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Job Title: Office Cleaner Location: Midtown Manhattan Job Type: Full Time Schedule:  5 days/week Pay : $17/hr Job Summary: We are looking for a dedicated and detail-oriented Janitor to join our team and help maintain cleanliness and functionality in our office building. The ideal candidate will have experience in office cleaning, minor repairs, and basic maintenance, and will be responsible for keeping our facility in excellent condition. Key Responsibilities: Clean, stock, and maintain designated areas (including dusting, sweeping, mopping, vacuuming, and restroom cleaning) Perform routine inspections and document maintenance activities Conduct minor repairs and report major issues to management Maintain cleanliness of office areas, restrooms, locker rooms, and common areas Carry out deep cleaning tasks and special projects as needed Monitor and restock cleaning supplies and kitchen supplies, keep inventory organized Dispose of trash properly and clean up spills safely Coordinate with external cleaning or repair services when required Follow all health and safety regulations Work independently and complete tasks with minimal supervision Requirements: Proven experience as a Cleaner or Janitor Basic knowledge of maintenance and minor building repairs Familiarity with cleaning equipment, chemicals, and supplies Ability to lift up to 25 pounds Good time management and organizational skills Ability to work independently and take initiative Must be available to work on Fridays, weekends, and holidays Strong attention to detail and commitment to cleanliness and safety Powered by JazzHR

Rittal, LLC has built a strong tradition of innovation and takes pride in a progressive approach to engineering. We design and manufacture the world’s leading industrial and IT enclosures, racks, and accessories, including high efficiency, high-density power management, and climate control systems for industrial, data center, outdoor and hybrid applications. Receptionist / Office Assistant Full-time – Entry Level Position Rittal is looking for a driven professional with an inclusive mindset to join our team as R eceptionist/Office Assistant in Urbana, OH. The Receptionist / Office Assistant manages administrative functions in support of the various departments and supports the Executive Assistant on site. This dynamic role requires the ability to anticipate needs and offer solutions to problems with a high level of professionalism and confidentiality. This individual acts with a customer service mindset and builds relationships internally and externally, with partners and staff. The Receptionist / Office Assistant will perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using Microsoft Word and Excel, performing routine data entry operation, answering, as well as directing phone calls, and taking messages as needed. In this role you will: Answer the telephone, take complete and accurate messages for employees or direct caller to voice mail, when appropriate, greet and log in all visitors, direct people with a positive attitude. Greet persons entering the building in a warm and professional manner, determine the nature and purpose of the visit, and notify hosting associates. Maintain the reception area in a clean and organized manner. Maintain showroom brochure display. Maintain conference room scheduling and setting up for meetings. Maintain front office kitchenette supply/snack inventory and reorder when required. Handles incoming and outgoing mail and packages at the front desk. Receive and notify associates of deliveries made to the front desk. Entering work orders in maintenance connection for various needs in the office Assist with domestic travel arrangements and administration for visitors and employees not in Concur. Arrange for car service as needed and assist with travel arrangements. Processing and distribution of Company Store apparel orders for Urbana Employees Excel for completion of daily and weekly site performance reporting. Assist with planning and coordinating employee events, activities, and workshops as requested. Receive direction from administrative assistants, supervisors, or leaders. Handle day-to-day administrative tasks and serve as administrative back-up. All other duties as assigned or required. What we are looking for: Customer service focus with the ability to actively listen, elicit information, comprehend customer issues/needs, and recommend solutions. Intermediate Microsoft Office skills Strong attention to detail and accuracy skills, professional telephone etiquette skills Good verbal, written, and interpersonal communication skills. Effective organizational, multi-tasking, and prioritizing skills What we offer: This position is full time on-site, no hybrid work schedule Premium Medical / Dental / Vision insurance Paid holidays / Paid Birthday Holiday PTO Life insurance 401(k) with 50% up to 6% match This position is fully onsite in Urbana, OH. #LI-onsite If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may contact the company’s Human Resources Department at (937) 399-0500. This option is reserved for individuals who require accommodation due to a disability. Rittal LLC and Eplan are proud to be an affirmative action/equal opportunity employer. EEO, including Disability/Vets. Powered by JazzHR

Client Direct Mortgage – Join the Fastest-Growing Mortgage Platform in the U.S.  Are you a high-energy sales professional with a passion for building relationships and driving growth? Client Direct Mortgage is expanding, and we’re looking for a Recruitment Sales Representative to join our Walnut Creek, CA office. This is a full-time, in-office role focused on converting interested mortgage loan officers into team members at one of the most competitive and innovative mortgage companies in the industry.    What You’ll Be Doing:  Engage with warm leads—loan officers who’ve shown interest in our platform.  Build rapport, answer questions, and communicate the value of joining Client Direct Mortgage.  Manage and follow up on inbound inquiries, outreach campaigns, and targeted follow-ups.  Collaborate with leadership to understand hiring goals, compensation structures, and onboarding processes.  Track your outreach and performance using CRM tools.  Represent the Client Direct brand with professionalism, enthusiasm, and integrity.  What We’re Looking For:  ​​​​​​​Experience in sales or recruiting (mortgage or real estate industry preferred).  Natural communicator who can connect quickly over the phone or Teams.  Ability to explain complex value propositions in a compelling way.  Highly organized, self-motivated, and driven to hit performance goals.  Strong tech skills—CRM, email, calendaring, and video conferencing.  Enthusiastic about working in-office and collaborating with a high-performing team.  What We Offer:  Competitive base salary + commission.  Opportunity to be part of a rapidly growing mortgage company with a national footprint.  Supportive team environment with training and mentorship.  The chance to make a direct impact on the company’s growth.  Why Client Direct Mortgage?  Client Direct Mortgage is redefining the mortgage industry. Our model is simple: eliminate the bloat and offer the highest comp plans and lowest rates in the business. We are built for today’s market—lean, tech-driven, and laser-focused on empowering top-performing professionals.  We’ve built the most competitive platform in the country, and now we need you to help bring more great people into the fold.  Compensation:  $20/hour base pay + commission  Realistic first-year earning potential: $80,000+  We believe in rewarding performance. Your earnings will grow with your results—there’s no cap on your potential.  Powered by JazzHR

Office Engineer-Nassau County Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation. Our clients include NYS Office of General Services, Dormitory Authority of the State of New York, NYC Health + Hospitals, State University of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation. POSITION  – Office Engineer LOCATION  – On Site-NYC QUALIFICATIONS: Assist the Project Manager with project control activities including project document management, daily reports, meeting minutes, RFI tracking, contract document review, change order review and payment review. Bachelor's degree in Civil Engineering, Construction Management, or other technical degree. Candidate may perform site walkthroughs and some contractor coordination as needed. Possess strength in project management software including Submittal Exchange, Procore, Bluebeam, etc. 3+ years of Construction Management (buildings/pool/parks) experience. Possess knowledge of the area of work you will manage-RFI tracking, contract document review, and scheduling applications. Proficient knowledge of Windows/Outlook/Word/Excel. Knowledge of codes preferable. OSHA 30 Hour Certified. You will be required to have dependable transportation to travel to the jobsite in Wantagh, NY. PAY RATE:   $45.00-$50.00/Hourly Salary (depending on education and experience) BENEFITS OF WORKING AT LALAND BAPTISTE: Medical / Prescription Plan Dental / Vision Plan Life Insurance Short / Long Term Disability Plan Flexible Spending Accounts 401K Vacation, Holiday, and Personal Days Sick Leave Laland Baptiste LLC, is an Equal Opportunity Employer Powered by JazzHR

West Knox Dentistry is looking for an Office Coordinator to join our team in our West Knoxville office. The Office Coordinator is responsible for overseeing the general administrative functions and any events or activities in the office. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets patients and should present an accessible and approachable tone as well as have excellent communication skills. We strive for a friendly environment where each team member looks for ways to support one another as they ultimately support the doctor in the care of his patients. The ideal candidate has a healthy initiative and can anticipate needs. Responsibilities:  Supplies – Maintain all office-related supplies, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events. Recognize problems with the building and its functions and bring them to the attention of their direct supervisor. Maintain the reception area and patient restroom. Manage – Organize company events, meetings, and conferences. Supervise, monitor and delegate work to administrative staff as needed. Working with the team with respect and a professional demeanor. Attention to details is a must and should be comfortable taking direction from their direct supervisor. Flexibility, trustworthiness and reliability should be high on your list. Create a system for the team to be able to locate and review any files or records, ie OSHA, HIPPA, MDS, etc. Coordination – Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents. Making sure that the office runs smoothly and that all issues are handled in a timely manner. Manage all front office duties. Work insurance claims, accounts receivable, follow office protocol, procedures and policies and maintain a productive schedule Requirements: A high school diploma or equivalent is required; Associate degree preferred Three years of previous office management experience Superb communication skills Eaglesoft and Dental office experience are a must About West Knox Dentistry: West Knox Dentistry is dedicated to providing quality and compassionate care to its patients. Our employees enjoy a work culture that promotes happiness and positivity where no one puts themselves above another but is ready to help and assist when and where needed within their scope of duties. West Knox Dentistry benefits include paid time off, holiday pay, dental care. Further information on benefits provided at interview. Powered by JazzHR

Up to $6k Training Bonus During 1 st 6 Months - Greeley Territory is Open Are you an entrepreneurial-minded person interested in a sales and business development position with a company on the move, that provides a stable base wage andan opportunity for unlimited commission? If you derive joy and energy from galvanizing and inspiring others to take action around new solutions or products; pushing projects and deals through to completion ensuring desired results are achieved; and thrive on getting out of the office to network and build community, this could be your career! Capital Business Systems Inc. is a family owned, premier office technology supplier in the Midwest and Mountain States. Serving clients in Colorado, Wyoming, Nebraska, and northwestern New Mexico with top-of-the-line hardware, software, unified communications, and managed network solutions.By combining our team of knowledgeable consultants and technicians with quality information gathered through our comprehensive analysis program, Capital Business Systems providescustomized office technology solutions designed to exceed expectations. Sales Consultants work Monday thru Friday, 8 am to 5 pm,in a protected territory serving the Greeley, Colorado area. Position Summary: As a solutions sales rep you will have the opportunity to maintain high-quality relationships with an established base of existing clients in a protected territory, while selling business to business office technology solutions to expand and support new client growth. Compensation (Base plus Commission): $50,000 to $65,000 is the average income for 1st year. $65,000 to $90,000 is typical for 2nd year sales reps. Base pay is dependent on experience, is set, and does not convert to a draw. Responsibilities and Duties: Call on Greeley area businesses to identify and drive sales opportunities Develop relationships with potential new clients, as well as existing clients Required daily check-ins at the Fort Collins office Gather information to determine client needs Prepare proposals and spreadsheets for client presentations Sell detailed contracts and leases Enter accurate information in Salesforce Ensure the highest level of customer satisfaction Qualifications and Skills: Some college and outside sales experience is preferred, but not required High energy and a strong work ethic Commitment to teamwork Ability to plan and organize daily activities Strong communication skills Demonstrated listening skills Goal-oriented attitude and a desire to lead High interest in technology and learning how technology can help businesses succeed We provide you with all the tools for your success, including a complete sales training program with ongoing support to help you surpass your goals. Benefits and Perks Our comprehensive benefits package includes, but is not limited to: competitive compensation; medical, dental, and vision insurance; disability insurance; life insurance; matching 401k; paid holidays and accrued paid time-off. We provide you with all the necessary tools to ensure your success, which includes training and one-on-one support. Age Identifying Information In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. * Capital Business Systems Inc. is a drug-free workplace and Equal Employment Opportunity Employer * * Capital has a long-standing commitment to provide a drug and alcohol-free work environment that is safe and productive for employees, visitors, and clients. All job offers are conditional on successfully passing a drug test, MVR, and criminal background check. Capital is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual experience and qualifications, without regard to a person's sexual orientation, gender identity, gender expression, religion, disability, race, creed, color, sex, age, national origin or ancestry, or any other status protected by the laws or regulations in the locations where we operate. Powered by JazzHR

Join Our Team at Peachtree Orthopedics and Help Others "Get Better" At Peachtree Orthopedics, we're on a mission to make a difference in healthcare, and we're looking for dedicated individuals to join our team. With nine convenient offices across Greater Atlanta, we're committed to providing top-notch care and your skills and passion can make a real impact. We're not the largest practice in Atlanta, but we take pride in delivering dedicated and compassionate care to everyone who walks through our doors. If you're ready to be part of a team that values your contribution and offers room for growth, consider joining us in our mission to help others "Get Better." Our Culture Peachtree Orthopedics has a rich history of 70 years in business and has earned recognition as a Top Workplace by the Atlanta Journal Constitution for 6 consecutive years. We take pride in our family-oriented, dedicated, passionate, and hardworking culture. When you join our team, you become a part of a community that values excellence in healthcare while working in a supportive and nurturing environment. Why Choose Peachtree Orthopedics? At Peachtree Orthopedics, we offer more than a job; we offer an opportunity to be part of something extraordinary: Limitless Growth: Propel your career with abundant professional development opportunities within our dynamic organization. Empathetic Culture: Immerse yourself in a supportive, lively work culture that values your well-being and celebrates your contributions. Dedication to Excellence: Join a team of like-minded individuals who share your commitment to delivering top-notch care to our cherished patients.  Work Schedule: Monday - Friday 9:30am - 8:00pm or Monday - Friday 6:45am - 5:00pm (schedule varies based on patient schedule) Job Type: Full-time (40hrs/week) Your Impactful Role As a Front Desk Coordinator at Peachtree Orthopedics, you'll play a pivotal role in shaping the patient’s experience. Here's a glimpse of what you'll do: Patient-Centric Focus: Be the first point of contact for patients, offering a warm welcome, verifying appointments, and ensuring their comfort throughout their visit. Multitasking Maestro: Juggle various tasks, from insurance verification to managing daily collections, all with exceptional attention to detail. Tech-Savvy: Utilize computer systems for appointment changes and patient profiles, ensuring our records are accurate and up to date. Facility Maestro: Keep our clinics running smoothly, addressing any facility-related issues and ensuring a neat and orderly waiting room. Communication Pro: Serve as a vital link between patients, clinical staff, and physicians, ensuring everyone receives the assistance they need. Administrative Support: Assist with daily tasks, including handling mail, packages, and office supplies, ensuring our team has the resources they need. Qualifications High school diploma or equivalent. At least one year of customer service experience, ideally in a high-volume setting. Proficiency in computer systems, with experience in Electronic Medical Records (EMR) as a significant plus. Physical Demands and Work Environment:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. We are committed to making reasonable accommodations to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee is required to stand, walk, use their hands, and communicate effectively. You may be on your feet much of the day, requiring mobility and dexterity. In this role, you'll ensure our clinics remain safe, organized, and patient friendly. Peachtree Orthopedics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR

We are looking for a Front Office Coordinator to join our team! We’re committed to providing modern, conservative care to all our patients, while making them feel like they’re right at home. Our team makes our patients feel confident in their smiles while creating lasting, meaningful relationships along the way. DENTAL EXPERIENCE REQUIRED Location: Denver, CO 80206 Compensation: $24-26/hour Schedule:  Monday: 7:30-4:00, Tuesday: 8:30-5:30, Wednesday: 6:30-7:00, Thursday: 6:30-3:30, Third Friday/Month 6:30 - 1:30 Job responsibilities/duties: Answering incoming calls promptly and professionally Scheduling patient appointments efficiently Verifying insurance coverage for patients Collecting and managing patient balances accurately Overseeing patient health information securely Validating treatment plans' accuracy based on insurance benefits Ensuring a seamless patient experience throughout their visit from check in to check out Qualifications: High School Diploma or equivalent Proficiency in dental patient management software such as Open Dental or Dentrix Previous experience working at the front desk of a dental office Familiarity with dental terminology is highly preferred Strong teamwork and communication skills Ability to multi-task Attention to detail Adaptability Benefits:  Medical with company paid contribution Dental Vision Company paid Basic Life Ancillary benefits Supplemental Life and AD&D Insurance Critical Illness Short-Term Disability Long-Term Disability Accident Competitive 401K – up to 4% match Competitive PTO Paid Holidays A fun, friendly, and collaborative culture – focus on a healthy work/life balance About Aspen Dental - Private Practice of Cherry Creek:  Our dentists, Dr. Eric C. Rossow, Dr. Laura Noce, and Dr. Cheri Neal, have provided superior dental care to the Denver area for 20 years and pride themselves on high-quality treatment and most importantly, patient comfort. With expertise ranging from fillings and dental veneers to dental implants, wisdom tooth extraction, crowns, and bridges, our doctors can now correct seemingly permanent cosmetic dental problems and can literally transform your smile. At Aspen Dental, excellent care means a total commitment of 100% patient satisfaction. We recognize that you have unique wants and needs, and our highest priority is to provide individualized care for you and your family. Powered by JazzHR

Do you want to work for the areas leading Building Services Company?? Environment Control is seeking a Mature/Dependable person to fill an evening Cleaning position in a building in the Warren area located on 5000 E. Market St, Warren 44484. Must be available to start immediately after passing a criminal background check. This is a part time position averaging approximately 3.5 hours per night cleaning in a medical facility. Position is 5 Days a Week- Monday-Friday after 6pm.(Rotating every other weekend). Starting at $14.00 per hour on weekdays $16hrly on rotating weekends *Must be dependable-excellent attendance required for this position. We are seeking someone who is looking for long term, steady part time employment in the evenings and weekends. Requirements: 1). Criminal Background check required 2). Reliable Transportation 3). Valid Drivers License and clean driving record 4). Prior Housekeeping experience/ commercial cleaning experience preferred 5.) Must be able to pass drug screen.  About Environment Control Environment Control is a cleaning company that is locally owned and operated. Our company is made up of more than 200 people from all walks of life and diverse cultures which we believe makes us a great company to join. We are building a company that cares about people. All are welcome. We are looking for people to join our team who like the idea of hard work and fair pay. Our promise to our employees is to provide: Honest and fair treatment by management and coworkers. Three days of training and extra support throughout your first few weeks. Ongoing supervision. All the materials required for you to do a good job. A raise/promotion program that has specific and tangible ways to grow your wage. If you want it, a consistent schedule that does not change. We believe that our success as a company depends on our employee’s job satisfaction from cleaners to office staff to management. Our goal as a company is to encourage and support you as well as provide excellent and consistent cleaning service to our customers. Powered by JazzHR

JOB TITLE: Office Manager & Executive Assistant EMPLOYER: A-CAP Services LLC REPORTS TO: Chief Legal Officer LOCATION : Full-Time Onsite in Miami, FL (Brickell) ABOUT THE COMPANY A-CAP is a rapidly growing organization that owns and operates multiple insurance companies and ancillary insurance businesses and has over $10 billion of total invested assets. This opening is with the holding company, which primarily performs asset management, actuarial, accounting, and other oversight functions on behalf of A-CAP’s insurers and third-party clients. This group also provides strategic and operational support to A-CAP’s portfolio companies/subsidiaries, proactively formulates new investment strategies, oversees external financing and acquisition activities, and provides modeling support for insurer liabilities and capital. On the insurance product side, A-CAP’s primary lines of business are traditional fixed and equity-indexed annuities, with additional business in whole life insurance, Medicare supplement, and hospital indemnity products. A-CAP insurers originate over $2 billion of new premium annually. ABOUT THE ROLE We’re looking for a dynamic, highly organized Office Manager & Executive Assistant to support our CEO, Chief Legal Officer, and Executive Team while managing the daily operations of our newly opened Miami office. This is a key position for someone who thrives in a fast-paced, high performing environment and is passionate about delivering exceptional support. In this role you’ll wear many hats involving high-level executive assistance, hands-on office management, proactive problem solving, and requiring flexibility and discretion. At A-CAP, you’ll be part of a tight-knit, mission-driven team where your contributions have real impact. You’ll support leaders who value precision, trust, and initiative, while helping shape a workplace that reflects excellence and energy. If you’re excited by making things run smoothly and being the go-to person for getting things done, we want to hear from you! WHAT YOU WILL DO: Executive Assistant Responsibilities: Serve as gatekeeper to CEO and CLO, managing complex calendars, prioritizing requests, and ensuring seamless daily operations. Coordinate meetings and logistics for Executives and Board of Directors, including preparation of agenda, meeting decks, and on-site support. Handle a range of administrative tasks including: Drafting confidential correspondence, documents, presentations and reports. Managing contact lists. Coordinating travel and submitting expense reporting. Gathering and organizing materials for meetings. Attend meetings and events as needed; take meeting minutes when requested, capturing actionable and follow-up items. Support cross-department initiatives, including event coordination and special projects. Office Manager Responsibilities: Receive and welcome visitors and guests while maintaining compliance with security protocols. Oversee daily office operations to ensure a welcoming and professional environment. Maintain office space and facilities, coordinate repairs, manage vendors, and oversee office equipment and supplies. Partner with HR on office layout planning, seating arrangements and internal moves. Negotiate purchase of office supplies, equipment, and services in line with budgetary guidelines. Partner with HR on onboarding/offboarding coordination and employee experience. Partner with HR to organize events, office celebrations, and employee engagement activities to support team engagement and culture. Manage incoming mail and packages, interoffice communication and general phone inquiries. Technology Support Responsibilities: Executive support : Providing the Executive team assistance with direct troubleshooting, and coordination with remote IT support. Onboarding/Offboarding : Support HR and remote IT team with desktop setup, workstation configuration, and software installation for onboarding employees. Office technology : Support A/V functions including video-conferencing equipment, video-walls, streaming services Employee support : Act as a liaison between on-site employees and IT for troubleshooting technical issues, while ensuring compliance with A-CAP's cybersecurity protocols during equipment handling. Resourcefulness with evolving technology. WHAT YOU WILL NEED: Experience : 5+ years in a combination of executive support and office management, with proven experience supporting C-level executives. Education : Bachelor’s degree preferred or equivalent relevant experience. Professionalism : High level of discretion, diplomacy, and confidentiality in all matters. Organization : Exceptional time management, ability to multitask, and attention to detail. Communication : Excellent verbal and written skills; ability to present information clearly and concisely. Technology Skills : Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional systems (conferencing tools, etc.) and provide on-site assistance to remote IT support teams. Problem Solver : Proactive, analytical, resourceful and solution-focused mindset. Good Judgement : Ability to work independently, make sound judgments, and manage competing priorities. Team Player : Strong interpersonal skills, and customer service mindset. Adaptability : Thrives in a fast-paced, dynamic, and sometimes stressful environment. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive salary/base pay Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays (13 scheduled in 2025) Voluntary Supplemental Insurance policies Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: http://www.acap.com/ EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact hr@acap.com and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Powered by JazzHR

Indiana Vein & Lymphatic (www.IndyVeins.com) is growing and has an immediate need for a Licensed Practical Nurse (LPN) or Medical Assistant (MA). Position will be located at our brand new state-of-the-art office in central Carmel, IN and will work as part of both the front office and clinical care team. To be considered for the position, please provide a cover letter outlining your relevant experience and why you feel you are right for this position, along with a current copy of your resume. Requirements The LPN or MA works in tandem with the Physician(s), Nurse Practitioner(s), Registered Vascular Technologist(s), Medical Assistant(s), Front Desk, and Business Office staff to provide patients with excellent medical care in the most respectful and courteous manner. Makes sure that all patients who come to Indiana Vein & Lymphatic are greeted with a smile and made to feel welcome and comfortable. Always remains friendly and polite whether on the phone or assisting a patient. Work as a part of both the front office and clinical care team. Thrives on providing outstanding customer service, showing kindness and patience, and looks forward to coming to work each day. Certified or Registered Medical Assistant may be considered with relevant experience. Knowledge: Knowledge of vascular disease; Knowledge of various treatment options for varicose and spider veins; Knowledge of EMR software and Electronic Charting, including scribing; Knowledge of computers and proficiency in using word processing, spreadsheets, and email; Knowledge of appointment scheduling guidelines; Knowledge of business office procedures; Knowledge of medical terminology and coding; Knowledge of grammar, spelling, and punctuation to type patient information; Knowledge of common safety procedures and precautions to establish / maintain a safe work environment. Skills: Skill in exercising high degree of initiative, judgment, discretion and day-to-day decision-making. Skill in identifying problems and recommending solutions. Skill in preparing/maintaining medical records, writing reports and responding to correspondence. Skill in multi-tasking between clinical and office duties. Skill in stocking patient rooms and recognizing supply needs. Abilities: Ability to speak clearly and concisely. Ability to read, understand and follow oral & written instruction. Ability to sort / file data by alphabetic or numeric systems. Ability to establish and maintain effective working relationships with IVL staff, referral physicians and their staff, IVL patients, and IVL vendor relationships. Ability to maintain the strictest confidentiality. Ability to read, interpret and apply corporate policies and procedures. Ability to set priorities among multiple requests. Ability to communicate clearly to and interact effectively with IVL personnel at all levels; Ability to maintain quality control standards; Ability to react calmly and effectively in emergency situations. Ability to reliably travel to central Carmel on the Meridian Street corridor and arrive on time for work Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday Powered by JazzHR

Foster real relationships. Advance the cause of men’s health. Improve lives. With over 90 clinics nationwide and a growing client base, Ageless Men’s Health is looking for a Medical Front Office Manager to be the face of the clinic, taking ownership to manage daily operations and nurture long term relationships with patients in our Oak Court clinical location in Memphis, TN! WHAT WE DO Ageless Men’s Health is the National Leader in medically managed Testosterone Replacement Therapy. With over 1,000,000 treatments administered, we set the high mark for conservative Testosterone Replacement Therapy. Beyond testosterone, we offer a host of wellness and concierge medicine services for our patients with an exceptional patient experience at the heart of everything we do. Simply put, we are committed to helping our patients look and feel their best, inside and out. JOB SUMMARY The Front Office Manager plays a key role in ensuring the smooth day-to-day operations of the clinic. You will be the first and last point of contact for patients, and your goal is to ensure every patient interaction is positive, professional, and efficient. You’ll answer phones, check patients in and out, verify insurance benefits, collect copays, coordinate patient flow, and ensure front office processes are handled with excellence and care. OUR IDEAL CANDIDATE IS: An excellent communicator Energetic Self-motivated Passionate about providing exceptional customer service Detail-oriented and well organized OUR IDEAL CANDIDATE HAS: A professional and healthy presentation Proven experience managing and maintaining client relationships Experience in a medical office, verifying insurance, explaining benefits and collecting payment for treatment. Knowledge of HIPAA regulations and the ability to maintain patient records to ensure confidentiality. The ability to operate as a core member of the Ageless Men’s Health team with the primary goals of managing clinic flow and nurturing relationships with clients. OUR ORGANIZATION OFFERS: A comprehensive compensation package Medical, dental, vision insurance Paid time off Positive working environment (no nights, no weekends, no call, no sick patients) Ageless Men’s Health offers a comprehensive compensation package, and a positive working environment (no nights and no weekends). We take pride in being the employer of choice, and look forward to finding a great addition to our team. Thank you for considering Ageless Men’s Health, and best of luck in your search.https://www.agelessmenshealth.com/Job Type: Full-time, On-Site/In-Person (not remote)Schedule: Monday-FridayPay: $24 per hour #INDCRM Powered by JazzHR

Are you a hotelier in search of new experiences in South Florida and have a love for hospitality and genuinely exceeding expectations? Would you like to further your hospitality career in a modern and stylish European glamour environment with breathtaking views? If so, please read on! Mr. C Coconut Grove is looking to hire a full-time Hotel Front Office Agent. This position has a competitive wage , depending on experience. All eligible full-time regular employees are also offered great benefits , including medical, dental, vision, and a 401 (k) retirement savings plan, holiday pay, vacation time, paid time off (PTO), parking, and meals . If this sounds like the right opportunity for you to dive deeper into the hospitality industry, consider applying to join our exceptional team today! WHO WE ARE? From the fourth generation hospitality leaders, brothers Ignazio and Maggio Cipriani, comes Mr. C Miami Coconut Grove. An oasis within bustling South Florida surrounded by breathtaking views of Biscayne Bay and the Coconut Grove skyline. Designed by the world-renowned architecture firm Arquitectonica, the hotel’s interior features a nautical motif by Martin Brudnizki Design Studio. A total of 100 guestrooms and suites with private outdoor terraces, a new Italian dining concept with indoor and outdoor seating and its rooftop Bellini Restaurant and Bar provide guests with attentive European service, complimented by luxury accommodations and amenities. YOUR ROLE AS HOTEL FRONT OFFICE AGENT: We are looking for a Hotel Front Office Agent to serve as our guests’ first point of contact and manage all aspects of their accommodation. Hotel Front Office Agent responsibilities include registering guests, managing reservations, and providing information about rooms, rates, and amenities. If you have a knack for customer service and work experience in the hotel industry, we’d like to meet you. Ultimately, you will help create a pleasant and memorable stay for our guests. RESPONSIBILITIES: · Perform all check-in and check-out tasks · Manage online and phone reservations · Inform customers about payment methods and verify their credit card data · Register guests collecting necessary information (like contact details and exact dates of their stay) · Welcome guests upon their arrival and assign rooms · Provide information about our hotel, available rooms, rates and amenities · Respond to clients’ complaints in a timely and professional manner · Liaise with our housekeeping staff to ensure all rooms are clean, tidy and fully furnished to accommodate guests’ needs · Confirm group reservations and arrange personalized services for VIP customers and event attendees, like wedding guests · Upsell additional facilities and services, when appropriate · Maintain updated records of bookings and payments REQUIREMENTS AND SKILLS · Work experience as a Hotel Front Office Agent, Receptionist, or similar role · Experience with hotel reservations software · Understanding of how travel planning websites operate, like Booking and TripAdvisor · Customer service attitude · Excellent communication and organizational skills · A degree in hotel management is a plus INTENT AND FUNCTION OF JOB DESCRIPTIONS: All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by Supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an “at-will” employer. READY TO JOIN OUR TEAM? We understand your time is valuable, and that is why we have a very quick and easy application process. If you feel that you would be right for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Equal Employment Opportunity Powered by JazzHR

Company Overview For more than 40 years, Williams Adley has provided expert accounting, auditing, and consulting services to a growing number of federal, state, and local government agencies. Our dedication to operating with the highest levels of honesty, integrity, and transparency means we frequently go beyond the typical “vendor/client” relationship, becoming trusted advisors to our clients. Williams Adley provides its employees with a unique experience for growth, career direction, and mentorship. As a member of our team, you will have a dynamic experience and work with great people. We offer a merit-based opportunity for all individuals that rewards aptitude, hard work, and determination. Join our team and thrive in an environment where your contributions are valued and recognized. For more information about how Williams Adley can take your career to the next level, check out our openings below or contact a recruitment team member. General Position Description: Williams Adley is seeking an energetic individual to manage various office and administrative functions. This role will maintain office order, act as a liaison with our ITMSP to support IT-related tasks and ensuring smooth operations. The ideal candidate will be proactive, tech-savvy, and capable of assisting with both administrative and basic IT duties. Must be able to work independently and exercise sound judgment in making decisions related to office operations and department events, and other items, while adhering to established budgetary constraints. The following are representative, but not all-inclusive, of the knowledge, skills and abilities required to lead in this role. Essential Duties and Responsibilities: In office support, greet individuals upon arrival and ensure the office is closed down daily. Manage office space, furniture, supplies, and equipment, including organizing and restocking inventory as needed . Assist with the setup and takedown of meetings and events, including room configuration and furniture arrangement. Handle receiving and shipping responsibilities (UPS, USPS, FedEx) and manage the distribution of physical and electronic communications and packages. Pull vendor invoices, serve as a point of contact for facility vendors, and assist with other needs as required. Assist employees with the coordination of all domestic and international travel, transportation, and lodging needs for all employees as needed while understanding the federal travel regulations. Coordinate, communicate and facilitate department level team-building activities and meetings as requested. Act as the primary on-site IT assistance and administrative support presence, providing assistance with computer systems, troubleshooting technical issues, and being available for office needs. Work with IT MSP technicians to resolve issues, set up equipment, log equipment, and implement necessary improvements. Oversee filing systems and records related to licenses, ensuring compliance with legal requirements. Administrator for Datawatch access for all employees and contractors. Serve as Fire Drill and Safety Coordinator with Landlord. Provide general administrative support to various departments, including data entry, scanning, and photocopying. Other duties as assigned by the Director of Operations and Partners. Required Experience: A high school diploma is required (an associate’s degree is preferred). Positive attitude towards helping the team where needed Ability to maintain confidentiality and professionalism Flexibility to work long or outside core hours with limited notice, including for planned IT maintenance. Knowledge of the Microsoft Office Suite (Excel, Outlook, PowerPoint) is required. Attention to detail and highly organized with the capability to troubleshoot and solve problems. Strong communication skills with the ability to address and resolve issues effectively. Supervision and Guidance: The Office Support Specialist will work under the supervision of the Director of Operations and communicate with Senior Leaders, Partners, and members of the organization. Environment: The role is based fully on-site, Monday through Friday, during standard business hours in an office setting and requires the ability to lift and move up to 50 pounds, extensive computer usage, and regular interaction with staff, vendors, and guests in a fast-paced office environment. Thrive in Your Career: A Place Where You Belong - Excellence is at the core of our team’s success. Williams Adley’s culture of integrity, teamwork, and excellence creates an environment where you can thrive. With a range of business resources and opportunities for connection, you’ll build your community in no time. Grow With Us - Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities including in-house training, paid training and certificate assistance programs, tuition reimbursement, mentoring, professional membership/subscription dues, and professional development opportunities, you can chart a unique and fulfilling career path on your terms. Give Back to Your Community - Williams Adley believes in giving our time, treasures, and talents back to our community so that it can be a place for all people to thrive. Our Community Service Program, the Williams Adley Foundation, works with our employees to find important causes and put our firm's full support behind them. Support Your Well-Being - Our comprehensive benefits package supports your overall wellness by providing access to licensed counselors through our Employee/Life Assistance Program, financial counseling with licensed advisors, paid holidays, generous Paid Time Off (PTO), and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home. Your Candidate Journey: At Williams Adley, we recognize that our people are our greatest strength, and we value building strong relationships throughout the hiring process. Candidates selected for resume review will meet with our Talent Acquisition team to discuss the position details and answer any questions about the role, the firm, or the requirements. Successful candidates will be invited to participate in our interview process, which may include video or in-person interviews, panel interviews, one-on-one interviews, lunch meetings, partner interviews, cognitive and/or behavioral assessments, and completion of our formal application. We understand the uncertainty that can come with a job search, and we strive to inform candidates of our decisions within two weeks of their interview. Once an offer has been accepted, all applicants will be notified that the position has been filled. Compensation Benefits At Williams Adley, we celebrate your contributions by providing you with opportunities and choices to support you and your family’s total well-being. Our health insurance offerings include comprehensive medical, dental, and vision plans and firm-paid Basic Life/AD& insurance. Our employees are provided the option to also enroll in Voluntary Legal, Accident, and Supplemental Life/AD&D insurance for themselves and their dependents. We also provide employees with competitive 401k matching, generous paid leave, professional development, tuition assistance, and certificate assistance. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. All full-time employees are eligible to participate in our benefit programs. Individuals who do not meet the threshold are only eligible for select offerings. We encourage you to learn more about our total benefits by visiting the Careers site and reviewing Our Employee Benefits. Salary Salary at Williams Adley is determined by various factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, experience, contract-specific affordability, and organizational requirements. The projected compensation range for this position is between $45,000 and $50,000 based on experience, skills, and certifications. The estimate displayed represents the typical salary range for this position and is just one component of Williams Adley’s total compensation package for employees. Additional Information: FLSA Class: Non-Exempt Status: Full Time – Regular Work-Site: On-Site/In Office – DC Metro Area Location, Required. Work Week: Monday – Friday, 8 hours a day; some evening and weekend hours may be required to fulfill recruiting expectations and deliverables. Reports To: Director of Operations Authorization: US Citizenship is required Clearance: No Clearance Required Consideration: Only candidates who meet the minimum position requirements will be considered and/or contacted to complete the next steps. Williams Adleyis an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, or any other characteristic protected by law. Powered by JazzHR

The  Massachusetts Health Policy Commission (HPC)  seeks a Deputy Director to support a new Office of Pharmaceutical Policy and Analysis within the HPC , an independent state agency on the forefront of health care policy and cost containment in Massachusetts. Addressing rising pharmaceutical pricing, spending, and patient access issues are a top focus for the HPC and leading state policymakers, culminating in the recent passage of historic legislation in Massachusetts that limited out-of-pocket costs for certain high-value drugs, required the licensure of pharmacy benefit managers (PBMs), and established this new Office of Pharmaceutical Policy and Analysis.    Mission of the Office of Pharmaceutical Policy and Analysis   Newly established within the HPC in 2025, the Office of Pharmaceutical Policy and Analysis (OPPA) conducts nation-leading research and develops key policy recommendations related to pharmaceutical drug access and affordability, serving as the hub of expertise on pharmaceutical drug policy for the Commonwealth. The main functions of OPPA are to collect and analyze pharmaceutical spending data and information, develop and share reports and cutting-edge analyses of trends related to access, affordability, and spending on pharmaceutical drugs in the Commonwealth, and issue recommendations on pivotal matters related to pharmaceutical policy.    Role and Responsibilities  Duties of this position may include, but are not limited to:    Researching and synthesizing current and future pharmaceutical industry trends, including expected innovations and market dynamics that may impact payer and/or pharmaceutical benefit manager contracting, employer coverage decisions, rebate negotiations, health care spending of public purchasers, commercial health insurance premiums, and patient access and affordability;  Supporting the development and achievement of agency strategic and research objectives as they relate to pharmaceutical policy and data analysis;  Developing legislatively-mandated reports, policy recommendations, white papers, and other associated collateral materials relating to pharmaceutical policy;  Engaging with industry leaders, advocates, and other stakeholders, as appropriate;  Collaborating internally with other HPC functions and departments on work related to pharmaceuticals; and  Providing supervisory support for a strong and committed team of research and policy staff with a wide range of experience.  Requirements and Qualifications     A minimum of ten years’ experience in pharmaceutical policy, research, or program management, preferably with direct experience in state or federal government;  Significant subject matter expertise in pharmaceutical pricing and policy, especially related to access, affordability, and implications for spending growth;  Understanding of quantitative research methods, and strong critical thinking and analytic skills, preferably with direct research experience;  Supervisory experience;   Familiarity with quantitative and qualitative data sources related to the development and pricing of pharmaceutical drugs and therapies, as well as pharmaceutical benefit designs;   Experience convening and synthesizing input from pharmaceutical experts, manufacturers, pharmacy benefit managers, stakeholders, and government partners;   A commitment to understanding and responding to inequities in the access to and affordability of pharmaceutical drugs based on race, ethnicity, language, disability status, and other factors;  Demonstrated experience working on cross-functional, complex, long-term projects and initiatives in the context of a fast-paced work environment;   Strong verbal and written communication skills, including the ability to translate and distill complex information into cogent and compelling publications, and to tailor communication for various audiences;  Excellent organizational skills and keen attention to detail;  A commitment to fostering an inclusive workplace that promotes collaboration amongst diverse viewpoints, facilitates cooperation and teamwork, and supports constructive resolution of conflicts; and  A dedication to public service and a desire to advance a more transparent, accountable, and equitable health care system for all Massachusetts residents.   Candidates must be eligible to work in the United States.    The HPC operates a hybrid work schedule, with employees working two days a week from the HPC’s office in Boston.      Compensation and Benefits   Salary Range    $120,000-$160,000 annually   Salary is commensurate with experience. The HPC may adjust title, responsibilities, and salary depending on the experience and expertise of the individual selected.     Benefits   The HPC offers an outstanding and comprehensive package of employee benefits which should be considered toward overall compensation. These include:   12 paid holidays per year and generous sick, vacation, and personal time   75% state paid medical insurance premium   Health, dental, and vision plans offered through the Group Insurance Commission   Flexible Spending Account, Dependent Care Assistance, and Commuting Assistance programs   Low-cost basic and optional life insurance   Retirement savings: State Employees' Pension and a Deferred Compensation 457(b) plan   Tuition benefit for employee and spouse at state colleges and universities   Extended sick leave program participation   Professional development and continuing education opportunities   Qualified employer for Public Service Student Loan Forgiveness program   A suite of well-being benefits    Our Commitment  The HPC is committed to a policy of non-discrimination and equal employment opportunity. We recognize that diversity in the workplace is a source of strength, vital to its ability to effectively advance its mission.  The HPC is committed to:  Actively promoting diversity in our workforce, including greater racial and ethnic diversity, at all levels of the organization;  Fostering a work environment in which all employees are inspired to do their best, strengthened by their different perspectives, backgrounds, and experiences;  Ensuring that no employee’s growth, achievement, or advancement is hindered because of race, ethnicity, sex, sexual orientation, religion, age, genetic information, gender identity, pregnancy, veteran status, or disability;  Holding ourselves to a high standard of inclusion and opportunity that will serve as a model for other public and private employers throughout the Commonwealth;  Promoting our core values of equal opportunity, equal justice, and inclusion in HPC actions and initiatives.  Powered by JazzHR

Job Highlights: Provide administrative and clinical services for assigned practice(s) in collaboration with Physicians. Ensure optimal operations, safety, and quality patient care while maintaining regulatory compliance. Manage financial and revenue cycle activities, including budgeting and expenditure oversight. Develop and implement policies and procedures to optimize practice operations. Oversee human resource management, including recruitment, training, and retention of office staff. Drive quality initiatives and enhance customer experience through patient satisfaction reviews and process improvements. Responsibilities: Collaborative Leadership: Direct and coordinate administrative and clinical services for assigned practice(s) alongside Lead Physicians. Provide day-to-day oversight and supervision to ensure optimal operations and patient satisfaction. Contribute to vision and strategic planning for practice growth and collaborate with marketing team. Promote organizational mission, vision, and goals. Financial Management: Oversee daily/monthly expenditures and staffing. Ensure compliance with billing and insurance guidelines. Develop and maintain practice budgets. Provide explanations for budget-to-actual variances and take corrective actions as needed. Operational Efficiency: Develop and implement policies and procedures. Monitor Key Performance Indicators (KPIs) and make improvements as necessary. Maintain inventory and supplies necessary for operations. Human Resource Management: Recruit, interview, select, and hire personnel. Provide training, coaching, and development for office staff. Manage payroll and leave requests. Quality Assurance: Ensure compliance with state regulations. Participate in designated programs and initiatives. Review patient satisfaction results and implement improvements. Customer Experience: Act as a liaison between office personnel, patients, and external parties. Maintain good relations with the community and outside medical professionals. Develop outstanding communication skills. Qualifications: Bachelor's degree required; related experience may be considered. 3-5 years supervisory experience in a medical practice or ambulatory setting. Solid knowledge of billing and health insurance guidelines. Proficiency in electronic medical records and billing systems. Benefits: Competitive salary and performance-based incentives. Comprehensive health, dental, and vision insurance. Paid time off (PTO) and holidays. Professional development opportunities and ongoing training. Supportive and collaborative work environment. Powered by JazzHR

  Join Team Sunshine: Transforming Solar, Construction, and HVAC in New England! Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission. Position Overview: The Office Administrator (Front Desk) will play a critical role in maintaining office efficiency and supporting various departments. This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks. This is a temporary position for up to six months , with the potential to become permanent based on company needs and performance. Key Responsibilities: Office Supplies Management: Take inventory of office supplies and equipment (e.g., computers, phones, desks). Maintain inventory records, updating as new items are purchased or disposed of. Order and restock supplies as needed to ensure smooth office operations. Permit and Fee Administration: Print and mail permit applications. Pay for permits and interconnection fees, maintaining accurate records. Maintain a weekly and monthly log of payments with due dates and amounts. Scheduling Inspections & Coordination: Contact local building departments to schedule solar inspections. Maintain and update the inspection board with upcoming appointments. Communicate with homeowners and field teams to confirm inspection dates and requirements. Clarify inspection processes with municipalities as needed. Administrative Support: Assist upper management and owners with various administrative tasks. Learn all other administrative roles and provide coverage during vacations or sick leave. Support other departments as needed, such as: Assisting the service department by contacting Enphase and SolarEdge for issue resolution. Supporting the inspection department by coordinating scheduling and confirming local requirements. Additional Duties: Collaborate with team members across departments to ensure operational efficiency. Handle miscellaneous tasks and projects as assigned by upper management. Qualifications • Minimum of 1-2 years of administrative support experience, preferably in the solar or construction industry • Excellent organizational and time management skills • Strong attention to detail and accuracy • Ability to work independently and as part of a team • Good communication and customer service skills • Valid driver's license and reliable transportation Benefits We offer a highly competitive salary and benefits package, including health insurance, dental, eye and paid time off. Additionally, we provide opportunities for career growth and advancement within the company. If you are passionate about the solar industry and have the skills and experience we are looking for, we encourage you to apply for this exciting opportunity. $22+/hr Powered by JazzHR

Sargent Electric Company ( www.sargentelectric.com ) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times . Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients.   We are looking to hire an OFFICE ADMINISTRATOR   reporting to our Pittsburgh, PA office.  This position provides comprehensive, executive-level support to the CEO/President and senior management team while simultaneously overseeing key corporate administrative functions.  Acting as both an Executive Assistant and Office Administrator, this position requires strong organizational, operational, and communication skills. The Office Administrator serves as a central point of contact for employees, customers, vendors, and external stakeholders while maintaining the highest levels of confidentiality and professionalism.  This role demands exceptional multitasking, discretion, and the ability to coordinate across departments, divisions, and business locations.  POSITION RESPONSIBILITIES: Executive & Administrative Support Act as a primary liaison between leadership, employees, customers, vendors, subcontractors, and external partners. Manage executive correspondence, inquiries (web, email, phone), and coordinate routing and follow-up with the appropriate teams or locations. Coordinate internal and external communications and company-wide announcements, ensuring message alignment and timing with the Executive Team. Organize and coordinate executive and company meetings, leadership events, and conferences. Support marketing and business development initiatives, including event coordination, communications, and materials p reparation. Coordinate executive and team travel, accommodations, and schedule logistics across departments. Corporate Governance & Records Management Maintain accurate and organized corporate records, contracts, and approvals, facilitating timely renewals and amendments. Coordinate capital expenditure requests and maintain file of approvals. Process requests for surety bond, and certificates of insurance. Manage daily logistical and operational needs for the company’s office spaces, including vendor management, supply ordering, maintenance, and facilities coordination. Implement and maintain effective office management systems and procedures that support organizational efficiency. Provide administrative oversight for facility-related projects and office improvements. Assist in maintaining and updating corporate governance materials, including the Contracting Manual, Operations Manual, and company organizational charts. Manage the company’s document control and retention program and secure repository systems (including any future software contract management systems) with appropriate access controls. Scan, upload and email legal correspondence and other documents to appropriate recipients for processing; assist with document discovery processes, including uploading of documents into external legal portals. Oversee company licenses (new issues and renewals) nationwide. Manage daily logistical and operational needs for the company’s office spaces, including vendor management, supply ordering, maintenance, and facilities coordination. Implement and maintain effective office management systems and procedures that support organizational efficiency. Provide administrative oversight for facility-related projects and office improvements. QUALIFICATIONS: Bachelor's degree in business administration, marketing, or a related field (preferred). 10+ years of demonstrated executive administration and office management experience in a complex organization. Proven ability to balance high-level executive support with practical operational oversight. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with document management systems (SharePoint, Vista); and expense/travel management software. Exceptional organizational skills and the ability to manage multiple high-priority tasks simultaneously while meeting deadlines with accuracy and attention to detail. Strong written and verbal communication skills with proven ability to prepare executive-level documents, reports, and correspondence. High level of discretion and confidentiality in handling sensitive information and personnel matters. Strong problem-solving, collaboration, and interpersonal skills for effective coordination across teams and with external stakeholders. Powered by JazzHR

Office Coordinator On-site St. Louis Park, MN Schedule: Monday - Thursday 8:00am to 5:00pm (34 hours a week) Compensation: $22-$24/Hour DOE Company Summary: Enterra Medical, Inc is dedicated to helping more people with chronic gastroparesis live better lives through advancing technology, bolstering clinical science, and accelerating patient access to Enterra Therapy. The FDA approved the Humanitarian Device Exemption for Enterra Therapy in 2000. Over 15,000 people have received Enterra Therapy to help resume everyday activities. In 2022, Enterra Medical assumed commercial responsibility of Enterra Therapy. Responsibilities: Perform all administrative duties associated with an office environment. Administer badge access ensuring timely activation, modification and deactivation in accordance with role requirements and security policies. Assist with providing new hires supplies, getting added to appropriate systems and preparing workstations. Troubleshoot problems when they arise for the office (equipment) and office building (interior and exterior), schedule maintenance when needed and maintain relations with all office vendors Support company sponsored virtual webinars, conferences and hybrid events including setting up zoom/team links, monitoring chat, Q & A, and mute, working with participants on troubleshooting issues. Arrange in person meetings and events, including set up, presentation and post event cleanup. Work with marketing and medical education teams to coordinate registration and booth supplies for key conferences and society events. Assist in the planning of company events and activities (e.g., sales meetings, all-company meetings) Assist in the planning of quarterly board meetings. Respond to questions, problems and situations using superior decision-making and problem-solving skills Screen incoming telephone calls and general emails for content and pertinence while handling with tact, courtesy and professionalism Greet and assist visitors ensuring a welcoming and professional experience. Assist with travel planning as needed. Process domestic and international Fed-Ex shipments Update and maintain company contract files and database Order and stock all office supplies and consumables Annually renew memberships and subscriptions for associations critical to our business Miscellaneous duties as they arise Requirements: Associate degree preferred 3+ years of experience in administrative roles Able to manage and organize numerous shifting priorities Proficient with Word and PowerPoint Ability to project a positive, professional, mature image Ability to effectively interact with all levels within the company Good judgement and strong decision-making skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines; proven experience in a fast-paced growth-focused company is desirable Analytical ability to develop and implement improvements or recommendations Able to work well with senior executives and team, as well as mentor/lead other team members Ability to work autonomously and be self-motivated Powered by JazzHR