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Office Manager-logo
Office Manager
Service Corporation InternationalClinton Township, MI
Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. JOB RESPONSIBILITIES Accounting Function Oversight Collections of all accounts receivable Verifications and payments of all accounts payable invoices Controls of receipt and deposit of cash payments received Maintains petty cash account and disburses the same in accordance with company policies and procedures Reconciliations of all accounts Cash advance checks Same Day Check requests Bank deposits Verifies/audits cash disbursement reports Tracks Capital Expenditure Authorizations (CEAs) Operational Activities Orders supplies for the office and completes inventory counts Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation Schedules incoming orders and drivers for the ambulate service Completes various funeral/cemetery reports and files accurately Supports Sales as necessary requiring an understanding of JD Powers Assures compliance with all Company policies and procedures to include Sarbanes Oxley (SOX) audit Dignity University (DU) training Interment Verification Training (IVT) audits Day Sales Outstanding's (DSO) related to financial and administrative areas Assists in preparing and/or overseeing all funeral/cemetery-related forms Reviews time cards and administers corporate payroll policies and procedures Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). Ensures new associates receive new hire orientation Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators Maintains vehicle records/licenses Processes expense reports Updates General Price Lists (GPLs) Manages all Alarm Systems (codes, working order, etc.) Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed Coordinates daily activities with business unit as well as other departments Trains associates in the proper administration of policies and procedures Services customers by interacting with families in a professional and compassionate manner Maintains and updates customer records Updates company website with current obituaries and ensures obituaries are placed in newspapers Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations Behaves in a supportive way to enrich the work environment Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance Performs other duties as assigned MINIMUM REQUIREMENTS Education High school diploma, GED or completion of a diploma-training program at a college or technical school Experience Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required Knowledge, Skills and Abilities Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required Excellent communication skills both orally and in writing High level of compassion, integrity, and confidentiality Problem solving skills Ability to multi task and set priorities Detail oriented Must be flexible and able to function in a face-paced environment WORK CONDITIONS Work Environment Professional Dress is required when in contact with families. Work Postures Sitting continuously for many hours per day, up to 6 hours per day Climbing stairs to access buildings frequently Physical Demands Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage Work Hours Working beyond "standard" hours as the need arises Postal Code: 48038 Category (Portal Searching): Operations Job Location: US-MI - Clinton Township

Posted 3 days ago

Student Employee, Admissions Office & Tour Guide-logo
Student Employee, Admissions Office & Tour Guide
Joliet Junior College, ILJoliet, IL
Position Title: Student Employee, Admissions Office & Tour Guide Job Description: Student Employee, Admissions Office & Tour Guide POSITION TITLE: Student Employee, Admissions Office & Tour Guide STATUS: Part time DEPARTMENT: Admissions DIVISION: Student Development REPORTS TO: Rosa Salazar/Student Recruitment Coordinator CLASSIFICATION: Non-exempt HIRING RANGE: $15.00 per hour (Position is FWS Eligible) ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES Conduct tours to prospective students and parents. Assist at the Admissions front desk as needed, including answering phones and greeting customers. Assemble packets for mailing as needed. Alphabetizing and filing of admissions records. Preparation of forms for scanning. Assist in the maintenance and updating of student records. (high school transcripts and ACT scores) Photocopy, scanning, and fax documents as requested. Assist with the distribution of daily mail. Deliver materials to internal departments as requested. Assist in campus events organized by Admissions. Such as College Fair and Discover JJC. Perform related duties as assigned. MINIMUM QUALIFICATIONS Must maintain satisfactory academic progress (minimum 2.0 GPA, not on academic probation, and in good standing at JJC). Must be enrolled in a minimum of 6 credits hours at JJC during fall/spring semester. Maintain Confidentiality of student information Self-motivated Dependable Basic computer and data entry experience and knowledge helpful. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence. PREFERRED QUALIFICATIONS Strong Public Speaking Skills Strong Customer Services Skills English and Spanish verbal and written communication proficiency. Demonstrated multicultural competence. PHYSICAL DEMANDS Normal office physical demands. Must be able to lead walking tours across main campus. WORKING CONDITIONS Duties are performed indoors in the usual office environment, with participation in off-campus activities as needed. May work up to 20 hours per school week and additional hours during the summer if office budget allows. Will include occasional weekend hours for campus events and may include regular evening hours. Scheduled Weekly Hours: This is a student employee position that works around your class schedule. May work up to 20 hours per week during the fall and spring semesters. During summer and holiday breaks (Winter/Spring), may work up to 28 hours per week with supervisor approval. Full Time/Part Time: Part time Union (If Applicable): Scheduled Hours: 20 Benefits Click on the link below for information about JJC's Benefits: Total Rewards | Joliet Junior College

Posted 1 week ago

Business Office Manager-logo
Business Office Manager
Big Sandy Health Care, Inc.Inez, KY
JOB SUMMARY Serves as an administrative link both within the clinic and between the clinic and the BSHC central office. Office Manager is responsible for communications between Central Office and the Clinic. DUTIES AND RESPONSIBILITIES: Coordinates patient registration and oversees that the front office staff follows proper patient registration process. Collects patient payments/co-pays using proper cash handling protocol. Assures that standard operating procedures are followed within the clinic; and informs the Director of Business Office Operations of problems and suggested changes. Coordinates and integrates the administrative functions within the clinic using the guidelines established by the corporation. Coordinates patient flow by working with Nurse Manger and Clinic Director. Supervises and trains subordinates on use of BSHC electronic medical record system. Holds weekly clinic staff meetings to discuss problems, disseminates information Adheres to the terms and conditions set forth in BSHC's corporate compliance program. Ensures confidential information in accordance with BSHC's policy and current HIPAA regulations. Performs other duties as assigned. MINIMUM QUALIFICATIONS / REQUIREMENTS: Associates Degree preferred. Minimum of one year experience in health care management preferred. PHYSICAL REQUIREMENTS / WORK ENVIRONMENT: Work is normally performed in a typical interior/office work environment.

Posted 30+ days ago

Receptionist / Office Assistant-logo
Receptionist / Office Assistant
KodiakMountain View, CA
Kodiak Robotics, Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous technology. In 2024, Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense. We are looking for a Receptionist / Office Assistant to support the day-to-day operations of our dynamic workplace in Mountain View! In this role you will not only be the first person greeting all our visitors but also be responsible for a broad range of administrative office operations and will be an integral player in fostering our workplace culture. The office is based in Mountain View and this role requires daily, on-site presence. In this role, you will: Welcome and process all visitors & guests through the guest-management system Organize office operations and procedures, ensure regular office and break-room supplies are stocked, manage all office-related purchasing and shipments, and fulfill miscellaneous order requests. Support the onboarding and off-boarding process for employees, welcoming and assisting new hires to get settled in the office and managing access-control/badging. Act as the primary liaison between the company and select building management vendors for services such as cleaning, food service, repairs and maintenance, and other services Track and manage various expense categories, managing spend towards the budget for those categories effectively Manage food services provided to the team including daily catering and ad-hoc snack orders Assist the planning and coordinating team activities and events, such as offsites, company parties, and fun in-office events (happy hours, milestone celebrations, etc). Assist in managing workplace safety programs including regular workplace safety inspections, emergency response and evacuation procedures. Provide clear and effective site-wide communications Handle daily shipping and receiving of mail and packages Manage other office- and workplace-related projects as needs arise Qualifications: 2+ years of previous experience as a receptionist, Office Admin, Office Manager or similar workplace role, in a fast-paced professional environment. Excellent professional communicator with an employee-first mentality Strong written communication, verbal communication and interpersonal skills, Strong skills in operating office systems and tools such as Google Workspace apps and tools, Slack, Zoom, and productivity apps Strong organizational skills with great attention to detail. Team player. You are always willing to help out and roll up your sleeves. You are a self-starter. You take ownership and work to improve processes. What we offer: Competitive compensation package including equity and biannual bonuses Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits) Flexible PTO and generous parental leave policies Our office is centrally located in Mountain View, CA Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging Long Term Disability, Short Term Disability, Life Insurance Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health Fidelity 401(k) Commuter, FSA, Dependent Care FSA, HSA Various incentive programs (referral bonuses, patent bonuses, etc.) The hourly range for this full-time position is $34.00/hour -$38.00/hour + bonus + equity + benefits. Actual hourly ranges will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Your recruiter can share more about the specific salary range for the role location or, if the role can be performed remote, the specific salary range for your preferred location, during the hiring process. Please note that the compensation details listed above are base salary only and do not include bonus, equity, or benefits. At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law. In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate's residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate's residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak's sole discretion, or, as an alternative, opt not to proceed with the candidate's application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.

Posted 1 week ago

Dental Front Office Staff-logo
Dental Front Office Staff
Lightwave DentalGarner, NC
About the Practice Looking for something different? CarolinasDentist in Garner is the right place for you! But we aren't just looking for anyone. We're seeking an energetic, relationship-based, and self-driven team member to join our team. Our team provides next level patient care, state of the art dentistry, 5-star patient experiences while offering competitive pay and benefits along with work/life balance. We enjoy quarterly team outings, weekly check-ins, energetic morning huddles and encourage engagement from all our team members. Look no further, you've found the right place to call your work home! Responsibilities As a Front Office staff member, you play an important role in our office and perform a wide range of responsibilities, to include: Schedule and confirm patient appointments. Veriify insurance for all clinical appointments. Collect all monies due for services rendered. Develop and maintain doctor/hygiene schedules as necessary. Greet and check patients in and out, before and after treatment. Educate, consult and present patient treatment plans. Responsible for Account Receivable to include, sending of billing statements, aging reports, and collections, if applicable. File insurance pre-determinations. Conduct financial consultation with patients when new treatment plans are presented, as applicable. Qualifications High school diploma or equivalent required. A minimum of two years of front office experience preferably in a dental setting. Proficiency with Microsoft Office Suite. Knowledge of dental software strongly preferred. Benefits Offered In return for providing an excellent patient experience, we offer a great benefits package to include health and dental benefits, 401(k), holiday pay and paid time off. Salary Range 18-22/hr Requisition Number 2025-15750

Posted 1 week ago

Construction Office Administrator-logo
Construction Office Administrator
GroundworksMckinney, TX
Eco-Soil Stabilizers, A Groundworks Company, has been the leading the construction industry in clay soils stabilization for over a decade. Our proprietary soil stabilization injection technology is the most tested and trusted method of clay soil stabilization recommended by Geotechnical Engineers across the State of Texas. We're looking to hire a Construction Administrator in New Hope, TX! The Construction Office Administrator plays a pivotal role in providing essential back-office support to our sales and operations teams. This role will play a key part in maintaining smooth day-to-day administrative functions, ensuring accurate data reporting, and facilitating internal documentation processes. This role will track down pending documentation as necessary and provide a clear outline to the team of what is required for each job to be successful. Project Coordination: Prepare and manage Contractor Agreements and Certificates of Insurance (COIs) Perform data entry for Financial reporting, Operational quality control tracking, Sales metrics, CRM and other reporting procedures Assist in the onboarding process for new hires, ensuring proper documentation and system setup Maintain and organize digital and physical office documents Support the coordination and organization of proposals and bid documents for upcoming projects Performs other duties as assigned Other Administrative Responsibilities: Write and distribute email correspondence memos, letters, faxes and forms. Assist in the preparation of regularly scheduled reports. Ability to work independently and collaboratively in a fast-paced environment. Develop and maintain a filing system. Qualifications: 1-2 years of administrative support experience, preferably in the construction industry. Requires excellent communication and interpersonal skills, including verbal and written communication. Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing). Knowledge of office management systems and procedures Excellent time management skills and the ability to prioritize work. High attention to detail and problem-solving skills. Dedication to providing excellent customer service What we provide for our employees: Competitive Hourly Pay + Annual Bonus Opportunity Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

Posted 1 week ago

Office Clerk-logo
Office Clerk
America's Car-Mart, Inc.Mount Pleasant, TX
America's Car-Mart is seeking a dynamic and self-motivated Office Clerk to join our friendly team. If you have previous experience in cash handling, excellent customer service skills, and a passion for creating positive customer experiences, we want to hear from you. As a part of our team, you will have the opportunity to interact with diverse customers, showcase your creativity, and contribute to our success. Join a company recognized by Forbes as one of America's Best Mid-Size Employers! Duties and Responsibilities: Daily processing of customer payments, end of day balancing and related cash handling procedures; Processing invoices and vendor records; Timely vehicle titling and lien submission processes; Efficient filing and organizational processes to ensure compliant management of customer files Benefits: Medical Plan Dental Plan Vision Plan Life Insurance Plan 401(K) with employer match Stock Purchase Plan Paid Time Off Career Path Opportunities for advancement America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you are ready to embark on a rewarding career in automotive sales with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story. Employment is contingent upon your pre-employment background review, drug test, satisfactory MVR, and any state or local requirements for necessary licensure, as applicable. #lot1

Posted 2 days ago

Assistant Front Office Manager-logo
Assistant Front Office Manager
Montage HotelsWest Hollywood, CA
Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. If you are an internal applicant, please log into Workday and apply for your application to be considered. Please Click Here to apply internally. Assistant Front Office Manager SUMMARY The Assistant Front Office Manager is responsible for assisting the Front Office Manager in managing the day-to-day operations for guest reception, guest services, and concierge, including profitable financial management and proactive strategic leadership. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values. ESSENTIAL FUNCTIONS Assist the Front Office Manager in managing associate engagement, scheduling, payroll, counseling and department meetings. Oversee the arrival and departure experience, ensuring guests expectations are exceeded at all times. Lead by example; support the department operation and provide direct service to guests as needed. Oversee departmental matters as they relate to federal, state and local employment, labor and civil rights laws. Ensure all Human Resource standards and procedures are met on a daily basis. Support the hotel's life-safety systems and be prepared at all times for emergency situations. Resolve problems/issues to the satisfaction of involved parties. Cover MOD shifts. Interact frequently and positively with guests. Regularly move throughout the departments to visually monitor all elements (lighting, music, temperature), business levels, staffing levels, steps of service, FORBES standards, timing of service, hotel cleanliness and take steps to ensure hotel quality and presentations are met at all times. Ensure operational pars and back stock levels are maintained by calculating quarterly OSE inventory. QUALIFICATIONS Minimum one year hotel management experience preferred Bachelor's Degree, preferred Word, Excel, PowerPoint, Opera Cloud, Alice, and Outlook; daily use of nearly all programs will occur Luxury hotel experience strongly preferred PHYSICAL REQUIREMENTS Most work tasks are performed indoors. Position requires walking and giving direction most of the working day. Must be able to stand and walk for 8 hours a day. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Must be able to push and pull carts and equipment weighing up to 50 lbs. occasionally. At Pendry West Hollywood, we want every guest and every associate to feel that they belong. To be seen, to be recognized, and to feel our gratitude. In the United States, we are proud to be an Equal Opportunity Employer - veterans/disability. Qualified applicants will be considered without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other basis prohibited by federal, state, or local law. Job applicants with disabilities who need assistance or an accommodation in order to apply for a position (or their representative) should contact the People department directly at your preferred location. The pay scale for Assistant Front Office Manager is $70,000-$72,000. The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position. Please let us know if you have any questions. In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Posted 30+ days ago

Medical Office Assistant II- Pediatrics- Must Have MA Certification-logo
Medical Office Assistant II- Pediatrics- Must Have MA Certification
University of Maryland Faculty PhysiciansBaltimore, MD
Assists physicians and nursing staff in the care of patients. Performs various patient care activities, including assisting with patient flow, taking vitals, giving injections, and other needs as required. Maintains nurses' stations, exam and procedure rooms. Performs various front desk and clerical duties in a medical office including such functions as complete demographic and insurance registration, charge entry, scheduling patients and/or verifying insurance information. Must be fully certified in patient registration. Where the electronic system is in use, this position will utilize the system as documented in the department and/or FPI standard operating procedure and process; and other duties assigned. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) preferred Medical Assistant certification required Completion of an accredited Medical Assistant Program Ability to perform all medical assisting responsibilities under state and faculty guidelines Two to three years related medical office experience General understanding and application of basic accounting principles PC proficiency Strong customer service skills Accurate data entry skills Current knowledge of payer requirements for referrals and pre-authorization Knowledge of GE, EPIC or similar computerized billing system Medical terminology preferred CPR certification is required Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits .

Posted 1 day ago

Office Data Entry Specialist-logo
Office Data Entry Specialist
Matson IncAnchorage, AK
Description Position at Matson Navigation Company of Alaska, LLC About Us Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world's largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity. We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations. Matson is honored to be certified as a Great Place to Work. Our team of dedicated and talented employees consistently deliver exceptional results for our customers and the communities in which we serve. Learn more at matson.com. About the Role In this union position, duties of the Office Data Entry Specialist include but are not limited to accounting, payroll, customer service, gatehouse, file room, rates department and other office tasks as assigned. Experience in customer service, accounts payable and accounts receivable is highly desired. Please note that this is a casual position as defined by the collective bargaining agreement. Casual employees currently work 40 hours per week, but there is no guarantee of hours. A casual employee will receive contributions to the Pension and Health and Welfare plan and receive one week of vacation after one year of employment. The current rate of pay is $24.75 per hour and will increase based on the collective bargaining agreement. In addition, our permanent employees are hired from our casual workforce. What you'll do: Must be flexible and adaptable with the ability to learn many different aspects of the operation. Perform customer service function in a professional and courteous manner. Read and follow the outlined SOP for each operational area. Multi-task and perform various functions, with emphasis on attention to detail, as needed throughout the day. Work within a team environment. Be accountable for performance and initiative to ask questions. You have these skills: Ability to follow directions. Previous experience in an office position. Must be proficient in Microsoft Word and Excel. Previous experience in accounting and or customer service is preferred. And these qualifications: Valid Alaska driver's license. Ability to obtain and maintain a TWIC card. Maintain membership in the Union. You meet these physical requirements: Lifting up to 10 pounds on your own. Sitting for up to 50 minutes per hour. Standing for up to 30 minutes per hour. Walking for up to 20 minutes per hour. Twisting. Bending. Reaching. At Matson, we're looking for people to build a unified team to maintain our values of trust, integrity, and reliability. We welcome people who think rigorously and thoughtfully challenge assumptions. #MI Matson is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, AIDS/HIV status, gender identity, gender expression, veteran status, genetic information, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including, but not limited to, the San Francisco and Los Angeles Fair Chance Ordinances. View our applicant privacy statement: https://www.matson.com/media/Applicant_Privacy_Statement.pdf .

Posted 3 days ago

Data & Tuition Assistance Coordinator - Archdiocese Of Washington Catholic Schools Office-logo
Data & Tuition Assistance Coordinator - Archdiocese Of Washington Catholic Schools Office
Archdiocese Of WashingtonHyattsville, MD
The Archdiocese of Washington's Catholic Schools office is hiring a Data Coordinator and Tuition Assistance Coordinator. The Data and Tuition Assistance Coordinator (DTAC) is an integral part of the Catholic Schools Office team and is responsible for administration of various software systems, data and supporting archdiocesan schools in their use of the software systems, to include: administering annualized programs, coordination with third-party service providers, help desk support for schools, creating reports, research, data organization and analysis, administering database programs. In addition to the systems detailed in this job description, the DTAC is responsible to support managers for systems utilized by archdiocesan elementary schools. Responsibilities: Supports the annual implementation of software modules utilized by the CSO and archdiocesan schools Compiles data from software systems and creates reports and illustrations Assist with the implementation of FACTS Student Information System for archdiocesan elementary schools to include ongoing help desk support to schools Supports schools with access to online admissions, enrollment and tuition management modules Ensures online admissions and enrollment modules are accessible for schools on Oct. 1 each year for the following year so that schools are accessible to the public by Nov. 1 Provides data support to the Director of Marketing and Enrollment with the administration of the HSPT for attending and non-attending students Supports schools with the database administration including all aspects of donor and alumni record migration, information, research, administrations, queries and production of reports Supports the Catholic Education Foundation with the management of tuition distribution to schools and parishes Coordinates data with vendors, third-party service providers, ADW personnel and others as needed In consultation with other staff, plan, manage and implement policies and procedures related to the use of the software programs, data, constituent electronic and paper files, as well as any other constituent data kept by the Archdiocese of Washington Collects data, compiles reports and create data illustrations for Strategic Plan, Data Portfolio, and Enrollment Forecasters and presentations of leadership Develops, provides and imports data for dashboard administration Provides support to schools with local school dashboard Job Specifications Education Required:Bachelor's degree from accredited institution of higher education in computer science, statistics, data analysis, business, or related field Experience Required: Minimum three (3) years' experience in constituent data management for a non-profit organization Experience Preferred: Proficiency in Spanish is highly desired. Vast database experience including data migrations, building custom reports and ensuring data quality. Raiser's Edge and student information system coordination experience a plus. Skills required: High order communications skills written, oral, and listening Alignment with the mission of the Catholic Church and Catholic Schools Strong planning and organizational skills, including ability to manage complex responsibilities Excellent computer skills, including advanced competency with MS Office Suite Strong skills in using ADW CSO systems or another well-known non-profit industry constituent database Team oriented and collaborative work ethic. This position reports to the Assistant Superintendent for Administration and Technology - the salary is $41,600 to $69,500 with excellent benefits

Posted 30+ days ago

Call Center Representative - In Office - Dallas, TX.-logo
Call Center Representative - In Office - Dallas, TX.
Sedgwick Claims Management Services, Inc.Farmers Branch, TX
By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve. Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies Certified as a Great Place to Work Fortune Best Workplaces in Financial Services & Insurance Call Center Representative- In office- Dallas, TX. PRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing, and other general office support activities. ESSENTIAL FUNCTIONS and RESPONSIBILITIES Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc. Provides back-up telephone support. Processes invoices and billings; maintains records. Maintains unit attendance records, library and/or manuals. Records meeting minutes. Makes travel arrangements. Maintains adequate supply inventory; orders supplies as needed. ADDITIONAL FUNCTIONS and RESPONSIBILITIES Performs other duties as assigned. Supports the organization's quality program(s). QUALIFICATIONS Education & Licensing High school diploma or GED required. Experience One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred. Skills & Knowledge Excellent oral and written communication, including presentation skills PC literate, including Microsoft Office products Analytical and interpretive skills Strong organizational skills Good interpersonal skills Ability to work in a team environment Ability to meet or exceed Performance Competencies WORK ENVIRONMENT When applicable and appropriate, consideration will be given to reasonable accommodations. Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines Physical: Computer keyboarding, travel as required Auditory/Visual: Hearing, vision and talking The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. . Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.

Posted 2 weeks ago

Red Lion Hotel Kalispell Front Office Supervisor-logo
Red Lion Hotel Kalispell Front Office Supervisor
SonestaKalispell Hotel Kalispell, MT
Job Description Summary The Front Office Supervisor (FOS) is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk and is the lead Front Desk support for the Operations Manager. The main focus of the role is the training, supervising, and scheduling of the front desk team. This role also assists the Operations Manager with the accounting and human resources functions of the Front Office. The FOS serves as the lead point person with regard to the Front Desk technology systems and in-house guest marketing initiatives. The FOS also represents the hotel with all guests in absence of the General Manager and Operations Manager. Will also function as a Guest Service Agent. Job Description DUTIES AND RESPONSIBILITIES: Deliver on the promise of Sonesta Service in all interactions with guests and clients. Manage according to the Sonesta G.U.E.S.T. standards and instill a passion for customer service in all associates of the hotel. Ensure all staff is properly trained on all front desk operations, hotel facilities and services, local directions and safety and emergency procedures. Ensure all staff has the supplies needed to effectively carry out their job functions. Supervise the front desk and reservation functions to ensure the delivery of superior guest services, the security of monies, credit card transactions and guest information. Responsible for the supervision of the security of cash, credit card transactions, and guest information. Supervise the overall seasonal demand reservation strategy as communicated by the hotel management team with regard to room type and length of stay pricing. Work with the hotel's property management system (Opera) and reservation system (Synxis) to maximize revenue through occupancy and rate adjustments based on market conditions. Establish effective Front Desk communication and information system through logs, department meetings, and one-on-one interaction with the staff. Ensure guest special requests are fulfilled and proper delivery of guest services is delivered. Supervise the daily execution of the shoppe and the pour by ensuring each is stocked and maintained in an orderly and appealing manner. Establish and implement appropriate service recovery guidelines in order to ensure complete guest satisfaction. Respond to guest complaints or concerns in a prompt and professional manner. Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management. Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner. Supervising the accurate processing all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposits, and counting/securing assigned cash bank(s). Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up. Regularly sell hotel rooms through direct client contact. Ensure compliance with federal, state and local laws regarding health, safety, and alcohol services. Perform other duties as assigned. QUALIFICATIONS AND REQUIREMENTS: High School diploma or equivalent required. Two years of previous hotel experience required. Previous background from the extended stay industry preferred. Ability to speak, read, and write fluent English; other languages beneficial. Professional verbal and written communication skills. Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances preferred. Problem solving, reasoning, motivating, organizational and training abilities preferred. Will be required to obtain a ServSafe certification. May be required to obtain a TIPS certification. Experience with Microsoft Office and Opera systems required. Valid driver's license required. Frequently standing up, bending, climbing, kneeling, and moving about the facility. Carrying, lifting or pulling items weighing up to 50 pounds. Frequently handling objects and equipment. Will be required to work mornings, evening, weekends, and holidays. Additional Job Information/Anticipated Pay Range Benefits Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including: Medical, Dental and Vision Insurance Health Savings Account with Company Match 401(k) Retirement Plan with Company Match Paid Vacation and Sick Days Sonesta Hotel Discounts Educational Assistance Paid Parental Leave Company Paid Life Insurance Company Paid Short Term and Long Term Disability Insurance Various Employee Perks and Discounts Hospital Indemnity Critical Illness Insurance Accident Insurance Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.

Posted 3 days ago

Office Coordinator-logo
Office Coordinator
Service Corporation InternationalWeymouth, MA
Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Neptune Cremation Service is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. Certified a Great Place to Work 3 years in a row, we provide our team members a Work/Life Balance unique for our industry. We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day. Why work for Neptune Cremation Service? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include: A generous compensation package Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.) 401(k) with company match Paid Time Off (Vacation, Sick, Holiday and Personal time) Job-related training, tuition reimbursement, and career path development Company discounts, and more Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include: Support the sales team by processing and validating contractual agreements to ensure accuracy Provide exceptional customer service support by handling customer inquiries, questions, and updates Greet and assist visitors as they arrive at the office Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately Produce and maintain same day checks, trust claims, and the reconciliation of bank records. Operate office equipment such as photocopiers, printers, fax machines, etc. Input statistical information into a CRM system and other databases Use of SOX compliance software to reconcile daily, weekly, and monthly reports Requirements: Proficient in Microsoft Office Suite (Word, Excel, Outlook) Time management and organizational skills Must have the ability to work independently or with a team Convey information clearly and concisely in written and spoken communication Capable of setting and meeting priorities and deadlines. General clerical tasks, accounts payable, data entry, etc. Ability to maintain composure in a fast-paced office setting Notary license preferred but not required High school diploma or Equivalent 3- 5 years of administrative or related experience What are you waiting for? If this describes you, apply today and find your "Why" in a rewarding career with Neptune Cremation Service! Postal Code: 02190 Category (Portal Searching): Administration and Clerical Job Location:US-MA - Weymouth

Posted 30+ days ago

Phlebotomist Specialist-Client Office-logo
Phlebotomist Specialist-Client Office
LabCorpLawrenceville, GA
If you're looking for a career that offers opportunities for growth, continual development, professional challenge and the chance to make a real difference, apply today! We are currently seeking a Phlebotomist to work in one of our IOP Client Offices. In this role you will provide exceptional customer service, perform skilled specimen collections and be the face of the company. In addition, you will be provided opportunities for continuous growth within the organization. Work Schedule: Monday-Thursday 8:30am-5:30pm with 30-minute lunch break. Friday 8:30am-2:30pm with no lunch. The hours/location may change/vary based on business need and/or the request(s) of your supervisor or management. Work Location: Lawrenceville, GA QUARTERLY INCENTIVE BONUS PROGRAM PST's may be eligible for participation in the PST Incentive Plan, which pays a quarterly bonus based on performance metrics. Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only. For more detailed information, please click here. This position does not require you to be fully vaccinated against COVID-19. Job Duties/Responsibilities: Perform blood collections by venipuncture and capillary techniques for all age groups Collect specimens for drug screens, paternity tests, alcohol tests etc. Perform data entry of patient information in an accurate timely manner Process billing information and collect payments when required Prepare all collected specimens for testing and analysis Maintain patient and specimen information logs Provide superior customer service to all patients Administrative and clerical duties as necessary Travel to additional sites when needed Expected Job Requirements: High school diploma or equivalent Phlebotomy certification from an accredited agency is preferred 2-3 years of previous experience as a phlebotomist Experienced with working with OB/GYN patients only Proven track record in providing exceptional customer service Strong communication skills; both written and verbal Ability to work independently or in a team environment Comfortable working under minimal supervision Reliable transportation and clean driving record if applicable Flexibility to work overtime as needed Able to pass a standardized color blindness test At LabCorp we have a passion in helping people live happy and healthy lives. Every day we provide vital information that helps our clients and patients understand their health. If you are passionate about helping people and have a drive for service, then LabCorp could be a great next career step. Labcorp is proud to be an Equal Opportunity Employer: Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law. We encourage all to apply If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility. For more information about how we collect and store your personal data, please see our Privacy Statement.

Posted 4 days ago

Senior Manager, HR Project Office - Project Manager-logo
Senior Manager, HR Project Office - Project Manager
Bristol Myers SquibbTampa, FL
Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. The Senior Manager, HR Project Office - Project Manager position has a focus on continuous improvement initiatives and will play a pivotal role in supporting the efficient execution of projects/initiatives within our Human Resources (HR) Project Office. The position is a subject matter expert (SME) in one or more areas of HR focusing on optimizing HR processes, driving efficiency, and ensuring alignment with organizational goals. The successful candidate will be a detail-oriented, organized, and proactive individual who thrives in a fast-paced environment and can effectively collaborate with cross-functional teams. Major Responsibilities and Accountabilities: Project Leadership Lead and manage HR projects/initiatives from initiation to completion, ensuring they are delivered on time and within budget. Collaborate with cross-functional teams to define project scope, objectives, and deliverables. Develop comprehensive project plans, timelines, and resource allocation. Subject Matter Expertise Serve as a project management subject matter expert, providing guidance to project teams and across HR. Stay up-to-date with industry trends, best practices, and regulatory changes to ensure HR compliance and effectiveness. Change Management Lead change management initiatives related to HR process improvements, ensuring seamless transitions and user adoption. Develop and deliver training programs to HR Project Office staff and stakeholders. Stakeholder Collaboration Foster strong working relationships with HR Project Office team members, department heads, and external partners to drive successful project outcomes. Act as a liaison between HR and other departments to ensure alignment of project goals with organizational objectives. Risk and Issue Management Assist in identifying project risks and issues and escalate them to the HR Project Office Head/Portfolio Management. Support in developing and implementing risk mitigation strategies. Budget Tracking Assist in tracking project budgets and expenses. Collaborate with the finance department to ensure accurate financial reporting. Assist in preparing financial reports related to project expenditures. Quality Assurance Assist in maintaining project quality standards and adherence to best practices. Participate in quality reviews and audits as required. Qualifications Minimum Requirements Minimum education of a bachelor's degree in business administration, operations management, project management, or a related field is required. Minimum of five (5) plus years in a functional project management role in both waterfall and agile environments. Proficiency in project management software is required. Strong business acumen, analytical, and problem-solving skills. Organizational and attention to detail skills. Preferred Qualifications Working towards or have obtained a Project Management Professional (PMP), PSM/CSM - Professional/Certified Scrum Master certification or Lean Six Sigma certification is a plus. Change management experience is highly preferred. Management consulting experience is highly desirable. Product management experience is highly desirable. Proficiency in HRIS (HR Information Systems) is highly preferred. The starting compensation for this job in New Jersey is a range in from $122,910.00 - $148,900.00, plus incentive cash and stock opportunities (based on eligibility). The starting pay rate takes into account characteristics of the job, such as required skills and where the job is performed. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit Life At BMS - BMS Careers. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program. #LI-Hybrid If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career. Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as "Transforming patients' lives through science ", every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. On-site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function. BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement. BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters. BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/ Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Posted 2 days ago

Assistant Dental Office Manager-logo
Assistant Dental Office Manager
Aspen DentalHolbrook, NY
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $24 - $28/hour At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference As a Supervisor, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. May vary by independently owned and operated Aspen Dental locations. ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Posted 1 week ago

Office Administrator-logo
Office Administrator
CompassOakland, CA
The Office Administrator (OA) is a core in-office role in all of our sales offices. This position ensures a seamless and exceptional agent experience as our top priority. The OA demonstrates dynamic customer focus, positivity, approachability, flexibility, and capabilities to perform in a fast-paced environment ranging from top executives and real estate agents to vendors, business partners, and staff. An OA is the first impression of the office, ensuring the office runs efficiently, providing our customers unparalleled service, and playing a critical role in the daily operations of the office. Please note: this role is 100% in-office based in Oakland, CA (6211 Medau Place). Front End | Agent Facing Behaviors Serves as the face of the office by welcoming and coordinating guests and providing a high-touch experience Builds and nurtures relationships with all customers in the office through frequent touch bases throughout the day Provides services including but not limited to: recognition, networking, community, and retention Maintains office environment by ensuring the office stays clean, stock and organized throughout the day Provides Level 1 platform, marketing and IT support to customers Answer and direct all incoming calls to the appropriate parties. Attends office events and meetings and solve problems as they occur Back End | Administrative Tasks Manage and execute the office's standard operating procedures and tracking processes (including staying within budgeting guidelines, SpaceIQ, ordering & processing deliveries) Follow appropriate regional procedures to process and track all customer (agent) commission checks, referrals, and CDAs Ensure cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms, kitchen, and general common areas Collaborate with the Workplace Operations team and other departments as needed on special projects and initiatives Oversee planning and logistics associated with events and meetings Manage internal communications including office updates and newsletters per the guidance of Sales Manager Provide administrative support to Sales Manager as needed, such as calendaring, scheduling and expense reports Field internal and external general office inquiries Liaise with Fed-Ex, UPS, USPS, etc. for all incoming and outgoing packages Process and distribute all incoming mail Assist as needed with facilities management inquiries for the office Maintain and order necessary office supplies from appropriate vendor What We Look For: Service experience with an emphasis on hospitality, customer service, customer resolution, facilities, corporate services, property management, or equivalent office management or administrative support Real estate brokerage experience preferred Proven track record of experience with various technology platforms Ability to perform cross-functional tasks to provide top-level marketing, customer success, and IT support Ability to multitask, establish priorities, meet deadlines and make sound decisions Strong detail orientation and organizational skills Articulate verbal and written communication Proactive and resourceful Proficient use of Google Workplace applications and working knowledge of CRM tools, basic marketing design tools like Canva, and knowledge of social marketing platforms like Facebook, Instagram, and LinkedIn Compensation: The base pay range for this position is $20.00 - $26.00 hourly; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met.

Posted 30+ days ago

Office Coordinator-logo
Office Coordinator
Park Lawn CorporationGoodlettsville, TN
Why Work for Cole & Garrett Funeral Home? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative lead in most of Park Lawn's individual businesses and is accountable for managing a variety of administrative tasks to ensure the funeral home runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and give information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR) and inventory processes for the business. Schedules administrative staff to ensure adequate coverage. Updates Timekeeping system as employees fill out missed punch log. Process deeds monthly. Composes and types correspondence as needed. Supervises administrative team members providing direction, clarification and feedback as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Assists client families with processing necessary paperwork and scheduling appointments. Accomplish positive results through cooperative efforts with all departments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Special Projects as assigned. Other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Thoroughness. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High School Diploma or equivalent. Minimum two years of administrative or bookkeeping experience. Previous experience supervising staff preferred. Working knowledge of basic accounting principles Proficient with multi-line phone systems and general office equipment Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Attend and perform work in a professional and courteous manner in accordance with the employer's requirements. Able to read, write and speak English fluently. Bilingual is a plus. Proficiency and accuracy with numbers. Able to maintain a strict level of confidentiality. Proficient in Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) required. Excellent interpersonal and communication skills. Maintains a positive attitude and working environment through organization and communication. Ability to simultaneously handle multiple projects, prioritizes tasks, and exercise good judgment. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Outdoor duties may require exposure to natural elements such as inclement weather, extreme temperatures, uneven ground, dust, gas, and/or fumes. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 100 pounds. This position may also require reaching, pushing and pulling. This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Posted 30+ days ago

Carolinas/Virginia Wealth Office Practice Leader-logo
Carolinas/Virginia Wealth Office Practice Leader
Clark InsuranceRichmond, VA
Company: Mercer Description: We are seeking a talented individual to join our Wealth team at Mercer. This role will be based in Charlotte or Richmond. This is a hybrid role that has a requirement of working at least three days a week in the office. The Wealth Office Practice Leader will work with local Office Leader (OL) and ZPL on strategy and direction of business; participate as an active member of the local office leadership group delivering advice and consultation on the Wealth business related issues and strategy. We will count on you to: Lead, manage, and oversee the Wealth Practice in the Carolinas and Virginia offices; implement US and Zone business strategy and plans; manage local office business financials and contribute to market financials by monitoring revenue growth, profitability, capacity utilization, conversion and client retention Generate revenue through acquisition of new clients, cross selling to current clients, and extension of current client engagements to new activities including conducting face to face meetings with potential clients (prospects); understanding all available products within the business and proactively reaching out to provide targeted information on how Mercer offerings will benefit specific client's needs; drafts and edits materials for meeting preparation and RFP responses Update Zone Practice Leader of local office issues and status and escalate issues as needed Manage large-scale project teams to deliver quality results to clients; develop and monitor budgets and deadlines; oversee staff, delegate, and peer review all client work; interact with clients on a regular basis by leading client meetings, answering questions, overseeing edits or changes, and providing requested materials; and clarify and resolve unique and difficult issues related to client deliverables; and apply advanced professional and or technical expertise to client projects Supervise two or more employees as direct reports with full oversight for people management including, providing coaching and mentorship, managing performance, managing compensation and the year-end review process, colleague engagement, career development discussions, and ongoing learning and development opportunities. Inspire and create followership by sharing the vision for the future. Show commitment to strong core engagement by holding yourself and your leaders accountable for developing people to reach their full potential Identify and lead change initiatives by effectively translating what the change means for leaders and colleagues at all levels. Encourage transparent communication to gain commitment to the vision and successfully navigate challenges for long-term success Partner with Wealth Leadership, Consulting team Leader (CTL), and HR to lead year-end process (performance assessment, calibration, compensation) to ensure consistency in performance expectations and to deliver on our pay for performance approach Champion a culture of belonging across the business. Use a collaborative style to attract, engage and advance our talent for their best and highest use Actively build a strong talent pipeline, including sell the value of the firm externally, recruit the right people, properly onboard, build and develop succession plans for key roles, invest in and develop our best talent Act as a role model and leader for the Marsh McLennan code of conduct What you need to have: Bachelor's degree required Strong sales and marketing skills plus the ability to market communication strengths successfully Excellent organizational, project management and leadership skills Min 15+ years industry experience, with proven ability in a consulting environment to generate revenue by acquiring new clients and experience managing and developing a team of professionals What makes you stand out: Master's degree Why join our team: We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being. Mercer, a business of Marsh McLennan (NYSE: MMC), is a global leader in helping clients realize their investment objectives, shape the future of work and enhance health and retirement outcomes for their people. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit mercer.com, or follow on LinkedIn and X. Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com. Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

Posted 1 week ago

Service Corporation International logo
Office Manager
Service Corporation InternationalClinton Township, MI
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Job Description

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work!

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.

JOB RESPONSIBILITIES

Accounting Function Oversight

  • Collections of all accounts receivable
  • Verifications and payments of all accounts payable invoices
  • Controls of receipt and deposit of cash payments received
  • Maintains petty cash account and disburses the same in accordance with company policies and procedures
  • Reconciliations of all accounts
  • Cash advance checks
  • Same Day Check requests
  • Bank deposits
  • Verifies/audits cash disbursement reports
  • Tracks Capital Expenditure Authorizations (CEAs)

Operational Activities

  • Orders supplies for the office and completes inventory counts

  • Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets

  • Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments

  • Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation

  • Schedules incoming orders and drivers for the ambulate service

  • Completes various funeral/cemetery reports and files accurately

  • Supports Sales as necessary requiring an understanding of JD Powers

  • Assures compliance with all Company policies and procedures to include

  • Sarbanes Oxley (SOX) audit

  • Dignity University (DU) training

  • Interment Verification Training (IVT) audits

  • Day Sales Outstanding's (DSO) related to financial and administrative areas

  • Assists in preparing and/or overseeing all funeral/cemetery-related forms

  • Reviews time cards and administers corporate payroll policies and procedures

  • Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.).

  • Ensures new associates receive new hire orientation

  • Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators

  • Maintains vehicle records/licenses

  • Processes expense reports

  • Updates General Price Lists (GPLs)

  • Manages all Alarm Systems (codes, working order, etc.)

  • Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed

  • Coordinates daily activities with business unit as well as other departments

  • Trains associates in the proper administration of policies and procedures

  • Services customers by interacting with families in a professional and compassionate manner

  • Maintains and updates customer records

  • Updates company website with current obituaries and ensures obituaries are placed in newspapers

  • Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

  • Behaves in a supportive way to enrich the work environment

  • Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance

  • Performs other duties as assigned

MINIMUM REQUIREMENTS

Education

  • High school diploma, GED or completion of a diploma-training program at a college or technical school

Experience

  • Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required

Knowledge, Skills and Abilities

  • Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
  • Excellent communication skills both orally and in writing
  • High level of compassion, integrity, and confidentiality
  • Problem solving skills
  • Ability to multi task and set priorities
  • Detail oriented
  • Must be flexible and able to function in a face-paced environment

WORK CONDITIONS

Work Environment

  • Professional Dress is required when in contact with families.

Work Postures

  • Sitting continuously for many hours per day, up to 6 hours per day
  • Climbing stairs to access buildings frequently

Physical Demands

  • Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

  • Working beyond "standard" hours as the need arises

Postal Code: 48038

Category (Portal Searching): Operations

Job Location: US-MI - Clinton Township