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Washington University in St. LouisSaint Louis, MO
Scheduled Hours 40 Position Summary Position functions as a Medical Assistant in the department, prepares and maintains exam rooms, prepares charts, obtains reports and records; assists with patient flow and ensures the overall smooth running of the clinical office. Department of Orthopedic Surgery Mission The mission of the Department of Orthopedic Surgery at Washington University School of Medicine is to have a national and international impact on orthopedics through excellence in clinical care, education, research and leadership. Our vision is to redefine excellence in the field of Orthopaedic Surgery and Rehabilitation. Our responsibility to our local, national and international communities has three parts: 1) serve our community through excellence in clinical orthopedic care; 2) provide outstanding musculoskeletal education and training in an inclusive and equitable environment; 3) transform the future of orthopedics through research discovery and innovation. Department of Orthopedic Surgery Overview by the Numbers As a national leader in orthopedic care delivery, research and education, Washington University's Department of Orthopaedic Surgery guides the way in advanced musculoskeletal treatment and technology, providing trusted care for patients of all ages. With over 80 clinical providers across nine St. Louis-area locations, expert bone, muscle and joint care is always within reach. WashU Orthopedics is also a top orthopedic research program, with 10 dedicated research faculty and seven physician scientists. By the numbers, the Department is home to over 500 employees, 11 orthopedic subspecialties, 71 clinical faculty, 10 research faculty, 40 surgical residents, 13 physiatry residents and 18 fellows. WashU Orthopedics is also proud to nationally rank #3 in NIH funding, #2 for residency training, #7 for pediatric orthopedics and #31 for adult orthopedics. Job Description Primary Duties & Responsibilities: Patient Care Duties Interacts directly with patients in clinic setting and completes clinical tasks, which may include obtaining vital signs, conducting EKGs, completing a phlebotomy and verifying medications. Prepares for office hours by doing tasks, such as obtaining charts, scheduling tests and preparing exam rooms. Assists with examinations, procedures and lab tests. May assist with renewal and authorization of non-narcotic medications per standing orders and department guidelines. May administer medications under the order of physicians or nurse practitioner (this includes vaccines and intramuscular and subcutaneous injections). Communication and Documentation Directs patient flow, assists with special procedures/treatments and completes requisitions. Routes phone messages, patient questions and telephone communications to appropriate personnel. Assists with care coordination by doing tasks outlined under the department guidelines, such as calling patients with test results; scheduling appointments; assisting with return calls; scheduling surgeries, diagnostic procedures and admissions; and monitoring new and return patient contacts, including scheduling of appointments and follow-up appointments. Completes necessary paperwork and documentation in a timely manner. Answers basic questions from patient/family regarding treatments, diagnosis and procedures. May complete requisitions/orders per Washington University guidelines. Equipment and Supplies Monitors supply inventory, ensuring adequate supplies, equipment or garments are available and that they comply with regulations. Cleans and stocks exam rooms and sterilizes instruments. Other Functions Maintains required HIPAA compliance, maintains skills/competencies and participates in in-services, staff programs, continuing education and cross-training programs according to established standards and Washington University policies. Complies with OSHA, state and federal regulatory sources/standards. Participates in quality improvement activities to ensure appropriate clinical outcomes. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment Exposure to blood-borne pathogens Requires protective devices Patient care setting Direct patient care setting Physical Effort Typically sitting at desk or table Typically standing or walking Typically bending, crouching, or stooping Occasional lifting (25 lbs. or less) Equipment Office equipment Clinical/diagnostic equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications: The list below may include all acceptable certifications and issuers. More than one credential or certification may be required depending on the role. Basic Life Support- American Heart Association, Basic Life Support- American Red Cross, Certified Clinical Medical Assistant (CCMA)- American Association of Medical Assistants (AAMA), Certified Medical Assistant- American Association of Medical Assistants (AAMA), Certified Medical Assistant- American Medical Technologists (AMT), Certified Medical Assistant- National Healthcareer Association (NHA), Licensed Practical Nurse- Illinois Department of Financial and Professional Regulation, Licensed Practical Nurse- Missouri Division of Professional Registration, Medical Assistant- American Association of Medical Assistants (AAMA), Registered/Certified Medical Assistant- American Association of Medical Assistants (AAMA), Registered Medical Assistant (RMA)- American Association of Medical Assistants (AAMA), Registered Medical Assistant- American Medical Technologists (AMT), Registered Nurse- Illinois Department of Financial and Professional Regulation, Registered Nurse- Missouri Division of Professional Registration Work Experience: No specific work experience is required for this position. Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Required Qualifications High school diploma or equivalent high school certification. Registered or Certified Medical Assistant with six months of related work experience (examples of related fields include military medic, emergency medical technicians, Nurse's Aide, physical therapy and nurse technicians, and certified athletic trainers). Medical Assistant credentials must be obtained from in-person proctored exams from the following certifying bodies: NHA, AAMA or AMT. In-person proctored credentials from other certifying bodies may be accepted upon approval from Human Resources. Substitutions include: Graduate of an accredited nursing program (such as RN/LPN), or comparable allied health training program with a minimum of one year of relevant experience. Ability to show proof of a Medical Assistant certification/registration with successful completion of certification exam (online proctored exams are not sufficient to meet the credential requirement) within six months of hire date (or within a shorter time frame if noted by hiring manager). Basic Life Support certification (Online Basic Life Support certifications, those without a skills assessment component, are not sufficient to meet the Basic Life Support requirements). Preferred Qualification Graduate of an accredited Medical Assistant Program. Preferred Qualifications Education: No additional education beyond what is stated in the Required Qualifications section. Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: Medical Assistant (2 Years) Skills: Anatomy, Clinical Care, Communication, Cross-Functional Teamwork, Electrocardiography (EKG), Electronic Medical Records (EMR), Epic EHR, HIPAA Compliance, Interpersonal Communication, Interpersonal Relationships, Medical Terminology, OSHA Compliance, Patient Care, Patient Medications, Phlebotomy, Physiology, Vital Signs Grade C06-H Salary Range $17.34 - $25.40 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Posted 4 weeks ago
Indiana Regional Medical CenterIndiana, PA
Position Summary: Promotes a professional practice image by the efficient performance of a variety of clerical and clinical related tasks designed to facilitate the smooth flow of patients and work throughout the organization. Assist the physicians with the examination and treatment of patients and perform routine tasks needed to keep the clinical office and clerical office running smoothly. Job Responsibilities: Clinical Duties Greets patients and escorts them to the examination and/or procedure rooms. Takes vital signs (height, weight, and blood pressure) at each visit and accurately transcribe results in patient's chart. Update patient history and documentation of tobacco use, allergies, medications and immunizations. Removes, dressings and staples as required, prepares patient for examination, test(s) or procedure(s). Prepare and assists provider with examinations and procedures including appropriate room set up as needed. Obtains necessary signed consent and correctly completes ABN form when needed. Performs point of care lab testing and patient treatment as ordered by provider. Reports and records results accurately in the medical record. Follows all procedures to maintain compliance with regulatory requirements. Maintains and re-stocks clinical supplies for back office. Organizes and keeps a running inventory of medications in med rooms and refrigerator (routinely disposing of expired medications as warranted). Maintains daily logs of refrigerator temperatures, performs quality controls within the specified time frame. Cleans and scrubs down rooms and counter tops nightly and when necessary. Prepares and cleans non disposable equipment/instruments for sterilization. Adheres to OSHA guidelines. Reviews charts for next day appointment; checks for pending lab or diagnostic test results at the end of each business day; obtains said results prior to the patient's scheduled arrival. Completes physician orders for ancillary tests, surgeries or specialist referrals ordered and scheduled as directed. Obtains necessary insurance authorizations. Documents all pertinent patient information into the electronic medical record. Travels to other IHPS offices when needed to cover clinical/clerical when requested. Performs any other services deemed reasonable by physician or practice manager. Clerical Duties Schedules and manages appointments. Routinely updates patient information: change of address, phone numbers, insurance or person to notify. Registration to include patient's preferred pharmacy, race, ethnic background and preferred communication. Verifies medical insurance eligibility on each patient prior to or upon check in. Collects co-pays, payments from patients and provides receipt to every patient; maintains payment log, balances at end of day, correctly enters credit card payments through Emdeon, and prepares deposit slip daily. Reviews charges on encounter form for accuracy and correctly enters into computer system. Retrieves messages from answering service/machine/voicemail each morning, right after lunch and throughout the workday. Answers telephone within three rings, screens and directs incoming calls and messages to the appropriate party, answers patient inquiries either in person or on the telephone within the limits of his/her knowledge and medical practice polices. Documents pertinent information given or received in patient's medical record. Maintains all patient information using the electronic health record to include but not limited to orders, scanning, tasking, and prescription refill requests. Schedules patient appointments according to office policy. Follows confidentiality and security rules when providing information to outside sources. Qualifications: Experience and Education: Completion of accredited medical assistant program or a multi-tasked professional with at least two years of experience, preferred in performing front and back office activities in a medical environment. Current CPR certification. Knowledge: Basic medical front and back office procedures and medical terminology; first aid measure; equipment, supplies and instruments used in a medical office; simple routine clinical laboratory methods; universal blood and body fluid precautions; OSHA rules and regulations; established protocol for storing poisons, narcotics, acids, caustics and flammable items, restrictions imposed by various managed care carriers, various forms inherent to profession; patient confidentiality regulations, usage of computer systems, insurance authorizations, referrals, and billing processes. Abilities: Establish and maintain cooperative relationships with staff members; create a responsive caring environment for patients; respond promptly to physician's directions; maintain medical records in a concise and accurate manner; employ correct aseptic techniques in preparation of instruments & equipment; react quickly in emergency situations; recognize and prevent possible safety hazards; ensure proper maintenance of equipment; communicate clearly and facilitate patient education when warranted; act as advocate and assist physician in meeting the physical and mental needs of patient; exercise independent judgment; perform functions that consistently fall within the legal boundaries of profession. The IRMC Physician Group is proud to maintain a great work-life balance & company culture, competitive salary & benefits, and career advancement opportunities.
Posted 3 weeks ago
EisnerAmperChicago, IL
Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom - we give you the tools you need to succeed and the autonomy to reach your goals. What it Means to Work for EisnerAmper: As a Tax Controversy Manager, you will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry You will have the flexibility to manage your days in support of our commitment to work/life balance You will join a culture that has received multiple top "Places to Work" awards We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions We understand that embracing our differences is what unites us as a team and strengthens our foundation Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work What Work You Will be Responsible For: Assist with IRS examinations and appeals, including responses to Information Document Requests, Notices of Proposed Adjustments and preparation of appeals protests Help prepare penalty abatement requests and relief requests for missed elections Address collection matters including Installment Agreements, Offers in Compromise and Collection Due Process Hearings Perform tax research and draft tax memoranda on a broad range of federal tax issues. Contact the IRS Service Center and correspond on various tax account issues Assist with training programs and thought leadership publications Mentoring staff Basic Qualifications: JD is required Passed any state bar exam 5+ years Tax Controversy of experience Preferred Qualifications: LLM or Masters in Taxation Judicial clerkship or other government experience and/or accounting background CPA 7+ Years experience Strong technical tax research skills Excellent written, oral communication, and time management skills Ability to work independently and as part of the national tax controversy team EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law. About Our Tax Team: As the largest service line within the firm, EisnerAmper's Tax Group does not only provide trusted and innovative tax solutions to its clients, but it creates new opportunities for employees to grow, both personally and professionally. With a range of specialties based on location and industry, employees have the flexibility to focus on the work they want to do and the autonomy to shape their careers in a fulfilling way. A hybrid between a general tax practice and a hyper-specialized firm, our culture is based on collaboration, innovation, and transparency. For us, success is defined by working together, sometimes across specialties, to provide the best tax solutions to meet our clients' unique needs. Tax regulations and procedures are always changing, and so are we. All EisnerAmper tax employees are empowered to challenge the status quo by thinking outside the box and bringing new ideas to the table. Because when we can identify creative ways to reduce filing turnarounds or streamline compliance work, we're able spend more time conducting impactful business advisory services for our clients. About EisnerAmper: EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow. Our clients are enterprises as diverse as sophisticated financial institutions and start-ups, global public firms, and middle-market companies, as well as high net worth individuals, family offices, not-for-profit organizations, and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, and investors who serve these clients. Should you need any accommodations to complete this application please email: talentacquisition@eisneramper.com. #LI-Hybrid #LI-TJ1 Preferred Location: New York For NYC and California, the expected salary range for this position is between 85000 and 150000 The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.
Posted 4 days ago
Senior HelpersSpartanburg, SC
Senior Care Specialist & Office Assistant Full-Time | $32,000 - $36,000/year | Spartanburg, SC Position Overview Senior Helpers is seeking a compassionate, reliable, and organized Senior Care Specialist & Office Assistant to join our team full-time. This hybrid role is approximately 75% professional caregiving and 25% administrative office support, including caregiver scheduling, training assistance, answering phones, and other office tasks. The ideal candidate will be comfortable balancing hands-on client care with administrative responsibilities, have strong communication skills, and be flexible to occasionally work nights or weekends when needed. Key Responsibilities Caregiving (75%) Deliver personalized, compassionate in-home care to seniors, including assistance with activities of daily living (ADLs) such as bathing, dressing, grooming, mobility, toileting, and meal preparation. Provide companionship and emotional support, fostering a safe and positive environment for clients. Follow individualized care plans and promptly report changes in client condition to the care team. Assist in training and mentoring new caregivers, demonstrating best practices in care, safety, and professionalism. Travel to client homes as needed for care visits and support. Office & Administrative Support (25%) Schedule caregiver shifts to ensure consistent coverage for all client needs. Assist with caregiver onboarding, training coordination, and maintaining accurate caregiver and client records. Answer incoming calls, take messages, and route them to the appropriate team member. Support the office team with client communications, documentation, and special projects. Help manage office supplies and maintain a professional, organized work environment. Qualifications High school diploma or equivalent; additional caregiving or administrative training preferred. Prior caregiving experience required; CNA certification a plus but not required. Excellent communication, organization, and time management skills. Comfortable using scheduling software, email, and basic Microsoft Office or Google Workspace tools. Reliable transportation and ability to travel locally to client homes and the office as needed. Flexible to work occasional nights and weekends when necessary. Physical Requirements Ability to lift, push, or pull up to 25-50 lbs (for client assistance or moving equipment). Ability to stand, walk, bend, and assist clients with mobility throughout the workday. Compensation & Benefits Salary Range: $32,000 - $36,000 annually (based on experience) Paid training and ongoing professional development. Supportive team environment with opportunities for career growth (potential to move into care team lead or administrative coordinator roles). Flexible scheduling within full-time requirements. Schedule Full-time, Monday through Friday, with occasional nights and weekends as needed. Apply Today to join a company that values compassion, teamwork, and making a real difference in the lives of seniors. Senior Care Specialist & Office AssistantFull-Time | $32,000 - $36,000/year | Spartanburg, SC Position Overview Senior Helpers is seeking a compassionat...Senior Helpers- Upstate, Senior Helpers- Upstate jobs, careers at Senior Helpers- Upstate, PCS jobs, careers in PCS, Spartanburg jobs, South Carolina jobs, General jobs, Senior Care Specialist & Office Assistant
Posted 3 weeks ago
Fort Bend County, TXRichmond, TX
Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Prepares documents for review and revisions by attorney in preparation for prosecution and defense of civil claims and litigation involving the County's enforcement of local and state regulations. Sets up and maintains regulatory litigation files, work files, and research files. Monitors enforcement expenses, and annual or periodic reporting on cases. Maintains attorneys' calendars and dockets, including appearance dates, deposition dates, and other related matters, to ensure deadlines are met. Reviews subpoenas and deposition notices. Prevents, restricts and/or regulates disclosure of privileged, exempt and/or confidential information. Serves as notary public. Provides administrative support for projects and document production. Enters requisitions, purchase orders, and orders supplies. Maintains County Regulations library and updates to County website. Prepares and submits agenda items to Commissioners Court and prepares budget transfers, when applicable. Drafts grant review forms and maintains grant review tracker. Assists in scheduling events, setting up and attending events and meetings as a part of CAO's community outreach. Performs other duties as assigned. MINIMUM JOB REQUIREMENTS: High School/GED and two years of specialized vocational/technical (Paralegal preferred) training. Five years job related experience. Strong computer and typing skills (minimum 50 WPM), including proficiency with Microsoft Word, PowerPoint, OneNote and Excel. Excellent verbal and written communications; Excellent organizational skills; the ability to be flexible with adjusting/prioritizing different work assignments as the need arises, and the ability to deal effectively and confidentially with the public, other employees and elected officials. Valid Texas Driver's License. Paralegal Certificate highly preferred. Notary Public preferred. Bilingual preferred. STARTING SALARY RANGE: $25.21 - $31.52 hourly based on qualifications CLOSING DATE: Upon filling position All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits. Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification. For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.
Posted 30+ days ago
UnitedHealth Group Inc.Pearland, TX
Explore opportunities with Kelsey-Seybold Clinic, part of the Optum family of businesses. Work with one of the nation's leading health care organizations and build your career at one of our 40+ locations throughout Houston. Be part of a team that is nationally recognized for delivering coordinated and accountable care. As a multi-specialty clinic, we offer care from more than 900 medical providers in 65 medical specialties. Take on a rewarding opportunity to help drive higher quality, higher patient satisfaction and lower total costs. Join us and discover the meaning behind Caring. Connecting. Growing together. This position requires research of all Claims when suspended for dual coverage, pre-existing research, and coordination of benefits investigation. Primary Responsibilities: Analyst will apply coordination of benefits procedures to claims with confirmed dual coverage via use of the Epic Systems Add/modify filing order information in EPIC System as well as documenting COB information in the system. Refund posting via EPIC system Prepare monthly summary and forward payments received to accounting department You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School diploma or GED from an accredited program 2+ years of Managed Care Experience in Claims Administration with KSC as Claims Analyst or Provider Service Representative or 3 years of Claims Payment, Claims Billing, or Coordination of Benefits Experience in another Healthcare environment Understanding and interpretation of Managed Care claims payment process including electronic claims adjudication, contractual agreements, Financial Obligation Summaries, L.O.A.' s, Medicare/HCFA guidelines, Coordination of Benefit rules, State mandated processes specific to recovery and claims payment requirements. (Senate Bill 418) Preferred Qualifications: 1+ years of Claims Collections or Recovery experience Knowledge of Direct Provider Network Product Self-directed and able to absorb new information quickly. Knowledge of ICD-9, CPT Codes Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $23.41 to $41.83 per hour based on full-time employment. We comply with all minimum wage laws as applicable. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
Posted 1 week ago
SYSLOGIC INCBrookfield, WI
We are actively seeking an Office Administrator to join our team. This role serves as the first point of contact for visitors and callers, while also providing essential administrative support to executive leadership and cross-functional teams. The Office Administrator position requires exceptional time management, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate is proactive, professional, and self-motivated. This position requires onsite presence in our Brookfield offices. Responsibilities: Welcome and assist visitors, ensuring a professional experience. Manage and screen incoming calls Maintain security protocols for keycard access and guest tracking. Update spreadsheets for badge access and hardware tracking. Provide direct administrative support to executive leadership, including calendar coordination, meeting preparation, and follow-ups. Send weekly agenda communications to the leadership team and assist with meeting logistics. Maintain conference rooms and common areas, ensuring readiness and cleanliness. Manage office supply inventory and restocking, including monthly reporting. Submit IT support tickets utilizing partner portal, act as primary point of contact when necessary. Support onboarding and offboarding processes in collaboration with HR and IT. Assist with insurance updates, benefits documentation, and payroll support. Enter vendor invoices into QuickBooks and assist with billing and payroll reports. Create client invoicing reports, generate and send weekly, semi-monthly and monthly client invoices.
Posted 1 week ago
Senior HelpersKapolei, IA
Lead your office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other departments as needed. Why Work for Senior Helpers of West Oahu Great Place to Work Certified Autonomy-We encourage our team members' independence and believe in our team to complete their job duties without micromanaging. Task Variety-We provide an engaging workday that uses your various skill sets to avoid monotony. Job Duties: Customer Service Ensure all communication is sent in a timely manner according to policy. Answer and screen incoming phone calls in a pleasant, courteous manner Input client leads into home care software and create and send client welcome packets and prospect information. Billing- Accounts Receivable & Payable Ensure invoices are completed accurately, timely, and according to company policy. Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs. Monitor employee pay rates and hours to ensure accuracy. Comply with garnishments as required. Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivable are not behind. Follow up on receivables per company policy. Record incoming bills and invoices and allocate to the correct month. Pay invoices according to the due date. Payroll & Recruitment Assist with billing and payroll functions to meet company deadlines. Review timesheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information. Complete caregiver reference checks and criminal background checks Create new hire packets and employee handbooks. Verify complete caregiver information in the file after hiring. Input caregiver information into home care software Clerical: Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation. Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible. Complete other duties and responsibilities as assigned. Job Qualifications: Minimum of two years in an office managerial setting CNA Certificate highly desirable but not required In home care administration experience highly desirable, but not required Ability to communicate pleasantly and effectively with callers and internal staff. Experience with a variety of the field's concepts, practices, and procedures Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills. Job Benefits: 401(k) matching Health Insurance Short team & Long-term Disability Paid Time Off Bonus structure About Senior Helpers: We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers. Senior Helpers has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees. We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws. Lead your office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintai...Senior Helpers- Kapolei, HI, Senior Helpers- Kapolei, HI jobs, careers at Senior Helpers- Kapolei, HI, Healthcare jobs, careers in Healthcare, Kapolei jobs, Iowa jobs, General jobs, Office Manager
Posted 3 weeks ago
Summit Medical GroupLenoir City, TN
The Office of Dr. Sayani a Division of Summit Medical Group is seeking a Multi-Duty Receptionist to join their practice. This is a full time opportunity. This position greets, directs and schedules patients and visitors. Examples of Duties (List does not include all duties assigned) Greets patients and visitors in a prompt, courteous, and helpful manner. Checks-in patients, verifies and updates necessary information in the medical records / database, performs all registration functions and collects copays and balances due, as appropriate. Assists patients with ambulatory difficulties, or other needs, as appropriate. Must be customer service-oriented. Maintains computerized scheduling and follows office scheduling policies. Handles phone calls as appropriate (e.g. appointment confirmations, referral calls, pre-certs, etc.) Files charts and coordinates lab work, as requested. Sorts and delivers mail, medical records, and other correspondence. Maintains work area in a neat and orderly manner. Attendance/Punctuality: Dependable and arrives to work on time. Notifies supervisor at least 30 days in advance for time off (excluding emergencies.) Cooperates and helps out coworkers if needed and is committed to the success of the team. Assists with charge entry and/or coding issues, if requested. Attends meetings, as required. Maintains strictest confidentiality, both internally (with other Summit employees) and externally (with the public). Adheres to the corporate compliance plan and policies. Actively participates in site-level Quality Improvement Activities. Each employee will contribute to the continual evaluation of site performance as well as the implementation and measurement of improvement activities that increase the quality of care provided to patients. Performs related work, as assigned. Education High School Diploma, or equivalent, required. Experience Prefer one-year experience in a medical office setting.
Posted 1 week ago
One MedicalEnglewood, CO
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a Phlebotomist/Office Assistant- Float, internally known as a One Medical Flex Lab Services Specialist/ Member Support Specialist, at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks Competitive salary: starts at $23.00 per hour based on a full time schedule One Medical is committed to fair and equitable compensation practices The range for this role is $23.00 to $25.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ This is a part time role (40 hrs/week) with 8 hr shifts generally taking place between Monday-Friday, 7:00am-6:00pm based in Englewood, Colorado. Flex Lab Services Specialists lend support to multiple One Medical locations in a MSA and location and schedule are subject to change. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program- Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs- Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance- One Medical pays 100% of the cost of Basic Life Insurance Disability insurance- One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance- Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription- An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds- Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
Posted 3 days ago
University of Miami Miller School of MedicineCoral Gables, FL
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. GENERAL DESCRIPTION: The University Rathskeller is an on-campus restaurant and student programming facility that is operated entirely by students for the benefit of the University of Miami community. The Associate Director, University Rathskeller is responsible for simultaneously coordinating and managing multiple tasks and projects related to the overall operations of the Rathskeller. Primary responsibilities include operational management, leadership and direction for budget, financial functions, marketing, media and communications, catering, reservations, and events within the Rathskeller. For all areas of responsibility, selects, trains, and evaluates team members. In conjunction with the Director, Rathskeller develops and forecasts the annual budget and five-year capital projects financial planning. Reporting Relationship: Reports to the Director, University Rathskeller Operational Provides daily management support for Rathskeller operations including supervision of staff and facility operations; works to ensure facility is ready for service on a daily basis. Assists in the supervision of all Rathskeller employees/ staff (approx. 80 employees). Responsible for employee performance evaluations, assigning schedules, other employee issues. Coordinates with Compliance Officers and IT to ensure department's PCI compliance which includes, but is not limited to, updating procedures and policies to new standards, training of staff on PCI compliance, and weekly documentation. Responsible for the training of new employees on POS (Point of Sales) system and cash handling procedures and policies. Responsible for communication of Rathskeller Operations policies and any updates. POS (Point of Sales) management and maintenance including but not limited to back office maintenance (updating menu items and prices), front office workstation corrections and adjustments, credit card issues and corrections as well as other day-to-day corrections and maintenance. Supervise office work and project tasks of student office assistants. Assists with dining and bar service when needed. Some evenings and weekend work required as directed by the Director of the Rathskeller. Financial Implement and maintain internal financial controls and record keeping procedures to include the preparation of monthly financial reconciliations and other required financial documents. Manage and track and approve both revenue and expenses for both internal and external financial accounts associated with the University Rathskeller, Inc. and operate within an annual financial budget. Work with Student Affairs Information Systems, UMIT, and Treasury Operations to ensure the Rathskeller in compliance with all University of Miami and PCI regulations and technical initiatives to secure credit card and personally identifiable information from compromise. Work in conjunction with Student Affairs Financial Operations on the preparation and submission of an annual operating and capital budget to reflect the needs of the business. Responsible for monthly, quarterly, and annual analysis and reporting for variances and forecasting. Responsible for daily & weekly compilation of Labor, Sales, and Menu Item reports. Inputs sales data into QuickBooks Accounting Software. Records and prepares invoices for reimbursements of Cane Express and Dining Dollar Transactions. Responsible for reconciling cashier's reports with cash receipts. Responsible for departmental petty cash fund, tracks and accounts for overages and shortages. Verifies and Prepares daily deposits/transports funds. Coordinates with Accountant on End of Month/Year financial reports. Maintains and reconciles all invoices and ensures all account payables and receivables are reconciled in a timely manner. Events and Reservations Provides operational management and direction for all aspects of events including Rathskeller special events, student programs, special University events (watch parties, alumni/development events, employee recognition), summer programs and conferences for departmental and external clients. Participates and assists, as requested, in the planning and establishment of goals and objectives for meetings, conferences, and other events, with respect to budgets, facilities, catering, technology, equipment, programming, logistical requirements, public relations and other related issues. Evaluates program/event histories, budget considerations, contractual provisions, and event organizer recommendations to determine requirements as to space, facilities, technology, equipment, catering and on-site management. Migrate the Rathskeller event spaces to University-approved scheduling platform (currently EMS) and adhere to all Student Center Complex policies regarding reservation of space. Co-Advise the Rathskeller Advisory Board (RAB) and help coordinate the programming efforts of RAB with the Associate Director of Student Activities and Student Organizations. Assist RAB in the marketing of all programs and services of the Rathskeller to the University community and as a programming resource to student organizations and programming boards. Help RAB plan and implement programs and special events that address the needs of the diverse student body and promote the goals of the Division of Student Affairs. Marketing, Media and Communications Maximize revenue by overseeing and executing marketing campaigns regarding restaurant operations and events. Design and source promotional items, signage, uniforms, and menus. Manage, edit and oversee Rathskeller website in coordination with the SCC Communication Specialist and Student Affairs Marketing and Communication Manager. Oversees the print and electronic marketing and media efforts of the Rathskeller, including brochures, signage, electronic signage, web, and social media. Administrative Manage departmental email and calendar. Develop and evaluate customer satisfaction surveys used to improve service, events and programs. Create and assess student learning outcomes related to student employment program. Develop strategic plan for Rathskeller (in conjunction with Director) and monitor strategic goals on a continual basis. Ensure strategic plans of Rathskeller, Student Center Complex, Student Affairs and University of Miami are aligned. Other duties as assigned by the Director, University Rathskeller; the Executive Director, Student Center Complex/Vice President Rathskeller, Inc.; Vice President for Student Affairs/President Rathskeller, Inc.; and the Board of Directors Rathskeller, Inc. KNOWLEDGE, SKILLS, ABILITIES: Strong Organizational skills and detail oriented. Must be customer service-oriented and flexible. Excellent oral and written communication skills. Excels in a fast-paced environment. Computer Skills: Knowledge and familiarity with Microsoft Office and Graphic Design programs (i.e. Photoshop, InDesign, Illustrator). Must be able to learn software for task tracking, budgets, etc. Must be able to work with minimal supervision. Must possess or quickly acquire an outstanding working knowledge of the University policies and procedures. Proper phone etiquette. EDUCATION REQUIREMENTS: Bachelor's Degree in Hospitality, Business, Student Affairs, or similar field preferred. Crowd Control Management Certification. PCI DSS Training. WORK EXPERIENCE REQUIREMENTS: A minimum of five years in a managerial role at a full-service restaurant having food, beer and wine availability. College/University experience preferred. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: A7
Posted 2 weeks ago
3M CompaniesMaplewood, MN
Job Description: Job Title National Sales Manager, Office Channel Wholesale and Independent Dealers Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You'll Make in this Role 3M's Consumer Business is currently seeking a National Sales Manager to lead the 3M business with the Office Channel Wholesale, Independent Office Supply Dealer and Education customers. This position will be located in Maplewood, MN or remote in east or central United States. Job Summary: Seeking an experienced candidate with strong leadership and interpersonal skills for the position of Sales Manager for the Office Wholesale, Independent Office Supply Dealer and Education channels. For this position, the candidate must have a proven track record of personal sales success including experience working with national key accounts. The ideal candidate should be comfortable working in a highly matrixed environment, have a strong understanding of consumer products, retail and office channels, and must be able to identify, define, and secure winning business opportunities to meet division sales and growth objectives. Primary Responsibilities: Exceed annual sales operating plan and be accountable for an active sales pipeline in Salesforce.com Supervisory and OP responsibility for direct reports, sales and analysts, calling on assigned national wholesalers, independent office supply dealers, buying groups and education market customers Provides strategic input in the creation and execution of annual business growth plans for all 3M businesses sold into the Office Wholesale, Independent Dealer and Education Accounts Channels to achieve sales goals Provide supervision to all direct reports which includes objective setting, performance management and motivating, as well as training and coaching Manages assigned programs, budgets and allocates overall resources to meet business objectives. Provide leadership in developing and enhancing 3M's relationships at all levels of customer organizations Partners with Shopper Marketing and Category Development Managers to determine account-specific strategies for assigned customers. Provide regular updates on sales progress and market status to executive management. Also reports on critical issues or significant opportunities Create solutions for difficult problems or sales opportunities which require creativity, innovation, and strong analytical skills Company Vehicle This position requires driving a company vehicle, which will require pre-employment and ongoing review of motor vehicle history for candidates who are offered and hired for this position Your Skills and Expertise To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications: Bachelor's Degree or higher (completed and verified prior to start) Eight (8) years of sales experience in a private, public, government or military environment Four (4) years of Key Account sales experience Three (3) years managing direct reports Current, valid Driver's License. Additional qualifications that could help you succeed even further in this role include: MBA Experience with Salesforce.com Minimum of seven (7) years of key account experience Experience in both retail and office channels Strong analytical skill set Strong team building and cross functional skills Effective negotiation, interpersonal, consultative problem solving and listening skills Excellent leadership skill, attention to detail, and overall business acumen Work location: Remote Travel: May include up to 40% domestic Relocation Assistance: May be authorized Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Supporting Your Well-being 3M offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. Chat with Max For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers. Applicable to US Applicants Only:The expected compensation range for this position is $212,947 - $260,268, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/ . Good Faith Posting Date Range 09/17/2025 To 10/17/2025 Or until filled All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M. Learn more about 3M's creative solutions to the world's problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M. Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties. Safety is a core value at 3M. All employees are expected to contribute to a strong Environmental Health and Safety (EHS) culture by following safety policies, identifying hazards, and engaging in continuous improvement. Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/ 3M does not discriminate in hiring or employment on the basis of race, color, sex, national origin, religion, age, disability, veteran status, or any other characteristic protected by applicable law. Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly. 3M Global Terms of Use and Privacy Statement Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at 3M are conditioned on your acceptance and compliance with these terms. Please access the linked document by clicking here, select the country where you are applying for employment, and review. Before submitting your application, you will be asked to confirm your agreement with the terms.
Posted 3 weeks ago
Albany Medical Health SystemAlbany, NY
Department/Unit: Latham Multispecialty Work Shift: Day (United States of America) Salary Range: $51,755.37 - $77,633.06 Salary range: $27.00/hr. - $37.32/hr. LPN - Per Diem Internal Medicine, Pediatrics, and Sports Medicine Office Work schedule: Monday- Friday Latham, NY Our Internal Medicine, Pediatrics, and Sports Medicine office is seeking a motivated and energetic LPN to join our dedicated team of healthcare providers! The Division of Internal Medicine and Pediatrics and Sports Medicine is located at 1019 New Loudon Road in Latham. Our division has 10 physicians and 16 medicine and pediatric residents. As a patient centered medical home primary care office, the division is dedicated to providing the highest quality of care to our patients. We are committed to meeting all of our patients needs from medical to psychosocial. As a medicine and pediatrics office we see patients of all ages. The division is an energetic, fast-paced work environment. We strive to work together as a team to deliver exceptional patient care. Under the direction of the attending physician, RN Supervisor, RN, Lead LPN or practice coordinator, the LPN will provide direct patient care and assist in the following clinical functions to all providers. Essential Duties and Responsibilities: Obtains and accurately record patient's vital signs Documents components of patient's history Communicates in an open and appropriate manner with patients, visitors and staff Participates in in-office procedures under the direction and supervision of a licensed healthcare provider Performs diagnostic CLIA waived testing Performs venipuncture to obtain blood for lab testing Prescription call-backs per scope of practice Preps patient's chart for pertinent clinical information Maintains inventory of supplies, and keeps patient examination rooms stocked Adheres to AMC's regulatory compliance issues Float to all multi-specialty clinics as assigned by a manager Other duties as assigned by a manager Qualifications: High School Diploma/G.E.D. - required LPN - Licensed Practical Nurse- State Licensure Upon Hire - required Previous experience in a patient care setting - preferred Excellent verbal and written communication skills. Ability to effectively present information and respond to questions from physicians, patients and their family members or other employees within the work setting. Physical Demands Standing- Constantly Walking- Constantly Sitting- Rarely Lifting- Frequently Carrying- Frequently Pushing- Occasionally Pulling- Occasionally Climbing- Occasionally Balancing- Occasionally Stooping- Frequently Kneeling- Frequently Crouching- Frequently Crawling- Occasionally Reaching- Frequently Handling- Frequently Grasping- Frequently Feeling- Constantly Talking- Constantly Hearing- Constantly Repetitive Motions- Constantly Eye/Hand/Foot Coordination- Constantly Working Conditions Extreme cold- Rarely Extreme heat- Rarely Humidity- Rarely Wet- Rarely Noise- Constantly Hazards- Frequently Temperature Change- Rarely Atmospheric Conditions- Rarely Vibration- Rarely Thank you for your interest in Albany Medical Center! Albany Medical Center is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Posted 30+ days ago
Williams LeaSanta Monica, CA
The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed. Rate: $19.50-$20.00 Shift: M-F, 9a-6p Job qualifications High school diploma or equivalent. Minimum (1) year office services experience preferably in a legal, banking or large corporate environment. Skilled in the use of mail, phone, email, digital reprographics and mail equipment. Familiar with general back office procedures to meet and maintain client satisfaction. Proven customer service skills are required in order to create, maintain and enhance customer relationships. Good written and verbal communication skills, including professional telephone and email etiquette. Attention to detail with good organizational skills. Must be able to meet deadlines and complete all projects in a timely manner. Ability to handle sensitive and/or confidential documents and information. Able to make independent decisions that conform to business needs and policy. Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level. Must work well in a team environment. Must be able to interact effectively with multi-functional and diverse backgrounds. Ability to work in a fast-paced environment. Must be self-motivated with positive can-do attitude. Job duties (* denotes an "essential function") *Utilize appropriate logs for all office services work. *Ensure that job tickets are properly filled out before beginning work. *Perform work in office services, primarily reprographics, mail and intake functions according to established procedures. *Follow procedures to run jobs in proper order. *Communicate with supervisor or client on job or deadline issues. *Meet contracted deadlines for accepting, completing, and delivering all work. *Troubleshoot basic equipment problems. Be able to lift up to 50 lbs. on a regular basis. Prioritize workflow. Performs Quality Assurance on own and work of others. Load machines with various paper, toner, supplies. Answer telephone, emails, and place service calls when needed. Interact with clients in person, over the phone or electronically. Adhere to Williams Lea policies in addition to client site policies. Use equipment and supplies in a cost-efficient manner.
Posted 30+ days ago
Floor Coverings International SpokaneMentor, OH
Responsive recruiter Benefits: Bonus based on performance Competitive salary Paid time off Training & development Office & Marketing Manager- Flooring & Home Improvement Location: 8805 East Ave. Mentor, OH 44060 Employment Type: Full-Time with PTO Salary Range: $40,000-$50,000 + bonus opportunities Heath Benefits: Stipend offered, if needed Ready to Build Something Awesome? This isn't just another desk job - it's a front-row seat to helping grow the Floor Coverings International brand from the ground up in our hometown market. We're a family-owned, fast-growing flooring and home improvement company looking for a savvy, high-energy Office and Marketing Manager to join us on the journey. You'll wear multiple hats - from local marketing and event planning to running our daily operations - and your ideas will shape how we grow. If you're an organized go-getter who's equal parts creative and customer-focused, this could be your dream job. What You'll Do- A Little Bit of Everything, and That's the Fun Part Marketing & Community Engagement Post fresh, engaging content on social (FB, Insta, LinkedIn, etc) that tells our story and highlights our work. Plan and host local events - home shows, farmers markets, vendor events Coordinate with digital marketing partners to ensure we're hitting the mark online and maximizing our return on ad spend- SEO, ads, web presence. Set up meet and greets for the Business Manager to build real relationships with realtors, property managers, contractors, and community organizations. Operations & Office Management Be the welcoming face and voice of our studio - answer calls, greet visitors, manage deliveries. Stay on top of the phone system so every call finds the right person. Turn website and phone leads into scheduled appointments. Order flooring & materials, manage logistics, and enter invoices into QuickBooks. Help set up vendor/installer accounts, and support project scheduling. Keep us organized in Salesforce and QuickBooks - from lead to close. Ensure every customer experience ends on a high note - follow-ups, thank-you notes, and yes… review requests. What We're Looking For 2+ years in office admin, customer service, or marketing (flooring or home services is a big plus). Comfortable being independent - you take initiative, stay on top of tasks, and keep things moving. A natural storyteller with a love for social media. Bonus: you dabble in content creation or editing. Tech-literate and willing to learn - especially with platforms like Salesforce, Quickbooks, Excel, Social Media, phone and payments systems. Organized, resourceful, and able to manage multiple balls in the air (without dropping any). A people-person - because creating great customer experiences is just who you are. Open to attending occasional weekend or after-hours events. Forklift experience would be nice, but not necessary. Why You'll Love Working With Us This is your chance to grow with a growing company - and help shape what it becomes. We're family-owned and people-first - we care about craftsmanship, community, and culture. Your voice will be heard - we welcome ideas, not just task-doers. No two days are the same - and we mean that in the best way. Competitive pay, performance bonuses, and lots of room to grow your role over time. Meet Joe and Shelly- owners of Floor Coverings International Joe and Shelly are a husband-and-wife duo who have been building their business together since 2017. What started as a shared dream has grown into a thriving company with a reputation for excellence-and they are excited to welcome someone new who can be the heartbeat of their team. Family, loyalty, and honesty are the foundation of everything they do. With a 4.9/5.0 star rating and over 275 (and growing) reviews, Joe and Shelly are proud of the trust they've earned from their customers and community. Their success is driven by a set of core values they live out every day: Do the right thing Don't be afraid to fail A little bit of venom won't kill you Be accountable Play to win Celebrate Together, Joe and Shelly are not just building a business-they're building a culture where people feel valued, challenged, and inspired to grow. If you're a proactive and organized professional with a passion for delivering exceptional service and contributing to a growing business, we want to hear from you! Apply today to become a key member of our Floor Coverings International family in the Mentor area. Compensation: $40,000.00 - $50,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.
Posted 3 days ago
Worldwide Clinical TrialsSan Antonio, TX
Who we are We're a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world's most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence. We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs - in the best possible way. Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit. Why Worldwide We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us! What the PRN Research Technician 1 does Worldwide A PRN Research Technician, along with other technicians, performs the bulk of the study procedures. He/she performs technical and laboratory procedures following Worldwide Clinical Trials Clinical (WCT) procedures and study protocol requirements. The PRN Research Technician 1 works under the direct supervision and guidance of the Assistant Supervisor, Laboratory Services, and the Supervisor, Laboratory Services. He/she is not responsible for supervising other staff. What you will do Collect and process lab samples (blood, urine, and other body fluids as needed). Perform urine/fecal monitoring procedures during urine monitoring studies. Properly label aliquot tubes for studies. Once trained, perform the following procedures following WCT procedures and study protocol requirements: Blood Harvesting, Centrifuging, Urine Monitoring, Fecal Collection What you will bring to the role Good customer service skills. Able to perform duties at a fast pace without errors. Willing to perform repetitive tasks. Ability to communicate effectively orally and in writing. Your experience Required: High School Diploma, or equivalent Preferred: Experience as a lab technician, or other medical background or course work. We love knowing that someone is going to have a better life because of the work we do. To view our other roles, check out our careers page at Discover a world of difference at Worldwide! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn. Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.
Posted 30+ days ago
TranswesternMinneapolis, MN
Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at transwestern.com and @Transwestern. Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions. Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence. POSITION SUMMARY: This Administrative/Office Coordinator is responsible for providing comprehensive administrative support to all teams within the office, performing a variety of office coordination and guest services duties, and maintaining overall office efficiency. The Administrative/Office Coordinator is the main point of contact for the office and ensures a high level of legendary customer service for clients, owners, vendors, and colleagues, while focusing on productivity and results. POSITION ESSENTIAL FUNCTIONS: Provide advanced administrative support, including detailed calendar management, correspondence, invoice tracking, presentations, and assembling reports. Provide IT support to the office as needed and act as a liaison between the office and the IT department to ensure timely resolution to technical issues. Assist in new hire welcome procedures, ensuring that all onboarding activities and resources are prepared and available for each employee's first day. Manage general office duties, including mail/package distribution, inventory tracking and ordering for office and kitchen supplies, and organization of supply rooms. Schedule and organize meetings, events, conference calls, and conference room reservations. Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site/location reservation, food orders, attendance. confirmations, and interacting with attendees to address questions or issues on an event. Ensure guest reception, kitchens, conference rooms, and common areas are clean, organized, and stocked with essentials. Serve as central contact for visitors, phone calls, and work orders, logging arrivals and coordinating building access and security concerns. Coordinate vendor deliveries, returns and service calls as needed. Participate in the planning and execution of company events and meetings. Track and manage multiple projects and budgets to meet deadlines. Support brokers with expense reports. Order property signage and maintain detailed records of signage status and locations using spreadsheets to ensure accurate tracking and timely updates. Assist coordinators in maintaining listings in XRM, CoStar, and other listing platforms, as necessary. Assist in the preparation of property listings, brochures, and online content. Update and maintain client databases, ensuring all information is current and accurate. Generate regular reports on deal status, client interactions, and office operations for management review. Maintain production printer. Process, code, scan, deposit, and research commission and vendor checks/invoices as needed. Perform other duties to support office operations as assigned. POSITION REQUIREMENTS: Due to the core functions of this role, a consistent, in-office presence must be sustained Associate degree or some college coursework preferred High school diploma or GED equivalent required A minimum of 2 years of relevant administrative experience Experience in commercial real estate preferred Proficiency in Microsoft Office Suite: Word, Teams, Excel, PowerPoint, Access (where applicable), and Outlook Ability to operate office equipment, including copiers, binders, phone systems, audio-visual equipment, etc. Experience with CRM/database management systems is a plus Excellent writing skills for accurate and comprehensive reporting Strong oral and written communication abilities Outstanding organizational, analytical, and problem-solving skills Ability to manage multiple projects, shifting priorities, and time-sensitive workloads Strong attention to detail, including proofreading and editing skills Ability to work independently with minimal supervision Resourceful in managing workloads to meet deadlines in a fast-paced environment Ability to maintain discretion regarding personnel and industry matters High level of reliability, responsibility, responsiveness, and customer service orientation Desire to tackle new projects and contribute to a high-performing team. Salary Range: $51,100 - $56,100 WORK SHIFT: LOCATION: Minneapolis, MN ABOUT US Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion - not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration. Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.
Posted 3 weeks ago
Service Corporation InternationalWhittier, CA
Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provide excellent customer service on every phone call, displaying proper telephone etiquette, strong voice quality, and clear articulation. Take first calls, dispatch removal team, ensure completion and distribution of Death Certificates are completed in accordance with state, federal, and company rules and regulations. Perform clerical duties as needed. Essential Job Functions: Must be able to perform the essential functions of the job with or without reasonable accommodations and have assigned other duties as seen fit by your supervisor/ lead. Operate and understand Mitel Connect communicator, in order to utilize company directory online. Take first calls from emotionally distraught customers with professionalism and compassion. Take action to obtain doctor's information, embalming permission and removal/releases in order to complete the first call process. Handle calls calmly and respectfully, from troubled or dissatisfied customers, who may not act rationally. Be proactive and timely in service for all internal and external customers, while maintaining professionalism. Accurately and efficiently, mail out certified copies of death certificates. Stay updated on changes from Coroner's offices, state and county health departments, hospitals, and the death care industry. Participate in training and skills development opportunities to improve competency and customer service. On occasion, proof death certificates, prior to filing, to ensure accuracy. Comply with state and federal laws and established company rules and regulations, by ensuring that documentation to support the disposition of remains is complete, accurate, and archived. Ensure that all documentation received after disposition, is scanned into HMIS case documents in a timely manner. Act on customer complaints to provide a satisfactory resolution. Work according to safety standards set by the company, and by state and federal agencies. Report unsafe conditions to management. Understand and achieve annual SMART Goals. Assist with ongoing specialty/department projects. Report to work on time, work occasional overtime, and maintain standard attendance. Must be willing to work a rotating 3-6 month schedule, including; weekends, holidays, and be open to supporting a 24 hour/7 days a week call center. Experience and Education: Preferred 3 years' experience in a business environment (knowledge of Mortuary and/or Cemetery preferred) High School Diploma, or GED Skills: Communicate persuasively with co-workers, customers, government agencies, and doctor's offices to gain cooperation; use persistence, finesse, and tact Knowledge of navigating through HMIS Excellent telephone etiquette Ability to handle callers respectfully, when call volume is high Ability to multitask successfully Great memory for names, departments, and companies Friendly, warm, and approachable manner either in-person or over the phone Ability to problem solve and suggest solutions Ability to operate Microsoft Outlook Have a valid CA Driver's License and clean record Keyboard at 40 wpm Bilingual a plus Compensation: $20.00/hr - $24.50/hr Exact compensation may vary based on skills, experience, and location. Benefits (dependent upon eligibility): Medical Dental Vision Flexible Spending Accounts (health care and dependent care) Health Savings Account with Company Contribution Sick Leave Short-Term Disability Long-Term Disability Life Insurance Voluntary Accidental Death or Dismemberment Insurance Dependent Life Insurance SCI 401(k) Retirement Savings Plan with Company match Employee Assistance Program Rose Hills is an Equal Opportunity Employer. The company's hiring procedures do not discriminate against any person on the basis of race, color, national origin, religion, ethnicity, age, sex, sexual-orientation, veteran's status or disability, or any other legally protected status. SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities. As part of your pre-employment background check, your criminal conviction history will be verified given that this role requires the following material job duties: Working with or around client families, colleagues, and working with confidential information. Convictions creating a direct, adverse, and negative relationship with the identified job duties may result in withdrawal of a conditional job offer. Postal Code: 90601 Category (Portal Searching): Operations Job Location: US-CA - Whittier
Posted 1 week ago
Heritage Valley Health SystemRobinson, PA
Do you have GREAT customer service skills & ability to work in a busy environment - Come join our team! Office Location: FLOAT position Work Hours: combination of 12 and 8 hour (Sunday) shifts + rotating weekends totaling 80 hours/pay period. Clinic Hours: Monday through Saturday 8:00 - 8:00pm; and Sundays 8:00 - 4:00pm Responsible for performing multiple day-to-day administrative functions to support the operations of convenient care with emphasis on exceptional Customer Experience ~ Duties to include greeting and checking in/checking out patients, verifying insurance coverage, reviewing patient registration, answering telephones, taking and returning messages, managing flow of virtual waiting room walk-in appointments, distributing incoming mail. Receives and responds to routine inquiries following established procedures. Serves as a liaison between CRNP providers, MA staff, physician offices, medical facilities and customers. Required High school diploma or GED and 1 year of experience in a health care organization or an equivalent combination of education and experience. Excellent communication and customer service skills. Knowledge of communication procedures, typing and computer skills. Successful completion of applicable clearances as outlined in Human Resources policy HR-106 within 90 days of commencing employment. Preferred Prior front desk or concierge experience with excellent customer service focus in a healthcare setting or other similar location. Strong organizational skills, with attention to detail. Strong written and spoken communication.
Posted 30+ days ago
Aspen DentalTraverse City, MI
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $60000 - $65000 /year + monthly and quarterly incentive earnings At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. May vary by independently owned and operated Aspen Dental locations. Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Posted 30+ days ago
Medical Assistant II - Orthopedic Surgery - Clinic Office Cscc Slch
Washington University in St. LouisSaint Louis, MO
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Job Description
Scheduled Hours
40
Position Summary
Position functions as a Medical Assistant in the department, prepares and maintains exam rooms, prepares charts, obtains reports and records; assists with patient flow and ensures the overall smooth running of the clinical office.
Department of Orthopedic Surgery Mission
The mission of the Department of Orthopedic Surgery at Washington University School of Medicine is to have a national and international impact on orthopedics through excellence in clinical care, education, research and leadership. Our vision is to redefine excellence in the field of Orthopaedic Surgery and Rehabilitation. Our responsibility to our local, national and international communities has three parts: 1) serve our community through excellence in clinical orthopedic care; 2) provide outstanding musculoskeletal education and training in an inclusive and equitable environment; 3) transform the future of orthopedics through research discovery and innovation.
Department of Orthopedic Surgery Overview by the Numbers
As a national leader in orthopedic care delivery, research and education, Washington University's Department of Orthopaedic Surgery guides the way in advanced musculoskeletal treatment and technology, providing trusted care for patients of all ages. With over 80 clinical providers across nine St. Louis-area locations, expert bone, muscle and joint care is always within reach. WashU Orthopedics is also a top orthopedic research program, with 10 dedicated research faculty and seven physician scientists. By the numbers, the Department is home to over 500 employees, 11 orthopedic subspecialties, 71 clinical faculty, 10 research faculty, 40 surgical residents, 13 physiatry residents and 18 fellows. WashU Orthopedics is also proud to nationally rank #3 in NIH funding, #2 for residency training, #7 for pediatric orthopedics and #31 for adult orthopedics.
Job Description
Primary Duties & Responsibilities:
Patient Care Duties
- Interacts directly with patients in clinic setting and completes clinical tasks, which may include obtaining vital signs, conducting EKGs, completing a phlebotomy and verifying medications.
- Prepares for office hours by doing tasks, such as obtaining charts, scheduling tests and preparing exam rooms.
- Assists with examinations, procedures and lab tests.
- May assist with renewal and authorization of non-narcotic medications per standing orders and department guidelines.
- May administer medications under the order of physicians or nurse practitioner (this includes vaccines and intramuscular and subcutaneous injections).
Communication and Documentation
- Directs patient flow, assists with special procedures/treatments and completes requisitions.
- Routes phone messages, patient questions and telephone communications to appropriate personnel.
- Assists with care coordination by doing tasks outlined under the department guidelines, such as calling patients with test results; scheduling appointments; assisting with return calls; scheduling surgeries, diagnostic procedures and admissions; and monitoring new and return patient contacts, including scheduling of appointments and follow-up appointments.
- Completes necessary paperwork and documentation in a timely manner.
- Answers basic questions from patient/family regarding treatments, diagnosis and procedures.
- May complete requisitions/orders per Washington University guidelines.
Equipment and Supplies
- Monitors supply inventory, ensuring adequate supplies, equipment or garments are available and that they comply with regulations.
- Cleans and stocks exam rooms and sterilizes instruments.
Other Functions
- Maintains required HIPAA compliance, maintains skills/competencies and participates in in-services, staff programs, continuing education and cross-training programs according to established standards and Washington University policies.
- Complies with OSHA, state and federal regulatory sources/standards.
- Participates in quality improvement activities to ensure appropriate clinical outcomes.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
- Exposure to blood-borne pathogens
- Requires protective devices
- Patient care setting
- Direct patient care setting
Physical Effort
- Typically sitting at desk or table
- Typically standing or walking
- Typically bending, crouching, or stooping
- Occasional lifting (25 lbs. or less)
Equipment
- Office equipment
- Clinical/diagnostic equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
The list below may include all acceptable certifications and issuers. More than one credential or certification may be required depending on the role.
Basic Life Support- American Heart Association, Basic Life Support- American Red Cross, Certified Clinical Medical Assistant (CCMA)- American Association of Medical Assistants (AAMA), Certified Medical Assistant- American Association of Medical Assistants (AAMA), Certified Medical Assistant- American Medical Technologists (AMT), Certified Medical Assistant- National Healthcareer Association (NHA), Licensed Practical Nurse- Illinois Department of Financial and Professional Regulation, Licensed Practical Nurse- Missouri Division of Professional Registration, Medical Assistant- American Association of Medical Assistants (AAMA), Registered/Certified Medical Assistant- American Association of Medical Assistants (AAMA), Registered Medical Assistant (RMA)- American Association of Medical Assistants (AAMA), Registered Medical Assistant- American Medical Technologists (AMT), Registered Nurse- Illinois Department of Financial and Professional Regulation, Registered Nurse- Missouri Division of Professional Registration
Work Experience:
No specific work experience is required for this position.
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Required Qualifications
High school diploma or equivalent high school certification.
Registered or Certified Medical Assistant with six months of related work experience (examples of related fields include military medic, emergency medical technicians, Nurse's Aide, physical therapy and nurse technicians, and certified athletic trainers).
Medical Assistant credentials must be obtained from in-person proctored exams from the following certifying bodies: NHA, AAMA or AMT. In-person proctored credentials from other certifying bodies may be accepted upon approval from Human Resources. Substitutions include:
Graduate of an accredited nursing program (such as RN/LPN), or comparable allied health training program with a minimum of one year of relevant experience.
Ability to show proof of a Medical Assistant certification/registration with successful completion of certification exam (online proctored exams are not sufficient to meet the credential requirement) within six months of hire date (or within a shorter time frame if noted by hiring manager).
Basic Life Support certification (Online Basic Life Support certifications, those without a skills assessment component, are not sufficient to meet the Basic Life Support requirements).
Preferred Qualification
- Graduate of an accredited Medical Assistant Program.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
Medical Assistant (2 Years)
Skills:
Anatomy, Clinical Care, Communication, Cross-Functional Teamwork, Electrocardiography (EKG), Electronic Medical Records (EMR), Epic EHR, HIPAA Compliance, Interpersonal Communication, Interpersonal Relationships, Medical Terminology, OSHA Compliance, Patient Care, Patient Medications, Phlebotomy, Physiology, Vital Signs
Grade
C06-H
Salary Range
$17.34 - $25.40 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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