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Front Office Manager-logo
Front Office Manager
CONTACT GOVERNMENT SERVICESUrbana, IL
Front Office Manager Employment Type: Full-Time, Experienced Department: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week. The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight. The individual must be confident in their interactions and possess a professional demeanor and work ethic. The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered. Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc. Setup and initiate hybrid meetings Coordinate with IT to resolve equipment technical issues Make travel arrangements using the E2 application (training provided) Reconcile travel expenses for Senior Management using the E2 application Be available to make travel adjustments in the E2 application as needed after travel has commenced Answer and direct incoming calls to appropriate parties Coordinate site events with dignitaries as needed Coordinate scheduling with inside/outside parties Direct correspondence to appropriate parties Organize workload, processes, physical objects and spaces as needed Schedule appointments Communicate on behalf of Senior Management as needed Qualifications: At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys Experience interacting with the public via phone or the front desk Experience ordering and maintaining documents Exceptional phone etiquette Experience operating a multiline phone system Experience reviewing written text for typographical consistency, grammar and spelling. Experience or skill managing day-to-day operations of a high-level office Experience in office organization or non-specialized business operations Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook Experience supervising and directing other office support staff as needed Ability to learn new applications Must be a self-starter, quick learner, resourceful and take initiative Exceptional oral and written communication skills are required Undergraduate degree required. Ideally, you will also have: Law degree, advanced technical certification, or other pertinent graduate degree preferred Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. Health, Dental, and Vision Life Insurance 401k Flexible Spending Account (Health, Dependent Care, and Commuter) Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: https://cgsfederal.com/join-our-team/ For more information about CGS please visit: https://www.cgsfederal.com or contact: Email: info@cgsfederal.com $89,301.33 - $114,816 a year

Posted 1 week ago

Front Office Coordinator-logo
Front Office Coordinator
Brigham and Women's HospitalFoxborough, MA
Site: The Spaulding Rehabilitation Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under close to general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department. Does this position require Patient Care? No Essential Functions Perform routine administrative and clerical duties relating to a clinical service or physician practice office. Make patient appointments and maintain appointment records. Greet and assist patients. Answer telephones, assist callers with routine inquiries, and schedule appointments. File materials in patient folders, and print appointment schedules. Process patient billing forms and scan documents to patient medical record/LMR. Call for patient medical records and laboratory test results. Open and distribute mail or faxes. Type forms, records, schedules, memos, etc., as directed. May be required to accept co-payments. Handles, screens and/or takes messages related to prior authorizations, referrals, and verify registrations for accuracy. May monitor patients in waiting room and responds to any needs for information. Assists in patient flow processes. Qualifications Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience healthcare office experience 0-1 year required Knowledge, Skills and Abilities Basic Proficiency with all Office Suite. Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively. Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. Managing one's own time and the time of others. Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems. Additional Job Details (if applicable) Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs- 35lbs Carrying Occasionally (3-33%) 20lbs- 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision- Far Constantly (67-100%) Vision- Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 22 Patriot Place Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) EEO Statement: The Spaulding Rehabilitation Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Posted 3 days ago

Front Office Manager-logo
Front Office Manager
CONTACT GOVERNMENT SERVICESAlbuquerque, NM
Front Office Manager Employment Type: Full-Time, Experienced Department: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week. The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight. The individual must be confident in their interactions and possess a professional demeanor and work ethic. The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered. Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc. Setup and initiate hybrid meetings Coordinate with IT to resolve equipment technical issues Make travel arrangements using the E2 application (training provided) Reconcile travel expenses for Senior Management using the E2 application Be available to make travel adjustments in the E2 application as needed after travel has commenced Answer and direct incoming calls to appropriate parties Coordinate site events with dignitaries as needed Coordinate scheduling with inside/outside parties Direct correspondence to appropriate parties Organize workload, processes, physical objects and spaces as needed Schedule appointments Communicate on behalf of Senior Management as needed Qualifications: At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys Experience interacting with the public via phone or the front desk Experience ordering and maintaining documents Exceptional phone etiquette Experience operating a multiline phone system Experience reviewing written text for typographical consistency, grammar and spelling. Experience or skill managing day-to-day operations of a high-level office Experience in office organization or non-specialized business operations Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook Experience supervising and directing other office support staff as needed Ability to learn new applications Must be a self-starter, quick learner, resourceful and take initiative Exceptional oral and written communication skills are required Undergraduate degree required. Ideally, you will also have: Law degree, advanced technical certification, or other pertinent graduate degree preferred Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. Health, Dental, and Vision Life Insurance 401k Flexible Spending Account (Health, Dependent Care, and Commuter) Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: https://cgsfederal.com/join-our-team/ For more information about CGS please visit: https://www.cgsfederal.com or contact: Email: info@cgsfederal.com $89,301.33 - $114,816 a year

Posted 1 week ago

Customer Service Representative - Asheville Office-logo
Customer Service Representative - Asheville Office
Park National BankAsheville, NC
SEEKING SOMEONE WITH CURRENT/PREVIOUS BANKING EXPERIENCE* RESPONSIBILITIES Serve customers, prospective customers and bank associates promptly and professionally and in full accordance with Park Promises and Serving More standards. Responsible for customer and account origination, retention and maintenance, including but not limited to Retail Deposit Accounts, Digital Products and Services, small business deposit accounts. Process customer requests within designated authority and respond to customer inquiries and transaction requests made by phone, virtually, in person or digital/website. Execute retail banking initiatives and strategies through consultative relationship management. Act as advocate of digital product adoption for customers and internal support for branch associates. Cross sell products and services and perform related clerical functions, such as a variety of account and customer maintenance Assist Branch Management with daily Branch Operations duties such as pulling various customer reports and gathering data, as needed. Responsible to make product referrals to other Lines of Business and subject matter experts. Be an active member in a team of associates serving the customer. Complete ongoing product knowledge, digital product knowledge, financial services and sales-oriented training in addition to all required course training to sustain broad base of product, service and sales knowledge. Maintain awareness of and adherence to Bank's compliance requirements and risk management concepts, expectations, policies and procedures and apply them to daily tasks Deliver a consistent, high level of service within our Serving More standards Other duties as assigned COMPETENCIES Interpersonal/Customer Service Skills Written and Verbal Communication Ability to understand and follow directions Adaptable to change Basic Computer Skills Ability to build collaborative relationships Ability to work as part of a team Organizational Skills/Detail Oriented Problem/Situation Analysis Technical Expertise PHYSICAL REQUIREMENTS This position must be able to remain in a stationary position a minimum of 75% of the time, constantly operate a computer, and be able to be in constant communication with customers and coworkers to discuss and observe account information in order to exchange accurate information. EDUCATION - CERTIFICATIONS - WORK EXPERIENCE High School diploma or equivalent required. Four or more years teller experience preferred. Strong familiarity with Bank and branch functions, policies and procedures required. SCHEDULE Operating hours are Monday through Friday 9:00am - 5:00pm. This position is hourly and full-time. A minimum of 37.5 hours is required to maintain eligibility for full-time status. Generally, this position will require 37.5 - 40 hours per week.

Posted 2 weeks ago

Business Office Associate-logo
Business Office Associate
Carmax, Inc.Mechanicsburg, PA
6013 - Mechanicsburg- 6555 Carlisle Pike, Mechanicsburg, Pennsylvania, 17050 CarMax, the way your career should be! Provide an iconic customer experience- Summary: Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do- Essential Responsibilities: Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seeks win/win solutions for the customer and partners appropriately Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays. Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Complete CarMax provided training as required Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Posted 30+ days ago

Office Coordinator-logo
Office Coordinator
Equitas Academy Charter SchoolLos Angeles, CA
Office Coordinator The mission of Equitas Academy is to prepare students for college, careers, and life pursuits, and inspire them to be champions of equity. We currently serve over 2,000 students and operate four elementary schools, two middle schools, and one high school in the Pico-Union neighborhood of Los Angeles. The Office Coordinator is responsible for the daily operations of the front office, under the general supervision of the School Operations Manager. Hours 7:00am- 4:00pm, Monday- Friday Responsibilities: General reception including answering phones, opening mail, and greeting visitors Collect and enter data into administrative databases Intake and direct students coming to office for medical, behavioral, and other reasons Assist School Operations Manager with managing and maintaining inventory of school supplies Coordinate school mailings Maintain student information files and other filing systems Ensure confidentiality regarding school and student records Support recruitment and enrollment efforts for students Translate meetings Help coordinate special events Follow policies and procedures for health, safety, and nutrition Maintain open lines of communication with staff, parents, and other stakeholders Assist School Operations Manager and School Principal with special projects Other duties as assigned Knowledge, Skills, and Abilities Excellent verbal and written communication skills in English and Spanish Meticulous attention to detail Ability to manage several projects and demands simultaneously Experience working in a school setting preferred Strong technological proficiency in Microsoft Office; comfortable using a Mac and learning new technologies Strong commitment to our mission of preparing all of our scholars to attend and graduate from four-year colleges and universities Qualifications and Experience Bilingual-Spanish required High School Diploma required; some college preferred Experience working in a school setting preferred Demonstrated ability to work well in fast-paced environment, with changing responsibilities $20 - $20 an hour Salary and benefits This is a full-time position. Competitive hourly wage. Benefits include medical/dental/vision coverage and paid sick and vacation time off. Commitment to Diversity Equitas Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.

Posted 4 days ago

Front Office Manager-logo
Front Office Manager
Opal CollectionKey West, Florida
We are looking for an experienced Front Office Manager to join our team at Sunset Key Cottages. This is a great opportunity to be part of an organization that believes our team members are our most important resource and therefore takes great pride in individuals that help us achieve our resorts mission. The incumbent is required to have previous Management experience in to be considered for this position. Responsibilities Assisting the Operational and Financial Management of the Property Interview, select, train, schedule, coach and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with our core values. Ability to create new SOP's and checklists to ensure operations are running as a whole Oversee front desk, concierge, and bell staff to ensure an optimal level of service and hospitality are provided to hotel guests. Work closely with all department head to ensure operations and the guest experience is smooth and efficient Be aware of guest satisfaction scores and brand standards and work toward increasing departmental and overall guest satisfaction. Monitor and maintain the front office systems and equipment to ensure optimum performance. Create specific, measurable, achievable, realistic, and timely action plans to remedy guest service deficiencies. Handle guest complaints and resolve issues in a timely manner Perform other duties as requested by management, and needed for the department Managing the Guest Experience Extends professionalism and courtesy to guests at all times. Motivates and encourages staff to solve guest related concerns. Provides excellent customer service by being readily available/approachable for all guests. Takes proactive approaches when dealing with guest concerns. Assists employees in understanding guests ever-changing needs and expectations, and how to exceed them. Qualifications: Associate or Bachelor’s degree preferred or 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years’ experience in the guest services, front desk, housekeeping, or related professional area. Intermediate knowledge of overall hotel operations. Work schedule varies and may include working on holidays, weekends and alternate shifts. Benefits: Health Insurance Dental Insurance Vision Insurance Life Insurance 401(k) Short Term Disability Free Associate Parking Free Meal for every shift worked 25% Discount on Resort Outlets Hotel Discounts with OPL Friends and Family Discount This is a great opportunity to be a part of an organization that believes our team members are our most important resource and therefore take great pride in selecting individuals that help us to achieve our company’s mission. The company also conducts post-offer employment verifications, motor vehicle, and criminal background checks. We are an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law.

Posted 2 days ago

General Resume Drop Box-Office Positions-logo
General Resume Drop Box-Office Positions
Malco ExternalAnnandale, Minnesota
Use this opportunity to send your resume to us. We are always looking for candidates who match up with our Core Values and potential future openings. We will keep your resume on file and review it as positions become available to see if you would be a good match for us.

Posted 30+ days ago

Front Office Supervisor-logo
Front Office Supervisor
Crescent CareersPortland, Oregon
JOB OVERVIEW: Supervise the daily operations of the Front Desk staff to maximize revenues and profits while attaining optimal guest satisfaction. ESSENTIAL JOB FUNCTIONS: 1. Interview, hire, train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate. 2. Respond to guest’s special requests, needs, problems, issues and concerns and accommodate groups to ensure optimal levels of guest satisfaction and repeat business. 3. Implement company programs and supervise the daily operations of the Front Desk to comply with SOPS and LSOPs, maximize revenues, and motivate associates to ensure an optimal level of quality service and hospitality are provided to the hotel customers. 4. Supervise the Guest Service Agents. 5. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other employees. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. 6. Comply with attendance rules and be available to work on a regular basis. 7. Perform any other job related duties as assigned. REQUIRED SKILLS AND ABILITIES: Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error. Ability to access and accurately input information using a moderately complex computer system. Ability to stand, walk and continuously perform behind the front desk. Ability to observe and detect signs of emergency situations. Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated. Ability to establish and maintain effective working relationships with associates, customers and patrons. PERFORMANCE STANDARDS Customer Satisfaction: Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with Hotel Vance staff. It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every Hotel Vance associate is a guest relations ambassador, every working minute of every day. Work Habits: In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something. Safety & Security: The safety and security of our guests and associates is of utmost importance to Crescent. Every Crescent associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns. NOTE: This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate’s supervisor. Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an “at will” associate.

Posted 30+ days ago

Branch Office Administrator-logo
Branch Office Administrator
CNO Financial GroupScottsdale, Arizona
Job Title Branch Office Administrator Location BLC - Scottsdale AZ Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Posted 30+ days ago

Branch Office Administrator-logo
Branch Office Administrator
CNO Financial GroupMesa, Arizona
Job Title Branch Office Administrator Location BLC - Mesa AZ Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Posted 30+ days ago

Office Support II 37.5 FT-logo
Office Support II 37.5 FT
County of LancasterParole, Pennsylvania
Starting Compensation: $34,534.50/Annually Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a tuition reimbursement program. At Lancaster County, we understand the importance of work-life balance. That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave. If you're passionate about making a difference, apply today to join us in serving the community! Job Description: JOB SUMMARY This is a clerical and typing position, performing administrative clerical and typing tasks in support of Court operations. Work may include a variety of activities, including establishing and maintaining files and other record keeping systems, completing forms, applications and similar documents, and processing technical and administrative matters through the office or organization, but the emphasis is on copy typing of narrative and other materials from rough drafts, recorded dictation, or other sources. Assignments may include individual responsibility for particular phases of such processes with little or no direct review. REPORTING RELATIONSHIPS This position reports to the Office Manager ESSENTIAL JOB FUNCTIONS 50% Types various materials produced within the office, including narrative briefs, depositions, adjudications, agreements, memoranda, opinions, orders, and general correspondence; reads rough copy for legibility and understanding of format requirements; questions originator about unclear words or lack of understanding; checks basic spelling and grammar; verifies originator’s intent in instances of ambiguous or inconsistent content or language; proofreads typed material; makes corrections and/or notes same depending on need for further revision on part of originator; drafts and types form letters, memoranda and similar items for higher level clerical, technical, administrative and professional staff; operates word processing equipment or electronic typewriters with memory and other word processing capabilities, enters data into JCMS and/or CPCMS systems or other computer generated reports. 30% Receives and reviews incoming materials, applications, forms and similar submissions for completeness; determines accuracy, timeliness and other requirements for action; completes forms, applications and similar documents from information provided by higher level co-workers, visitors, clients, callers and others; insures completeness of such information and presence of required supporting documents; identifies appropriate response, action or referral; makes notes of need for additional information, verification or other references; compares documents against established requirements; approves and/or recommends approval for action or subsequent processing; keeps records of activities on regular basis; assembles regular reports of such activities. 10% Greets visitors to the office and/or answers telephone calls; determines nature of business; provides information about organization, procedural requirements in assigned area, other sources of assistance and similar matters; refers caller to individual and/or office, both within and outside of assigned organization, best able to provide additional assistance; directs visitors to individual or office needed or sought; personally secures answers to factual questions and provides information and/or explanation. 10% Receives incoming mail; distributes to addressee or individual staff member for further review and/or action; may determine need for supplies and/or similar administrative requirements; completes administrative forms for submission to central offices; makes copies of documents for records keeping, distribution or other purposes; may operate other standard office equipment; hand carries mail and other material to other offices; files material; retrieves files as requested; posts information form source documents to ledgers, logs, dockets and similar records keeping systems. Performs related work as required. OTHER SPECIFIC TASKS OR DUTIES Perform other duties as assigned. MINIMUM QUALIFICATIONS Education equivalent to completion of high school, including course work in standard business practices and typing. Or any combination of acceptable education and experience which has provided the knowledges, skills and abilities cited above. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of clerical practices and procedures governing filing, receptionist and similar office procedures commonly employed in administrative, professional and/or judicial offices. Knowledge of English usage, grammar, spelling and punctuation as used in judicial office. Basic knowledge of formats, language, terminology, source documents, and similar requirements used in producing typed copy in the assigned office or organization. Basic knowledge of procedural and processing requirements governing work operations in the assigned office or organization. Skill in operating typewriter in order to produce draft and final copy. Ability to learn the uses and operations of Word and/or other computer applications to produce draft and final copy. Ability to establish and maintain effective working relationships with associates, callers, visitors, clients and representatives of other offices. Ability to organize workload, establish priorities and complete clerical processing requirements. REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES N/A PHYSICAL REQUIREMENTS/WORK ENVIRONMENT While performing the duties of this position, the employee is regularly required to sit sometimes for a long period of time and use hands to finger, handle, or feel objects, and type. The employee frequently is required to reach with hands and arms and talk or hear. The employee is frequently required to walk. The employee must regularly lift and/or move judicial files weighing up to 10 pounds. Occasionally there may be some lifting involving boxes with case files. Specific vision abilities required by this position include close vision, the ability to adjust focus and the ability to read a laptop or PC screen. Work is primarily sedentary in nature, no special demands are required. This position has been identified as having the potential for exposure to Hepatitis B. Access to training and a voluntary vaccination against Hepatitis B is provided. The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here . Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.

Posted 1 week ago

Box Office Ticket Agent  Fillmore, New Orleans-logo
Box Office Ticket Agent Fillmore, New Orleans
Fillmore New Orleans CorpNew Orleans, Louisiana
Job Summary: Who are we? Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, Live Nation Media & Sponsorship and Artist Nation Management. Ticketmaster is the global event ticketing leader with nearly 465 million tickets sold and more than 12,500 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 25,500 shows annually for nearly 3,300 artists in 37 countries. Artist Nation Management is one of the world’s leading artist management companies, representing more than 350 artists. These businesses power Live Nation Media & Sponsorship to deliver music marketing programs across 900 brands enabling advertisers to tap into the over 63 million fans Live Nation Entertainment delivers annually through its live event and digital platforms. For additional information, visit www.livenationentertainment.com . HOB Entertainment, a division of Live Nation Entertainment, offers exceptional club venues nationwide. House of Blues Venues provide several genres of live music, from Rock, Hip Hop, Country, Rock en Español, Blues, Jazz, Reggae and Pop. House of Blues venues are also known for their southern-style cuisine, juke-joint inspired atmosphere and the World Famous Gospel Brunch. House of Blues opened its doors on Thanksgiving Day in 1992, serving its first meal to the local shelters. Since opening, House of Blues has been committed to giving back to the community through the International House of Blues Foundation. Who are you? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! The Role: Serve food and beverages to guests in a nightclub environment with a cheerful attitude. Responsibilities: Anticipate and respond to guests’ needs Suggestively sell beverages and menu items; take orders Answer guest questions, make recommendations, up-sell liquors Communicate drink orders to bar through Point of Sales system Deliver drinks, maneuvering trays through large crowds Maintain line of sight/atmosphere control by circulating through your work area throughout shift Remove dirty glasses and dishes from tables including the lifting/moving of bus tubs up to 25lbs. Keep tables clean/wiped Clean spills, remove food, trash or other obstacles from floor using proper lifting techniques Maintain House of Blues safety and sanitation standards Follow housekeeping standards per HOB policy Keep current on all standard operating procedures Request identification from any guest who appears to be under 30 years of age Ensure responsible alcohol service per local ordinance alcohol awareness training and HOB alcohol policies Recognize when guests are becoming too intoxicated and refuse further service of alcohol in a courteous and safety-minded manner, bringing it to the attention of the manager Receive payment and process cash, credit card or Travelers check transactions according to HOB policy Ensure that comp and void checks are processed according to HOB policy Assist other servers and staff as needed Required to occasionally work Special Events that are scheduled throughout the venue Qualifications: Required: (State or County Licensee or Certification Requirement )/ Responsible Alcohol Awareness Training Certification or Equivalent Ability to work late hours Flexible schedule Working knowledge of cocktail tray service, basic food service, responsible alcohol service, drink recipes and garnishes, point of sales systems 3 years work experience interacting with people in a positive environment Tolerance of all cultures, music and art forms Responsible Alcohol Awareness Training Certification or Equivalent Ability to deal with intoxicated guests in a positive and safety minded manner Preferred: Cash handling experience Experience recognizing valid ID’s Experience in a live music environment Physical Demands/Working Environment: Working environment is fast-paced, often loud and stressful Position requires extended periods of prolonged standing and working on your feet Must be able to lift or move up to 25 lbs using proper lifting techniques If the above description sounds like you and fits your background, apply online at http://www.livenation.com/careers/index.html to join the Live Nation Entertainment team today! Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Posted 30+ days ago

Food Service Worker - Bexar County Sheriff's Office-logo
Food Service Worker - Bexar County Sheriff's Office
Employer FlexibleSan Antonio, Texas
Job Summary: The Food Service Worker at Selrico Services Inc. will be responsible for providing high-quality food service and support to the Bexar County Sheriff's Office in San Antonio, Texas. This is a full-time or part-time, hourly position with a focus on hospitality and restaurant services. The ideal candidate must be able to work independently and have a passion for customer service. This is an individual contributor role, reporting to the Kitchen Manager. Compensation & Benefits: This position offers a competitive hourly rate of $15 per hour for the MID shift (1PM-9PM) and $17 per hour for the OVERNIGHT shift (11PM-7AM), PAID WEEKLY. In addition, employees will be eligible for benefits such as health insurance, paid time off, and opportunities for career advancement within Selrico Services Inc. Responsibilities: - Prepare and serve meals to the Bexar County Sheriff's Office staff in a timely and efficient manner. - Maintain cleanliness and sanitation standards in all food service areas. - Follow all safety protocols and procedures to ensure a safe working environment. - Receive and store food and supply deliveries, rotating stock as necessary. - Communicate effectively with team members and management to ensure a smooth operation. - Adhere to all company and client policies and procedures. - Maintain a professional and friendly demeanor at all times, providing excellent customer service. - Other duties as assigned. Requirements: - High School diploma or equivalent. - Current food handler certification or willingness to obtain within 7 days of hire. - Ability to lift and carry up to 50 pounds and stand for extended periods of time. - Knowledge of food safety regulations and proper food handling techniques. - Strong communication and organizational skills. - Ability to work independently and as part of a team. -Must pass background check. EEOC Statement: Selrico Services Inc. is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We value diversity and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, age, marital status, national origin, disability, veteran status, or any other protected status under applicable law.

Posted 30+ days ago

Office Manager-logo
Office Manager
DOCUmationMidland, Texas
Position : Office Manager Department : Sales Reports To : VP of West Texas Salary Grade : DOE FLSA Status : Full-Time / Exempt / Salary Location : West Texas Company Overview DOCUmation is a privately-owned technology solutions company that provides IT, print, and software-managed services to businesses and other organizations through Texas. Headquartered in San Antonio, TX, our company has been serving customers for more than 30 years. Description The Office Manager will support the sales team within the branch and serve as a liaison between various departments such as sales, logistics, order processing, etc. This position must pay close attention to detail while multi-tasking in a fast-paced sales environment. Responsibilities Track and report monthly sales activity. Verify contracts, pricing and paperwork as received from sales rep. for incoming orders. Create packets ensuring necessary information specified. Update and track customer information and analytics. Order entry and new customer set up for new customer accounts. Attend weekly sales meetings when requested. Local sales event planning and coordination. Branch marketing. Provide customer service according to company standards. Maintain office supplies and ensure the branch is stocked with necessary materials and supplies. Experience & Required Skills Industry experience a plus. Experience working in a sales support role required. Strong working knowledge of MS Word, Excel and OMD required. Detail-oriented. Ability to multi-task. Education & Certification Minimum: High School Diploma or GED. Physical Requirements Ability to occasionally stand, stoop, bend, and kneel. Manual dexterity to use hands and fingers to handle, control computer and telephone keyboard. Visual acuity to read printed and electronic documents. Ability to regularly speak clearly so listeners can understand. Ability to understand the speech of others. Occasionally lift 10-30 pounds. Benefits Generous Paid Time Off (PTO) policy. Parental and caregiver leave. Tuition reimbursement. Quarterly bonuses for eligible positions. Paid holidays. 401(k) plan with employer match. Free employee-only health insurance. Paid Volunteer Time Off (VTO) Pre-paid legal coverage available FSA and HSA options DOCUmation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or protected veteran status.

Posted 30+ days ago

Maintenance Technician Commercial Office-logo
Maintenance Technician Commercial Office
Moody National CompaniesHouston, Texas
Moody National Companies is looking for a Maintenance Technician to join our team at our Village Towers location at 9655 Katy Freeway. We offer competitive pay, flexible scheduling opportunities, paid time off, and comprehensive benefits, including medical, dental, vision, and 401(k) with Employer Match. As Maintenance Technician you will support the effective operation of commercial office/retail building properties by maintaining/repairing physical assets in a timely, safe and cost-effective manner. • Perform preventative maintenance and necessary repairs on equipment, including kitchen, boiler, plumbing, HVAC, electrical, wall boards and painting. • Complete maintenance work orders, take equipment and meter readings, and maintain log to notify next shift, in accordance with commercial building policies and procedures. • Address tenants request/complaints in a courteous, efficient, safe manner. • Responsible to be available to work on an on-call basis. • Clean and maintain maintenance equipment, work space and work areas. • Inspect the building property in accordance with assigned schedule to ensure everything is in working order. • Report inventory usages and shortfalls to property management. •Respond to emergency situations including fire alarms, bomb threats, disasters, and power failures; may notify the appropriate authorities in accordance with established procedures. • Proactively identify safety hazards and report these to property management. • Acquire and maintain all necessary certifications. • Other projects and responsibilities as assigned by Management. • Other duties as assigned

Posted 30+ days ago

Office Manager-logo
Office Manager
Heritage Senior CommunitiesTraverse City, Michigan
About Us We are a compassionate and resident-centered assisted living community committed to enriching the lives of seniors. We are currently seeking an organized, motivated, and professional Office Manager to join our team. This role is perfect for someone who thrives in a dynamic environment, enjoys multitasking, and is passionate about serving others. Position Summary The Office Manager is responsible for ensuring that all administrative, financial, and human resource operations of the assisted living facility are handled accurately and efficiently. This role also acts as a Goodwill Ambassador by representing the facility positively to residents, families, and the public. Employment Type: Full-Time Pay: $21.50 - $22.50 per hour Key Responsibilities Administrative & Business Operations Manage accounts payable and accounts receivable, including rent collection and bank deposits Submit weekly accounting packets to the corporate office Maintain accurate records for petty cash, credit card transactions, and business supply inventory Oversee mail distribution and maintain maintenance work order logs Human Resources Pre-screen job applicants and assist with hiring paperwork Maintain employee personnel files and process payroll using ORBIS Coordinate employee scheduling and timekeeping through OnShift Track attendance, prepare performance review documents, and monitor labor law compliance Sales & Marketing Welcome guests, respond to phone/email inquiries, and conduct tours for prospective residents Track leads, advertising responses, and maintain prospect/referral source databases Assist with external marketing, housing fairs, and promotional outreach Team Leadership Supervise front desk/reception staff, delegating tasks as appropriate Provide performance feedback through 90-day and annual employee reviews

Posted 6 days ago

Office Administrator II-logo
Office Administrator II
Capital Farm CreditLubbock, Texas
About Us Capital Farm Credit is the largest rural lending cooperative in Texas, serving 192 counties through nearly 70 credit offices. With over $12 billion in assets and more than 600 team members, we provide essential financial services to farmers, ranchers, rural homeowners, and agribusinesses. As part of the nationwide Farm Credit System, we are dedicated to supporting rural communities and agriculture. Why Join Us? We seek motivated individuals who share our core values: commitment, trust, value, and family-like respect. As a customer-owned cooperative, we align employee success with member success, offering competitive pay, growth opportunities, and a supportive environment. Our Benefits: Incentive Program: Company-wide, goals-based rewards. Accrued Time Off: Earn 13 days of annual leave and 15 days of sick leave per year, plus enjoy 10–12 paid holidays annually. Retirement: 401(k) with up to 9% employer contribution/match. Health Coverage: Affordable medical, dental, and vision plans. Parental Leave: 8 weeks of paid parental leave. Life & Disability Insurance: Employer-paid coverage. Education & Wellness: Tuition reimbursement and up to $400 for wellness expenses. At Capital Farm Credit, you’ll find more than a job—you’ll find purpose. LOCATION: This position will be located onsite in our Credit Office in Lubbock, Texas. EDUCATION REQUIREMENT: High School Diploma or equivalent required. JOB REQUIREMENTS: Three (3) to four (4) years of general office/clerical experience and/or customer service experience.; or experience deemed equivalent at the discretion of Capital Farm Credit. FUNCTIONS: Assists office staff with various routine, and sometimes complex loan administrative and servicing duties as directed. Performs general office duties primarily consisting of routine repetitive tasks of organizing and maintaining electronic files and records. May facilitate communication with third party vendors for office maintenance. Under minimal direction and oversight, accurately performs data entry from standardized source documents. Performs general tasks such as sorting and delivering mail to appropriate personnel and ordering and maintaining office supply inventory. Provides excellent customer service on a consistent basis by greeting customers, answering phones and customer inquiries, and facilitating communication between internal departments and external parties. Works with senior staff to research and resolve issues. Monitors and documents requirements for collateral insurance, crop insurance, flood insurance, title insurance, deeds of trust, and UCC financing statements based on company procedures. Works with internal departments and external parties to finalize and certify loans. Processes loan payments, disbursements, and related tasks necessary to service loan portfolio. Conducts appropriate searches within various systems as required for borrowing entities. Reviews results to ensure compliance related to entity tax status and OFAC standings. Maintains a general understanding of UCC filings, lien search requirements and expiration dates. Under minimal oversight, uses computer systems to assist in intermediate level activities such as preparing reports and accounts payable invoicing. May perform general data entry requiring accuracy. Establishes and maintains electronic file management systems on a routine basis with accuracy and minimal supervision. Ensures compliance with established procedures regarding document retention. Demonstrates basic knowledge of cooperative structure, patronage program, and CFC product offerings. Demonstrates foundational knowledge and use of multiple systems and programs used in lending and office administration. PREFERRED SKILLS: Advanced knowledge of: Accounting/financial systems. Office equipment and systems used for the storage and retrieval of business information. Standard records management and file classification practices, including electronic. Property insurance, crop insurance and flood insurance documentation. Professional, oral, and written correspondence principles. Microsoft Office applications. At the discretion of CFC, position may be offered at alternate titles and other business experience may be considered relevant. AA/EOE/M/F/D/V; Full description available on request. Equal Opportunity Statement Capital Farm Credit is committed to creating a diverse and inclusive workplace. The position title and requirements may be adjusted based on the candidate's experience and qualifications. We welcome applicants of all backgrounds and do not discriminate based on race, color, gender, religion, national origin, disability, veteran status, or any other protected status. A full job description is available upon request.

Posted 2 days ago

Office Receptionist-logo
Office Receptionist
Seronda NetworkLos Angeles, California
Job Ad: Office Receptionist Ideaboxpro (Los Angeles, CA) Job Title: Office Receptionist Company: Ideaboxpro Location: Los Angeles, CA Salary: $21 - $26 per hour Job Type: Full-Time Work Type: In-person (strictly on-site) About Us: Ideaboxpro is a forward-thinking company specializing in innovative solutions that empower businesses to thrive in a competitive marketplace. Based in Los Angeles, we are dedicated to delivering exceptional service and support to our clients. Our team is composed of driven individuals who share a passion for technology and customer success. Job Description: ThinkTell Junction We are seeking a highly organized and personable Office Receptionist to join our dynamic team. The ideal candidate will serve as the first point of contact for our company, ensuring a welcoming atmosphere for clients, visitors, and staff alike. This role is crucial as it combines administrative support with excellent customer service. Responsibilities: Greet and welcome visitors in a friendly and professional manner. Answer phone calls promptly and direct them to the appropriate personnel. Manage the scheduling of appointments and the meeting room calendar. Handle incoming and outgoing mail and packages efficiently. Maintain a clean and organized reception area. Assist with administrative tasks such as filing, data entry, and document preparation. Skills Required: High school diploma or equivalent; additional certification in office management is a plus. Proven experience as a receptionist or in a similar customer service role. Excellent verbal and written communication skills. Strong organizational skills and the ability to multitask effectively. Proficiency in MS Office Suite and familiarity with office equipment (printers, fax machines, etc.). Ability to maintain a professional appearance and demeanor at all times. Benefits: Competitive hourly wage ranging from $21 to $26. Health, dental, and vision insurance. Paid time off and holidays. Opportunities for professional growth and development. A collaborative and inclusive work environment. If you're ready to kickstart your career in sales and contribute to a thriving team, apply today to join Ideaboxpro as an OOffice Receptionist! Note On-campus work in Los Angeles

Posted 6 days ago

Medical Assistant - Physician Office, Primary Care-logo
Medical Assistant - Physician Office, Primary Care
Excela HealthGreensburg, PA
$2,500 Sign on Bonus Recently Increased Wages and Sign On Bonus available! Job Summary/Overall Objectives The Medical Assistant performs basic direct patient care activities, such as lab tests, treatments, and medication/immunization administration. These are performed under the direction of the Nurse and/or the physician in preparation for the patient's examination and treatment. The incumbent carries out clerical activities, quality control activities, performance improvement initiatives, etc. in support of the physician practice as assigned. This position also serves as a resource for the clerical/clinical staff in the practice. Essential Job Functions Deliver direct and indirect patient care in accordance with hospital/physician practices policies, procedures, and protocols. Assist to collects patient healthcare data, including VS, weight, chief complaint and pain assessment as directed. Complete patient care treatments and testing as ordered. Comply with completeness, accuracy and timeliness of documentation. Prepare patients for examinations, treatments, and procedures. Communicate pertinent information of actual or potential problems to the physician or nurse. Perform clerical functions in support of patient care and office functions. Answer telephone calls, taking accurate messages and relaying them to the appropriate staff. Obtain and verify accurate patient demographic and insurance information entering it into the billing system. Accurately enter codes, based on diagnosis given, and enters codes and charges into billing system. Complete forms and letters necessary for continued patient care. Provide for patient safety in compliance with hospital and physician practice policies. Label all patient specimens with identifiers per policy. Adhere to infection control process, including standard precautions, to reduce the risk of acquiring or transmitting infections. Assist in continuous survey readiness or inspections and surveys. Perform all quality control, monitoring functions and reports out of range information immediately to supervisor. Consistently practice National Patient Safety Goals. Knowledge of and/or ability to schedule surgery, procedures, and testing for patients. Exit counseling which includes education, scheduling of testing and providing patients with necessary information. Prepare charts for clinic sessions and obtain vital signs and weight. Perform control studies and completes logbooks according to policy. Perform phlebotomy procedures, reads the test results, and documents accordingly. Prepare the exam rooms and stocks supplies daily. Provide pre- and post-examination education and counseling. Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience High School Diploma, GED or next level of higher education. Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of nursing practice. Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. Preferred Qualifications/Experience Previous outpatient office experience Successful completion of Medical Assistant program or experience as a Medical Assistant for one (1) year OR Certified EMT/Paramedic under the National Registry of Emergency Medical Technicians. Medical Assistant Certification preferred. License, Certification & Clearances Act 33 with renewal Act 34 with renewal Act 73 FBI Clearance Northern Market: Family & Friends Southern Market: Current Basic Life Support (BLS) approved curriculum of the American Heart Association (CPR and AED) program required. Position Type/Expected Hours of Work Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential- Absolute Necessity. Marginal- Minimal Necessity. Constantly- 5.5 to 8 hours or more or 200 reps/shift. Frequently- 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally- 0.25 to 2.5 hours or 2-32 reps/shift. Rarely- Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x Mechanical Hazards x Use of Vibrating Tools x x Operates Vehicle (company) x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x 8 Hours Shifts x x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hrs/wk) x x Travel Between Sites x x Direct Patient Care x x Respirator Protective Equipment x x Eye Protection x x Head Protection (hard hat) x Hearing Protection x Hand Protection x x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential- Absolute Necessity. Marginal- Minimal Necessity. Constantly- 5.5 to 8 hours or more or 200 reps/shift. Frequently- 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally- 0.25 to 2.5 hours or 2-32 reps/shift. Rarely- Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x x Walking x x Climbing Stairs x x Climbing Ladders x Standing x x Kneeling X x Squatting (Crouching) x x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x x Reaching Above Shoulder Level x x Reaching Forward x x Lifting Floor to Knuckle x 20# Lifting Seat Pan to Knuckle x 20# Lifting Knuckle to Shoulder X 5# Lifting Shoulder to Overhead x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Posted 30+ days ago

CONTACT GOVERNMENT SERVICES logo
Front Office Manager
CONTACT GOVERNMENT SERVICESUrbana, IL
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Job Description

Front Office Manager

Employment Type: Full-Time, Experienced

Department: Litigation Support

CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys.

CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.

Skills and attributes for success:

  • This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week.
  • The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight.
  • The individual must be confident in their interactions and possess a professional demeanor and work ethic.
  • The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered.
  • Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc.
  • Setup and initiate hybrid meetings
  • Coordinate with IT to resolve equipment technical issues
  • Make travel arrangements using the E2 application (training provided)
  • Reconcile travel expenses for Senior Management using the E2 application
  • Be available to make travel adjustments in the E2 application as needed after travel has commenced
  • Answer and direct incoming calls to appropriate parties
  • Coordinate site events with dignitaries as needed
  • Coordinate scheduling with inside/outside parties
  • Direct correspondence to appropriate parties
  • Organize workload, processes, physical objects and spaces as needed
  • Schedule appointments
  • Communicate on behalf of Senior Management as needed

Qualifications:

  • At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys
  • Experience interacting with the public via phone or the front desk
  • Experience ordering and maintaining documents
  • Exceptional phone etiquette
  • Experience operating a multiline phone system
  • Experience reviewing written text for typographical consistency, grammar and spelling.
  • Experience or skill managing day-to-day operations of a high-level office
  • Experience in office organization or non-specialized business operations
  • Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook
  • Experience supervising and directing other office support staff as needed
  • Ability to learn new applications
  • Must be a self-starter, quick learner, resourceful and take initiative
  • Exceptional oral and written communication skills are required
  • Undergraduate degree required.

Ideally, you will also have:

  • Law degree, advanced technical certification, or other pertinent graduate degree preferred

Our Commitment:

Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.

For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.

Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.

We care about our employees. Therefore, we offer a comprehensive benefits package.

  • Health, Dental, and Vision
  • Life Insurance
  • 401k
  • Flexible Spending Account (Health, Dependent Care, and Commuter)
  • Paid Time Off and Observance of State/Federal Holidays

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join our team and become part of government innovation!

Explore additional job opportunities with CGS on our Job Board:

https://cgsfederal.com/join-our-team/

For more information about CGS please visit: https://www.cgsfederal.com or contact:

Email: info@cgsfederal.com

$89,301.33 - $114,816 a year