office environment. Some bending and stretching required. Manual dexterity using a calculator and computer keyboard. __________________________________________________________________________________________________________________________________________________________________________________________________ ** This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve. ** QUESTIONS ? CONTACT HR@SE-ORTHO.COM

Posted 2 days ago

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Office Cleaner
ServiceMaster Professional CleaningPortland, Maine
Benefits: Competitive salary Free uniforms Opportunity for advancement Paid time off ServiceMaster Professional Cleaning has a job opening for a qualified office cleaner at a commercial location in Portland , Maine. Monday to Friday 6pm to 8:30pm There is parking available. WE OFFER COMPETITIVE WAGES. The job is scheduled for Duties include basic office cleaning tasks: Vacuuming Mopping Dusting Emptying Trash Cleaning breakrooms No experience is necessary - we will train our new hire but some office cleaning experience is preferred. We use all ServiceMaster cleaning products and equipment. The cleaner does not need to supply anything and does not need to come to our office to pick up supplies. Just call the office and let the Business Manager know when you are running low on anything, and we will have it delivered to the account. Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a ServiceMaster Clean® franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Posted 2 weeks ago

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Warehouse Office Clerk
Southshore EnterprisesSpencer, Iowa
Southshore is an ISO 9001:2015 certified third party logistics provider delivering cost effective integrated logistics and outsourcing supply chain solutions to businesses in Michigan, Indiana, Illinois, Nebraska and Iowa. The Customer Service Representative (CSR / Clerk) plays a critical role in handling paperwork flow, completing data entry, and in providing excellent customer service within the RDC (regional distribution center). The CSR follows and adheres to the Southshore Companies standard operating procedures to deliver best-in-class customer service while maintaining a high standard of operational excellence. The CSR is an empowered team member responsible for upholding the culture and values of the company. Essential Duties & Responsibilities: Manage the inbound and outbound shipments and receipt of all products, materials, and supplies. This includes, but is not limited to, auditing outbound shipments, verifying inventory counts, checking and entering data, and updating and maintaining databases. Compiles, sorts and verifies accuracy of data to be entered. Tracks, traces and updates the status of incoming and outgoing shipments. Engages with customers, vendors, drivers, and co workers with a positive, professional and respectful manner. Answer phones and respond to customer requests in a positive, professional and respectful manner. Assign inbound trucks to designated dock doors. Setup, control and maintain all related files for customer stored materials. Verify all received documents once materials have been received into all computer systems. Manage the shipment and receipt of all products, materials, and supplies. Identify, research, and resolve customer issues using the proper computer operating systems. Follow up with customer inquiries not immediately resolved. Complete call logs and reports. Collaborates and communicates with logistics technicians / dispatchers, and others involved in the shipment and receipt if products. Provides on-the-job training for new employees as required. Recommends process improvements for growth of the company. Provides additional backup support for shipping and receiving departments. Performs cleanup of the office area at the end of the shirt or as required. Performs all duties in accordance with Southshore Companies safety manual. Regular (punctual and dependable) attendance is an essential function of this job. Other duties as assigned. Education and/or Experience: High School Diploma or GED preferred, or an equivalent combination of education and experience. 2 plus years of clerical office / customer service experience required; additional education may be substituted for years of work experience. Prior SAP experience a plus. Inventory control experience preferred. Knowledge, Skills and/or Abilities: Ability to read, write, count and perform basic math skills of addition, subtraction, multiplication, and division. Requires initiate and ability to work independently and in a team setting. Ability to talk, listen, understand and follow directions. Good written and verbal communication skills. Bilingual is a highly preferred skill for this position. Proficient with Microsoft Office (Work, Excel, Outlook, PowerPoint) products. Computer skills are preferred including use of email and internet. Proficient data entry skills are required. Ability to set priorities and flexibly to reset priorities in a changing environment. Ability to work in a fast-paced environment and meet productivity targets. Ability to pay attention to details and accuracy in inventory control. Good organizational skills. Ability to meet deadlines. Strong sense of time management, Strong customer service skills. Ability to work Monday - Friday plus overtime including some Saturday as needed by the business (especially during peak season - January through April). Work Environment & Physical Demands: Occasionally required to lift and/or move up to 10lbs. Regularly required to talk and/or hear communicate with management, supervisors, employees, customers and/or truck drivers. Occasionally required to bed, twist, turn, kneel, and/or squat. Occasionally required to stand and/or walk on the concrete warehouse floor. Occasionally required to use hands and fingers to handle or feel objects, tools, or controls. Occasionally required to stand, walk, sit and reach with hands and arms. Frequently / Regularly required to sit at a desk and work on a computer. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. Must be able to work in various weather conditions and tolerate exposure to typical noises and smells associated with a warehouse. Safety equipment includes but not limited to a hi-vis safety vest or shirt, safety glasses, gloves, closed to shoes, long sleeves, long pants, above ankle socks, and masks (as needed). Pay: $18.00 + per hour. Benefits: Paid Company Holidays. Paid Time Off. Dental, Medical, Vision, Long-Term & Short-Term insurance. 401(k) with company match. Southshore Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Posted 1 week ago

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Business Office Manager - Long-Term Care
Buena Vida Nursing & Rehabilitation Center San AntonioSan Antonio, Texas
Join Our Team as a Business Office Manager Drive Operational Excellence in Long-Term Care We are seeking a dependable and detail-oriented Business Office Manager to join our growing team! In this role, you will oversee financial and administrative operations to support accurate billing, compliance, and smooth facility function. Success in this position requires strong organizational skills, professionalism, and the ability to collaborate in a dynamic environment. Your Impact as a Business Office Manager In this role, you will: Manage Accounts Receivable : Maintain records, send collection letters, and follow up on past-due balances Support Billing Operations : Process monthly private pay billing, post cash deposits, and verify financial details for new inquiries and admissions Process Claims : Submit and follow up on Medicare, MSP, Managed Care, and insurance claims Oversee Resident Trust Funds : Maintain accurate trust fund records and ensure compliance with regulations Ensure Timely Billing : Complete Medicare/HMO claims by the 5th of each month and bill hospice companies promptly Provide Training and Coverage : Train staff to ensure “3 Deep” office backup coverage Collaborate with Teams : Attend interdisciplinary meetings to review admissions, discharges, and payer changes Support General Office Tasks : Handle mail, update PCC records, and verify financials for new admissions What Makes You a Great Fit We’re looking for someone who: Has experience in accounts receivable and general financial processes Demonstrates excellent organization and multitasking ability Is proficient in typing, 10-key entry, and general computer use Communicates clearly in English, both verbally and in writing Meets deadlines with accuracy and attention to detail Cares genuinely for elderly and disabled individuals Adheres to safety policies and respects the Patient Bill of Rights and Employee Responsibilities Benefits (Full-Time) Comprehensive Coverage : Health, Dental, and Vision Insurance Extra Protection : AD&D, Short-Term Disability, Cancer, Critical Illness, and more Life Insurance : Whole and Term Policies Professional Growth : Tuition Reimbursement for continued education Time to Recharge : Paid Time Off Retirement Planning : Immediate 401(k) eligibility Unwavering Support : Exceptional corporate resources Equal Opportunity Employer We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Posted 6 days ago

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Front Office Representative
Healthcare Outcomes Performance CompanyFort Myers, Florida
ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO: Greet visitors and patients upon their arrival Check patients in/out Establish and maintain demographics and insurance information Verify insurance eligibility Verify receipt of primary care physician referral for HMO plans Complete system documentation as it pertains to meaningful use Collect payments and co-payments for all services Follow end of day deposit processes Schedule mutually acceptable appointment times for patients and physicians Schedule ancillary testing appointments, both internal and external Notify appropriate department of ancillary testing in order for them to obtain necessary authorizations Check upcoming schedules to insure that all appointments have authorizations, referrals and outstanding payment amounts Complete all “tasks” and orders in a timely manner Scan internal documents accurately into patient’s medical record Track supplies, including business cards and forms; inform administration when orders need to be placed Sign for and disburse incoming imaging, equipment and supplies Demonstrate courteous and helpfulness toward patients and their families Display flexibility in work schedule dependent on clinic needs Other duties as assigned Maintains strictest confidentiality in accordance with HIPAA compliance QUALIFICATIONS Education: High school diploma or equivalent Certification/Licensure: Not required Skills: Medical Terminology Basic typing and keyboarding skills Strong organizational and interpersonal sills Experience with customer service Familiarity with computers and other office equipment Ability to maintain confidentiality of sensitive information Ability to prioritize responsibilities Must be able to act calmly and effectively in busy or stressful situations Knowledge of insurance plans and procedures Requires adherence to all policies and procedures, including standards for safety, attendance, punctuality and personal appearance. Must be able to establish and maintain effective working relationships with managers and peers. Physical Requirements: Requires occasional lifting up to 25 pounds unassisted. Requires frequent bending, reaching and repetitive hand movements, standing, walking, squatting and sitting.

Posted 30+ days ago

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Office Admin/Operations Manager
ChelmsfordLowell, Massachusetts
About us: As Seen on Oprah, ABC's Shark Tank, HGTV's HouseHunters and more... COMPANY MISSION: Is to Move the World! To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). Our Core Values are 1) Building Leaders, 2) Always Branding, 3) Listen, Fullfill & Delight and 4) Create a Fun Enthusiastic Team Environment and we only hire team members who live these core values every day. We are hiring a dynamic office administrator/operations assistant to assume the role of growing a small business through various functions including but not limited to: HR, Administrative tasks, Operations, Customer Service, Scheduling, Sales, Marketing and Community Involvement. About you: Are you outgoing, energetic and full of life, and enthusiasm? Then we want to talk to you. A successful candidate will be a dynamic customer service oriented professional with a passion for client service, "wowing" the customer, and take pride in solving problems for clients as well as growing a business within the community. You are energetic, driven, and growth minded. You are passionate about being part of an entrepreneurial organization, independent, and take pride in solving problems and creating solutions, while building systems to get the job done. You excel in multi-tasking, Microsoft office products, leadership, customer service, logistics and thrive on challenge. You have BIG goals, and want to grow with a startup company. Compensation: $14.00 - $16.00 per hour Employment Opportunities With College HUNKS As Seen on ABC's Shark Tank, HGTV's House Hunters, Blue Collar Millionaires and more... With 90 franchise locations across the U.S., College Hunks Hauling Junk and Moving® is the largest and fastest growing junk removal and moving franchise opportunity. In 2015 CHHJM was named one of the fastest growing companies College Hunks World Headquarters is located in Tampa, FL. CHHJM Headquarters operations provides franchise support to their franchise owners across the country and operates a World Class Sales and Loyalty Center. Recognized as one of the Top Places to Work, and known for its unique and fun company culture, CHHJM is an ideal place to flourish and grow as a professional. COMPANY MISSION: To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). College Hunks Hauling Junk - MA - Chelmsford is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to College Hunks Hauling Junk Corporate.

Posted 6 days ago

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Patient Account Rep - Consolidated Business Office
UR Medicine Thompson HealthCanandaigua, New York
FULL-TIME DAYS Remote / work from home available once trained. Main Function: Independently monitors and controls accounts receivables of third-party payers. Reviews daily registration/referral processes within own payer area and coordinates with appropriate departments when necessary. Run AR reports from monitoring of specifics. Reconciles accounts timely and accurate. Communicates and resolves issues with internal and external customers regarding payer-specific requirements in registration, referrals, charges, and coding affecting the submission and payment of professional claims. Maintains knowledge of payer regulations and all manual and electronic procedures in submission and remittances. Education : High School Diploma or GED required. Associate's Degree preferred. Medical terminology desired. ICD-9/10 CPT coding experience is strongly preferred. Experience : 2 to 3 years of previous medical billing experience is preferred. Familiarity with all forms of payer claims by paper and electronic media is preferred. Excellent public/patient relations and communication skills. Skills in using Mainframe, Excel, and Word preferred. Salary range: $18.00 - $22.00 Starting pay: based on experience Thompson Health is an EOE encouraging women, minorities, individuals with disabilities, and veterans to apply.

Posted 3 weeks ago

Office Specialist - Pulmonary Associates of Meadville- FULL TIME-logo
Office Specialist - Pulmonary Associates of Meadville- FULL TIME
Meadville Medical CenterMeadville, Pennsylvania
OFFICE SPECIALIST SUMMARY Greets, and provides assistance to all patients incoming and outgoing. Pleasantly receives all phone calls within three rings and refers to the appropriate person. Maintains order and control in the reception area at all times. Performs all clerical functions in a physician’s office as directed. MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Must be a high school graduate. Additional medical training preferred in Medical Terminology.

Posted 1 week ago

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Assistant Front Office Manager
Crescent CareersChicago, Illinois
At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our Associates are the shining stars of what we do! We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey. Whether it be our health & wellness programs, best in class learning and development or our travel discounts that ‘feed your inner explorer’, we work hard to create and deliver on what YOU need. We are ready for you to start your journey with us where You Belong. We Care. Shine Bright. The Hotel Lincoln-Chicago is situated in one of Chicago’s most desirable neighborhoods, Hotel Lincoln offers sweeping views over leafy Lincoln Park and the blue waters of Lake Michigan. This upscale boutique hotel also features award winning eateries to include the J. Parker rooftop bar where you can experience a 360-degree view over both the Chicago skyline as well as Lake Michigan and Lincoln Park below. Crescent Hotels & Resorts stands out in our industry because of our passion for our people and the culture of hospitality. Our full-time associates enjoy competitive salaries and a generous benefit package including: Medical, Dental and Vision Insurance Short Term and Long Term Disability, Life Insurance, Flexible Spending Account 401(k) with Company Match Paid vacation and personal time 7 paid holidays per year Discounts with our Crescent managed properties in North America for you & your family members along with Hyatt Branded Hotel Associate Discounts Employee Assistance Program What you will be doing: This position will work primarily the evening shift to ensure there is a Manager On-Duty in the evening. Answer guest questions and offer information and assistance. Answer telephones. Check guests in and out. Communicate with other departments to fulfill guest needs. Maintain work area neat and organized. Monitor reservations made and house count. Monitor status of guest accounts. Report all unsafe conditions immediately. Update information in the computer systems as needed (i.e., post charges). Act as Manager-On-Duty when assigned. Answer complaints and concerns that occur during shifts. If unable to handle, contact department manager or MOD. Complete other duties as assigned by supervisor to include cross training. Verify all shift work and deposits. Assist in the training and development of new Front Desk Clerks. Attend all mandatory meetings. Call other hotels in area for room status. Follow checklist for required duties and timelines. Read, pass on log and communicate with previous shift. Run reports and complete them, i.e., high balance, cash basis, etc. Other duties as assigned by Supervisor. What is required: Prior cash handling experience necessary. High School graduate or G.E.D. equivalent. Ability to communicate effectively with the public and other employees. Read, write and speak English fluently. Six months Front Desk experience. Minimum of 2 years previous hotel front office or guest services experience. Extensive knowledge of all hotel departments. Excellent guest service, organization and problem solving skills. Ability to multi task and work in a fast paced environment. Knowledge of computer programs utilized in property management Ability to work a flexible schedule to include weekends and holidays. No employee will pose a direct threat to the health/safety of self or others. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Posted 1 week ago

Office Clerk-logo
Office Clerk
Kimbrell's FurnitureGoose Creek, South Carolina
Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Office Clerks are the liaison between Kimbrell’s Furniture and our valued customers. Employees in these roles are responsible for communicating directly with customers. This role requires a high level of professionalism, customer service, persuasion, and negotiation skills, as well as a mind for problem-solving to work with customers to resolve their debts and collect payment. A high level of attention to detail, confidentiality, and excellent record keeping ensure that payment plans are recorded and followed as agreed. Responsibilities: Interact with customers diligently, courteously, and professionally while collecting payments. Must have good knowledge of cash management procedures and best practices. Ability to handle transactions accurately and responsibly. Follow set strategies for collection procedures. Monitor accounts to identify outstanding debts. Ability to gather and verify customers’ personal and credit information. Retain customer loyalty while initiating processes for the collection of payments. Maintain and update records of customers from whom collections are made. Requirements: Proven experience or similar role. Cooperation and the ability to work in a team setting is a vital skill required for this position. Knowledge of billing procedures and collection techniques. Working knowledge of MS Office and databases. Patience and ability to manage stressful work situations. Excellent communication skills (written and oral). Problem-solving skills. Weekend and Holiday availability. *The above listed are a few of the duties and responsibilities associated with the Credit Clerks’ role and are not intended to be a comprehensive list of all duties* Compensation: $15.00 - $16.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. From our humble beginnings in 1915 with a single store of 2 employees, and mule drawn wagon, Kimbrell’s has grown to over 50 stores with hundreds of employees serving both Carolinas. For over 100 years, we have and continue to take great pride in providing exceptional customer service and quality merchandise. We truly believe in not only caring for our customers, but also our local communities and serving both our customers and communities to the best of our abilities. Our mission is to provide dependable, quality furniture, at the best value; offer easy financing; all while providing excellent customer service. We cannot accomplish this without our family of employees, and we are looking to add to our growing family! At Kimbrell’s, we still follow our founder’s belief in fair pay, promoting from within, and rewarding those who provide great service to our customers, community, and company. If you are dedicated to creating that exceptional customer experience and have a strong connection with your local community, then we want to hear from you!

Posted 2 weeks ago

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Part Time Dispatcher Office admin assistant
NorthbrookNorthbrook, Illinois
SATURDAYS AND SUNDAYS REQUIRED About us: As Seen on Oprah, ABC's Shark Tank, HGTV's HouseHunters and more... COMPANY MISSION: Is to Move the World! To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). Our Core Values are 1) Building Leaders, 2) Always Branding, 3) Listen, Fulfill & Delight and 4) Create a Fun Enthusiastic Team Environment and we only hire team members who live these core values every day. College Hunks Hauling Junk and Moving is hiring a Part Time Dispatcher / office admin assistant to assume the role of growing a small business through various functions including but not limited to: HR, Administrative tasks, Operations, Customer Service, Scheduling, Sales, Marketing and Community Involvement. About you: Are you outgoing, energetic and full of life, and enthusiasm? Then we want to talk to you. A successful candidate will be a dynamic customer service oriented professional with a passion for client service, "wowing" the customer, and take pride in solving problems for clients as well as growing a business within the community. You are energetic, driven, growth minded and understand that A Players in the workforce can accomplish the job of two. You are passionate about being part of an entrepreneurial organization, independent, and take pride in solving problems and creating solutions, while building systems to get the job done. You excel in multi-tasking, Microsoft office products, leadership, customer service, logistics and thrive on challenge. View a few YouTube videos to learn about us: https://www.youtube.com/watch?v=tZvpfzBeG6g https://www.youtube.com/watch?v=p-aGnXpKYqo Compensation: $12 -$15 per hr Employment Opportunities With College HUNKS As Seen on ABC's Shark Tank, HGTV's House Hunters, Blue Collar Millionaires and more... With 90 franchise locations across the U.S., College Hunks Hauling Junk and Moving® is the largest and fastest growing junk removal and moving franchise opportunity. In 2015 CHHJM was named one of the fastest growing companies College Hunks World Headquarters is located in Tampa, FL. CHHJM Headquarters operations provides franchise support to their franchise owners across the country and operates a World Class Sales and Loyalty Center. Recognized as one of the Top Places to Work, and known for its unique and fun company culture, CHHJM is an ideal place to flourish and grow as a professional. COMPANY MISSION: To live our four core values of Building Leaders; Always Branding; Listen Fulfill and Delight; and Creating a Fun Enthusiastic Team Environment. To always provide our brand promise of a stress-free moving or hauling experience, and always provide our clients with H.U.N.K.S. (which stands for Honest, Uniformed, Nice, Knowledgeable, Service). College Hunks Hauling Junk - Northbrook is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to College Hunks Hauling Junk Corporate.

Posted 2 weeks ago

Construction Office Engineer-logo
Construction Office Engineer
JLM Strategic Talent PartnersTempe, Arizona
WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of project engineering and civil construction work. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. K EY RESPONSIBILITIES/SKILLS Support construction activities by planning, organizing and implementing project engineering & project controls tasks as required for successful project execution. This includes: Safe work planning and execution, Quality control, Quantity tracking , Budget management, Financial reporting and forecasting, Cash flow management, Scheduling, Operations work planning, Contract / subcontract administration, Change management, Document control, Project closeout. Provide supervision and on-the-job training for lower level engineers. Develop complete understanding of contract plans and specifications Assist the project team in implementing overall Quality Management system. Inspect field conditions and identify problems, inaccuracies, and cost saving measures that arise or that may be encountered. Take corrective actions as needed. Inspect subordinates’ work for compliance with the contract plans and specifications, point out deficiencies and explain and take any corrective action needed. Ensure compliance with all regulatory requirements for executing projects. Track material costs and quantities entering project sites. Create reports based on monthly material costs and inventory. Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $40.00 - $80.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Posted 2 weeks ago

Receptionist/Office Coordinator-logo
Receptionist/Office Coordinator
Apex TechnologyLos Angeles, California
Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge. For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles. Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more. We’d love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. About the Role As the Receptionist/Office Coordinator at Apex, you’ll be the first face our visitors see and the behind-the-scenes engine keeping our office running smoothly. From greeting clients to coordinating conference room schedules, managing office supplies and snacks, and helping with company events, you’ll play a big role in shaping a welcoming, high-functioning workplace. This is a people-facing, detail-driven role based out of our facility in Playa Vista. Responsibilities Greet and assist visitors, candidates, and vendors to ensure a professional and friendly experience Manage conference room bookings, including resolving double bookings and approving room requests Order and set up food and supplies for meetings and team events Keep break rooms and outdoor spaces clean, stocked, and organized Assist with planning and execution of company events such as monthly BBQs, holiday parties, and team outings Handle regular office supply ordering, receipt, and inventory management Coordinate with vendors for service and support needs Manage swag inventory, including new hire kits and gift bags for events or guests Print and assign employee badges Serve as backup support for security and deliveries during breaks Take on other tasks as assigned to support the daily operation of the office Requirements All applicants must be a U.S. Person Prior experience in an administrative, receptionist, or office support role preferred Friendly and professional demeanor with strong interpersonal and customer service skills Highly organized with attention to detail and a knack for juggling multiple tasks Comfortable using office tools and systems (e.g., Microsoft Office) Flexible, resourceful, and happy to roll up your sleeves for whatever’s needed Why Join Apex? Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one. What We Offer: Shared upside: Receive equity in Apex, letting you benefit from the work you create Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2% 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel Daily catered lunch and unlimited snacks to keep you fueled throughout the day Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family Your dream desk setup and all the tools you need to be your most productive self World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together. Equal Opportunity Employer Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

Posted 2 days ago

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LPN/CMA OFFICE PRACTICE - Pain Management Clinic - $5,000 sign on bonus
Augusta Health CareersFishersville, Virginia
Position provides clinical support to the physician as needed and will provide direct care to patients. Duties include performing as a member of the team and assisting in the administration and maintenance of an efficiently operated clinic. Accurately performs and documents assigned duties under the direction and supervision of the physician in accordance with the medical model of care as provided by the State Board of Nursing. Initiates implementation of processes and has access to all operational components of the office as required by daily operations. Access to operational components of a practice includes access to physician’s office, medical records, medical supplies and locked drug closets and refrigerators. Requirements CPR certified Must be a Licensed Practical Nurse (LPN) or CMA/RMA/CCMA - eligible to practice in the Commonwealth of Virginia One year of LPN experience preferred Previous physician office experience preferred Some benefits of working at Augusta Health include: Generous paid time off to promote work life balance Free onsite parking Shift and weekend differentials Tuition reimbursement Onsite child care Company Information Augusta Health is a mission-driven, independent, nonprofit, community health system located in Fishersville Virginia in Virginia’s scenic Shenandoah Valley. Augusta Health offers a full continuum of inpatient and outpatient services which includes Augusta Medical Center a 255 bed inpatient facility and Augusta Medical Group which is comprised of 40 practice locations and four urgent care locations. Equal Opportunity Augusta Health recruits, hires and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.

Posted 30+ days ago

Office Administrator-logo
Office Administrator
CodalChicago, Illinois
An Introduction to Codal Codal is an award-winning web design and development consultancy that helps enterprise organizations solve complex problems and accelerate growth through elegant, data-driven digital solutions. Our areas of expertise include application modernization, eCommerce, UX/UI design, product strategy, data analytics, and artificial intelligence. At Codal, you’ll collaborate with some of the most innovative organizations in the world and work on cutting-edge technologies that push the boundaries of design and software development. You’ll also be part of a community that promotes long-term success, not just for our clients but for each other. We’ll help you develop a professional roadmap that takes your career to new heights. Who you’ll be working with: As an Office Administrator you will be responsible for managing the daily operations of our Chicago office and contribute to the broader internal operational success Codal. As an Office Administrator you will be the welcoming face to our company, the organizational framework behind our workplace experience and a key player in everything from our office culture to administrative and logistical support. What you’ll be doing: We are seeking a proactive, detail oriented office administrator to create a welcoming, organized and efficient office environment that supports our team's productivity and represents the company professionally. This is a highly visible, hands-on role ideal for someone who thrives in a fast paced environment, is resourceful, enjoys helping others and takes pride in creating a clean, efficient and professional workplace. Required Skills & Qualifications: -2+ years experience in office management, administration, or hospitality -Excellent time management, multitasking, and prioritization skills -Professional, friendly communication and customer service approach -Strong attention to detail and organizational skills -Familiarity with Google Workspace, Zoom, Slack, and travel platforms -Comfortable with fast-changing environments and shifting priorities Front Desk & Visitor Experience -Serve as the first point of contact for office guests, vendors, and deliveries -Greet visitors professionally, manage check-ins, and issue QR codes via the building portal -Answer and route incoming phone calls and general email inquiries -Maintain a clean and professional front desk area -Coordinate and prepare for client visits, including meals, setup, and visitor guidance -Provide support during interviews, tours, and onboarding-related guest experiences Office Operations & Maintenance -Maintain a clean, well-stocked, and organized office and common areas -Coordinate with building management for maintenance issues, repairs, or access requests -Manage trash, recycling, composting, and coffee machine upkeep -Monitor compliance with safety protocols (e.g., fire extinguisher checks, required building trainings) -Oversee kitchen cleanliness, dishwasher rotation, and fridge maintenance Supplies & Inventory Management - Order and manage office supplies, snacks, and kitchen items with dietary and sustainability considerations -Maintain detailed inventory tracking of supplies, snacks, and expiration dates, Organize storage rooms, kitchens, and supply areas - Coordinate weekly team lunches—order, set up, clean up - Research and source new products or vendors as needed Administrative & Event Support - Take meeting notes when requested, track and follow up on action items -Assist with executive travel arrangements and related expense documentation -Ship packages (including FedEx label creation and drop-off coordination) -Support internal events, including All Hands, happy hours, birthdays, and milestone celebrations -Help plan office culture initiatives (holiday decorations, monthly treats, birthday shoutouts, etc.) -Coordinate recreational league activities and event logistics Need another reason to hit the “apply” button? Codal is a global agency with over 200 employees, and offices in the US, UK, and India We regularly host happy hours, dinners, excursions, and other company events to unwind after a hard day at work Office snacks and drinks + a fancy Bevi water machine with flavored water We offer Medical, Life, Dental/Vision, and many more insurance types Employer 401k match - 4% A recreational group that regularly competes in city leagues for softball and volleyball An office in the heart of downtown Chicago with a gym, food court, Walgreens, rooftop bar, outdoor sports court, and other amenities Working hybrid for in-person collaboration and sprint-planning days We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. #LI-Hybrid Note: Codal only communicates with candidates through official @codal.com email addresses. We never request payment during the hiring process. Please be vigilant regarding recruitment scams. At Codal, we are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Posted 2 weeks ago

The Grounds Guys logo
Part Time Sales and Office Assistant
The Grounds GuysJacksonville, Florida

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Job Description

Benefits:
  • Some work from home
  • Flexible schedule
  • Opportunity for advancement
As Office Assistant, you are a key team member supporting the work of management and other staff. You are responsible for customer service (inbound and outbound calls with existing and potential customers), clerical, receptionist, and project-based work to contribute to the day-to-day operations of Ground Guys. Exemplifying our code of values, you show respect and courtesy to all customers and employees.  
You are self-motivated, able to work independently, thrive in fast moving environments, and are able to manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis.

Specific Requirements:

  • Assist management with administrative services in the office
  • Perform customer service functions using CRM including taking calls, calling existing and potential customers, scheduling estimator appointments
  • Perform administrative functions including billing, payable, sales tracking, project tracking ordering supplies and collection activity
  • Work closely with the sales & production teams to ensure good flow of communication and data
  • Prepare receipts for bookkeeping
Job Requirements:

  • Minimum two years admin experience
  • Previous experience in an administrative assistant role
  • Strong written and verbal communication skills  
  • Detail-oriented with strong data entry skills
  • Professional appearance and personality
  • Team player who can work independently
We are actively interviewing for this position - Apply today and our hiring manager will follow up!
Compensation: $13.00 - $15.00 per hour




*All independently owned and operated franchised businesses operate under the service brands’ marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with The Grounds Guys® franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

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