landing_page-logo
  1. Home
  2. »All Job Categories
  3. »Post Office Jobs

Auto-apply to these post office jobs

We've scanned millions of jobs. Simply select your favorites, and we can fill out the applications for you.

Office Administrator-logo
Office Administrator
MotionLittleton, CO
MFCP (Motion & Flow Control Products, Inc.) is the largest Parker Hannifin distributor and the premier unrivaled leader in motion and flow control solutions. We offer an expansive range of cutting-edge industrial systems and solutions designed to power the future of automation, hydraulics, pneumatics, aerospace, and beyond. At MFCP, we don't just distribute - we innovate. Specializing in system design, fabrication, and tailored solutions, we provide expert services that include fluid power repair, precision hose and tube assemblies, and custom OEM sub-assemblies. With over 55 locations across the Western U.S., MFCP is on a rapid growth trajectory, and we're seeking talented professionals to help us elevate fluid power distribution to new heights. Join us and be part of an exciting future Primary Duties: Executive Team Support Assist with the preparation and submission of monthly expense reports via Concur. Coordinate and assist with travel arrangements. Assist with the planning and coordination of meetings including scheduling, catering orders, presentation materials, and other general duties. Various support responsibilities related to acquisitions and integrations. Daily ad hoc requests as needed by Executive team. Office Administration Greet customers, vendors, and visitors in a professional, friendly, hospitable manner. Responsible for managing the ordering, receiving, stocking, and distribution of office supplies. Receive, sort, and forward incoming mail and packages. General office management and maintenance to ensure smooth operations which includes maintaining all community spaces (kitchen, conference rooms, reception area, etc.) Assist with office policies and procedures documentation and administration. Coordinate and maintain communication with building management team for maintenance issues, concerns, and general updates. Support and manage 3rd party relationships and communication for office equipment needs (copiers, postage machines, etc). Perform administrative support tasks for the office as needed. Corporate Department Support (Possible support functions and learning opportunities) Assist with general and administrative Accounts Receivable duties such as updating customer records, contacting customers for updated information, and data entry. Assist the Accounts Payable department by receiving and processing incoming invoices, data cleanup, updating vendor account information, and data entry. Fleet administration general support as needed. Assist the accounting department in tracking tax exemptions and verifying documentation in tracking platform. Miscellaneous data entry and data cleanup projects. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Basic Requirements: Excellent written & oral communication and strong relationship building skills required. Detail oriented with solid organizational skills and the ability to prioritize and multi-task in a fast-paced work environment. Willingness to perform a wide range of administrative support tasks and provide office support where needed. Intermediate computer skills including use of MS Office (Word, Excel, PowerPoint & Outlook), with a willingness to learn new software programs. Strong attention to detail and above average reasoning ability while making minimal mistakes. Maintain regular and punctual attendance. Strong customer service skills. Physical Demands and Work Environment: Work to be completed in office; this is not a hybrid or remote position. Some flexibility with hours may be accommodated. Frequent sitting, computer work, and phone use are required, with occasional walking, standing, bending, and lifting up to 20 pounds. The physical demands and work environment reflected are representative of those encountered by employees when performing the essential job functions. Reasonable accommodations may be made to accommodate individuals with disabilities perform the essential functions of the job. Salary: $26-$31/hour DOE Benefits: Competitive salary Medical, Dental, Vision 401(k) Investment Plan Life Insurance Paid Holidays 3 Weeks Vacation Incentive Programs - Employee referral program Training and progressive development programs available Earned Wage Access Candidates are subject to pre-employment criminal background, drug screen and DMV record review, along with possible reference checks. The Fair Chance Act prohibits an employer from discriminating against anyone's conviction history before a job offer has been made. Candidates are subject to pre-employment criminal background, drug screen and possible DMV record review and along with reference checks. This Employer Participates in E-Verify.

Posted 3 weeks ago

Office Assistant-logo
Office Assistant
Bellows Plumbing, Heating and AirSan Rafael, CA
The purpose of this position is to ensure timely permit submission at the county and city level for all jobs in Marin and Sonoma County. This is accomplished by effective communication and working closely with team members and city/county agencies to proactively identify requirements and potential roadblocks and facilitating resolutions so projects remain on schedule. Job Duties Be thorough in using reports and dashboards within our internal electronic systems to effectively maintain and manage pipeline Be responsive, thorough, and professional in all communication; i.e., email or phone calls Monitor all upcoming and in-progress projects Will use various business software in a paperless environment Requirements Working knowledge of Google Workspace Prefer strong knowledge in the permit process Strong aptitude in using various business software Should have previous customer service experience Prefer general understanding of Construction, HVAC, or Plumbing Industry Prefer general understanding of state and local code requirements Bellows offers: Generous Pay depending on experience Benefits (medical, dental, 401K w/ matching) Training Positive Work Environment We are Bellows Plumbing, Heating, Cooling & Electrical is a past five time Inc. 5000 Fastest Growing Company winner and multiple time time 'Best of Santa Cruz' winner. We care about our customer and we care about our team. Come work for a company that respects its employees for their individual talents and abilities! We are looking for amazing people to join our team. Check us out at www.bellowsservice.com.

Posted 30+ days ago

Medical Office Receptionist-logo
Medical Office Receptionist
Valor HealthcareRochester, PA
Description Valor Healthcare is looking for a passionate Medical Office Receptionist to join our team at the Community Based Outpatient Clinic (CBOC) in Beaver County/Rochester, PA. About Us Valor Healthcare operates over 50 VA Community Based Outpatient Clinics (CBOCs) in the United States as a contractor for the U.S. Department of Veterans Affairs. Valor provides a full range of medical services to veterans through the operation of CBOCs, tailored to meet the specific needs of local VA medical centers. Our comprehensive set of services includes primary care, diagnostics, laboratory, telehealth, behavioral health, and more. About Our Benefits Competitive Wage Great Work/Life Balance- No Nights/Weekends 401(k) with Employer Match Excellent Benefits including medical, dental, vision, prescription Generous PTO including vacation, sick, paid holidays As a Medical Office Receptionist, you will provide prescribed medical treatment and personal care services to patients with diseases and injuries seeking treatment in the clinic, as directed by physician or mid-level provider. You will collaborate with the core PACT Team (Primary Care Provider, RN and Medical Assistant) and expanded PACT Team including family/caregiver, VA, and community-based services involved in developing the patient care plan. Core Responsibilities Actively assists with the administrative support related to patientcare. Inputs all patients' information into VISTA/CPRS. Verifies any and all clinical reminders "due" at the time of each patient visit are completed prior to check out. Check patients in and/or out of the clinic. Schedule clinic appointments. Answers phones and timely relays messages. Fulfill compliance requirements of the Office of Inspector General (OIG), Joint Commission (JC), Environment of Care (EOC) oversight, lab compliance and other related items. Remain focused on achieving excellent clinical outcomes through data input accuracy and within the specified VA guidelines.• Must provide excellent customer service to each veteran, both in person and over the phone, as well as to fellow colleagues and clinic visitors. Participate in the clinic's outreach events to help support the clinic's enrollment initiatives. Support patient enrollment and retention in appointments, follow-up visits or nurse visits. Embrace and support new initiatives, whether clinical or operational. Requirements Qualifications High School Diploma/GED or equivalent education Strong computer skills, EMR experience preferred Demonstrated high quality customer service & organization skills Minimum, 1-year experience in a clinical or call center environment (preferred). Must be credentialed and remain in good standing through the Veterans Health Administration (VA). Current certification in Basic Life Support (must be renewed periodically as specified by the certifying agency- AHA valid for two years, e.g.) and in ACLS as specified by individual VAMC contract Proficiency in written and spoken English. Energetic and optimistic demeanor This is considered a safety sensitive position. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Posted 1 week ago

Office Specialist 2, Trci Administration, Internal Only (Umatilla)-logo
Office Specialist 2, Trci Administration, Internal Only (Umatilla)
State of OregonUmatilla, OR
Initial Posting Date: 07/24/2025 Application Deadline: 08/03/2025 Agency: Department of Corrections Salary Range: $4,067 - $5,349 Position Type: Employee Position Title: Office Specialist 2, TRCI Administration, Internal Only (Umatilla) Job Description: REQ-184519 Office Specialist 2, TRCI Administration, Internal Only ( Umatilla) Two River Correctional Institution- Umatilla, OR Oregon Department of Corrections This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision. This position is a limited duration anticipated to last 4 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval. About the Job- Your Role Two Rivers Correctional Institution is currently seeking current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision that are qualified and interested in a opportunity for an Office Specialist 2 to join the administrative team. This is a limited duration or job rotation opportunity expected to last up to 4 months. Current permanent state employees are eligible to apply for a job rotation but must attach their supervisor's approval with the application. This position provides direct support to the Executive Assistant and performs a variety of administrative and clerical duties, with a strong focus on areas such as ADA coordination, public records requests, litigation support, and Department of Justice (DOJ) correspondence. The role requires exceptional organizational skills and the ability to manage multiple high-priority tasks and deadlines in a fast-paced, detail-oriented environment. Daily responsibilities include maintaining and processing sensitive documents, drafting professional communications, and interacting with Adults in Custody (AICs), staff from the Department of Corrections and DOJ, and members of the public. The successful candidate must demonstrate strong communication skills, advanced proficiency in Microsoft Office applications, and the ability to defuse emotionally charged situations with professionalism. This position supports the Oregon Accountability Model and requires a high level of integrity, adaptability, and confidentiality. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. Minimum Qualifications Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Revised: 4/20/23 Adopted Date: 07/01/1990 Revised Date: Requested Skills Managing a calendaring system; Managing confidential information; Customer services; Maintaining records; Attendance and punctuality; Teamwork; Order office supplies and materials; Prioritize work assignments with deadlines; Strong communication skills (verbal and written); Work in fast-paced or high-pressure work environment; Microsoft Office Suite (Word, Excel, Power Point, Publisher, Outlook, etc.); Organizing, prioritizing, attention to detail, multi-tasking, and fast paced organization; Application Information In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date. The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. Please monitor both your email and Workday account for updates regarding this recruitment. As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. Working Conditions Working conditions are occasionally stressful due to fluctuation of workload, changing priorities and/or deadlines, and constant interactions with AICs, staff, public and department of justice. Daily exposure to AICs. Usually works alone with intermittent supervision. Frequent periods of sitting for extended periods of time. Rarely required to work weekends and/or holidays. About the Department The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives. The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices. Benefits The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%. The State of Oregon provides a generous benefit package, which includes: Family health, vision, and dental insurance Vacation, sick leave, and 11 paid holidays 21 days paid military leave for national guard and reserve components Optional short and long-term disability Term life insurance Fully paid retirement program Oregon Saving Growth Plan Flexible spending accounts for health and childcare And more About the Process- What to Expect After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. Top candidates will be referred to the hiring manager. The hiring manager will review your application and schedule interviews. Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. Final candidates will have a background check, PREA check, and reference checks. A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team! Requirements for Employment The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information. Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights. The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA. Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation. Questions If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number. Recruiter: Chris Elliott, Chris.M.Elliott@doc.oregon.gov Reference Number: REQ-184519 Workday will timeout after 15 minutes of inactivity. You may lose progress on your application. Workday performs weekly maintenance Friday evenings, and the system may be down for several hours. ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice. This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.

Posted 1 week ago

Administrative Assistant, Sales & Executive Office-logo
Administrative Assistant, Sales & Executive Office
Loews HotelsNashville, TN
Immerse yourself in old and new Nashville at Loews Vanderbilt Hotel - your stage for exploring the vibrant city we call home. Located minutes away from some of the city's most renowned attractions, Nashville is never short on things to see and do. Welcome to our kind of Southern Hospitality. Loews Nashville Hotel at Vanderbilt Plaza is proud to announce we've been named to the 2025 Top Workplaces list! If you're looking for a work environment that is genuinely Nashville, and soulfully inspired the Loews Nashville Hotel at Vanderbilt Plaza on West End is the perfect place for you! Join our family of team members to be a part of a dynamic work culture and enjoy these amazing at work perks: Competitive wages Paid vacation after 6 months of employment Paid sick time and holiday pay Health & well-being benefits after 60 days of employment 401(k) with employer matching Free onsite parking and discounted bus passes Complimentary meals Discounted hotel stays Career development programs and tuition reimbursement Community volunteer opportunities The Administrative Assistant, Sales & Executive Office is responsible for all aspects of the day-to-day administration of the Sales & Marketing Team and Executive Office. This role will assist Sales Managers, Director of Sales & Marketing and Area Director of Public Relations in providing world-class contracting, preparation, coordination and servicing of the hotel customer base, in addition to, performing a range of administrative support for the General Manager. Duties and Essential Functions Ability to juggle multiple tasks & projects with superb accuracy in a fast-paced environment. Strong administrative skills and attention to detail. Exceptional customer service skills, over the phone and in person, with customers and internal departments. Ability to manage different personalities, work styles and needs. Write (or review) and distribute emails, correspondence memos, letters and customer specific communications as requested. Resolves administrative problems by coordinating preparation of reports, preparing correspondence and providing research as needed. Maintains day to day operation of the Sales & Executive Office by managing schedules, coordinating visitors' arrival, assisting with office calls and distributing office communications and mail. Administers proposals, contracts and written correspondence to communicate contractual information, event details and changes in conference programs to appropriate hotel operating departments and partnering teams. Assist with return phone calls, qualifying leads with additional details and helps clients with details on upcoming groups. Coordinates, expedites and monitors reservations and the delivery of amenities and services throughout the hotel for each and every hotel-designated VIP guest. Ensures room is ready and amenity delivered prior to arrival. Liaison between all hotel VIP guests and each department, facilitating communication and teamwork to exceed guest expectations. Assist with special project tasks, including mailings, sales blitz lists and other sales related activities. Prepare contracts for Sales Managers; merge, alter and distribute for a tentative booking. Assemble proposals and regret correspondence for Sales Managers. Create Post Convention Reports, merge corresponding thank you letters. Conduct Site Visit Tours as needed for Sales clients. Send first contact template response inquiries with basic hotel information. Assist in managing execution of small one-day meetings or rooms only programs. Work directly with Operations/Restaurant to help coordinate the handling of functions. Collaborates with Director of Sales & Marketing and Area Director of Public Relations to research local partnerships. Vets, secures & helps manage influencer stays in coordination with Area Director of Public Relations (proactive and reactive). Joins in overseeing photo shoots, activations, and pop-up events on property (film and print, professional and organic) when Area Director of Public Relations is not available. Maintains and updates media and VIP mailing lists. Assist with event execution including walking meeting rooms to ensure set is accurate, greeting meeting planners in meeting rooms on event days, and communicating requests to appropriate department for execution. Other duties as assigned. General Promotes and applies teamwork skills at all times Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance Is polite, friendly, and helpful to guests, management and fellow employees Executes emergency procedures in accordance with Loews Hotels standards Complies with required safety regulations and procedures Attends appropriate hotel meetings and training sessions Maintains cleanliness and excellent condition of equipment and work area Complies with Loews Hotels standards, policies and rules Recycles whenever possible Remains current with Loews Hotels information and changes Qualifications Knowledge of the hospitality industry and exposure to Sales department, strongly preferred Excellent communication, organization, written and guest relations skills Must be computer savvy and proficient in Microsoft Excel and Outlook Ability to write, speak and interact clearly and professionally Extremely organized. Strong multi-tasking and time-management skills.

Posted 1 week ago

ENT Office Nurse/Certified Medical Assistant-logo
ENT Office Nurse/Certified Medical Assistant
Wabash General HospitalMount Carmel, IL
The Physician's Office Nurse/CMA for ENT Specialty assists the provider in the delivery of health care services. Takes vital signs, assists in a variety of treatments, administers medications, monitors usage, facilitates and tracks testing, and updates patient recordsThis role includes assisting with patient exams and procedures in a busy outpatient setting. A key responsibility of this position is managing surgery authorizations. This includes collecting necessary documentation, submitting requests to insurance companies, and following up to ensure approvals are received in a timely manner. The ENT Nurse/CMA coordinates referrals, prepares patients for procedures, documents clinical information in the EMR, and helps ensure smooth daily operations in the office. Uses communication skills to discuss medical related issues and questions with patients and families and makes referrals to other care providers. Participates in patient education, follow up care, infection control, and quality improvement. Prepares exam and treatment rooms with necessary instruments, ensuring cleanliness and sterilization processes have been accomplished. Orders, prepares, and maintains supplies and equipment for treatments. Screens telephone calls for referral to physician, takes phone messages as related to medical questions, and relays messages concerning prescriptions to physician. Performs all diagnostic testing and proficiency testing on equipment and diagnostic materials. Keeps accurate records of testing performed and/or sent to other laboratories. Advises and assists support personnel in scheduling of tests, treatments, and appointments. Must be able to accurately and timely complete FMLA/WC forms. This practice specializes in both medical ENT care and cosmetic and reconstructive facial plastic surgery. Previous experience in one or both areas preferred. Schedule: Monday- Friday Hours: 8 am- 5 pm Requirements: Graduate of an accredited school of nursing or CMA program Current Illinois license as a registered or licensed practical nurse or CMA certification Current CPR certification Good working knowledge of the nursing process and strong nursing practice skills including physical assessment skills Clinical experience preferred but not required Experience with Microsoft Word, Excel, and Outlook preferred Benefits Summary We are proud to offer a comprehensive benefits package, including: Health Insurance Medical, dental, and vision coverage options. Free internal prescription program Employer contributions to premiums. Retirement Plans 457(b) plan with employer matching. 401(a) plan for employer contributions. Paid Time Off (PTO) Vacation days: 12 to 27 days per year based on years of service Sick days: 12 days per year accruing to a maximum of 65 days. Holidays: 6 observed paid holidays Work-Life Balance Flexible work schedules Other Benefits Employer-provided life insurance with optional additional coverage available at the employee's expense. Short-term and long-term disability insurance Employee assistance programs (EAP) Health Savings Accounts Flexible Spending Accounts Professional development opportunities Scholarship and Tuition reimbursement Additional Perks Wellness programs Volunteer opportunities Productivity, retention, and referral bonuses About Us At Wabash General Hospital, we are dedicated to putting patients at the heart of everything we do. Guided by our motto, "people you know, helping people you love," we are committed to serving our community with care and compassion. We offer services for all generations, striving to be the trusted healthcare destination throughout every stage of life. While we are honored to have received numerous awards recognizing our efforts to be the best, what truly sets us apart is the personalized experience we provide to our patients and their families. Our compassionate and dedicated team is focused on delivering exceptional, individualized care to support patients and their loved ones every step of the way. Join us in making a meaningful impact in the lives of those we serve.

Posted 30+ days ago

Mission Continuity Office Lead, SME-logo
Mission Continuity Office Lead, SME
CACI International Inc.Doral, FL
Mission Continuity Office Lead, SME Job Category: Project and Program Management Time Type: Full time Minimum Clearance Required to Start: None Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Local The Opportunity: CACI is seeking an experienced and highly skilled Mission Continuity Office Director, Subject Matter Expert (SME), to join our team to support U.S. Southern Command (USSOUTHCOM) in Doral, Florida. This position is contingent upon award of the USSOUTHCOM Cyber Information Technology Enterprise Services (SCITES) contract. The ideal candidate will be responsible for overseeing and optimizing the Mission Continuity Office processes and procedures in alignment with USSOUTHCOM Objectives. This role will play a crucial part in ensuring smooth and efficient implementation of Enterprise Information Environment (EIE) technology capabilities across USSOUTHCOM Cyber Information Technology Enterprise Services (SCITES). Responsibilities: Supervises MCO Interface and Resource Manager Controls, coordinates, and supervises the activities of the MCO and its resources Provides mission-essential services by focusing attention on the caliber and relevancy of our global staff, supporting an efficient and effective workforce Applies Mission Focused Staffing (MFS) methodology to deliver relevant and comprehensive, full lifecycle personnel management through continuous cycles of talent acquisition, candidate screening, mission integration, retention initiatives, and surge readiness Oversees team to retain institutional knowledge that improves the continuity of our mission support Oversees team to provide flexible manning support (short term and/or emergent/crisis) through a proactive preparation process that includes a robust, multi-focused recruiting On-Demand Talent Pipeline, identification and training of Phoenix Fast React Methodology resource members, and a comprehensive succession plan Continuously communicates with the AAS COR, USSOUTHCOM, and sponsors/leads to maintain an in-depth understanding of emerging requirements, including monitoring individual performer needs and wants, project execution status, and world events Participates in program kick-off and program meetings; contributes to Project Management Plan (PMP) and other deliverables, as needed Provides technical/management leadership on major tasks or technology assignments Establishes goals and plans that meet project objectives Possesses domain and expert technical knowledge Qualifications: Required: Bachelor's degree in Human Resources, Leadership, or Business Administration or similar study Minimum 8-12 years of experience in staff management and personnel management and training roles Exhibits expertise in mission continuity management and strategic workforce planning, with particular emphasis on government or military environments Possesses comprehensive knowledge of staffing processes and best practices for talent acquisition, candidate screening, mission integration, retention, succession planning, and surge response Demonstrates mastery in developing and maintaining talent pipelines and providing support for crisis situations Showcases proficiency in project management, with the ability to establish goals and contribute to Project Management Plans, and in knowledge management for mission-critical organizations Demonstrates experience in high-level stakeholder communication Proven ability to lead and facilitate meetings with diverse groups of stakeholders Strong analytical and problem-solving skills Experience with change management tools and ITSM platforms (ServiceNow) Desired: Experience in a large, distributed IT enterprise Knowledge of DevOps practices and principles The ability to qualify for a SECRET security clearance ____ What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. Your potential is limitless. So is ours. Learn more about CACI here. ____ Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here. The proposed salary range for this position is: $95,500-$210,100 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Posted 30+ days ago

C
Front Office Representative
Choice Hotels Int. Inc.La Crosse, WI
Choice Hotels International, Inc (NYSE: CHH) is one of the largest lodging franchisors in the world. A challenger in the upscale segment and a leader in midscale and extended stay, Choice has more than 7,400 hotels, representing over 625,000 rooms, in 45 countries and territories. A diverse portfolio of 22 brands that run the gamut from full-service upper upscale properties to midscale, extended stay and economy enables Choice to meet travelers' needs in more places and for more occasions while driving more value for franchise owners and shareholders. The award-winning Choice Privileges loyalty program and co-brand credit card options provide members with a fast and easy way to earn reward nights and personalized perks. For more information, visit www.choicehotels.com. The ability to model Choice's Cultural Values: Welcome and Respect Everyone, Be Bold, Be Quick, Listen, Be Curious and Show Integrity are key to our success in inspiring Loyalty, Growth, and the Hospitality Spirit. Our managed hotels portfolio includes Radisson Blu, Radisson, Radisson Red, Park Plaza, and Country Inn & Suites by Radisson. Position Summary The role of Front Office Representative requires an individual the ability to provide superior guest service in a fast-paced, hotel environment, ensuring 100% guest satisfaction. If you are outgoing, organized, and interested in building a robust and versatile skillset, then we want to meet you! SHIFT: Full Time Representative at 30-40 hours per week WHAT WE OFFER: Our quirky group offers a break from the repetition, with no two days that are ever the same. We a pleased to offer: 1st of the month following 30 days of service : Full benefits package to our full-time employees, including health, dental, vision, short & long term disability, auto insurance, and so much more! Employer paid Accident insurance and HSA contribution 401(k) Retirement Plan 90 Days: Paid Vacation and Sick Time 8 Paid Holidays Paid Bereavement 1 Year: Paid Floating Holidays RESPONSIBILITIES: As a guest services representative, you will be the face of the Radisson La Crosse. You will be responsible for, but not limited to: Incoming and outgoing guests, phone calls, reservations and other day-to-day functions of the hotel Ensuring timely and impeccable prioritization and organization of your workspace and general lobby spaces Presenting a positive attitude and polished appearance to guest and team members Communicating effectively with all guests, staff and vendors Driving 10 person passenger shuttle to/from airport REQUIREMENTS: Must be comfortable multitasking phone, computer and guest inquiries Must hold valid drivers license and pass a MVR background check and drug screen Ability to provide exceptional customer service and a Yes I Can! attitude Opera experience preferred PHYSICAL DEMANDS: Ability to stand, stoop or bend for entire shift Ability to lift up to 20 pounds Ability to model Choice's Cultural Values: Welcome and Respect Everyone, Be Bold, Be Quick, Listen, Be Curious and Show Integrity are key to our success in inspiring Loyalty, Growth, and the Hospitality Spirit. Choice Hotels International is an equal opportunity employer and affirmative action employer. Employment practices and decisions are not influenced by an applicant's race, color, religion, sex, national origin, age, sexual orientation, gender identity or express, disability veteran status, genetic information or any other characteristic protected by law. In compliance with the Immigration Reform and Control Act of 1986, this offer of employment is conditional upon your presenting documents verifying your identity and legal authorization to work in the United States. All offers of employment are conditional upon the satisfactory completion of a background check and E-Verify.

Posted 3 weeks ago

Business Office Coordinator-logo
Business Office Coordinator
CompassusAlpena, MI
Company: Compassus Position Summary The Business Office Coordinator is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Business Office Coordinator is accountable for the planning, coordination, and management of the business office as well as related operational activities of the program in accordance with hospice policy and procedure, including but not limited to, billing for reimbursement, payroll, and administrative quality improvement. Position Specific Responsibilities Facilitates communications between departments and team members in order to ensure the appropriate functional subject matter expert is part of problem-solving and solutions. Provides back office assistance with training. Aligns clinical team with appropriate training, such as Homecare Homebase, the Online Learning Hub (Modules) on Promise Point, or the Homework's Manuals on iConnect for Cerner. Troubleshoots when users experience difficulty with the application. Assists in maintaining updated financial records, including accounts payable, deposits, donations, etc. Assists with documentation and coordination of donations and memorials per Compassus policy. Pulls and audits prebilling batches at least once a week. Submits invoices to Docuphase (Accounts Payable) and ensures invoices are sent on a timely basis to take advantage of discounts and avoid late charges. Submits claims to Hospice Area Executive of Operations (ACO) and assures that the ACO has signed off on claims before sending them to the appropriate accounts payable regional mailbox; sends claims a minimum of once per week. Serves as liaison with long-term care facilities' billing departments. Maintains records and ensures accuracy of billing for pharmacy, medical supplies, etc., as directed. Orders office supplies, forms, collateral materials, logo wear, and medical supplies and equipment as directed. Enters and maintains confidential information in Workday. Ensures that new team members complete all necessary discipline-specific onboarding processes and orientation. Follows Records Retention policy for financial, clinical, personnel, and vendor/contract. Tracks, updates, and aids in compliance with colleague professional licenses, in-service training, contract renewals, and physician licenses within the HRIS. Processes payroll according to company procedures. Serves as HR Business Partner and liaisons between team members and candidates/applicants and the Human Resources and Payroll departments for onboarding, payroll, HRIS, benefits, etc. Maintains necessary information in Workday for contractors who don't have self-service system ability to maintain their own (e.g., Medical Directors, Nurse Practitioners). Monitors and maintains a master calendar of program-specific activities required by regulatory agencies. Assists the program in constant preparedness for regulatory review including CHAPS and State Surveyors. Maintains and serves as a resource for troubleshooting on all office equipment. Maintains inventory records on program equipment. May act as the environmental officer for the Emergency Preparedness Plan. May record and maintain minutes of staff meetings, in-service, and attendance. Performs other duties as assigned. Education and/or Experience High school diploma or GED required. Associate or Bachelor's degree preferred. Experience in insurance and Medicare/Medicaid billing and reimbursement preferred. Experience in office management helpful. Skills Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from leaders, team members, investors, and external parties. Strong written and verbal communications. Other Skills and Abilities: Ability to understand, read, write, and speak English. Articulates and embraces integrated healthcare at home philosophy. Experience in EMR or working in a Practice Management System. Demonstrated leadership skills with the ability to move into a people manager position in a relatively short period of time, if needed. Ability to handle stressful situations. Ability to multi-task in a fast-paced environment. Ability to work well with others. Approachable and an effective communicator. Strong initiative and ability to work in a self-directed environment. Strong organizational and interpersonal skills. Ability to work a flexible schedule, to include some evenings and weekends. Ability to document as required by regulations. Ability to maintain confidentiality of information, such as patient, colleague, and company files. Must have reliable transportation. Travel may be required based on locations and program. Physical Demands and Work Environment: The demands of this role necessitate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing, walking, and manual dexterity are fundamental, along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. This description provides a general overview and may vary by role and department, capturing the nuanced demands and conditions inherent to positions in our organization. At Compassus, including all Compassus affiliates, diversity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. #LI-BS1 Build a Rewarding Career with Compassus At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every individual. Embark on a career that cares for you while you care for others. Your Career Journey Matters We're dedicated to helping you grow and succeed. Whether you're pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive. The Compassus Advantage Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter. Career Development: Access leadership pathways, mentorship, and personalized professional development. Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care. Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being. Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication. A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces diversity and inclusion. Ready to Join? At Compassus, your career is more than a job-it's an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow, innovate, and thrive.

Posted 2 weeks ago

Civil Engineering Practice And/Or Office Leader-logo
Civil Engineering Practice And/Or Office Leader
LanganCharlotte, NC
Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 40+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work. Consistently ranked among the top ten "Best Firms to Work For" and Engineering News-Record's top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions. Job Summary Langan is seeking a Senior Civil Practice Leader to oversee and grow Langan's operations in Charlotte, NC. This individual will serve a key function in leading client management / development efforts along with the technical management of design & permitting for a variety of site development projects across markets. In this role, you will have the opportunity to lead as an engine of growth for our preexisting Charlotte office and partner with firmwide leadership in the overall expansion of Langan's geographic footprint. Job Responsibilities Work closely with firm leadership to develop and execute strategic growth plans; Lead in the identification and pursuit of new clients, develop additional work within an existing project and attend business development meetings with new and existing clients; Provide direct oversight and management of junior staff for specific project assignments. Coach, train, and motivate a multidisciplinary team; Serve as technical leader for the design and permitting of commercial, residential, institutional, warehouse distribution centers, and mixed-use projects for both private and public clients; Guide workforce planning and hiring initiatives for the office; Lead site/civil efforts on a variety of project sites including the ability to design and oversee site layout, grading, drainage, infrastructure, erosion and sediment control, etc. from concept through completion; Lead storm water management design, hydrologic/hydraulic analysis and design, and site utility design; Demonstrate experience in all aspects of site development engineering including the integration of geotechnical and environmental engineering; and Perform other duties as requested. Qualifications Bachelor's degree in Civil Engineering; 15+ years of successful, local and related site/civil engineering experience with a concentration in site development on both small and large projects; Possess an established network of regional clientele, and strong client development and client management abilities; North Carolina Professional Engineering license; Site/civil experience on a variety of project sites including the ability to design and oversee site layout, grading, drainage, infrastructure, erosion and sediment control, etc. from concept through completion; Proficiency of AutoCAD or Civil 3D preferred; Active participation in professional organizations; Experience in technical and proposal writing; Strong attention to detail with excellent analytical, multitasking, and judgment capabilities; Ability to effectively work independently and in a team environment; and Possess reliable transportation for client meetings and job site visits and a valid driver's license in good standing. #LI-LP1 Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement. Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more! Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans. We believe that an inclusive workplace is essential for the well-being and success of our employees. Nearest Major Market: Charlotte

Posted 3 weeks ago

Carolinas/Virginia Wealth Office Practice Leader-logo
Carolinas/Virginia Wealth Office Practice Leader
Marsh & McLennan Companies, Inc.Richmond, VA
We are seeking a talented individual to join our Wealth team at Mercer. This role will be based in Charlotte or Richmond. This is a hybrid role that has a requirement of working at least three days a week in the office. The Wealth Office Practice Leader will work with local Office Leader (OL) and ZPL on strategy and direction of business; participate as an active member of the local office leadership group delivering advice and consultation on the Wealth business related issues and strategy. We will count on you to: Lead, manage, and oversee the Wealth Practice in the Carolinas and Virginia offices; implement US and Zone business strategy and plans; manage local office business financials and contribute to market financials by monitoring revenue growth, profitability, capacity utilization, conversion and client retention Generate revenue through acquisition of new clients, cross selling to current clients, and extension of current client engagements to new activities including conducting face to face meetings with potential clients (prospects); understanding all available products within the business and proactively reaching out to provide targeted information on how Mercer offerings will benefit specific client's needs; drafts and edits materials for meeting preparation and RFP responses Update Zone Practice Leader of local office issues and status and escalate issues as needed Manage large-scale project teams to deliver quality results to clients; develop and monitor budgets and deadlines; oversee staff, delegate, and peer review all client work; interact with clients on a regular basis by leading client meetings, answering questions, overseeing edits or changes, and providing requested materials; and clarify and resolve unique and difficult issues related to client deliverables; and apply advanced professional and or technical expertise to client projects Supervise two or more employees as direct reports with full oversight for people management including, providing coaching and mentorship, managing performance, managing compensation and the year-end review process, colleague engagement, career development discussions, and ongoing learning and development opportunities. Inspire and create followership by sharing the vision for the future. Show commitment to strong core engagement by holding yourself and your leaders accountable for developing people to reach their full potential Identify and lead change initiatives by effectively translating what the change means for leaders and colleagues at all levels. Encourage transparent communication to gain commitment to the vision and successfully navigate challenges for long-term success Partner with Wealth Leadership, Consulting team Leader (CTL), and HR to lead year-end process (performance assessment, calibration, compensation) to ensure consistency in performance expectations and to deliver on our pay for performance approach Champion a culture of belonging across the business. Use a collaborative style to attract, engage and advance our talent for their best and highest use Actively build a strong talent pipeline, including sell the value of the firm externally, recruit the right people, properly onboard, build and develop succession plans for key roles, invest in and develop our best talent Act as a role model and leader for the Marsh McLennan code of conduct What you need to have: Bachelor's degree required Strong sales and marketing skills plus the ability to market communication strengths successfully Excellent organizational, project management and leadership skills Min 15+ years industry experience, with proven ability in a consulting environment to generate revenue by acquiring new clients and experience managing and developing a team of professionals What makes you stand out: Master's degree Why join our team: We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being. Mercer, a business of Marsh McLennan (NYSE: MMC), is a global leader in helping clients realize their investment objectives, shape the future of work and enhance health and retirement outcomes for their people. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit mercer.com, or follow on LinkedIn and X. Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com. Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

Posted 30+ days ago

Dental Office Manager-logo
Dental Office Manager
Aspen DentalRowlett, TX
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-Time Salary: $55000 - $65000 year + monthly and quarterly incentive earnings At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. May vary by independently owned and operated Aspen Dental locations. Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Posted 2 weeks ago

Project Controller Ii/Iii - National Security Research Oversight Office-logo
Project Controller Ii/Iii - National Security Research Oversight Office
NrelGolden, CO
Posting Title Project Controller II/III - National Security Research Oversight Office . Location CO - Golden . Position Type Regular . Hours Per Week 40 . Working at NREL The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for energy systems research and development. Join the National Renewable Energy Laboratory (NREL), where world-class scientists, engineers, and experts are accelerating energy innovation through breakthrough research and systems integration. From our mission to our collaborative culture, NREL stands out in the research community for its commitment to an affordable and secure energy future. Spanning foundational science to applied systems engineering and analysis, we focus on solving complex challenges to deliver advanced, secure, reliable, and cost-effective energy solutions. Our work helps strengthen U.S. industries, support job creation, and promote national economic growth. At NREL, you'll find a mission-driven environment supported by state-of-the-art facilities, multidisciplinary research teams, and strong collaborations with industry, academia, and other national laboratories. We offer robust professional development opportunities, and a competitive benefits package designed to support your career and well-being. Learn about NREL's critical objectives: NREL's Mission and Vision. Job Description The National Security Research Oversight (NSRO) Office is adding to our team. Staff in NSRO oversee complex, cutting-edge national security initiatives and depend on Project Controllers to support the effective management of projects to maximize impact. We are seeking a Project Controller for project and program budget review and monitoring, subcontract management (SOW development, execution, accruals, approving invoices, tracking and meeting deliverables), task planning and scheduling, documentation management (including contributing to writing and leading editing of memos, emails, job aids, and procedures), internal reporting, and documenting and tracking requirements. Specific project requirements may vary depending on project type and structure. This position will coordinate closely with management, project managers, and financial analysts to ensure successful project delivery in support of organizational goals. The position may also interact closely with the NSRO Director, laboratory program managers, and various NREL departments. The primary responsibility of this role is to work with national security project managers to provide project management and financial support on national security efforts. The Project Controller will work under the general supervision and guidance of project leaders and senior-level staff to support planning, coordinating, implementing, and assessing project activities according to project objectives and deadlines, while assisting to keep project milestones/deliverables on time and within budget. The successful candidate will support project and program budget review and tracking, financial review and analysis, project task planning and scheduling, documentation management, client reporting, and subcontract administration and management (e.g., statement of work development and deliverables tracking). Specific project requirements may vary depending on project type and structure. Job Duties may include but are not limited to: Supporting the project team with project management activities: create schedules, monitor progress against deliverables, track costs against plans, and manage budgets Completing regular assessments of project progress and finances and update plans when indicated Researching, assembling and evaluating information/data and developing solutions to issues Contributing to and preparing reports, presentations, and group communications to internal and external stakeholders Planning, organizing, and executing project activities such as webinars, client meetings, workshops, and conferences Preparing project documentation including budget tracking and reporting Assisting in the preparation of project management documentation Manage and coordinate subcontracting and procurement procedures and serving as lead/technical monitor when needed Track the milestones and progress of projects as well as associate project costs against the budget Provide input to assessing progress towards meeting project financial goals Draft project documents (e.g. deliverables, quarterly and annual reports) and coordinating team and management reviews and approvals Interact with various NREL departments to support the development of proposals, subcontracts, legal agreements, communications for publication, etc. Note: This position requires a Hybrid or On-Site work arrangement, including regular in-person work at NREL's South Table Mountain Campus in Golden, CO, and is not eligible for 100% remote work arrangements. . Basic Qualifications Level III: Relevant Bachelor's Degree and 5 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree and 3 or more years of experience or equivalent relevant education/experience. Or, relevant PhD or equivalent relevant education/experience. or, relevant JD or equivalent relevant education/experience. Complete understanding and wide application of technical principles, theories and concepts in the field. General knowledge of other related disciplines. Considerable knowledge of laws, regulations, principles, procedures and practices related to a specific field. Strong leadership, project management and problem solving skills. Ability to use various computer software programs. Level II: Relevant Bachelor's Degree and 2 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree or equivalent relevant education/experience. General knowledge and application of technical standards, principles, theories and techniques. Frequent application of industry concepts and principles. General knowledge of laws, regulations, principles, procedures and practices related to specific field. Skilled in problem solving, written and verbal communication. Ability to use various computer software programs. Must meet educational requirements prior to employment start date. Additional Required Qualifications PC II: Must be able to obtain and maintain a DOE Q Security Clearance Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age and a U.S. citizen. See DOE O 472.2A for additional information. Strong interpersonal skills Strong oral and written communication skills A high degree of professionalism, curiosity, and ethical conduct is required Organized and detail-oriented Thrives in a fast-paced, innovative environment Proficiency using Microsoft Office Suite (MS Outlook, Word, Excel, PowerPoint, Teams) and other computer software programs needed to effectively track and manage a projects PC III: All of the above PCII requirements, plus: Initiates projects, works unsupervised, completes tasks independently, solves problems, and supports the team to drive results Strong conflict resolution and collaboration skills Strong preparation of materials and experience presenting Knowledge and application of project management principles and practices Strong knowledge using Microsoft Office Suite (MS Outlook, Word, Excel, PowerPoint, Teams) and other computer software programs needed to effectively track and manage a projects Preferred Qualifications Experience with project management methodologies, including experience in finance and business processes Prior experience with data analysis tools such as Power BI Prior experience with business tools including SharePoint and Salesforce Ability to understand NREL financial systems (EPM, NQuIRE, Pricing Tool, iProcurement, etc.) to gather and interpret data Strong ability to problem solve and take initiative Excellent prioritization and ability to manage multiple projects Ability to prepare professional communications that are appropriate for internal and external stakeholders Familiarity with online collaboration platforms (e.g., Webex, MS Teams, Zoom, etc.) Demonstrated ability to build and maintain trusting relationships with team members and project leaders Desire to continually develop project management skills, including learning how to use and apply new project management tools or using existing tools to meet project management needs Experience in administering project sites in tools such as SharePoint and Microsoft Teams Knowledge of national laboratory structures and processes Active security clearance . Job Application Submission Window The anticipated closing window for application submission is up to 30 days and may be extended as needed. Annual Salary Range (based on full-time 40 hours per week) Job Profile: Professional III / Annual Salary Range: $74,900 - $123,600 Job Profile: Professional II / Annual Salary Range: $65,100 - $107,400 NREL takes into consideration a candidate's education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee's salary history will not be used in compensation decisions. Benefits Summary Benefits include medical, dental, and vision insurance; short - and long-term disability insurance; pension benefits ; 403(b) Employee Savings Plan with employer match ; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement . NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement. Based on eligibility rules Badging Requirement NREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation. Drug Free Workplace NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug. If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn. Submission Guidelines Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application. . Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws. Reasonable Accommodations E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish. E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Posted 30+ days ago

Middle Office Analyst-logo
Middle Office Analyst
AllianceBernstein Holding LPNashville, TN
Who You'll Work With: We are seeking a Nashville, Tennessee based Analyst to join our Trade Support / Confirmations Team What You'll Do: Perform various trade support tasks, including trade allocations, rebooking, and confirmation. Serve as an escalation contact for any trade settlement issues that arise post-confirmation. The individual will be expected to work as part of a global team and must communicate effectively with various internal and external clients. Key job responsibilities include: Allocate trades across all products in the relevant order management systems. Collaborate with traders to ensure accurate entry of trade details. Coordinate with brokers to ensure trade settlement. Rebook trades due to discrepancies in commission, fees, broker, etc. Ensure proper handling of all settlement issues. Resolve claims issued by brokers and custodians. Monitor and resolve failed trades. Oversight of offshore confirmation and settlement teams What We're Looking For: The ideal candidate should have a bachelor's degree in finance, Economics, Accounting or another relevant discipline. Experience in Trade Support, working with a team environment with time sensitive deadlines is desired. Our team members typically have track records of outstanding professional performance or academic achievement, along with excellent analytical skills, financial skills, technical skills, attention to detail as well as strong communication skills. Candidates should have a strong ability to work and manage in a collaborative environment and to present results to both expert and non-expert audiences. About AB We are a leading global investment management firm offering high-quality research and diversified investment services to institutional clients, retail investors, and private-wealth clients in major markets around the globe. With over 4,000 employees across 57 locations operating in 26 countries and jurisdictions, our ambition is simple: to be the most trusted investment firm in the world. We realize that it's our people who give us a competitive advantage and drive success in the market, and our goal is to create an inclusive culture that rewards hard work. Our culture of intellectual curiosity and collaboration creates an environment where you can thrive and do your best work. Whether you're producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business or providing thoughtful advice to our clients, we are fully invested in you. If you're ready to challenge your limits and empower your career, join us! All are encouraged to apply. AB does not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital status, citizenship status, sexual orientation, gender identity, military or veteran status or any other basis that is prohibited by applicable law. AB's policies and practices seek to ensure that employment opportunities are available to all employees and applicants based solely on job-related criteria. Nashville, Tennessee

Posted 3 weeks ago

E
Front Office Specialist
Eye Care PartnersMiramar Beach, FL
SUMMARY A Front Office Specialist is trained to act as the first point of contact, setting the tone for a world class Total Patient Experience. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients. LOCATION 13346 Emerald Coast Pkwy, Miramar Beach, FL 32550 Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support. Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave. Answer phones (both external and internal); assure prompt, courteous service at all times. Practice urgency at all times with consideration to the patient's time, as well as doctor's time and schedule. Double check insurance authorizations to ensure completion and build accurate flow sheets. Check out patients and collect correct payments according to procedures. Manage patient flow in the office and ensure communication to maximize efficiency and customer service. Complete daily reconciliations / close day / countdown cash drawer. Comply with all company policies and procedures, including HIPAA. General office duties and cleaning to be assigned by the manager. QUALIFICATIONS Previous medical office experience preferred; previous ophthalmic experience strongly preferred. Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience Favorable result on background check as required by state Must be able to provide proof of identity and right to work in the United States EDUCATION AND/OR EXPERIENCE High school diploma or GED required LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Posted 1 week ago

Business Office Associate-logo
Business Office Associate
Carmax, Inc.Charleston, SC
7192 - Charleston- 712 Savage Rd, Charleston, South Carolina, 29414 CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle sales and support the functions of all store departments. By handling administrative details for our store, you will ensure that our customers receive an iconic customer experience. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too. What you will do- Essential responsibilities Complete administrative tasks to support all store departments Provide customer service by greeting customers and guiding them through paperwork Communicate effectively with customers and business partners Maintain coverage at information desk and answer multi-line phone system Learn and succeed as part of a team This is a high-energy office environment where you will work as a team to handle a wide range of customer interactions and make sure everything goes smoothly. Opening and closing the business office, completing financial transactions, and processing paperwork will require a high level of attention to detail. We work and learn as a team to prioritize the customer experience. Qualifications and requirements Customer service experience Thrive in a fast-paced office environment Good listening skills and a strong customer focus Strong written and verbal communication skills Basic computer skills, including word processing and spreadsheets About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For. CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Posted 3 weeks ago

Front Office Reception-logo
Front Office Reception
Signet JewelersDiamonds Direct Charlotte, NC
We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? Summary With the Diamonds Direct Front Desk Professional, we are looking for a RHINO that will provide a luxurious experience from the very first interaction with our customers. After all, our customer experience is what sets us apart from our competitors. What is the Upside? Investment in your career development Empowering you to take control of YOUR own career path within Diamonds Direct Exposure to all other departments within our organization A family-oriented culture unlike any other Encouraging environment that promotes teamwork and furthering education within the jewelry industry What does it take to be a Front Desk Professional? Always keeping the customer first and providing top notch, luxurious experience The ability to build long-term relationships with your customers (Once a Diamonds Direct customer, we hope for them to remain a customer for LIFE Well organized and a keen eye for detail Ability to multi-task Professional demeanor and appearance A natural talent for customer service Ability to maintain composure in a high pressure, fast-paced environment Requirements Previous customer service/front desk experience Experience in a luxury retail environment preferred Excellent oral communication skills Proficient computer skills Must be able to work Saturdays Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Posted 3 weeks ago

Orthodontic Front Office-logo
Orthodontic Front Office
Hero Practice ServicesTulsa, OK
Location: Tulsa, Utica Pay Range: From $15.00 per Hour for "Entry-Level" and up to $21.00 per Hour for Very Experienced, Well-Qualified Professionals Job Profile: Orthodontic Front Office Coordinator Overview: Hero Practice Services is seeking an Orthodontic Front Office Coordinator to ensure a positive first impression by efficiently executing front office processes, including answering the phone, scheduling appointments, and collecting payment within a pediatric orthodontic practice Hero Practice Services is the only practice management company focused on delivering the systems, processes, and people needed to efficiently deliver quality dental, vision, and orthodontic care to children in underserved communities. With offices across the country, we have helped millions of children and young people gain access to the care they need since 2006. Working at Hero is both a career and a calling … join us, BE A HERO! The Opportunity: This role has the unique opportunity to support the Heroes who actively serve the children and young people in our communities by improving their overall health and well-being. You will be responsible for the following: Distribute and collect appropriate patient paperwork during check-in and check-out Assist the orthodontic coordinator with administrative responsibilities Collect and process patient payments Coordinate patient flow by keeping the appointment schedule organized and full Maintain a clean, sterile, and patient-centric working environment. Ensure practice is clean and presentable to patients to include cleaning restrooms, patient lobby, mopping, vacuuming, dusting etc. Maintain strict compliance with State, Federal, and other regulations, (e.g., OSHA, WC, Dental Board, HIPAA, ADA, DOL, Employee Handbook). You will be required to possess the following: High school diploma or GED One year of administrative experience Previous experience in an orthodontic practice is a plus Strong interpersonal skills and the desire for professional growth. Be organized and possess a superior knowledge of orthodontics. Your Compensation and Benefits will include the following: {Remove for CSC} Monthly Bonus Plan. Medical, Dental, Vision, Retirement Savings Plan, Disability and much more! Professional Advancement Opportunities in an established, growing health care group. Physical Requirements This position requires full range of body motion. While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Equal Employment Opportunity Statement The statements contained herein are intended to describe the general nature and level of work performed by Credentialing Specialists, but is not a complete list of the responsibilities, duties, or skills required. Other duties may be assigned as business needs dictate. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Hero Practice Services group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Posted 6 days ago

Front Office Associate Outpatient Oncology Bilingual-logo
Front Office Associate Outpatient Oncology Bilingual
The Oncology InstituteWhittier, CA
Founded in 2007, The Oncology Institute of Hope and Innovation (TOI) is advancing oncology by delivering highly specialized, value-based cancer care in the community setting. TOI is dedicated to offering cutting edge, evidence-based cancer care to a population of more than 1.7 million patients including clinical trials, stem cell transplants, transfusions, and other care delivery models traditionally associated with the most advanced care delivery organizations. With 100+ employed clinicians and more than 700 teammates in 75+ clinic locations and growing. TOI is changing oncology for the better. We offer a Monday-Friday Schedule, No Weekends, and No nights! You will enjoy Employee Discounts, Referral Bonuses, 7 Paid Holidays! You will enjoy a positive work culture, and continued career development. Our position is located in our clinic in beautiful Whittier, California. Travel to other nearby offices will be required, mileage will be reimbursed. Introduction As a Front Office Associate with The Oncology Institute, you will have the opportunity to advance your career while making a positive impact on the lives of others! We're looking for a team member who is patient-focused and compassionate. Our Front Office staff are important. When you join us, you will influence how we provide care for our patients while acting as a critical member of the entire care team. The Front Office Associate will be responsible for performing front office clerical and clinical duties. Greet and check-in patients, collect co-pays and payments. Interview patients for the purpose of gathering health history and current medications - health screening. Participate in mandatory staff meetings as needed. Schedule appointments and answer incoming phone calls. Promote TOI's culture of exceptional behavioral standards for customer service. Maintain and protect confidentiality and security of all organizational information gained in the course of performing job responsibilities including but not limited to, financial and client information. Other duties as assigned. Required Qualifications High school diploma or G.E.D. required Bilingual in English and Spanish required Experience: Medical receptionist: 1 year (Preferred) Job Type: Full-time Schedule: 8 hour shift Day shift Monday to Friday The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. Pay Transparency for hourly teammates $21-$22.25 USD

Posted 1 week ago

DEN Office Services Support Assistant-logo
DEN Office Services Support Assistant
Leprino Foods CompanyDenver, CO
Within our Office Services team located in Denver - Leprino is seeking an Office Services Assistant to support our organization and help create a welcoming, inclusive environment for employees and visitors! We take pride in our vision to be the "world's best," which is why we work harder, invest more, and continually improve the way we serve our people and our guests. At Leprino, starting compensation for this role typically ranges between $21.64 and $24.34. This position has an annual target bonus of 3.5%. WHAT YOU'LL DO: Welcome and assist visitors with warmth and professionalism, ensuring every interaction reflects Leprino's inclusive and friendly culture. Open and close the reception area daily while maintaining a welcoming, secure front entrance. Answer and direct phone calls promptly and accurately, sharing helpful information while respecting confidentiality. Issue visitor badges, maintain sign-in logs, and coordinate escorts when needed to keep our office safe and organized. Update the lobby welcome screen and assist with coordinating deliveries and package redirection. Order transportation services and process related paperwork with efficiency and care. Support administrative needs like processing forms, ordering business cards, and maintaining employee gym and parking records. Monitor building security cameras and report any unusual activity to help maintain a safe workplace. Collaborate with internal teams, visitors, and vendors to ensure smooth office operations. Build positive relationships with everyone who steps through our doors-your smile sets the tone! We're excited to welcome someone who enjoys helping others feel comfortable and supported! Want to be the first friendly face people see when they arrive at Leprino? YOU HAVE AT LEAST (REQUIRED QUALIFICATIONS): A High School Diploma or GED. At least one year of relevant administrative or customer service experience. Strong interpersonal skills with the ability to engage with individuals at all levels. Comfort balancing multiple tasks while remaining calm and approachable. WE HOPE YOU ALSO HAVE (PREFERRED QUALIFICATIONS): An Associate's degree or additional formal training in business administration or a related field. Two or more years of experience in an office services or receptionist role within a corporate environment. Familiarity with security monitoring systems or visitor management software. A collaborative spirit and a genuine interest in creating a welcoming, inclusive workplace for everyone! At Leprino, we believe in equal employment opportunity and make employment decisions based on each individual's unique talents, experience, skills, and knowledge; we do not discriminate on the basis of any personal characteristics. We know we are better together and are committed to creating an inclusive and supportive culture in which all employees can thrive. OFFERING YOU IN RETURN: A chance to be part of a global team of individuals passionate about producing and delivering high-quality products that help feed and nourish families around the world. Leprino could not be where it is today without our incredible employees. That is why we share in our success together by rewarding you for your hard work. Hiring great people who are in it for the long run is our goal. Through competitive salaries and bonuses, life, medical/dental/vision coverage, voluntary benefits, employee assistance programs, wellness incentives, tuition assistance, vacation, ten paid holidays, sick time, paid parental leave, annual merit increases, as well as the LFC Profit-Sharing & 401(k) plan. Your impact will be noticed and rewarded, as you seek to further our company, our customers, and one another. OUR STORY: Leprino's history dates back to the 1950s, when Jim Leprino first started making small batches of mozzarella for local markets and eateries in the Little Italy neighborhood of Denver. We've grown a bit since then. Today, Leprino is the world's largest manufacturer of mozzarella and lactose, and a leading producer of whey protein. Still owned by the Leprino family, our sights are set to be the "World's Best Dairy Food and Ingredient Company." From a small corner grocery store we have grown to over 5,500 employees throughout the globe. Will you join us on our journey? LEARN MORE AT LEPRINO.COM Leprino uses Psychemedics for a 90-day hair follicle drug test as a pre-employment screening tool and also participates in E-Verify. Some positions at the Denver corporate office may require Personal Protective Equipment (PPE) based on role and location. Nearest Major Market: Denver

Posted 1 week ago

Motion logo
Office Administrator
MotionLittleton, CO

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.1

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

pay-wall

Job Description

MFCP (Motion & Flow Control Products, Inc.) is the largest Parker Hannifin distributor and the premier unrivaled leader in motion and flow control solutions. We offer an expansive range of cutting-edge industrial systems and solutions designed to power the future of automation, hydraulics, pneumatics, aerospace, and beyond.

At MFCP, we don't just distribute - we innovate. Specializing in system design, fabrication, and tailored solutions, we provide expert services that include fluid power repair, precision hose and tube assemblies, and custom OEM sub-assemblies. With over 55 locations across the Western U.S., MFCP is on a rapid growth trajectory, and we're seeking talented professionals to help us elevate fluid power distribution to new heights. Join us and be part of an exciting future

Primary Duties:

Executive Team Support

  • Assist with the preparation and submission of monthly expense reports via Concur.
  • Coordinate and assist with travel arrangements.
  • Assist with the planning and coordination of meetings including scheduling, catering orders, presentation materials, and other general duties.
  • Various support responsibilities related to acquisitions and integrations.
  • Daily ad hoc requests as needed by Executive team.

Office Administration

  • Greet customers, vendors, and visitors in a professional, friendly, hospitable manner.
  • Responsible for managing the ordering, receiving, stocking, and distribution of office supplies.
  • Receive, sort, and forward incoming mail and packages.
  • General office management and maintenance to ensure smooth operations which includes maintaining all community spaces (kitchen, conference rooms, reception area, etc.)
  • Assist with office policies and procedures documentation and administration.
  • Coordinate and maintain communication with building management team for maintenance issues, concerns, and general updates.
  • Support and manage 3rd party relationships and communication for office equipment needs (copiers, postage machines, etc).
  • Perform administrative support tasks for the office as needed.

Corporate Department Support (Possible support functions and learning opportunities)

  • Assist with general and administrative Accounts Receivable duties such as updating customer records, contacting customers for updated information, and data entry.
  • Assist the Accounts Payable department by receiving and processing incoming invoices, data cleanup, updating vendor account information, and data entry.
  • Fleet administration general support as needed.
  • Assist the accounting department in tracking tax exemptions and verifying documentation in tracking platform.
  • Miscellaneous data entry and data cleanup projects.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Basic Requirements:

  • Excellent written & oral communication and strong relationship building skills required.
  • Detail oriented with solid organizational skills and the ability to prioritize and multi-task in a fast-paced work environment.
  • Willingness to perform a wide range of administrative support tasks and provide office support where needed.
  • Intermediate computer skills including use of MS Office (Word, Excel, PowerPoint & Outlook), with a willingness to learn new software programs.
  • Strong attention to detail and above average reasoning ability while making minimal mistakes.
  • Maintain regular and punctual attendance.
  • Strong customer service skills.

Physical Demands and Work Environment:

  • Work to be completed in office; this is not a hybrid or remote position. Some flexibility with hours may be accommodated.
  • Frequent sitting, computer work, and phone use are required, with occasional walking, standing, bending, and lifting up to 20 pounds.
  • The physical demands and work environment reflected are representative of those encountered by employees when performing the essential job functions.
  • Reasonable accommodations may be made to accommodate individuals with disabilities perform the essential functions of the job.

Salary:

$26-$31/hour DOE

Benefits:

  • Competitive salary
  • Medical, Dental, Vision
  • 401(k) Investment Plan
  • Life Insurance
  • Paid Holidays
  • 3 Weeks Vacation
  • Incentive Programs - Employee referral program
  • Training and progressive development programs available
  • Earned Wage Access

Candidates are subject to pre-employment criminal background, drug screen and DMV record review, along with possible reference checks.

The Fair Chance Act prohibits an employer from discriminating against anyone's conviction history before a job offer has been made. Candidates are subject to pre-employment criminal background, drug screen and possible DMV record review and along with reference checks. This Employer Participates in E-Verify.

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.

pay-wall