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Intern - Office Administration Coordinator (OAC)-logo
Intern - Office Administration Coordinator (OAC)
Husch BlackwellMinneapolis, Minnesota
Husch Blackwell LLP is a full‐service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administration Coordinator (OAC) Internship position in our Minneapolis, MN office. This is a paid internship and will work fully onsite. The OAC Internship will provide a valuable learning opportunity in office administration within a legal setting. During the internship, interns will have the opportunity to assist a team of Business Professionals with a range of responsibilities/projects across the following disciplines: Help to create a positive, welcoming, collegial environment by exhibiting a strong adherence to customer service best practices. Work successfully in a team environment, solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams. Demonstrate professional written and verbal communication, proofreading, and organizational skills. Edit, proofread, maintain and/or revise documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint. Process, save, search and retrieve documents using the document management software. Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters. Scan, save, manipulate, and email documents. Schedule conference rooms and coordinate meetings including Outlook calendaring, EMS, and other technologies; arrange complex, multi-location meetings which may require videoconferencing and web-based participation. Process expenses, expense reimbursements, check requests, and invoices via accounting software. Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team. Provide back up for other Office Administrative Coordinators in the local office, including front desk/conference room coverage. Other duties as assigned. Additionally, interns will attend team meetings, meet one‐on‐one with the Regional Office Administrator and Team Lead for feedback, and receive weekly mentoring. SCHEDULE The OAC Intern will work onsite in our Minneapolis, MN office. The expected schedule will be approximately 20-28 hours per week, primarily in the afternoons. Specific days and hours will be determined in coordination with the candidate and hiring manager. This internship will begin as soon as possible, with a reevaluation of business needs in November. REQUIREMENTS Currently enrolled in an accredited university, with a minimum 3.0 GPA. Experience in an administrative support role preferred. Extensive experience with Microsoft Office, Word, Excel, PowerPoint, and Outlook. Ability to work independently with minimal supervision. Excellent communication skills. Only those applications which include a cover letter and resume will be considered. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #LI-Onsite #LI-JC1

Posted 2 weeks ago

Branch Office Administrator-logo
Branch Office Administrator
CNO Financial GroupBaltimore, Maryland
Job Title Branch Office Administrator Location BLC - Baltimore MD Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Posted 30+ days ago

Front Desk Receptionist-Therapy office-logo
Front Desk Receptionist-Therapy office
Orthopaedic AssociatesPanama City, Florida
Receptionist The therapy medical receptionist is one of the primary points of contact for the medical office. The receptionist helps coordinate the care of the patients and serves as a liaison with the patient, medical staff and provider of care. Summary of tasks Welcomes and greets all patients and visitors, in person or over the phone. Answers the phone while maintaining a polite, consistent phone manner using proper telephone etiquette. Registers new patients and updates existing patient demographics by collecting patient detailed information including personal and insurance or financial information. Verifies all new patient or existing patient insurance and personal information as entered by the call center operator at the time the appointment was made. Facilitates patient flow by notifying the provider of patient’s arrival, being aware of delays, and communicating with patients and clinical staff. Schedules next appointments and reschedules any patient appointments. Collects patient payments and records these payments on a daily batch sheet for billing. Maintains the cash drawer for the office and reconciles the petty cash on a daily basis. Responds to patients, prospective patients, and visitor inquiries in a courteous manner. Protects patient’s rights by maintaining confidentiality of personal and financial information. Keeps office supplies within the clinic adequately stocked by anticipating inventory. Qualification High school diploma or equivalent 2 years of relevant experience scheduling in a medical office environment Thorough understanding of medical office workflows 1 year of experience working with EHR Experience in Orthopedics is a plus Skills and Abilities Communication Multi-tasker Attention to detail Ability to work in a fast pace environment Teamwork / Collaboration Ability and desire to learn new things and improve processes Ability to listen and understand patient and provider concerns Self and situational awareness Job Type: Part-time Benefits: 401(k) Dental insurance Flexible spending account Health insurance Life insurance Vision insurance Healthcare setting: Clinic Medical office Medical specialties: Primary Care Radiology Physical Therapy Schedule: Monday to Friday Application Question(s): Please list the rate of pay you are looking for. Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Medical receptionist: 1 year (Preferred) Work Location: In person

Posted 2 days ago

Food & Beverage Operations Office Clerk-logo
Food & Beverage Operations Office Clerk
Six Flags CareerArlington, Texas
Role Summary: To provide exceptional Guest Service by enforcing department policies and procedures, acting as a communications hub for the department, assisting with department schedules, as well as basic office duties, assisting Leadership, and completing daily projects. Applicants must maintain the confidentiality of all office materials and maintain department records. Job Duties Assist office and leadership staff with daily projects and assignments. Monitor fifteen-year-old employees on a daily basis. Must enforce dress code and park policies when necessary. Maintain employee files. Answer incoming phone calls. Maintain the cleanliness of the office. Assist upper leadership by running sales and operational performance reports. All other tasks as assigned Job Requirements Maintain excellent guest first service and positive attitude towards guests, fellow team members, and leadership. Must be punctual & commit to working a flexible schedule, including nights, weekends, and holidays. Be a self-starter who also has the ability to work well with others. Must have good verbal and written communication skills. Must have strong skills in Microsoft word & excel. Must have strong personable skills. Promote safe work environment and eliminate any potential hazards. Must be able to lift 10-15 lbs. EQUAL OPPORTUNITY EMPLOYER - SIX FLAGS SUPPORTS A DRUG FREE WORKPLACE

Posted 30+ days ago

Office Manager-logo
Office Manager
Floor Coverings International SpokaneTyler, TX
Benefits: Paid time off Floor Coverings International is the #1 mobile flooring company in North America. With over 250 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International East Texas, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling, coordinate and receive deliveries, oversee the installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: 1-3 years of experience is preferred. Paid training. 30-40 hours per week Annual company convention (determined by the owner and local structure goals) Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company). Office Manager Responsibilities: Customer Management Develop trust with customers by living our Core Values all day and every day. Creating raving fans by providing extra-mile service As soon as possible, convert leads to appointments by scheduling appointments for the sales team. Follow up on open proposals as needed. Keep the showroom and office organized and presentable. Resolve customer conflicts. Marketing Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. Strengthen emotional connections with customers and the community by engaging in the community and making it fun! Support and participate in home shows. Support and implement local marketing efforts as needed. Operations (Production) Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. Order all products needed for jobs accurately and follow up on delivery. Schedule the job to meet the schedule of customer and installers. Communicate with installers and customers on start dates and times. Update the customer with ongoing details of installation and job progress. Discuss and obtain written permission for any changes in contracted work. Confirm scope of work and compensation with installers prior to start of job. Update Salesforce/production board daily with status of job and upcoming schedule. Financials As a job is landed and produced, complete the job costing form with the pertinent details. Track, prepare and manage timely payment of business-related expenses. Continuous Improvement Attend weekly meetings with the owner at scheduled times. Submit the GS&R Prep form weekly via email. Work weekly and monthly to meet goals. Be available to attend training seminars at the owner's discretion. Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: Excellent customer service skills Strong communication skills, particularly over the phone. Organized, detail oriented, and able to multi-task. Experienced in bookkeeping using QuickBooks Online is a plus. Able to work independently without supervision. Social Media experience a plus. Pay depends on experience- starting pay ($18-$21/hr) Apply today! Compensation: $40,000.00 - $45,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Posted 30+ days ago

Business Office Assistant (Must Have Billing Experience)-logo
Business Office Assistant (Must Have Billing Experience)
PacsPine Ridge, SD
Pine Ridge Post Acute is a dedicated skilled nursing facility committed to providing high-quality care and support to our residents. We strive to create a compassionate environment where our residents feel valued and respected. Our team is passionate about enhancing the lives of those we serve, and we are looking for an organized and motivated Business Office Assistant to join our administrative team. Job Summary: The Business Office Assistant will support the daily operations of the facility by performing a variety of administrative and clerical tasks. This role is essential in ensuring efficient office procedures, assisting with billing and financial management, and providing excellent customer service to residents, families, and staff. Key Responsibilities: Administrative Support: Perform general office duties, including answering phones, managing correspondence, and maintaining files. Billing and Finance: Assist with billing processes, including verifying insurance information, preparing invoices, and tracking payments. Resident Services: Greet residents and visitors warmly, providing information and assistance as needed. Data Management: Maintain accurate records of resident information, financial transactions, and office supplies. Collaboration: Work closely with nursing staff, management, and other departments to ensure smooth operations and effective communication. Compliance: Assist in maintaining compliance with all regulatory requirements and facility policies. Reporting: Prepare and maintain reports related to admissions, discharges, and other operational metrics as needed. Qualifications: High school diploma or equivalent; additional education in business administration or healthcare preferred. Previous experience in an office environment, preferably in a healthcare setting. Previous experience working in a business office, including managing accounts receivable, preferred. Knowledge of Medicaid, Medicare and HMO billing preferred. Strong organizational skills with attention to detail. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle sensitive information with confidentiality. Strong customer service skills and a positive attitude. Benefits: Competitive salary Health, dental, and vision insurance Retirement savings plan Paid time off and holidays Ongoing training and professional development opportunities Pay Rate: $23-$27 based on experience Pine Ridge Post Acute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and walks of life. Join us in making a difference in the lives of our residents!

Posted 30+ days ago

Medical Assistant - Irmc Physician Group- New Alexandria Office - Full Time-logo
Medical Assistant - Irmc Physician Group- New Alexandria Office - Full Time
Indiana Regional Medical CenterNew Alexandria, PA
Position Summary: Promotes a professional practice image by the efficient performance of a variety of clerical and clinical related tasks designed to facilitate the smooth flow of patients and work throughout the organization. Assist the physicians with the examination and treatment of patients and perform routine tasks needed to keep the clinical office and clerical office running smoothly. Job Responsibilities: Clinical Duties Greets patients and escorts them to the examination and/or procedure rooms. Takes vital signs (height, weight, and blood pressure) at each visit and accurately transcribe results in patient's chart. Update patient history and documentation of tobacco use, allergies, medications and immunizations. Removes, dressings and staples as required, prepares patient for examination, test(s) or procedure(s). Prepare and assists provider with examinations and procedures including appropriate room set up as needed. Obtains necessary signed consent and correctly completes ABN form when needed. Performs point of care lab testing and patient treatment as ordered by provider. Reports and records results accurately in the medical record. Follows all procedures to maintain compliance with regulatory requirements. Maintains and re-stocks clinical supplies for back office. Organizes and keeps a running inventory of medications in med rooms and refrigerator (routinely disposing of expired medications as warranted). Maintains daily logs of refrigerator temperatures, performs quality controls within the specified time frame. Cleans and scrubs down rooms and counter tops nightly and when necessary. Prepares and cleans non disposable equipment/instruments for sterilization. Adheres to OSHA guidelines. Reviews charts for next day appointment; checks for pending lab or diagnostic test results at the end of each business day; obtains said results prior to the patient's scheduled arrival. Completes physician orders for ancillary tests, surgeries or specialist referrals ordered and scheduled as directed. Obtains necessary insurance authorizations. Documents all pertinent patient information into the electronic medical record. Travels to other IHPS offices when needed to cover clinical/clerical when requested. Performs any other services deemed reasonable by physician or practice manager. Clerical Duties Schedules and manages appointments. Routinely updates patient information: change of address, phone numbers, insurance or person to notify. Registration to include patient's preferred pharmacy, race, ethnic background and preferred communication. Verifies medical insurance eligibility on each patient prior to or upon check in. Collects co-pays, payments from patients and provides receipt to every patient; maintains payment log, balances at end of day, correctly enters credit card payments through Emdeon, and prepares deposit slip daily. Reviews charges on encounter form for accuracy and correctly enters into computer system. Retrieves messages from answering service/machine/voicemail each morning, right after lunch and throughout the workday. Answers telephone within three rings, screens and directs incoming calls and messages to the appropriate party, answers patient inquiries either in person or on the telephone within the limits of his/her knowledge and medical practice polices. Documents pertinent information given or received in patient's medical record. Maintains all patient information using the electronic health record to include but not limited to orders, scanning, tasking, and prescription refill requests. Schedules patient appointments according to office policy. Follows confidentiality and security rules when providing information to outside sources. Qualifications: Experience and Education: Completion of accredited medical assistant program or a multi-tasked professional with at least two years of experience, preferred in performing front and back office activities in a medical environment. Current CPR certification. Knowledge: Basic medical front and back office procedures and medical terminology; first aid measure; equipment, supplies and instruments used in a medical office; simple routine clinical laboratory methods; universal blood and body fluid precautions; OSHA rules and regulations; established protocol for storing poisons, narcotics, acids, caustics and flammable items, restrictions imposed by various managed care carriers, various forms inherent to profession; patient confidentiality regulations, usage of computer systems, insurance authorizations, referrals, and billing processes. Abilities: Establish and maintain cooperative relationships with staff members; create a responsive caring environment for patients; respond promptly to physician's directions; maintain medical records in a concise and accurate manner; employ correct aseptic techniques in preparation of instruments & equipment; react quickly in emergency situations; recognize and prevent possible safety hazards; ensure proper maintenance of equipment; communicate clearly and facilitate patient education when warranted; act as advocate and assist physician in meeting the physical and mental needs of patient; exercise independent judgment; perform functions that consistently fall within the legal boundaries of profession. The IRMC Physician Group is proud to maintain a great work-life balance & company culture, competitive salary & benefits, and career advancement opportunities.

Posted 1 week ago

Community Health Worker - Springfield Women's Health - Physician Office-logo
Community Health Worker - Springfield Women's Health - Physician Office
Mercy HealthSpringfield, OH
Thank you for considering a career at Mercy Health! Scheduled Weekly Hours: 40 Work Shift: Days (United States of America) Community Health Worker- Springfield Women's Health- Physician Office The Community Health Worker (CHW) role is an entry-level position that focuses on direct client support, outreach, and engagement to improve community health outcomes. CHW1s serve as liaisons between clients and health and social service systems, providing culturally appropriate health education and addressing basic social determinants of health. Employment Qualifications: Certified Community Health Worker- Ohio CHW Certificate CHW certification is required within 12 months of hire. Minimum years and type of experience: 1 year Valid Ohio driver's license and one year of driving experience and no traffic citations. Valid automobile insurance. Sensitivity and experience in working within different cultures. Ability to communicate orally and in writing in English. Proficient with computers and accuracy with data entry and Microsoft Office. Ability to work independently or with little supervision. Ability to separate personal from professional interactions with clients and maintain professional/ethical boundaries. Ability to document client interactions with accuracy and in a timely manner. Ability to learn and implement new procedures and adapt to emerging community needs. Essential Job Functions Build trusting relationships with individuals and communities to mediate between clients and health/social service systems. Perform basic health screenings, such as blood pressure and glucose checks, under appropriate supervision. Assist clients in navigating healthcare and social service systems, including scheduling appointments and understanding insurance. Identify barriers such as housing, food insecurity, and transportation challenges, and connect clients to appropriate resources. Advocate for clients by facilitating referrals to health and social services, ensuring seamless access to support programs. Maintain accurate and up-to-date client records to support advocacy efforts, monitor outcomes, and contribute to program evaluation. Conduct outreach activities, including home visits and participation in community health fairs, to engage underserved populations. Provide informal counseling and social support to clients, helping them develop self-management skills. Participate in regular training sessions to enhance knowledge and skills. This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation. Mercy Health is an equal opportunity employer. Many of our opportunities reward* your hard work with: Comprehensive, affordable medical, dental and vision plans Prescription drug coverage Flexible spending accounts Life insurance w/AD&D Employer contributions to retirement savings plan when eligible Paid time off Educational Assistance And much more Benefits offerings vary according to employment status. Department: MH Springfield Regional Doula Services It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health- Youngstown, Ohio or Bon Secours- Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employer, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com.

Posted 1 day ago

Credential Office Event Staff-logo
Credential Office Event Staff
NascarDaytona Beach, FL
DAYTONA INTERNATIONAL SPEEDWAY Daytona International Speedway is a state-of-the-art motorsports facility and was awarded the SportsBusiness Journal's prestigious Sports Business Award for Sports Facility of the Year in 2016. Daytona International Speedway is the home of "The Great American Race" - the DAYTONA 500. Though the prestigious season-opening NASCAR Cup Series event garners most of the attention - as well as the largest audience in motorsports - the approximately 500-acre motorsports complex boasts the most diverse schedule of racing on the globe, thus earning it the title of "World Center of Racing." Among the nine major weekends of racing activity are the Rolex 24 At DAYTONA, the DAYTONA Supercross, the DAYTONA 200 motorcycle classic and the Coke Zero Sugar 400. Rarely a week goes by that the Speedway grounds are not used for events that include track tours, concerts, civic and social gatherings, car shows, photo shoots, production vehicle testing and police motorcycle training. Assists with the DIS Credential process; works in the credential office during race time to distribute appropriate credentials. Apply Now! Learn more about this role and our team by applying at www.careers.nascar.com for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on Twitter @NASCARJobs to stay current on all of our openings.

Posted 30+ days ago

Office Services Clerk (Part-Time)-logo
Office Services Clerk (Part-Time)
Akerman LLPTampa, Florida
Founded in 1920, Akerman is recognized as one of the country’s premier law firms, with more than 700 lawyers in 25 offices throughout the United States. Akerman is seeking a Part-Time Office Services Clerk for its Tampa office. The successful candidate should be highly motivated with a strong ability to multi-task and be well organized in a fast-paced environment. The working hours will be Monday through Friday, 10:30 a.m. to 4:30 p.m. Responsibilities : Mail sorting and delivery Inputting vendor invoices for payment Arrange for pick-up and delivery of documents through a courier service to courts and state agencies as well as other business-related errands Set up and clean-up of meeting rooms Stocking and cleanup of kitchen and copier areas Ordering catering for office breakfasts or lunches Document copying Ordering of all office supplies and amenities for the office Input maintenance requests to the building management Cover the receptionist for breaks and lunch period Special projects as assigned. We require a high school diploma and a minimum of (2) years' related experience, preferably within a law firm environment. Working knowledge of Microsoft Word, Excel and Outlook is required. The ability to develop rapport with employees and maintain strong working relationships is important. Must exhibit meticulous attention to detail and produce accurate and high-quality work product. You must be able to lift up to 20 lbs. We offer an excellent compensation and benefits package. Please submit your resume and salary requirements. EOE #LI-PT1

Posted 1 week ago

Office Clerk-logo
Office Clerk
AlscoChicago, Illinois
Classification: Non-Exempt We are Alsco Uniforms. We’ve been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It’s our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them. Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We’re seeking driven professionals with ambition to grow within our company. We’d love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development. Join our team and build your career with Alsco Uniforms! Job Summary: The Office Clerk is responsible to the Office Manager for daily processing of company business transactions. This position may be assigned one or more clerical tasks as needed. Some of those tasks may include keypunching for routes, filing, some customer service or a variety of like tasks. Performs other tasks as needed. Our full-time employees enjoy: Medical, Dental, Vision, FSA/HSA Life Insurance, Disability Insurance Vacation, Sick Time, Holidays Choice of Global Cash Card or Direct Deposit Career Advancement Learning & Development Opportunities Inclusive and Diverse Team Environment Benefits may vary for positions covered by a collective bargaining agreement. Essential Functions: - Accurate and timely computer data entry. - Excellent communication skills whether in person or through phone calls. - Participate in office training, cross train in office functions. - Microsoft Excel spreadsheets for reporting - Perform tasks such as reconciliations, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting, A/P, A/R. - Printing and organizing daily paperwork for routes, use postage meter, computer back-ups, customer billing. - Filing Additional Functions: - Perform other office functions as needed. Qualifications: - Demonstrated good computer experience or ability to learn quickly is necessary - Experience with data entry and adding machine - Proficient in Excel and Microsoft Word - Good verbal and written communication skills in English, ability to comprehend and follow direction. Education: - High school graduation or similar experience. Typical Physical Activity: - Physical Demands consist of sitting and standing in the company office. Walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 25 lbs., filing, stooping, stoop, reaching, fine dexterity. Typical Environmental Conditions: - This is an industrial laundry facility. Employee may be exposed to variations in temperature, odors, humidity, lint and dust if in the plant, but will only be working in typical indoor offices. Travel Requirements: - None For a general description of benefits that are being offered for this position, please visit alsco.com/benefits . Alsco Uniforms is an Equal Employment Opportunity Employer. Candidates are considered for employment with Alsco Uniforms without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran), or other classification protected by applicable federal, state, or local law. Revised: 4/29/22

Posted 2 days ago

RV Office Assistant Manager-logo
RV Office Assistant Manager
Blue Compass RV DallasMesquite, Texas
Start your journey with Blue Compass RV as we are looking for an Office Assistant Manager to join our team. WHAT WE HAVE TO OFFER Blue Compass RV based out of Fort Lauderdale is the fastest growing RV Company with more than 100+ RV dealerships across the country! We staff each dealership with the best people in the business. We are known for the great care we take with customers and associates alike. You are not just an employee with our company, you are family. We invest in our employees with our training and development programs and want to see you advance in your career with us. COMPENSATION: $18/hourly OUR BENEFITS Medical, dental, vision, disability, FSAs, and life insurance Paid Time Off and paid holidays 401K Pet Insurance 5-day work week Employee Assistance Program Training and Development Programs Referral Program Legal Coverage Identity Theft Protection And so much more…. WHAT WE ARE LOOKING FOR: Assists with telephone services and email correspondence. Collate and distribute mail Accounts Payable Deposit reconciliation Verification of Deal processing Works closely with GM and Office Manager - Assists clerical and support staff with their assigned duties Process out-of-state and in-state title work for both retail and wholesale transactions. Examine titles for accuracy and conformity to specified requirement Resolve titling issues through interaction with customers, dealers, and regulatory agencies Performs other related duties as assigned. Must have strong computer skills, including basic accounting software, Microsoft Office, Smartsheet. Dealership experience preferred Must be a highly organized, detail-oriented, and have the ability to multi-task Team Player Performing any other tasks deemed necessary by supervisor WHAT YOU CAN BRING TO THE TABLE Two years of Office experience Strong communication, organizational, and computer skills a MUST Use of and proficiency in Outlook and all Microsoft programs will be required Ability to accept additional tasks, duties and/or direction from management Most work is performed indoors at a desk but may require walking throughout the store each day. Most work is performed indoors at a desk but may require walking throughout the store each day. APPLY WITH US! If you are ready for a rewarding career with competitive compensation and benefits, and opportunities to excel and advance, consider joining the Blue Compass RV organization. Be a part of the best customer experience team in the RV industry... apply with us today! Blue Compass RV is an equal opportunity employer and maintains a drug- and alcohol-free workplace. Some positions may require applicants to possess a valid driver's license and have a good driving record.

Posted 1 week ago

SW III - Registration Office-logo
SW III - Registration Office
Jackson County MissouriBlue Springs, Missouri
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Department: Parks + Rec - Seasonal Jobs Title: Seasonal Worker III - Registration Location: Blue Springs, MO Grade: 099NM Salary: $15.00/hour Job Duties: A fun seasonal job opportunity with the Jackson County Parks + Rec team is available for the season. Job responsibilities include a combination of outdoor tasks throughout the park system and office tasks at the administration building at Lake Jacomo. As a member of the Parks + Rec Team the employee will assist in a variety of tasks throughout the day. Applicants must have a valid drivers license. Minimum Qualifications: Must have a High School diploma/GED Must submit to/pass pre-employment drug test/background check. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Posted 1 week ago

Clinical Office Intern-logo
Clinical Office Intern
Specialty1 PartnersDurham, North Carolina
Our office, Triangle Implant Center - Durham, is seeking a Clinical Intern to join our busy specialty practice. We are looking for a talented Clinical Intern. This position is targeted for students pursuing dental, medical or anesthesia school in the future. You will gain knowledge and hours in this role that will be extremely beneficial for your school applications, as well as an opportunity for a strong letter of recommendation from our surgeon. Most of our intern candidates have moved on to pursue their medical, dental or anesthesia goals successfully. Your Responsibilities The ideal candidate will play a crucial role in maintaining the highest standards of infection control and patient care in our dental practice. As a clinical intern, you will be responsible for ensuring the patient and office team members have what they need to have a successful and problem-free visit. This includes the following items. Verify procedures, consent forms, and all necessary paperwork Maintain laundry and ensure fresh gowns are always available Stock all anesthesia supplies in the operating rooms Set-up surgical trays for full array of oral surgical procedures including extractions, implant delivery, jaw fractures, biopsies, etc. Sterilization of instruments and trays Prepare patients for surgeries with the placement of all monitors (BP cuff, EKG leads, pulse ox, cannula, etc.) Manually support the airway and weight of patient’s head during surgeries while simultaneously monitoring vital signs Chart patient's vital signs accurately always Provide post-operative care to sedated patients & review post-operative instructions with patient escorts Log medications administered by anesthesiologist Scan patient charts into the EMR system Clean and restock rooms after procedures Work directly with the surgeons, anesthesiologist and DA II As one of the essential members of our office, you will also help to facilitate/coordinate other office responsibilities as needed. Your Background You want to help your patients receive the experience they deserve and helping the Dentist to provide it. You're excited by the prospect of a patient leaving your office in a healthier, stronger, and more comfortable / happier being, each and every day. You’re a kind, passionate, and collaborative problem-solver who is able to proactively adjust to shifting priorities and values the chance to make an important impact. You also have the following: Be able to pay attention to detail. Must be able to multitask and function effectively and quickly under high pressure. Must have a strong sense of responsibility and always maintain a positive and professional rapport with your team and patients. Can work quickly in a fast-paced environment. Able to work comfortably in a surgical setting. Knowledge of OSHA and CDC guidelines for infection control in a dental setting. Detail-oriented and able to follow established protocols precisely. Excellent organizational and time management skills. Ability to work well in a team environment and communicate effectively with dental professionals and support staff. Flexibility to adapt to changing priorities and work schedules. If this sounds like you, you will fit right in with the team! Why You Should Join Our Team A career with us is a chance to work with everyone involved in the future of Specialty dental care. Dental Assistants, Sterilization Technicians, Specialists, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results. We strive to build and maintain an environment where employees from all backgrounds are valued, respected, and have the opportunity to succeed. You will also find a culture of continuous learning and a commitment to supporting our team members in all aspects of their lives—at home, at work and everywhere in between. We believe in transparency through the talent acquisition process; we support our team members, past, future, and present, to make the best decision for themselves and their families. Starting off on the right foot with pay transparency is just one way that we are supporting this mission. Position Base Pay Range $7 - $10 USD Specialty1 Partners is the direct employer of non-clinical employees only. For clinical employees, the applicable practice entity listed above in the job posting is the employer. Specialty1 Partners generates job postings and offer letters to assist with human resources and payroll support provided to the applicable practice. Clinical employees include dental assistants and staff assisting with actual direct treatment of patients. Non-clinical employees include the office manager, front desk staff, marketing staff, and any other staff providing administrative duties. Specialty1 Partners and its affiliates are equal-opportunity employers who recognize the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. Specialty1 Partners' Privacy Policy and CCPA statement are available for view and download at https://www.specialty1partners.com/privacy-policy/ Specialty1 Partners and all its affiliates participate in the federal government’s E-Verify program. Specialty1 further participates in the E-Verify Program on behalf of the clinical practice entities which are supported by Specialty1. E-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process is completed in conjunction with a new hire’s completion of Form I-9, Employment Eligibility Verification upon commencement of employment. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.e-verify.gov and click on the Employees Link to learn more. Specialty1 Partners and its affiliates uses mobile messages in relation to your job application. Message frequency varies. Message and data rates may apply. Reply STOP to opt-out of future messaging. Reply HELP for help. View our Privacy & SMS Policy here. By submitting your application you agree to receive text messages from Specialty1 and its affiliates as outlined above.

Posted 30+ days ago

Patient Services Representative (PSR) – Physician Office - St. Francis Family Medical Practice-logo
Patient Services Representative (PSR) – Physician Office - St. Francis Family Medical Practice
Bon Secours Mercy HealthMidlothian, Virginia
Thank you for considering a career at Bon Secours Mercy Health! S cheduled Weekly Hours: 40 Work Shift: Days (United States of America) Bon Secours As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive. Patient Services Representative (PSR) – Physician Office - St. Francis Family Medical Practice - Midlothian, VA Job Summary: The Patient Services Representative will serve as the main point of contact for all patients and the community. This position will receive and process patient referral, patient registration, verifying demographics, obtaining insurance cards and identification, and updating medical records accurately and efficiently. In addition, the Patient Services Representative responsibilities will include scheduling appointments, transcribing orders, explaining financial options to patients, and updating medical records accurately and efficiently. Essential Functions: Provides strong communication and excellent customer service skills by greeting patients and the community in a respectful manner Process admission paperwork and basic insurance verification, ensuring accurate patient identity for hospital billing systems Ability to answer internal and external calls in a friendly and helpful manner Must possess the ability to troubleshoot and resolve problems promptly Ensures patient flow is maintained and informs Supervisor of any department and patient issues immediately Coordinates and prioritizes bed placement needs to ensure prompt and appropriate placement of patients Other duties as assigned Education: High School Degree or GED Experience: Prior experience in the healthcare field or a related area is preferred but not required Knowledge of medical terminology preferred but not required Knowledge in Microsoft Office, Cadence, and Connect care preferred but not required Healthcare/Medical Receptionist experience preferred. Skills & Abilities: Possesses problem-solving skills, basic computer skills, 40 WPM typing skills with excellent communication and interpersonal skills Engage with staff and patients in a professional manner Basic math skills Bon Secours M ercy Health is an equal opportunity employer. Many of our opportunities reward* your hard work with: Comprehensive, affordable medical, dental and vision plans Prescription drug coverage Flexible spending accounts Life insurance w/AD&D Employer contributions to retirement savings plan when eligible Paid time off Educational Assistance And much more *Benefits offerings vary according to employment status. Department: FP-St Francis Family Medical Practice - Provider Based It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, a ll applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employer, please email recruitment@mercy.com . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com .

Posted 1 day ago

Customer Service / Office Representative-logo
Customer Service / Office Representative
ClosetsPensacola, Florida
Front Office Representative Closets by Design is a nationally recognized leader in home organizing systems. We design, manufacture, and install a complete line of custom closets, home office furniture, media systems, wall-beds, garage cabinetry and more. We desire motivated, organized, caring individuals who have a passion to provide outstanding craftsmanship and superior customer service. Job Responsibilities We are currently seeking an enthusiastic and motivated individual to immediately fill the position of Front Office Representative . Applicants must demonstrate a commitment to client satisfaction by communicating what is necessary in a genuinely friendly and professional fashion. Job Requirements Answer and direct incoming phone calls Manage designers appointment calendars Greet visitors and provide assistance Deliver administrative support for office staff, sales team and production/installation department General office duties and working knowledge of computers Customer oriented, friendly and enthusiastic Reliable, punctual with good work ethic Strong verbal and written communication skills Strong personal organization skills If you are motivated to succeed and passionate, then you deserve to learn more about this opportunity! Call us at 850-637-1000 to find out more about this exciting opportunity or email us your resume at.

Posted 2 weeks ago

Office Coordinator-logo
Office Coordinator
Acentria InsurancePensacola, Florida
Foundation Risk Partners , one of the fastest growing insurance brokerage and consulting firm in the US, is adding an Office Coordinator to their Acentria team in Pensacola , FL . Job Summary: The Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the branch. This position is familiar with a variety of the team’s concepts, practices, and procedures and assists in administrative or clerical duties. Provide clerical assistance to operations support. Essential Functions: Greets and announces visitors Answers phones and directs calls to appropriate team member and/or relay messages accurately General office duties including providing clerical support to team Keeps supplies stocked and organized Receives and stamps incoming mail and distributes accurately and timely Prepares certificates of insurance Regularly interacts with clients and will help resolve client concerns Schedules conference room reservations Maintains acceptable standards with respect to company attendance policy Adheres to agency customer service standards Education & Experience: High School diploma or equivalent Insurance experience preferred Bilingual required. Why settle for less, come work for the best! As a Foundation Risk Partners Company, Acentria Insurance was named Best Agency to Work For (Insurance Journal) and Insurance Industry Employer of Choice for four straight years! Our goal is to provide an environment that fosters both personal and professional growth - while creating a workplace that feels like home Disclaimer: While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary. Equal Employment Opportunity (EEO): FRP provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classifications protected by law. Benefits: FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental. We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays & 2 floating holidays!

Posted 30+ days ago

Front Office Ambassador-logo
Front Office Ambassador
Sunseeker ResortsCharlotte Harbor, Florida
Sunseeker Resort Charlotte Harbor is currently searching for a Front Office Ambassador! The primary responsibility of the Front Office Ambassador is to provide excellent customer service and create a safe and friendly environment for team members and guests. Responsibilities include, but not limited to, promoting goods and services, assigning rooms, registering guests, determining credit, rendering bills, receiving payments, answering calls, booking reservations, and providing excellent guest service. All duties are performed in accordance with department and Sunseeker Resorts policies, practices, and procedures. Job Duties Welcome, greet, interact, and assist guests in a professional manner. Provide excellent service within the property’s service standards and brand attributes. Exhibit a professional demeanor and willingness to assist all guests whenever possible. Answer property questions; provide accurate information regarding rooms, restaurants, promotions, and directions. Contribute to a positive, empowering work environment by consistently performing assigned day-to-day responsibilities. Respond to and resolve guest complaints in a timely manner and creatively solve problems with the ability to anticipate, recognize, evaluate, and resolve potential difficulties. Serves as a concierge and responds to inquiries with accurate information regarding hours of outlet operation, directions to local attractions, or meeting rooms, car rentals, etc. according to individual needs. Meet the demands of a fast-paced environment by using good judgment and the ability to multitask. Ensure the privacy and confidentiality of guests and limit requests for information pertaining to guests in accordance with hotel policies. Complete all duties in accordance with property standards and adhere to all company policies and legal requirements regarding safety, health, and welfare of guests, team members, and the property. Responsible for placing all guest requests to the housekeeping department, documenting the request and guest follow up. Promote and sell all products and services available at Sunseeker Resorts. Proactively provide quotes for room rates and up-sell to the guest. Control and issue keys to rooms and assist in coordination of the Front Desk and all supportive departments. Verify correct charges and credits are posted to the corresponding guest folio. Collect all required guest profile information during check-in process. Collect payment for charges on the guest folio. Ensure all cash and cash equivalents are accounted for and balanced at the beginning and end of each work shift. Resolve guest complaints within scope of authority, otherwise referring matters to Front Desk management. Perform other job related duties as assigned. Understand all areas of the Resort and be able to confidently guide guests to their appropriate destinations. Successfully book, modify, and cancel room reservations, restaurant reservations, golf reservations and activity itineraries for any given time, knowing what types of accommodation, rates and special packages are available. Stay informed and up to date on property information and recite all information regarding hotel facilities, hours of operation, key personnel, special activities, and functions in the hotel to our guests. Inputs text messages for in-house guests, and future guests, of Sunseeker Resorts. Courteously answers incoming telephone calls, connecting callers to appropriate departments, hotel guests, or hotel personnel. Responsible for coordinating room vacancies, room assignments, reports, express checkouts, and other reservation status changes daily. Ensures proper follow through if the involvement of other departments is needed. Perform other functions as needed Minimum Requirements Combination of Education and Experience will be considered. Sunseeker Resorts performs criminal background checks on all candidates. Candidates will need to be authorized to work in the US as defined by the Immigration Act of 1986. Sunseeker Resorts uses E-Verify to confirm the eligibility of all newly hired employees to work in the United States. For more details on E-Verify visit e-verify.gov. High school diploma or equivalent. Minimum of one (1) year experience working in guest service in a hotel, resort, or similar setting. Previous experience with resort booking systems, phone operating switchboards, and billing processing required. Experience with Forbes Star, AAA, and Four Diamond standard a plus. Bilingual (Preferred) Other Minimum Requirements Ability to work varied shifts, including weekends and holidays Working knowledge of Microsoft Office Excellent customer service skills Ability to function well under pressure, manage multiple priorities, and meet established deadlines Must possess mature personal discretion and sound judgment Strong leadership abilities, sound judgment, superior problem solving and decision-making skills Excellent organizational, analytical and project management skills, with particular attention to quality and detail Interpersonal skills to deal effectively with all business contacts Professional appearance and demeanor Sunseeker Resorts is an Equal Opportunity Employer (EOE) and is committed to creating a diverse workplace environment. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances. For more information, see www.sunseekerresorts.com

Posted 2 weeks ago

Office Admin - WEEKENDS-logo
Office Admin - WEEKENDS
Topgolf Payroll ServicesMemphis, Tennessee
WE ARE LOOKING FOR AN ADDITION TO OUR TEAM WITH REGULAR WEEKEND AVAILABILITY, AND ADDITIONAL WEEKEND AND EVENING HOURS AS NEEDED. Job Responsibilities Assist in managing and organizing office operations and procedures. Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. Maintain office supplies, equipment, and inventories, replenishing as needed. Prepare and edit documents, reports, and presentations as required. Take refund requests, receipt requests, and paperwork verification. Critical Skills & Experience Requirements Proven experience in an administrative or office support role. Proficiency in office software including word processing, spreadsheets, and email tools. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Attention to detail and accuracy in work. Ability to maintain confidentiality and handle sensitive information. Cash handling experience ADA The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties. EEO Statement Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information and veteran status) in its application and hiring processes and in its employment decisions. As an affirmative action employer, Topgolf also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve. Topgolf is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law. Topgolf Entertainment Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. Topgolf will not pay fees for unsolicited agency resumes and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Topgolf Entertainment Group and will be processed accordingly without fee. Topgolf participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Posted 1 week ago

Assistant Automotive Office Manager-logo
Assistant Automotive Office Manager
Gilbert Family of CompaniesOkeechobee, Florida
The Gilbert's Family of Companies employs many people throughout the Okeechobee community and each company is consistently regarded as a premier place of employment in the area. Our team is made up of individuals at Gilbert Chevrolet, Gilbert Ford, Gilbert Oil Company, Gilbert Collision Center, Gilbert Fleet & Commercial, Gilbert Outdoors, Gilbert Line-X, Gilbert Experience Productions, and Gilbert Realty Group. The diversity of the businesses helps increase opportunities both within the individual business and at other locations. Paired with our culture of customer care, Gilbert has everything you are looking for in a long term employer. Benefits We Offer Medical, Dental, Vision and other Supplemental Insurance are available 401K Plan (matching) Paid time off Growth opportunities Employee vehicle purchase plans Family owned and operated Qualifications Automotive dealership accounting experience required Experience using a dealership management system (DMS) Strong understanding of double entry bookkeeping principles and GL reconciliation practices Excellent attention to detail and organizational skills are essential Willingness to take initiative Computer literacy, quality writing and grammar skills Ability to handle multiple tasks easily Ability to provide quality customer service Work with all levels of employee Clean driving record and valid driver’s license We are a Drug Free Workplace We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Posted 1 week ago

Husch Blackwell logo
Intern - Office Administration Coordinator (OAC)
Husch BlackwellMinneapolis, Minnesota
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Job Description

Husch Blackwell LLP is a full‐service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administration Coordinator (OAC) Internship position in our Minneapolis, MN office. This is a paid internship and will work fully onsite.

The OAC Internship will provide a valuable learning opportunity in office administration within a legal setting. During the internship, interns will have the opportunity to assist a team of Business Professionals with a range of responsibilities/projects across the following disciplines:

  • Help to create a positive, welcoming, collegial environment by exhibiting a strong adherence to customer service best practices. 
  • Work successfully in a team environment, solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams.
  • Demonstrate professional written and verbal communication, proofreading, and organizational skills.
  • Edit, proofread, maintain and/or revise documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint. 
  • Process, save, search and retrieve documents using the document management software.
  • Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
  • Scan, save, manipulate, and email documents. 
  • Schedule conference rooms and coordinate meetings including Outlook calendaring, EMS, and other technologies; arrange complex, multi-location meetings which may require videoconferencing and web-based participation.
  • Process expenses, expense reimbursements, check requests, and invoices via accounting software.
  • Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
  • Provide back up for other Office Administrative Coordinators in the local office, including front desk/conference room coverage.
  • Other duties as assigned.

 

Additionally, interns will attend team meetings, meet one‐on‐one with the Regional Office Administrator and Team Lead for feedback, and receive weekly mentoring.

 

SCHEDULE

The OAC Intern will work onsite in our Minneapolis, MN office. The expected schedule will be approximately 20-28 hours per week, primarily in the afternoons. Specific days and hours will be determined in coordination with the candidate and hiring manager. This internship will begin as soon as possible, with a reevaluation of business needs in November.

 

REQUIREMENTS

  • Currently enrolled in an accredited university, with a minimum 3.0 GPA.
  • Experience in an administrative support role preferred. 
  • Extensive experience with Microsoft Office, Word, Excel, PowerPoint, and Outlook. 
  • Ability to work independently with minimal supervision. 
  • Excellent communication skills. 

 

Only those applications which include a cover letter and resume will be considered.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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