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Office Services Assistant
Point32Health, IncCanton, MA
Who We Are Point32Health is a leading not-for-profit health and well-being organization dedicated to delivering high-quality, affordable healthcare. Serving nearly 2 million members, Point32Health builds on the legacy of Harvard Pilgrim Health Care and Tufts Health Plan to provide access to care and empower healthier lives for everyone. Our culture revolves around being a community of care and having shared values that guide our behaviors and decisions. We've had a long-standing commitment to inclusion and equal healthcare access and outcomes, regardless of background; it's at the core of who we are. We value the rich mix of backgrounds, perspectives, and experiences of all of our colleagues, which helps us to provide service with empathy and better understand and meet the needs of the communities where we serve, live, and work. We enjoy the important work we do every day in service to our members, partners, colleagues and communities. Learn more about who we are at Point32Health. Job Summary Under immediate supervision, the Office Services Assistant develops and implements all return mail processes, procedures and reporting and educating staff regarding these procedures and ensures compliance. Generate weekly statistical and graphical reports. Accurately processes, assembles, finishes, packages, and ships of a variety of correspondence and packages, manages inventory functionality, ensuring availability of appropriate levels of all inventory materials and supplies. Job Description Key Responsibilities/Duties - what you will be doing (top five): Receive, separate, sort and categorize all return mail. Educate staff members surrounding policies and procedures within the return mail function. Monitor compliance with policies and procedures. Provide accurate and efficient processing, assembly and finishing in accordance with work orders and customer requests. Work with order entry systems and verbal request to assemble and process as required. Research customer orders and request using informational databases. Process orders and fills literature requests. Provide statistical reports on orders and units processed. Manage, track, and evaluate all inventory-stocking needs; order materials to ensure stock is maintained at established thresholds. Accurately maintains and tracks in-house material movement, storage, and physical counts. Provides, monitors, and maintains all shelving of material, locations, and proper identification numbers for all material. Monitor, track and process all mailings; including overnight, specialty, self-insured and member requested. Package and box all pre- and post-sales materials. Type mailing labels in preparation for mailings. Coordinate timely and accurate shipping and receiving of all materials. Process all relative packages through mail providers utilizing shipping software systems. Receipt and reconciliation of all departmental supplies and stocking materials against packing slips. Batch and prepare data for Inventory software system. Monitor and manage all proper identification of packages and material received. Process orders for in house stationary requests. Gather and compile data to provide weekly statistical reports regarding production, fulfillment and return mail. Provide material needs ensuring proper levels of supplies. Operate photocopying machinery as required. Make photocopies and scan materials as required. Provide recommendations and suggestions to daily operations of material distribution. Other duties and projects as assigned. Qualifications - what you need to perform the job Certification and Licensure Education Required (minimum): High school diploma Preferred: Bachelor's degree Experience (minimum years required): Required (minimum): 0-2 years of related work experience Preferred: 1-3 years of experience Skill Requirements Resilient, collaborative, flexible, innovative. Working Conditions and Additional Requirements (include special requirements, e.g., lifting, travel): Must be able to work under normal office conditions and work from home as required. Work may require simultaneous use of a telephone/headset and PC/keyboard and sitting for extended durations. May be required to work additional hours beyond standard work schedule. Disclaimer The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Management retains the discretion to add to or change the duties of the position at any time. Compensation & Total Rewards Overview As part of our comprehensive total rewards program, colleagues are also eligible for variable pay. Eligibility for any bonus, commission, benefits, or any other form of compensation and benefits remains in the Company's sole discretion and may be modified at the Company's sole discretion, consistent with the law. Point32Health offers their Colleagues a competitive and comprehensive total rewards package which currently includes: Medical, dental and vision coverage Retirement plans Paid time off Employer-paid life and disability insurance with additional buy-up coverage options Tuition program Well-being benefits Full suite of benefits to support career development, individual & family health, and financial health For more details on our total rewards programs, visit https://www.point32health.org/careers/benefits/ We welcome all All applicants are welcome and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Scam Alert: Point32Health has recently become aware of job posting scams where unauthorized individuals posing as Point32Health recruiters have placed job advertisements and reached out to potential candidates. These advertisements or individuals may ask the applicant to make a payment. Point32Health would never ask an applicant to make a payment related to a job application or job offer, or to pay for workplace equipment. If you have any concerns about the legitimacy of a job posting or recruiting contact, you may contact TA_operations@point32health.org

Posted 30+ days ago

S
Call Center Representative - In Office - Dallas, TX.
Sedgwick Claims Management Services, Inc.Farmers Branch, TX
By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve. Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies Certified as a Great Place to Work Fortune Best Workplaces in Financial Services & Insurance Call Center Representative- In office- Dallas, TX. PRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing, and other general office support activities. ESSENTIAL FUNCTIONS and RESPONSIBILITIES Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc. Provides back-up telephone support. Processes invoices and billings; maintains records. Maintains unit attendance records, library and/or manuals. Records meeting minutes. Makes travel arrangements. Maintains adequate supply inventory; orders supplies as needed. ADDITIONAL FUNCTIONS and RESPONSIBILITIES Performs other duties as assigned. Supports the organization's quality program(s). QUALIFICATIONS Education & Licensing High school diploma or GED required. Experience One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred. Skills & Knowledge Excellent oral and written communication, including presentation skills PC literate, including Microsoft Office products Analytical and interpretive skills Strong organizational skills Good interpersonal skills Ability to work in a team environment Ability to meet or exceed Performance Competencies WORK ENVIRONMENT When applicable and appropriate, consideration will be given to reasonable accommodations. Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines Physical: Computer keyboarding, travel as required Auditory/Visual: Hearing, vision and talking The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. . Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.

Posted 3 weeks ago

Director Of The Office Of Intercultural Development & Principal Designated School Official (Pdso)-logo
Director Of The Office Of Intercultural Development & Principal Designated School Official (Pdso)
Lipscomb UniversityNashville, TN
Responsibilities: Oversee the Office of Intercultural Development (OID) Budget Management Hire and manage student employees/internship Lead the organization and execution of OID annual events including, Hispanic Heritage Month, Fall Fiesta, Black History Month, and Welcome to Our World (WOW Week) Cultivate community partnerships to enrich students' cross-cultural experiences. Advises the W.E.B. Dubois Intercultural Honor Society or other honor society for underrepresented groups Manage the physical space (offices, lobby, lounge, etc.) Serve as Lipscomb's Principal Designated School Official (PDSO) and maintain the SEVIS database for all F1 visa undergraduate and graduate students. Serve as an advocate for the institution and students with SEVIS, USCIS, ICE, CPB, IRS, and other related governmental agencies. Compile and submit reports to USCIS, and SEVIS Maintain the institution's certification to host international students. Work collaboratively with the Human Resource to provide assistance and oversight to international students regarding employment (i.e. obtaining social security cards for tax purposes, health insurance, driver's licenses, etc.) Counsel students, faculty and staff on visa compliance along with training other DSO's. Maintain updated records of international students. Maintain relationship with Lipscomb Black Alumni (LBAC) Generate strategic pathways for Lipscomb students to be active participants in the Office of Intercultural Development, and their respective programs, events, and activities. Develop and implement education and support for underrepresented students (i.e. first generation, commuter, international, etc.) as well as keep up-to-date records of demographics of our students served through these efforts. Execute diversity, equity, and belonging trainings and workshops. Manage OID grant applications, funding, and awareness. Other duties as assigned. Qualifications: A strong commitment and faith in Jesus Christ and the Christ-centered mission, vision, and values of the university. Bachelor's degree required Experience working in a student culture and managing multiple related tasks. Sensitivity to appropriate academic, social, cultural development and learning outcomes is essential. Experience as a PDSO or DSO Requires flexibility, creativity, and enthusiasm with a strong desire to effect change and impact student growth and development. An appreciation and understanding of working in a diverse college environment. Possesses excellent organizational skills Demonstrates strong leadership skills Exhibits ability to remain calm and patient in stressful situations Exhibits ability to establish trusting and respectful relationships with students Outstanding written and oral communication skills Ability to create and implement department goals, policies, budgets, and working procedures Ability to build positive relationships with students, parents, and colleagues across campus

Posted 2 weeks ago

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Assistant Office Manager
Eye Care PartnersPhoenix, AZ
SUMMARY An Assistant Office Manager is a highly engaged leader that possess a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented. Location: 1820 North 75th Ave, Suite 102 ESSENTIAL DUTIES AND RESPONSIBILITIES Effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location. Enforce all corporate policies and procedures. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Assist with executing day-to-day operations of the office. Examples include: Monitor and assist with office flow, supply inventory, team member training and other duties as assigned or needed within the office. Assist leading the office by guiding them to success through focused support and coaching as directed by the Office Manager. Handle team member and patient questions in the absence of the Office Manager. QUALIFICATIONS Previous medical office experience preferred; previous leadership experience strongly preferred. Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience Favorable result on background check as required by state Must be able to provide proof of identity and right to work in the United States EDUCATION AND/OR EXPERIENCE High school diploma or GED required. LICENSES AND CREDENTIALS ABO and NCLE certifications preferred but not required. SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. .

Posted 1 week ago

EMT | LPN | CMA | RMA - The Office Of Dr. Razzak (Sevierville), Division Of Summit Medical Group-logo
EMT | LPN | CMA | RMA - The Office Of Dr. Razzak (Sevierville), Division Of Summit Medical Group
Summit Medical GroupSevierville, TN
The Office of Dr. Razzak, a division of Summit Medical Group has an immediate opening for an experienced LPN | CMA | RMA to join their practice. This is a full time opportunity, working Mon- Thur 7:30am-4:00pm and Friday 7:30a-1:00 pm. Examples of Duties (List does not include all duties assigned) Performs procedures as requested such as phlebotomy, injections, EKGs, holter monitors, etc., (and, if certified, X-rays). Performs intravenous (IV) therapy, if needed. Escorts patients to exam rooms and prepares the patient for examination or procedure according to physician preferences. Exhibits sound clinical skills in assisting the physician(s) with procedures as well as administering medication and patient educations. Receives and returns phone calls regarding patient needs promptly utilizing sound clinical judgments. Maintains stocked, neat, and clean examination rooms and common work areas on a daily basis. Adheres to established policies and procedures including OSHA guidelines. Performs clerical duties necessary for the physician to see patients, contacts patients regarding test results and/or other relevant reasons as directed. Schedules office and outpatient appointments as appropriate with efficient use of clinical time slots. Pulls and prepares patient records for physician to treat patient, as needed. Performs duties assigned in a professional manner following established policies and procedures while exhibiting a courteous and cooperative manner to coworkers, management, and public. Performs all other duties assigned by supervisor, Site Manager, physician or Administrative staff. Maintains updated LPN credentials / certification. Actively participates in site-level Quality Improvement Activities. Each employee will contribute to the continual evaluation site performance as well as the implementation and measurement of improvement activities that increase the quality of care provided to patients. Maintains strictest confidentiality. Education High School Diploma required, prefer additional vocational or college credits. Experience At least six months experience in a similar clinical setting preferred. Certification/License Current TN Practical Nursing License (LPN), Nationally Certified in Medical Assisant (CMA/RMA) or Certified EMT in TN.

Posted 1 week ago

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Building Engineer - Commercial Office (Atlanta, GA)
Cousins Properties Inc.Atlanta, GA
About Cousins Properties: Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20 million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix. Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit www.cousins.com. This position is located in Atlanta, GA. This position is on-site. This is not a remote or hybrid position. (For Cousins' internal candidates - this is equivalent to a Grade I Engineer position.) Responsibilities: Electrical Systems: Possess an understanding of A.C. circuits and safety procedures Trouble-shoot and find short circuits or ground in single or three-phase A.C. circuits Replace outlets, switches, lighting ballasts, circuit breakers and motor control starters HVAC Systems: Possess an understanding of the refrigeration cycle. Must have passed the test for a universal CFC license Conduct preventative maintenance of air handling units Respond to HVAC calls and make repairs or adjustments as needed Test and adjust chemical treatment levels in water system Perform daily inspections on chillers. Make adjustments as necessary. Record findings in the chiller log. Replace belts, motors, bearings, actuators, and valves on air handling units and cooling towers Adjust pneumatic or direct digital control (DDC) controllers and actuators for proper operation Adjust set points, start-up and temperature on building energy management system Trouble-shoot power induction units (PIU) or Fan Powered Terminal Units (FPIU) to determine if operating properly Trouble-shoot, adjust, and balance pumping system Plumbing Systems: Possess an understanding of the plumbing systems Rebuild and repair flush valves and faucets. Responsible for the replacement of wax bowel seal, remounting of toilet urinals and lavatories. Responsible for the preventative maintenance of a systems pump. Adjust and service pressure-reducing valves Life Safety Systems: Possess an understanding of the operation of the property's life safety systems Identify and respond to fire alarm and trouble calls. Properly enable and disable points. Conduct a weekly inspection of Emergency Generator and Fire Pump and record results in log. Make recommendations for outside service as appropriate. Miscellaneous Systems: Repair and replace door closures, door hardware and door operators Adjust and repair security systems Possess an understanding of mechanical drawings and wiring diagrams Miscellaneous Responsibilities Must be available for afterhours and weekend assignments. The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities. Required or Preferred Knowledge, Skills, and Abilities: A minimum of six years of experience in the building maintenance industry. High School Diploma or GED required. Must be knowledgeable in the safe and proper use of the following tools: ladders, lifts, basic hand tools, volt meter, manual drain auger, plumber's helper, safety goggles, ear protection, and fire extinguisher. Extensive knowledge in Chiller and Boiler operations is required. Must be able to operate heavy equipment such as chillers, generators, switchgear, pumps, air handling units etc. Must have excellent organizational and problem-solving skills. Must possess excellent customer service skills. Must be a team player, able to work outside the core business hours when needed and willing to accept a variety of tasks associated with this position. Must possess strong interpersonal skills and an ability to work and communicate effectively with all levels of operations. Must be a self-starter and able to work well with minimal supervision. Must be able to speak, read, write, and understand the primary language(s) used in the workplace. Must be willing to work rotating shifts. Responsiveness- Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position Integrity- Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information Customer Service- Demonstrate optimum customer service delivery while performing all job functions Communication- Able to clearly express ideas; present verbal information in a straightforward manner; ask questions in order to open channels of communication; listen to understand perspective of others Physical Demands: Must be able to stand and exert well-paced mobility for up to 4 hours in length Must be able to bend, stoop, squat, and stretch to fulfill cleaning and repair/maintenance tasks Must be able to lift up to 50 lbs. on a regular and continuing basis Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, handling objects, reaching with hands and arms, talking, listening and hearing ability, and visual acuity Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.

Posted 5 days ago

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Customer Experience Office Manager
Floor Coverings International SpokaneEastlake, CO
Responsive recruiter Benefits: Bonus based on performance Competitive salary Paid time off Training & development Job Title: Customer Experience Office Manager Location: 12301 Grant Street, Unit 120, Thornton, CO 80241 Compensation: $45,000-$55,000 + Bonus Potential Schedule: Full-Time | Monday-Friday | Occasional weekends for trade or vendor shows Join a Business That Feels Like Family At Floor Coverings International, we recognize that exceptional customer experiences start behind the scenes-with a well-run office and a team that's passionate about service. As the Customer Experience Office Manager, you'll not only oversee daily operations but also serve as the central hub of communication and support, ensuring every customer receives a 5-star experience from start to finish. You'll be the glue that holds our operation together, ensuring each customer interaction-from the first phone call to project completion-is handled with professionalism, care, and excellence. Perks & Benefits: Salary range: $45,000-$55,000 Bonus opportunities based on performance Paid Time Off (PTO) and Holidays Office-based with minimal customer-facing interactions What We're Looking For: 2+ years of experience in office management, operations, or customer service leadership A passion for creating and maintaining 5-star customer experiences Confident communicator-especially over the phone-with exceptional problem-solving skills Highly organized and capable of managing multiple calendars, crews, and customer needs Tech-savvy: Comfortable using CRM software, Quickbooks, Office Suite, spreadsheets, and scheduling tools (Salesforce is a plus) Social media savvy-able to keep our digital presence fresh with project updates A self-starter who enjoys taking ownership and improving systems Experience in the home service or construction industry is a plus Key Responsibilities: Serve as the central point of communication for the office-keeping customers, crews, and the sales team aligned and informed Oversee daily office operations, ensuring all administrative and logistical tasks are running smoothly Manage the full customer journey-from initial inquiry through project wrap-up-with empathy, care, and attention to detail Schedule in-home appointments for the sales team promptly and accurately Resolve customer concerns with professionalism, urgency, and positivity Upload weekly before-and-after photos to social media and Google Business to showcase project success Assist with local marketing campaigns and attend networking events to build brand recognition Order, receive, and manage job-specific product deliveries and inventory Track job timelines, communicate updates, and ensure smooth installation coordination Foster a culture of excitement, trust, and excellence with every customer and team interaction Meet Paul - Owner, Floor Coverings International of Brighton, CO Paul is the proud new owner of Floor Coverings International in Brighton, Colorado. With over 30 years of experience in the technology industry, Paul brings a strong background in leadership, systems, and customer service to his new venture. His transition into the flooring industry was driven by a desire to work in a business that offers essential services people truly need-and where he can make a direct impact in his local community. What drew Paul to Floor Coverings International was the proven structure and ongoing support offered by the franchise. He appreciates the company's customer-focused approach and high-quality service model, which aligns perfectly with his own values. Paul and his wife are proud parents of two daughters and are deeply rooted in their community. They are excited to grow their family business while serving their neighbors and helping homeowners bring their flooring visions to life. Apply today and bring your passion for people and process to a company that values both. Compensation: $45,000.00 - $55,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Posted 3 weeks ago

Office Manager (4494)-logo
Office Manager (4494)
SmartronixBroomfield, CO
Outside Analytics + SMX is seeking a dynamic, highly organized, and energetic Office Manager to manage our Broomfield CO office, support our Sr. Vice President, and support the local team. The ideal candidate will oversee the daily operations of the office as well as provide administrative support by managing and prioritizing calendar engagements, preparing ad hoc reports, handling sensitive information requests, event planning logistics coordination, arranging conference calls, and scheduling meetings. If you are a detail oriented, self-starter that can manage shifting priorities with confidence and expertise, come join our team! This position is local to the Broomfield, CO area and requires you to be in the office Monday through Thursday, with flexible hybrid Fridays. Essential Duties & Responsibilities: Work with the internal Security team and the building management to: Report office issues and work to resolution Manage badge access requests Coordinate collection of certificates of insurance from Vendors Ensure office operations run smoothly Support HR Functions with on-boarding/off-boarding, as needed Plan team events throughout the year Directly support our Sr. Vice President by providing detailed administrative support such as calendar management, booking and reconciling domestic and international travel. Assist the SVP by drafting Word documents, Excel spreadsheets, and PowerPoint presentations to summarize analysis and reports, as needed. Promptly complete travel and other expense reports Use OneDrive and SharePoint to organize, share and store documents Attend meetings, take minutes, and action items, distribute post minutes and after actions to Microsoft SharePoint/OneDrive, and track action items to completion Promptly respond to communication to action items such as schedule conflicts, urgent issues and other information Handle the full life cycle of event planning for employee and client engagements and provide onsite support for meetings or events, as needed, to include: Client meetings Volunteer opportunities Team offsite events Annual Food Drive Perform other administrative duties as required Required Skills/Experience: 5 to 7 years' experience as an Office Manager and/or administrative support 5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Highly proficient in Microsoft Office applications to include Word, Excel, and PowerPoint, SharePoint and OneDrive) Exceptional time management skills and ability to complete tasks within required timeframes with little supervision Extremely strong attention to detail even under pressure Self-starter that will work independently, manage workload and multi-tasking skills Strong organizational and multi-tasking skills amid shifting priorities Highly advanced interpersonal skills to build and maintain internal and external relationships Strong communication skills and ability to converse with all levels of organizational management Goal oriented and action focused, pragmatic and self-disciplined Strong ability to effectively handle multiple shifting priorities Strong written and verbal communication skills Capacity to learn rapidly and adapt quickly to change Desired Skills/Experience: Experience with Deltek expense reporting Application Deadline: 8/01/2025 #LI-Onsite The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement. The proposed salary for this position is: $31.58-$47.35 USD At SMX, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success. We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what's possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration. SMX is an Equal Opportunity employer including disabilities and veterans. Selected applicant may be subject to a background investigation and/or education verification.

Posted 1 week ago

Front Office Specialist- Training Provided-logo
Front Office Specialist- Training Provided
Nationwide VisionGlendale, AZ
SUMMARY A Front Office Specialist is trained to act as the first point of contact, setting the tone for a world class Total Patient Experience. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients. LOCATION : 9524 W Camelback Road, Suite #150 Glendale AZ Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support. Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave. Answer phones (both external and internal); assure prompt, courteous service at all times. Practice urgency at all times with consideration to the patient's time, as well as doctor's time and schedule. Double check insurance authorizations to ensure completion and build accurate flow sheets. Check out patients and collect correct payments according to procedures. Manage patient flow in the office and ensure communication to maximize efficiency and customer service. Complete daily reconciliations / close day / countdown cash drawer. Comply with all company policies and procedures, including HIPAA. General office duties and cleaning to be assigned by the manager. QUALIFICATIONS Previous medical office experience preferred; previous ophthalmic experience strongly preferred. Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience Favorable result on background check as required by state Must be able to provide proof of identity and right to work in the United States EDUCATION AND/OR EXPERIENCE High school diploma or GED required LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Posted 30+ days ago

Dental Office Manager-logo
Dental Office Manager
Aspen DentalMidlothian, TX
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-Time Salary: $52000 - $58000 year + monthly and quarterly incentive earnings At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. May vary by independently owned and operated Aspen Dental locations. Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. #newoffice

Posted 3 weeks ago

Office Manager-logo
Office Manager
Helzberg Diamonds HeadquartersHurst, TX
Job Description The Office Manager in a Helzberg Diamonds retail store manages the daily operations of the office by providing guidance and leadership necessary to assist the store in achieving sales and profit goals. Key responsibilities include: Procedural compliance to ensure that all transactions are handled in accordance with company policies and procedures Successful implementation of company programs and initiatives (including extended warranty sales, in-store signage, pricing and merchandising tagging) Providing the direction, leadership, and motivation necessary to assist the store in achieving sales and profit goals Achieving personal sales and extended warranty goals by working on the sales floor Assist Store Manager in recruiting, interviewing and hiring top talent The ideal candidate will possess: High school diploma or equivalent One to three years of retail office experiences Previous supervisory experience Ability to sell in a commission environment Experience using a PC or POS system or other computer keyboard is required Strong communication and organizational skills required Must be available to work a flexible schedule, including evenings, weekends and holidays

Posted 3 weeks ago

Women's Health - Medical Office Coordinator - Obgyn-logo
Women's Health - Medical Office Coordinator - Obgyn
Mercy HealthYoungstown, OH
Thank you for considering a career at Mercy Health! Scheduled Weekly Hours: 0.01 Work Shift: Days/Afternoons (United States of America) Women's Health- Medical Office Coordinator- OBGYN An OB-GYN program office coordinator's job description involves a blend of administrative and clinical support duties. They manage patient records, schedule appointments, handle insurance verification, and ensure smooth office operations. They may also assist with research activities, data collection, and event coordination, depending on the specific program and role. Key Responsibilities: Administrative Tasks: Maintaining patient records, including medical history, insurance information, and contact details. Scheduling appointments, surgeries, and procedures. Handling phone calls, answering inquiries, and directing patients to appropriate staff. Verifying insurance eligibility and processing referrals. Managing office supplies, equipment, and financial records. Clinical Support: Preparing patients for exams and procedures. Collecting and processing patient data. Mercy Health is an equal opportunity employer. Many of our opportunities reward* your hard work with: Comprehensive, affordable medical, dental and vision plans Prescription drug coverage Flexible spending accounts Life insurance w/AD&D Employer contributions to retirement savings plan when eligible Paid time off Educational Assistance And much more Benefits offerings vary according to employment status. Department: Women's Care- Youngstown Physician Enterprises It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health- Youngstown, Ohio or Bon Secours- Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employer, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com.

Posted 30+ days ago

Office Assistant - Caesars Superdome & Smoothie King Center-logo
Office Assistant - Caesars Superdome & Smoothie King Center
LegendsNew Orleans, LA
The Role Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects. Company Overview: Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations. Responsibilities Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects. Maintain calendar, arrange appointments, coordinate all travel (flights, hotel, and ground transportation), complete and submit expense reports for the Office. Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors. Maintain inventory of office supplies. Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed. Retrieve, screen and deliver mail correspondence. Coordinate FedEx and UPS mailings, certified mailings and bulk mailings. Coordinate and make arrangements for conferences and meetings. Document preparation and management, including formatting and editing letters, reports, PowerPoint presentations, etc. Maintains professional and technical knowledge by attending educational workshops. Resolves administrative problems by coordinating preparation reports, analyzing data, and identifying solutions. Contributes to team atmosphere of Legends. Other duties and special projects as assigned. Qualifications: Bachelor's Degree Preferred. Previous recruitment experience preferred. Proficient in MS Word, Excel, Outlook, and PowerPoint. Dynamic, outgoing, high energy personality. Resilient competitive work-ethic. Ability to perform duties above expectations with little supervision. Professional demeanor with the aptitude to interact with poise and upholding the company name. Strong written and verbal communication skills. Ability to interface with all levels of the organization. Excellent organizational skills. Proficient in excel, database and internet searching skills. Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training. Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Posted 30+ days ago

Office Manager-logo
Office Manager
Common Links ConstructionMadison, WI
Common Links Construction is a union subcontractor that specializes in installation of Steel Stud Framing, Drywall and Finishing, Painting, EIFS, and Acoustical Ceilings. We have 2 locations in Wisconsin; Milwaukee and Madison, and 1 location in Minnesota; Minneapolis. Common Links Construction is an employee-focused company that strives to keep the company culture strong through many employee engagement events and programs. As a Office Manager, You will be responsible for being the helping hand in the office for a wide range of administrative duties. A large portion of your days will be spent supporting our Superintendents and Accounting Admin staff. This role will provide you with the opportunity to grow within the company. You will be located full-time at the brand-new Madison office. Job Duties: Complete weekly payroll entry and proofing for all field personnel at the Madison location. Provide support to our Head of Payroll. Track Union Employee Progress and Benefits Aid the Superintendent with pre-employment testing and onboarding. Enter new hire documentation into our payroll system. Train field personnel on iPad/Samsung Tablets and necessary applications Order and maintain a stock of HI-VIS clothing, PPE, and office supplies for the office. Greet all visitors at the office. Answer and direct incoming phone calls Complete general office tasks and filing. Take part in company event planning. (i.e. Meetings, Mandatory Training Days, and office parties) As you become comfortable with your tasks, more may be added to your role. Our Best Candidate Would Have: Bilingual Preferred (Spanish) Experience with bookkeeping and record-keeping Experience in Payroll Processing Willingness to become a Notary High Proficiency in Microsoft Office Applications Knowledge and experience with the Foundation Payroll software. Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to multitask and prioritize tasks effectively Willingness to learn new skills Desire to grow within an organization Offered Benefits: Competitive Compensation based on experience Health Insurance Dental & Vision Insurance Long Term Disability & Life Insurance Paid Vacation and Holidays 401K, plus 3% employer contribution after 1 year of employment.

Posted 30+ days ago

Office Clerk-logo
Office Clerk
Redner's Markets Inc.Bel Air, MD
POSITION TITLE: Store Bookkeeper DEPARTMENT: Front End REPORTS TO: Store Director / Front End Supervisor FLSA STATUS: Non-Exempt COMPENSATION: $16- $19 per hour Sunday $1 premium JOB SUMMARY: Responsible for all store office security and proper administration of the cash office funds. To perform all Front End clerical functions and maintain the highest level of Front End customer service at all times. ESSENTIAL JOB FUNCTIONS: 1) Complete the cash and sales reports daily, as well as, the weekly recap. A deposit must be done after each shift. 2) Report any shortage over $50.00 immediately to the main office. 3) Check and order change for the change fund. 4) Prepare all bank deposits and record all data appropriately, and verify all returned bank slips. 5) Responsible for verifying tills for cashiers at the beginning and the end of each shift, as well as, breaks and lunches; following cash control guidelines. 6) Prepare all items for the armored car service. 7) Responsible for cash handling in the office area, keeping the safe locked whenever not being used. 8) Maintain and enforce the company shoplifting policy. 9) Maintain and enforce the emergency code system. 10) Implement emergency Front End procedures when needed. 12) Conduct a master reset or master to sub master operation when necessary. 13) Responsible for all reports issued form the Front End of the store (check transmittals, soda machine reports, etc.). 14) Check and issue inter-store transfers. 15) Maintain a NSF file and ensure proper follow-up of bad check procedures. 16) Work with department managers on Front End observations. 17) Maintain a void card variance check on a weekly basis. 18) Abide by all regulations set forth by the USA Patriot Act and Bank Secrecy Act as it pertains to Redner's Markets anti-money laundering program. 19) Abide by all company policies as stated in the Employee Handbook. SUPPLEMENTAL JOB FUNCTIONS: 1) Answer, screen, and route all telephone calls. 2) Operate a cash register or bag groceries as needed. 3) Order and maintain all office supplies from the main office. 4) Conduct periodic checker reviews. 5) Review and highlight the checker report to show acceptable/unacceptable performances. MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 1) Strong oral and written communication skills for interactions with customers, employee, and vendors. 2) Strong analytical and math skills for conducting accurate audits.

Posted 3 weeks ago

Physician Office Assistant II-logo
Physician Office Assistant II
Heritage Valley Health SystemSewickley, PA
Office Location: Associates of Family Medicine 100 Hazel Lane Suite 201 Sewickley, PA 15143 Work Hours: Monday - Friday, no weekends, no major holidays Responsible for performing multiple day-to-day administrative functions to support the operations of the office including greeting and checking in/checking out patients, verifying insurance coverage, reviewing patient registration, answering telephones, taking and returning messages, scheduling and/or confirming appointments, distributing incoming mail. Receives and responds to routine inquiries following established procedures. Serves as a liaison between physicians, physician offices, medical facilities and customers. Required High school diploma or GED and 1 year of experience in a health care organization or an equivalent combination of education and experience. Excellent communication and customer service skills. Knowledge of communication procedures, typing and computer skills. Successful completion of applicable clearances as outlined in Human Resources policy HR-106 within 90 days of commencing employment. Preferred Multi-line phone experience, preferably in a medical office setting. Strong organizational skills.

Posted 30+ days ago

Paul Davis Of West County Is Looking For An Office Coordinator-logo
Paul Davis Of West County Is Looking For An Office Coordinator
Paul DavisFenton, MO
Paul Davis Restoration of West County is part of a national franchise organization that provides services to repair and clean up damage to residential, institutional and commercial structures from a fire, water, storm, mold, or other disasters. Founded in 1966, Paul Davis is a rapidly growing network of more than 300 independently owned and operated franchises. The Paul Davis heritage is based around a can-do attitude, innovation, and outstanding customer service. We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service, dynamic decision-making, and leadership, we have the tools to continue our rapid growth. Our team puts emphasis on living our Vision, Mission, and Values to be more than just a service provider. We are seeking an Office Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer & Dispatch inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Gather all required information from clients and input information into our restoration management software Data entry into Quickbooks for job costs Assist with billing, invoicing and collections Utilize E Document software to send/receive job forms Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills Computer Savvy Compensation: $16.00 - $18.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada. We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do. Our Vision: To Provide Extraordinary Care While Serving People In Their Time Of Need. Our Values: Deliver What You Promise Respect The Individual Have Pride In What You Do Practice Continuous Improvement Our Mission: To provide opportunities for great people to deliver Best in Class results

Posted 3 weeks ago

Dental Office Manager-logo
Dental Office Manager
Aspen DentalNewark, OH
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-Time Base Salary: $50000 - $55000 / year PLUS -3 Different Incentive Opportunities Report Card Bonus - Up to $300 a month Unlimited Earning potential through our monthly profit-sharing program Unlimited Earning potential through our quarterly profit-sharing program Paid like the owner based on profit At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. May vary by independently owned and operated Aspen Dental locations. Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Posted 3 weeks ago

Office Administrator-logo
Office Administrator
Masco Corp.Indianapolis, IN
At Delta Faucet Company, we are committed to transforming everyday experiences with water through innovative products and exceptional service. As a leader in the plumbing industry, we take pride in our dedication to quality, sustainability, and customer satisfaction. We believe that diverse perspectives strengthen our mission to create solutions that inspire and elevate the lives of all our customers. We welcome individuals from all backgrounds to join us on this journey toward inclusivity and excellence. We are looking for a dependable and professional Office Administrator to join our team. This full-time role is split between morning responsibilities in the mail center and afternoon coverage as the main receptionist. The Office Administrator plays a key role in ensuring timely and accurate distribution of mail and small parcels, while also serving as the first point of contact for visitors and callers. This position requires a friendly, service-oriented approach and the ability to maintain a professional and organized front office. The role also provides clerical support to both Human Resources and Facilities. Mailroom Responsibilities: Processes and manages outgoing shipments using UPS for domestic and DHL for international shipments. LTL shipments. Prepares volume mailings such as invoices or newsletters. Frequently prepares packages for shipment under tight deadlines. Tracks shipped packages of high importance and ensure prompt delivery. Help employees by offering mail delivery instructions and packaging materials. Will collaborate with employees and vendors to distribute charges to the proper budget. Responsible for maintaining an adequate supply of shipping materials such as packing boxes, copier paper, and stationery. Receive incoming small parcels and LTL shipments, sort and prepare packages for delivery. Maintain SAP Strategic Partner address adds and changes. Administer the company's personal postage policy. Will assist the facilities team with rooms set up and flips when needed. On a need as basis sit and the front desk and greet customers and callers. Deliver incoming small packages to the departments. Order office suppliers for the department all other needs for the department. Back up mail pick up from post office. Receptionist Responsibilities: Provide a positive first impression and subsequent impressions of the company while greeting visitors and answering callers. Answering incoming telephone calls determines the purpose of callers, and forwards to appropriate personnel. Communicates with the IS team regarding any telephone/reception software issues. Answers routine organizational questions and provides callers with addresses, directions, and other information. Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel. Oversee visitor badging processing, ensuring security process is maintained. Provides clerical support to HR or Facilities as needed while maintaining professional appearance in the reception area. Provides back-up support for various mailroom activities such as package delivery, address book set up. Provide fill-in support for vacation/sick time in mailroom or another part-time receptionist. Trains temporary or back-up receptionists and updates on any changes to processes Maintains a manual phone list at the front desk in case of power issues. Qualifications High school diploma/GED. 1 year mailroom or administrative experience. 1 year of phone reception/switchboard experience. Possess excellent organization and customer service skills. Candidates should have the ability to accurately sort and deliver large volumes of mail, with the ability to lift parcel packages up to 50-pounds daily. Proficient with Outlook, Word, Excel, SAP experience a plus. Effective communication skills and the ability to effectively communicate with all levels of the organization. The successful incumbent must have a pleasant and courteous demeanor and be able to stay organized while managing multiple tasks. Previous experience working on computer systems with ability and desire to learn new systems required. Why Join Us? At Delta Faucet Company, our people are our greatest assets. We value different perspectives and fostering an inclusive environment. You'll have the opportunity to shape the future of our brand, working alongside passionate professionals committed to excellence and innovation. Join us to lead progressive growth and make a significant impact within a leading organization. Here are some of the benefits we offer for your personal and professional growth: Culture: Recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more. Wellbeing: Comprehensive benefit plans; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing. Learning & Development: LinkedIn Learning access; internal opportunities to work on projects cross-company. Social Impact: Four employee-led and self-directed Business Resource Groups; Paid volunteer day annually; Employees share their time, skills and talent with charities and nonprofit organizations across the U.S. and around the globe. Company: Delta Faucet Company Shift 1 (United States of America) Full time Hiring Range: $13.85 - $21.73 Actual compensation may vary based on various factors including experience, education, geographic location, and/or skills. Delta Faucet Company (the "Company") is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company. Delta Faucet Company is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information. E-Verify Participation Poster: English & Spanish E-verify Right to Work Poster: English, Spanish

Posted 2 weeks ago

Office Assistant-logo
Office Assistant
Helzberg Diamonds HeadquartersHouston, TX
Job Description The Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the office to assist the store in achieving sales volume and profit goals. Key responsibilities include: Processing all transactions in accordance with company policies and procedures Assisting the Office Manager with operational audits and inventory counts Complying with company policies and procedures including loss prevention, operational and human resources Achieving personal sales and extended warranty goals by working on the sales floor The ideal candidate will possess: High school diploma or equivalent Previous retail sales or office experience Ability to sell in a commission environment Experience using a PC or POS system or other computer keyboard is required Strong communication and organizational skills required Must be available to work a flexible schedule, including evenings, weekends and holidays

Posted 2 weeks ago

P
Office Services Assistant
Point32Health, IncCanton, MA

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Job Description

Who We Are

Point32Health is a leading not-for-profit health and well-being organization dedicated to delivering high-quality, affordable healthcare. Serving nearly 2 million members, Point32Health builds on the legacy of Harvard Pilgrim Health Care and Tufts Health Plan to provide access to care and empower healthier lives for everyone. Our culture revolves around being a community of care and having shared values that guide our behaviors and decisions. We've had a long-standing commitment to inclusion and equal healthcare access and outcomes, regardless of background; it's at the core of who we are. We value the rich mix of backgrounds, perspectives, and experiences of all of our colleagues, which helps us to provide service with empathy and better understand and meet the needs of the communities where we serve, live, and work.

We enjoy the important work we do every day in service to our members, partners, colleagues and communities. Learn more about who we are at Point32Health.

Job Summary

Under immediate supervision, the Office Services Assistant develops and implements all return mail processes, procedures and reporting and educating staff regarding these procedures and ensures compliance. Generate weekly statistical and graphical reports. Accurately processes, assembles, finishes, packages, and ships of a variety of correspondence and packages, manages inventory functionality, ensuring availability of appropriate levels of all inventory materials and supplies.

Job Description

Key Responsibilities/Duties - what you will be doing (top five):

  • Receive, separate, sort and categorize all return mail. Educate staff members surrounding policies and procedures within the return mail function. Monitor compliance with policies and procedures.
  • Provide accurate and efficient processing, assembly and finishing in accordance with work orders and customer requests.
  • Work with order entry systems and verbal request to assemble and process as required. Research customer orders and request using informational databases. Process orders and fills literature requests. Provide statistical reports on orders and units processed.
  • Manage, track, and evaluate all inventory-stocking needs; order materials to ensure stock is maintained at established thresholds. Accurately maintains and tracks in-house material movement, storage, and physical counts. Provides, monitors, and maintains all shelving of material, locations, and proper identification numbers for all material.
  • Monitor, track and process all mailings; including overnight, specialty, self-insured and member requested. Package and box all pre- and post-sales materials. Type mailing labels in preparation for mailings. Coordinate timely and accurate shipping and receiving of all materials.
  • Process all relative packages through mail providers utilizing shipping software systems.
  • Receipt and reconciliation of all departmental supplies and stocking materials against packing slips. Batch and prepare data for Inventory software system. Monitor and manage all proper identification of packages and material received. Process orders for in house stationary requests.
  • Gather and compile data to provide weekly statistical reports regarding production, fulfillment and return mail.
  • Provide material needs ensuring proper levels of supplies. Operate photocopying machinery as required. Make photocopies and scan materials as required. Provide recommendations and suggestions to daily operations of material distribution.
  • Other duties and projects as assigned.

Qualifications - what you need to perform the job

Certification and Licensure

Education

  • Required (minimum): High school diploma
  • Preferred: Bachelor's degree

Experience (minimum years required):

  • Required (minimum): 0-2 years of related work experience
  • Preferred: 1-3 years of experience

Skill Requirements

  • Resilient, collaborative, flexible, innovative.

Working Conditions and Additional Requirements (include special requirements, e.g., lifting, travel):

  • Must be able to work under normal office conditions and work from home as required.
  • Work may require simultaneous use of a telephone/headset and PC/keyboard and sitting for extended durations.
  • May be required to work additional hours beyond standard work schedule.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Management retains the discretion to add to or change the duties of the position at any time.

Compensation & Total Rewards Overview

As part of our comprehensive total rewards program, colleagues are also eligible for variable pay. Eligibility for any bonus, commission, benefits, or any other form of compensation and benefits remains in the Company's sole discretion and may be modified at the Company's sole discretion, consistent with the law.

Point32Health offers their Colleagues a competitive and comprehensive total rewards package which currently includes:

  • Medical, dental and vision coverage

  • Retirement plans

  • Paid time off

  • Employer-paid life and disability insurance with additional buy-up coverage options

  • Tuition program

  • Well-being benefits

  • Full suite of benefits to support career development, individual & family health, and financial health

For more details on our total rewards programs, visit https://www.point32health.org/careers/benefits/

We welcome all

All applicants are welcome and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Scam Alert: Point32Health has recently become aware of job posting scams where unauthorized individuals posing as Point32Health recruiters have placed job advertisements and reached out to potential candidates. These advertisements or individuals may ask the applicant to make a payment. Point32Health would never ask an applicant to make a payment related to a job application or job offer, or to pay for workplace equipment. If you have any concerns about the legitimacy of a job posting or recruiting contact, you may contact TA_operations@point32health.org

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