Auto-apply to these post office jobs

We've scanned millions of jobs. Simply select your favorites, and we can fill out the applications for you.

T logo
The SPEAK Center for Language and LearningChandler, AZ
Position: Bilingual Office Manager Setting: Full Time / In Clinic About the Company: At The SPEAK Center we believe that communication is an integral part of our lives and should be accessible to everyone. Our mission is to provide quality life-changing therapy to all. We offer clinic based, school-based and in-home speech and occupational therapy services throughout the valley. The SPEAK Center is based out of Chandler, AZ. We are looking for a full time bilingual Office Manager to join our small but mighty team! About the Role: The Office Manager is responsible for office manager duties in a practice using specific knowledge of medical terminology and clinic procedures. The ideal candidate will lead daily operations along with helping to create a unique experience and customized value proposition for our patients. This individual will be a strong communicator via telephone, email, and in person as the first line of contact between patients and the office. Responsibilities Effectively manage office operations, processes, staff scheduling, and assure excellent SPEAK Center brand experience for all. Answer telephones and direct calls to appropriate staff. Assist with scheduling appointments. Manage patient authorizations. Greet visitors, ascertain purpose of visit, and direct them to appropriate staff. Transmit correspondence or medical records by mail, e-mail, or fax. Maintain medical records, technical library, or correspondence files. Receive and route messages or documents to appropriate staff. Send documents, case histories, or forms, such as intake or insurance forms and maintain them securely. Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records. Perform bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills, and keeping financial records. Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies. Maintain therapist certification records and update as needed. Compile and record medical charts, reports, or correspondence, using a computer or related digital devices. All other duties as assigned. Oversee and enable effective and efficient office operations. Answer telephones to direct calls or provide information; maintain medical records; transcribe spoken or written information, compile data or documentation. Schedule appointments, prepare documentation for contracts, transactions, or regulatory compliance; send information, materials or documentation. Greet customers, patrons, or visitors, refer customers to appropriate personnel, relay information between personnel. Operate office equipment, collect deposits, payments or fees. Maintain financial or account records, arrange services or reservations for patrons, prepare business correspondence, order materials, supplies, or equipment. Requirements: Bilingual (English and Spanish) experience is required. Bachelor's degree in healthcare administration preferred or equivalent Medical Office Manager certification preferred. Previous work-related skills, knowledge, and 3+ years of experience in a clinical environment. Experience working with children. Proficient in technology and digital tools such as Google Suite, Excel, etc.. Experience managing electronic medical records. Must have a high level of accuracy. Success Factors / Job Competencies Working with computers – Using computers and computer systems (including hardware and software) program, enter data, or process information. Performing for or working directly with the public – Performing for people or dealing directly with the public. This includes serving customers, receiving clients or guests. Making decisions and solving problems – Analyzing information and evaluating results to choose the best solution and solve problems. Organizing, planning, and prioritizing work – Developing specific goals and plans to prioritize, organize, and accomplish your work. Resolving conflicts and negotiating with patients – Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others. Performance Standards Being honest and ethical. Willingness to be accountable for results. Being careful about detail and thorough in completing work tasks. Maintaining a professional work environment. Being sensitive to others' needs and feelings, while being understanding and helpful on the job. Willingness to take on responsibilities and challenges.

Posted 1 week ago

Children's Dental FunZone logo
Children's Dental FunZoneSan Fernando, CA

$65,000 - $85,000 / year

Ready to turn up the Fun in Children's Dental FunZone? Seeking an experienced Dental Office Manager to join our rapidly expanding company. Excellent career opportunity for growth, with exceptional compensation, bonus structure, and benefits. The Office Manager at Children's Dental FunZone will be responsible for all clinical and non-clinical aspects of the day-to-day operations including leading a positive office culture, ensuring an excellent patient experience, and driving case acceptance and revenue growth. As a Dental Office Manager, you will provide leadership to your immediate office team while collaborating with our experienced Doctors and Regional Manager to support the success of your office. Picture yourself working in a fun rapidly growing pediatric dental office where you are guaranteed a unique experience . We launched Children's Dental FunZone in 2002 with a simple mission. We treat your kids as our own. 22 years later, we still hold to the founding core values of Integrity , Excellent Customer Service , Accountability, and Teamwork . Not only do these core values ring true for our patients but also for our employees. A minimum of 2 years in GP or pediatrics is required as a Manager or 3 years as a Treatment Coordinator. Orthodontics is a plus. Must have a thorough knowledge of dental billing, insurance PPO/HMO plans along with Denti-cal. Benefits offered: Medical, Dental, and Vision Insurance Flexible Spending Account 401K Retirement Plan Employee Discounts and Perks Vacation and Sick pay Endless opportunities to grow within the Company Monthly Bonuses Employee Referral Incentive Program Job Duties: Oversee daily operations of the dental office, including scheduling, billing, and patient care Develop and implement office policies and procedures to ensure efficiency Present financial treatment plans and secure case acceptance Meet monthly production/collection goals. Increase revenue each year & profit; control costs to meet monthly budgets Boost morale, motivation, and team-building activities for staff. Oversee daily office activities and provide direction and guidance for the team as needed. Collaborate with dentists and other healthcare professionals to provide the best possible care for our patients Respond to patient concerns and issues to influence patient satisfaction. Oversee staff scheduling and coverage. Desired Profile/Background: MUST LOVE WORKING WITH CHILDREN. Minimum 3+ years of dental office management experience or 3-5 years of Treatment Coordinating experience Knowledge of OSHA and HIPAA Compliance Standards Advanced knowledge and use of dental terminology Excellent customer service skills and strong attention to detail Excellent interpersonal, oral, and written communication skills Familiar with financing such as Care Credit/Lending Club Familiar with electronic billing and billing knowledge Knowledge of Dentrix Ascend is a plus Ability to work in a fast-paced environment Clean, neat professional appearance Must be available to work some Saturdays Job Type: Full-time Mon-Friday 8:00 am-5:00 pm Saturdays 8:00 am -2:00 pm Salary+ Benefits+ Bonuses 65k-85k About Children's Dental FunZone Welcome to Children's Dental FunZone, where your child's dental visit can be fun! With iPads in the waiting room, awesome prizes, and movies to watch throughout the treatment, our patients can't wait to come back for their next visit. Our staff is specially trained to treat infants, children, teenagers, and special needs patients with the care that they deserve. We also provide sedation dentistry, to give your child the most comfortable experience possible. To make care more affordable, we accept all private insurance, Denti-Cal, and provide financial assistance with zero-interest zero-interest payment plans. Our goal is to help your child achieve a healthy smile and remain cavity-free from their first birthday through adolescence.

Posted 30+ days ago

Harmony United Psychiatric Care logo
Harmony United Psychiatric CareCrystal River, FL
Company:   Harmony United Psychiatric Care Job Title: Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program) Program Duration: 3 to 6 months (600 hours total) Schedule: Flexible, minimum 20 hrs/week with 10 hrs/day (Full office day) Location:  Crystal River About Us Harmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care.  We strive to provide the best treatment possible through individualized care for patients' needs. About the Program The Psychiatric Office Assistant Internship Program is designed for individuals seeking to transition into healthcare careers or entry-level candidates without prior medical experience. This hands-on program offers foundational exposure to medical office operations, particularly within behavioral and mental health settings. Participants will gain practical skills, industry knowledge, and mentorship, enhancing their resumes and employability in the healthcare field. After successfully completing the program, you will receive a Certificate of Completion stating the hours served and skills learned, which can be included in your resume as an experience. Voluntary, Unpaid Internship Program This internship is a voluntary and unpaid position. Participants will not receive financial compensation or wages for their time during the internship. However, they will gain valuable, hands-on experience and training in a professional mental health care environment. There are no fees charged by Harmony United Psychiatric Care  for this internship program. All training and mentorship are provided at no cost to the intern. Eligibility Criteria Individuals aged 18 or above Must be a High School graduate No prior healthcare or office experience required Able to commit a consistent schedule Must pass a basic screening ( e.g. background check) Motivated to gain healthcare experience for career development Program Schedule Week 1 – Orientation and HIPAA/confidentiality training Week 2 to 4 – Front desk observation and shadowing After week 4 – Supervised hands-on practice in  Psychiatric Out-Patient office tasks Key Responsibilities and Training Offered Under the supervision, you will learn and perform: Professional phone etiquette and patient scheduling Electronic Health Record (EHR) basics using MEDENT Patient check-in/check-out procedures Managing patient flow and waiting area Professionalism, discretion, and confidentiality in healthcare Appointment scheduling and front desk duties including faxing, copying and filing Basics of psychiatric services offered General medical terminology Introduction to insurance billing and coding HIPAA compliance and patient privacy And other responsibilities pertinent to the operation of the clinic. Supervision and Support Assigned supervisor Weekly feedback and progress check-ins Real-time guidance and corrections Structured training checklist to track learning milestones Observation periods prior to independent work Advantages Upon successful completion, participants will receive Certificate of completion detailing hours and skills acquired Reference letter for employment or further education Experience to include on professional resumes Eligibility to complete the Program To be eligible for completion of program and receiving Certificate of Completion, participants must successfully complete a minimum of 600 hours of internship with us. This ensures sufficient hands-on experience and mastery of the core skills outlined in the program. Drug-free policy: Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-joining drug screening and random drug testing. Violations of this policy will lead to disciplinary action, including termination of internship. By applying for an internship with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.    Powered by JazzHR

Posted 30+ days ago

NorthPoint Search Group logo
NorthPoint Search GroupDunwoody, GA
Office Manager / Administrative Assistant Who: A small, professional accounting office seeking reliable administrative support. What: Provide office management and administrative assistance to ensure smooth daily operations. When: Immediate opening; candidates should be available to start promptly. Where: Atlanta, Georgia – fully in-office, Monday through Friday. Why: Due to steady business growth, additional support is needed to maintain efficient operations. Office Environment: Quiet, professional office setting with a close-knit team. Salary: Up to $65,000 annually, depending on experience. Position Overview: The Office Manager / Administrative Assistant will handle daily administrative tasks including scheduling, client communications, document management, and basic office organization to support a small accounting team. Key Responsibilities: ● Manage phone calls, emails, and other correspondence● Organize and maintain files and records● Assist with scheduling client meetings and appointments● Order office supplies and manage vendor relationships● Support the accounting team with administrative needs Qualifications: ● Previous experience in office management or administrative support, preferably in a professional services environment● Excellent organizational and multitasking skills● Strong communication abilities, both written and verbal● Proficiency with Microsoft Office Suite (Word, Excel, Outlook)● Ability to maintain confidentiality and professionalism at all times If you’re interested in learning more about this opportunity or would like to discuss your qualifications, please apply now.Feel free to share this opportunity with anyone in your network who might be a good fit! Powered by JazzHR

Posted 6 days ago

L logo
Lisa Schoene DPM PCGurnee, IL

$18 - $20 / hour

Job Summary : We are seeking a motivated and friendly Receptionist/Medical Assistant with strong customer service skills to join our healthcare team in the Lake County area. As a valued member of our office, you will work alongside providers and medical staff, supporting both administrative and clinical operations while delivering outstanding patient care. Administrative Duties : Greet and check in patients in a friendly, professional manner Answer phone calls, schedule appointments, and handle patient inquiries Verify insurance coverage and collect co-pays or outstanding balances Maintain patient records and ensure proper documentation and compliance Assist with billing, faxing, scanning, and other clerical tasks Coordinate patient flow and notify clinical staff of arrivals Qualifications : Customer service experience: 1 year (Preferred) Prior experience in a medical office or clinical setting is a plus Strong communication and organizational skills Ability to multitask in a fast-paced environment Friendly, dependable, and team-oriented attitude Job Type : Part-Time Temporary Schedule : Monday through Thursday, alternating Saturdays Experience : Customer service: 1 year (Preferred) Work Location : In person Salary : $18-$20 based on experience We offer a supportive team environment where your contributions make a direct impact on patient care. If you enjoy helping others and are ready to grow in a dynamic healthcare setting, we’d love to hear from you! Email resumes and cover letters to: HiringManagerRT@gmail.com Powered by JazzHR

Posted 30+ days ago

N logo
Norfolk County Sheriffs OfficeQuincy, MA

$62,568 - $77,943 / year

POSTING DATE: 12/24/25 POSITION TITLE: Business Office Clerk SALARY: $62,567.96- $77,943.06 GRADE: 15 HOURS : 40 HOURS STATUS: NAGE/Ad-TechThe Business Office Clerk in the Civil Process Division of the Norfolk County Sheriffs Office shall work within the chain of command and at the direction of the Director of Civil Process and the Civil Process Office Manager. STATEMENT OF RESPONSIBILITIES: Administrative support: Answering phones, taking messages, sorting and distributing mail and managing schedules and calendars. Document management: Creating, filing, copying, and organizing documents, records, and reports, both physically and digitally. Data entry and bookkeeping: Computing, recording, and proofreading data; processing invoices, processing digital payments, and performing basic accounting transactions. Office and supply management: Maintaining an inventory of office supplies, ordering new stock and ensuring supplies are organized and available. Equipment operation: Operating and performing basic troubleshooting on office machines like computers, printers, copiers, scanners and fax machines. Communication: Interacting with attorneys and prosecutors, employees, and vendors to answer questions, resolve issues, and provide information. Shall perform related Civil Process tasks as required by the Director of Civil Process. The Sheriff of Norfolk County reserves the right to add or delete from these responsibilities. QUALIFICATIONS: Associate's Degree preferred. Must have strong multi-tasking abilities, along with strong organizational and interpersonal skills. 2-4 years business experience in the public or private sector. Extensive knowledge of accounting and bookkeeping procedures, as related to general ledger and account maintenance required. Computer proficiency: A good understanding of general office software, such asMicrosoft Office Suite. Strong interpersonal skills along with the ability to perform routine clerical functions, including typing, photocopying, etc. Attention to detail: Crucial for accurate data entry, record-keeping, and avoiding errors Problem-solving: Ability to troubleshoot basic issues with office equipment. PHYSICAL REQUIREMENTS AND JOB CHARACTERISTICS: Communication skills Constant business contact with people Frequent communication of data Occasional direction, control and planning activity Frequent making generalizations, evaluations or decisions based on measurable or verifiable criteria Frequent dealing with people beyond giving and receiving instructions Frequent performing repetitive or similar work Occasional performing under stress Constant precise attainment of set standards and/or policies Seldom noise Seldom slippery floor hazard Frequent sitting Occasional standing Occasional walking Seldom kneeling Seldom crouching/stooping Seldom squatting Seldom lifting (max. 40 lbs.) Seldom carrying (max'. 40 lbs.) Seldom pushing Seldom pulling Seldom reaching Occasional handling Seldom feeling Specifics (i.e. distance, length of time, height, force, manipulation, sensitivity) will be provided upon request Variably-paced HOURS OF WORK: 40 Hours per week. These hours may vary according to the needs of the Correctional Center and may be set by the Sheriff or his designee. LOCATION: Norfolk County Sheriff’s Office 1255 Hancock Street Dedham, MA 02026 Please submit cover letter, current resume and NCSO employment application to Sashell Thebaud, Human Resources Department 200 West Street, Dedham MA 02026, fax 781-461-1791, or via email recruit@norfolksheriffma.org.NCSO is an Affirmative Action/ Equal Opportunity Employer.M/F/D/VAll Applicants meeting Minimum Entrance Requirements will be considered for this position . Powered by JazzHR

Posted 2 weeks ago

F logo
FREEDOM HEALTHWORKS LLCWestfield, IN
Medical Front Office Coordinator – FreedomDoc Health (Zionsville, IN) Hospitality meets healthcare. Welcome patients the FreedomDoc way. Are you passionate about helping people feel seen, heard, and cared for? Do you thrive in fast-paced, high-trust environments where every detail matters? FreedomDoc Health is seeking a warm, organized, and service-minded Medical Front Office Coordinator to be the heartbeat of our front desk and a key player in delivering concierge-style care to our members. This is a unique opportunity to join a modern, membership-based clinic where patients are known by name—not by billing codes—and your hospitality mindset plays a vital role in building lifelong patient relationships. About FreedomDoc FreedomDoc Health is transforming primary care by removing insurance middlemen and replacing rushed visits with meaningful, personalized care. Our clinics operate on a Direct Primary Care (DPC) model, allowing us to deliver fast access, transparent pricing, and high-quality outcomes. What You’ll Do Be the first impression – Greet members and visitors with warmth and professionalism in person and on the phone. Coordinate scheduling – Book appointments, manage calendars, and support follow-up workflows across multiple digital platforms. Support membership – Help patients enroll, update payment methods, and understand the value of their FreedomDoc membership. Handle daily operations – Manage front-desk duties, maintain patient charts, and ensure accuracy in our EMR systems. Assist clinically – With training, support light clinical work such as taking vitals, drawing blood, ordering medications, and supporting procedures. Maintain a clean, welcoming clinic – Ensure exam rooms and patient areas are sanitized, organized, and stocked. Serve with purpose – Represent the FreedomDoc brand with genuine hospitality and a proactive attitude toward solving problems and serving patients. What We’re Looking For Warm, people-first attitude and professional communication skills Strong multitasking abilities and attention to detail Tech comfort: EMRs, email, scheduling systems, etc. Willingness to train on basic medical procedures (vitals, phlebotomy, vaccines) Proven ability to stay calm under pressure and solve problems proactively Team-first mindset with a desire to contribute to a mission-driven clinic Preferred Experience Background in hospitality, medical front desk, or concierge customer service Knowledge of medical terminology or previous clinical exposure Experience with electronic health records (EHR/EMR) or scheduling systems What You’ll Love Slower pace, longer visits, stronger patient relationships Paid time off and professional development support A clinic environment that feels more like a boutique than a bureaucracy A leadership team that values your growth, ideas, and wellbeing This isn’t just front desk—it’s the front line of patient transformation. If you’re ready to be part of something different in healthcare, we’d love to meet you. Apply now to join the FreedomDoc team. Powered by JazzHR

Posted 30+ days ago

W logo
Winter Services IncDenver, CO
FUNCTION: Performs a variety of general office/clerical duties requiring a general knowledge and application of maintenance and processing of employee, vendor and customer information. DUTIES & RESPONSIBILITIES: Provides general administrative support including welcoming visitors, answering phone, screening, and directing phone calls Responsible for processing pre-employment communications, on boarding, and continued support for new hires Collecting, managing, and data entry of payroll services preformed Serves as a strategic liaison between office and headquarters Assist, process, and upload submittals from customer requests or services Create and process any change orders regarding site maintenance or snow maps for operations Prepare and process property measurements for accurate data Manages office inventory of supplies, equipment, and cleanliness Complete other duties as requested and assigned QUALIFICATIONS: High School Diploma and/or GED Equivalent Prior experience working in an administrative assistant capacity Must be extremely organized, detail-oriented, and able to manage multiple projects simultaneously Professional demeanor while handling sensitive and confidential information Excellent communication and organizational skills Communicate effectively across all levels of the organization Bilingual preferred but not required Groundmasters Landscape Services, LLC is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law. Powered by JazzHR

Posted 30+ days ago

E logo
Environment Control of Beachwood, IncRavenna, OH

$15 - $16 / hour

Do you want to work for the areas leading Building Services Provider?? Environment Control is seeking a Mature/Dependable person to fill an evening medical office Cleaning position at a medical building located at Ravenna, Ohio 44266. We are seeking someone who is available to start immediately after passing a criminal background check and Drug Test. This is a part time position averaging approximately 3.2 hours per night . Position is Monday through Friday 5 days a week, and (Every other Weekends are required). Start time is 6pm. Starting pay rate is $14.50 per hour Monday, through Friday $16 on weekends *Must have a drivers license, and reliable transportation, and Must not live more than 15-20 minutes from job's locations. *Must be dependable-excellent attendance required for this position. We are seeking someone who is looking for long term, steady part time employment in the evenings. Requirements: 1. Have an eye for detail 2. Be able to work independently 3. Pass a criminal background check 4. Must be reliable-excellent attendance required for this position Environment Control is a cleaning company that is locally owned and operated. Our company is made up of more than 200 people from all walks of life and diverse cultures which we believe makes us a great company to join. We are building a company that cares about people. All are welcome. We are looking for people to join our team who like the idea of hard work and fair pay. Our promise to our employees is to provide: Honest and fair treatment by management and coworkers. Three days of training and extra support throughout your first few weeks. Ongoing supervision. All the materials required for you to do a good job. A raise/promotion program that has specific and tangible ways to grow your wage. If you want it, a consistent schedule that does not change. We believe that our success as a company depends on our employee’s job satisfaction from cleaners to office staff to management. Our goal as a company is to encourage and support you as well as provide excellent and consistent cleaning service to our customers. www.eccleveland.com Job Type: Part-time Pay: From $14.50 per hour Schedule: Monday - Friday Education: High school or equivalent (Required) Shift availability: Variable Work Location: In person Powered by JazzHR

Posted 30+ days ago

C logo
Comfort Dental AuroraAurora, CO

$17 - $18 / hour

We are a busy multi-doctor general practice dental office looking for a front desk receptionist.  Starting pay is $17-18/hr depending on experience. Duties would include: Greeting patients entering the office. Helping new patients with intake forms and paperwork. (consent forms, medical history, privacy notices) Answering phones/Scheduling appointments for both new and returning patients. Confirming scheduled appointments Managing efficient flow of patients through the office. Preparing charts for the next scheduled day. Candidates should exhibit good communication skills, attention to detail, a friendly demeanor and the ability to work as a team. Knowledge of dental terminology is a plus. Bilingual skills are a plus.   Powered by JazzHR

Posted 30+ days ago

ThreatLocker logo
ThreatLockerOrlando, FL
COMPANY OVERVIEW ThreatLocker® is a leader in endpoint protection technologies, providing enterprise-level cybersecurity tools to improve the security of servers and endpoints. The ThreatLocker® platform with Application Allowlisting, Ringfencing™, Storage Control, Elevation Control, Endpoint Network Control, Configuration Management, and Operational Alert solutions are leading the cybersecurity market toward a more secure approach of blocking the exploits of application vulnerabilities. JOB SCOPE As an Office Cleaner at ThreatLocker, your responsibilities will include: Maintain Cleanliness:  Thoroughly clean and maintain the assigned location, including restrooms, waste removal, glass cleaning, floor care (vacuuming, sweeping, mopping), dusting, and sanitizing. Office Cleaning:  Dust and clean all offices and wipe down all desks throughout the week. Quality and Efficiency:  Ensure high-quality cleaning services while adhering to efficiency and safety procedures. Equipment Management:  Properly store cleaning equipment at the end of each shift. Inventory Management:  Monitor cleaning supplies and notify the supervisor when stock is running low. REQUIRED QUALIFICATIONS Detail-oriented with a strong work ethic Preferred: Previous cleaning experience Reliable and trustworthy Friendly and helpful attitude High school diploma (preferred) WORKING CONDITIONS The following conditions are representative of those encountered while performing the essential functions of this position. Reasonable accommodation may be requested and will be evaluated in relation to the essential functions that must be performed. Work will be performed in an office environment. Duties may occasionally require standing, walking, reaching with hands and arms, climbing or balancing, stooping or kneeling, talking and hearing, and using fingers and hands to feel objects and tools. Must occasionally lift and/or move up to 30 pounds. Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus.

Posted 30+ days ago

AXS logo
AXSDenver, CO

$18+ / hour

AXS connects fans with the artists and teams they love. Each year we sell millions of tickets to thousands of incredible events – from concerts and festivals to sports and theater – at some of the most iconic venues in the world. Since our founding in 2011, we’ve consistently pushed the industry forward and improved experiences for fans, making it easier than ever to discover events, find the perfect seats, and enjoy unforgettable live entertainment, and we continue to lead the evolution of our industry today. We’re passionate about improving the fan experience and providing game-changing solutions for our clients, and we’re always looking for smart, motivated people to help make it happen. Bring your enthusiasm, your big ideas, and your desire to team up with some of the best and brightest in technology and entertainment. Together we keep the world cheering. The Role AXS is seeking Box Office Ticket Sellers for the City of Denver. In this role, you’ll be responsible for assisting customers with ticket purchases. Distributing will call to customers for various events. Informing customers of general Venue information (i.e., upcoming events, ticket availability, event selection, and general parking information). At the end of his/her shift, employee will reconcile all sales and will call receipts.     What you’ll be doing….   Opens and or closes ticket window as required Accurately dispenses tickets as requested by patrons Accepts payment and make change accurately Maintains accurate count when selling hard tickets or accesses computer for count of computer printed tickets Completes daily ticket sales report Keeps accurate daily balance sheet of cash received and tickets sold Balances sales and change bank and submits cash to Box Office Supervisor or Manager for audit Handles Will-Call window according to procedure, or other related duties assigned by supervisor Assist customers with general venue information (i.e. event availability, event pricing, event seat selection, event scheduling, general parking information). Assist Patrons with finding their mobile tickets, resolving issues they may have with their mobile tickets in cooperation with a ticketing supervisor Skills and experience we're seeking: Exceptional guest and client service capabilities Ability to work well with different personalities in a fast-paced environment Exceptional interpersonal and communication skills Must be available to work evenings, weekends, and holidays as dictated by events Must be able to accurately and efficiently deal with large quantities of cash or other payment methods such as credit cards, checks or money   And you’ll really get our attention if you have… 1- 2 yrs experience in ticket selling Any combination of education and experience that provides the required knowledge, skills and abilities. College degree preferred, but not required. High School diploma required.      Shift Information Evenings/Weekends Position may require working outdoors   Pay Scale: $18.81 Bonus: This position is not eligible for a bonus under the current bonus plan requirements. Benefits: Part-time:  This position is not currently eligible for benefits   More about AXS AXS , a subsidiary of  AEG , sells millions of tickets each year for over 500 premier venues, sports teams, and event organizers across North America, Europe, Asia, Australia and New Zealand. Clients include First Avenue, USGA, Red Rocks Amphitheatre, Crypto.com Arena, Coachella, Stagecoach, The O2, and B.League (Japan). Headquartered in Downtown Los Angeles, California, AXS employs more than 500 professionals in multiple locations worldwide. In each location you’ll find a team of dedicated, diverse employees (we’ve dubbed ourselves “Fanatix”) who create groundbreaking products and services in a fun, fast-paced environment.  To learn more about our culture and values, visit:  https://solutions.axs.com/careers/   More about AEG For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. We are dedicated to a diverse, inclusive and authentic workplace, so if you’re excited about this role but can't "check every box" in the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles. We’re an equal opportunity employer and never discriminate based on gender, age, race, religion, color, national origin, sexual orientation, marital status, veteran status, or disability status.  AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.  AEG may require an employee to perform duties outside their normal description.

Posted 30+ days ago

ApexFocusGroup logo
ApexFocusGroupLouisville, KY
Apex Focus Group partners with research organizations, academic institutions, and brands seeking genuine consumer feedback. We connect individuals with flexible work at home research opportunities that help shape products, services, and user experiences. Role Overview We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include online interviews, product evaluations, or feedback sessions - most often conducted remotely. This is a casual, project-based role well suited for individuals looking to participate part-time in research based on availability and profile match. Requirements A smartphone, tablet, or computer with a working camera A stable internet connection Ability to follow written instructions and share thoughtful opinions A valid email address to receive study invitations Benefits Flexible participation - opt in only when studies match your profile Research formats vary and may include focus groups (work at home online or in-person), video interviews, product evaluations, or digital feedback sessions No prior office assistant experience required - just a willingness to participate Some studies may offer early access to unreleased products or services Compensation is offered for many studies, depending on type If you're interested in being part of research that helps shape real-world decisions, and exploring flexible part-time, work at home opportunities, we welcome you to register your interest online today. Important Notice – No Fees Required We never charge any fees to register or participate. Please remain cautious of any message requesting payment to take part in research.

Posted 1 week ago

H logo
Hampton Bar HarborBar Harbor, ME
Position Overview We are looking for a skilled Office Associate to manage and maintain administrative processes for our company. Hands-on responsibility for managing the hotel back office functions in a professional and efficient manner. This position interacts with many departments, and is mission critical in making our team function smoothly. Job duties include purchasing inventory for all departments, maintaining supply levels to support hotel operations. You will assist with recruiting and onboarding new team members, as well as manage our employee housing assets. You will also carry out relevant administrative duties to support our management team (e.g. responding to guests via email and being a local point of contact for service vendors). The ideal candidate has experience in various office operations as well as hospitality or customer service environments. They have a great attitude, work well collaboratively as well as independently, and are organized and able to solve problems. Perform daily operations that support the management team, helping all departments and team members work efficiently. Undertake operations and marketing tasks, collaborating with department leaders to ensure smooth running of company administrative functions. Specific Duties Manage phone calls and all business correspondence with vendors and guests Review and prepare daily bank deposits, report and resolve overages / shortages Manage supply ordering and purchase inventory for all departments to support hotel operations Maintain document management system, update physical and digital records for employees, vendors, etc. Maintain all state, local, and Hilton brand compliance documents for various departments Maintain company training and policy documents, coordinate with management team and update as needed Assist with team member recruitment, and travel arrangements for staff as needed Manage employee onboarding process (e.g. payroll documents, online account setup, etc.) Assist department leaders with team member training modules as needed Schedule and facilitate staff meetings for all departments Oversight of company housing properties with maintenance staff Assist with hotel Guest Services operations as needed Assist with content creation and curation for company social media Requirements Previous experience as Office Administrator, Marketing Assistant, or equivalent role Working knowledge of Excel and Google Workspace software (e.g. Google Sheets, Google Drive, etc.) Knowledge of Canva, Adobe Photoshop, or equivalent tools preferred Outstanding communication and interpersonal abilities, excellent writing and editing skills A positive team player with a “can-do” attitude Ability to handle sensitive and confidential information Solid time-management skills with the ability to prioritize tasks and pivot as needed Self-motivated to perform at the highest level with minimal oversight High degree of accuracy and attention to detail Benefits This year-round position has some schedule flexibility in the off-season, giving you the opportunity to travel and explore the world using your Hilton employee travel benefits!

Posted 30+ days ago

J logo
Jacuzzi GroupSan Jose, CA
Founded in 1956, the Jacuzzi® Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 12 successful locations launched nationwide in under 4 years. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction. We are looking for a motivated Business Administration Manager, with a great personality, to manage the day to day operations of our office in San Jose, CA Key responsibilities of a Business Administration Manager : Business Administration Manager will supervise all office operations such as; Payment Reconciliation, Accounts Receivables, Customer communication post job completion and customer satisfaction. Manage customer experience through proper planning with Customer Care Team and Sr. Production Manager to ensure Installation goals are met. Collection of customer payments as well as following up on missing payments. Ensures compliance with company standards for cost control, waste reduction, quality, OSHA, safety, and complete and on-time delivery Responsible for driving a safety-minded culture and ensuring a safe work environment in the office. Knowledge of business and management principles (budgeting, strategic planning, resource allocation and human resources) Must have previous experience with ERP and/or CRM (Experience with Infor is a plus) Strong understanding of Materials/Supply Chain and Product Flow Requirements Business Administration Manager Required Skills: 2-5 years of Office Management/ Business Administration Management experience in a construction, remodeling or manufacturing environment. Bachelors degree (preferred) High level of proficiency in Microsoft Office (Word, Excel and PowerPoint) Experience using NetSuite or Infor (Highly preferred) Details: Monday- Friday, 8:00am- 5:00pm (flexibility as needed) $75,000+ based on experience Benefits 401(k) with matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Posted 3 weeks ago

M logo
Mangone Law FirmMountain Lakes, NJ

$70,000 - $80,000 / year

Are you a highly motivated person ready to excel in sales while helping change a million lives? Do you aim for excellence, professional growth, and continuous improvement every day? If your answer is a resounding YES!!! — then this opportunity is for you! About Us Mangone Law Firm , LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We proudly represent immigrants nationwide and are fully committed to excellence in customer service — deeply understanding our clients’ challenges and genuinely caring about their outcomes. We’re fueled by a strong corporate culture and clear core values. We’re prepared for a bright future and we’re looking for talented people who want to grow professionally and never settle for stagnation. 🌟 We’re an Inc. 5000 Honoree! 🌟 Mangone Law Firm is proud to be recognized on the 2025 Inc. 5000 list of America’s fastest-growing private companies! This honor celebrates our team’s resilience, innovation, and dedication to delivering outstanding results for our clients — even in the most challenging times. When you join Mangone Law Firm, you become part of a thriving, forward-moving team that’s committed to growth, excellence, and making an impact every single day. If you’re driven, proactive, and ready to grow with a company that’s nationally recognized for its success — we invite you to apply and build your career with us! We’re looking for enthusiastic and talented Office Operations Manager to join our dynamic team! This role is essential to ensure that our daily office operations run smoothly and efficiently while maintaining an outstanding client experience. The In-Office Manager will oversee all office protocols, coordinate the Office Team, manage logistics, support leadership, and foster a professional, positive, and service-oriented environment. We are located at 440 Speedwell Ave, Morris Plains, NJ. Requirements Required: Bilingual (Spanish–English) — fluent verbal and written communication. Availability to work Saturdays , when necessary. Bachelor’s degree in Business Administration, Management, or a related field (preferred). Proven experience in office management or a similar role. Excellent organizational, leadership, and communication skills. Strong attention to detail and problem-solving abilities. Experience managing teams and handling client-facing responsibilities. Proficiency with Google Workspace, Microsoft Office, Slack, Monday.com, and case management systems (e.g., CampLegal). Commitment to providing exceptional service to clients and supporting immigrant communities. Preferred: Knowledge of immigration processes, acronyms, and application requirements. Ability to multitask and adapt quickly to changing priorities. Positive, proactive attitude and a “can-do” approach to challenges. Key Responsibilities Office Management & Operations Oversee daily office logistics, including package assembly, opening/closing procedures, and maintenance. Maintain an organized, clean, and welcoming workspace for both clients and staff. Manage office inventory, supplies, and vendor relationships (e.g., IT, cleaning, landscaping). Conduct ongoing process audits and implement improvements to enhance efficiency and productivity. Support upper management with administrative tasks related to office operations. Client Experience & Communication Serve as the first point of contact for clients, offering a professional and welcoming experience. Provide accurate updates and connect clients with the appropriate departments. Deliver outstanding customer service — both in person and over the phone — ensuring each client feels supported and valued. Team Coordination & Leadership Supervise in-office staff and coordinate schedules. Support paralegals and attorneys in daily operations, ensuring efficient packet processing. Train new hires and promote adherence to firm protocols and core values. Monitor staff performance and KPIs, addressing any concerns with empathy and professionalism. Encourage teamwork and foster a positive, respectful workplace culture. Benefits Why Join Us Competitive Salary: Earn between $70,000 and $80,000 annually. Hybrid Work Model: Flexibility to work remotely and in person. Purpose-Driven Culture: Be part of a team that genuinely supports one another and is committed to making a difference. Ongoing Development: Access to continuous training and professional growth opportunities. Comprehensive Benefits: Health, dental, and life insurance plans. Financial Security: 401(k) with employer matching, profit sharing, and a pension plan. Paid Leave: Enjoy paid time off, holidays, and sick leave. Education Support: Tuition reimbursement and bar membership renewal coverage. Meaningful Work: Your efforts will directly help families stay together and find safety. If you're ready to use your legal skills to create real impact, we’d love to meet you. Ready to Use Your Law Degree to Actually Change Lives? This is your chance to make the law work for the people who need it most — and to build a career with purpose, challenge, and meaning. Apply now and help us build a future where every client has a fighting chance.

Posted 30+ days ago

Keller Executive Search logo
Keller Executive SearchKnoxville, TN

$72,000 - $88,000 / year

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain filing systems and manage documents related to client projects. Conduct research to assist with candidate sourcing and client needs. Support the team with various administrative tasks as needed. Communicate effectively with clients and candidates for a professional experience. Assist in organizing company events, meetings, and workshops. Requirements Prior experience as an Administrative Assistant or similar role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to handle confidential information with discretion. Attention to detail and accuracy. Works well independently and in a team. Adaptable in a dynamic environment. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $72,000–$88,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Posted 30+ days ago

Keller Executive Search logo
Keller Executive SearchOklahoma City, OK

$78,000 - $95,000 / year

This is a position within Keller Executive Search and not with one of its clients. Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm. Key Responsibilities: Oversee daily office operations, including supplies, vendor management, and facility maintenance. Coordinate scheduling for team meetings, interviews, and office events. Handle incoming communications, routing calls, emails, and inquiries efficiently. Maintain organized records, databases, and filing systems for operational efficiency. Assist with onboarding new hires, preparing materials, and coordinating training. Support administrative tasks like expense tracking and report compilation. Facilitate virtual and in-person collaborations with global teams and clients. Requirements Experience as an Office Coordinator, Administrator, or similar support role. Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom). Strong organizational skills with the ability to juggle multiple priorities. Excellent communication and interpersonal skills. Ability to manage confidential information responsibly. Detail-oriented with problem-solving aptitude. Team player who thrives independently when needed. Flexible in adapting to evolving office needs. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $78,000–$95,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by ensuring smooth operations in talent connection. Professional Growth Experience in a fast-growing international organization. Opportunity to expand into coordination for recruitment projects. Hands-on skill-building in office management and team support. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Posted 30+ days ago

M/I Homes logo
M/I HomesFort Myers, FL
M/I Homes has been building new homes of outstanding quality and superior design for more than 40 years. Founded in 1976 by Irving and Melvin Schottenstein, and guided by Irving’s drive to always “treat the customer right,” we’ve fulfilled the dreams of over 140,000 homeowners and grown to become one of the nation’s leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 16 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa. Job Summary: Provides administrative support for senior level executives, including, but not limited to, word processing, scheduling, and special projects to assist in daily operational functions and ensure accurate and efficient workflow. Duties and Responsibilities Processes a variety of documents including letters, spreadsheets, memorandums, forms, reports, etc. which may require research, analysis, and comparison of data to obtain information. Material may often be of a sensitive or confidential nature. Develops and maintains filing systems for department and supervisor to ensure availability of documentation; copies letters, memorandums, forms, and other documentation and files as required. Screens incoming calls for assigned area, department or individual to obtain relevant information; routes calls as necessary or provides information in appropriate circumstances. Acts as a liaison between department staff and others such as internal departments, external contacts and management staff. May be required to arrange meetings, assist in the resolution of problems, coordinate schedules, and maintain working internal relationships. If applicable, reviews incoming mail and routes or responds to immediate items as authorized by supervisor. Performs additional assignments and projects as requested by assigned area, department or individual. Process all overhead, production and customer care invoices for payment. Ensure invoices obtain signatures per company authorization matrix before applying payments. Code vendor invoices per coding matrix book. Run overage report, enter changes into JDE per estimator’s request and balance out vendor for payment. Filing and maintaining of paid invoices, checks, files, and vendor correspondence. Check requests per company policy. Complete and send all vendor update forms to the corporate accounts’ payable office. Process credit applications for new accounts. Assist subcontractors and vendors with billing and payment information. Conduct all correspondence with vendors and subcontractors concerning invoicing and payments. Review subcontractor statements for past due invoices, issues, etc. Maintain the authorized to charge list and periodically sending updated lists to all vendors who require. Requirements Minimum Education Experience: High school graduate with basic academic and practical skills gained through school curriculum combined with at least five years of related work experience and/or training which exhibits increasing responsibilities (post-secondary education may be substituted for some work experience); thorough knowledge of administrative skills and office functions. Skills and Abilities: Ability to interpret, analyze and evaluate given information relative to business and administrative procedures; administrative skills to assist in the processing of departmental work flow. Good written and verbal communication skills for interaction with a variety of people inside and outside of the organization. Good organizational skills and detail-oriented aptitude to coordinate several activities simultaneously. Good working knowledge of Microsoft products and the ability to learn new systems and software packages. Work Conditions and Physical Requirements: Office environment. Benefits M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Posted 30+ days ago

ApexFocusGroup logo
ApexFocusGroupBakersfield, CA
Apex Focus Group partners with research organizations, academic institutions, and brands seeking genuine consumer feedback. We connect individuals with flexible work at home research opportunities that help shape products, services, and user experiences. Role Overview We’re inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer research studies. These may include online interviews, product evaluations, or feedback sessions - most often conducted remotely. This is a casual, project-based role well suited for individuals looking to participate part-time in research based on availability and profile match. Requirements A smartphone, tablet, or computer with a working camera A stable internet connection Ability to follow written instructions and share thoughtful opinions A valid email address to receive study invitations Benefits Flexible participation - opt in only when studies match your profile Research formats vary and may include focus groups (work at home online or in-person), video interviews, product evaluations, or digital feedback sessions No prior office assistant experience required - just a willingness to participate Some studies may offer early access to unreleased products or services Compensation is offered for many studies, depending on type If you're interested in being part of research that helps shape real-world decisions, and exploring flexible part-time, work at home opportunities, we welcome you to register your interest online today. Important Notice – No Fees Required We never charge any fees to register or participate. Please remain cautious of any message requesting payment to take part in research.

Posted 1 week ago

T logo

Bilingual Office Manager

The SPEAK Center for Language and LearningChandler, AZ

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.1

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

pay-wall

Job Description

Position: Bilingual Office Manager

Setting: Full Time / In Clinic 

About the Company:At The SPEAK Center we believe that communication is an integral part of our lives and should be accessible to everyone. Our mission is to provide quality life-changing therapy to all. We offer clinic based, school-based and in-home speech and occupational therapy services throughout the valley. The SPEAK Center is based out of Chandler, AZ. We are looking for a full time bilingual Office Manager to join our small but mighty team! 

About the Role:The Office Manager is responsible for office manager duties in a practice using specific knowledge of medical terminology and clinic procedures. The ideal candidate will lead daily operations along with helping to create a unique experience and customized value proposition for our patients. This individual will be a strong communicator via telephone, email, and in person as the first line of contact between patients and the office. 

Responsibilities

  • Effectively manage office operations, processes, staff scheduling, and assure excellent SPEAK Center brand experience for all.
  • Answer telephones and direct calls to appropriate staff.
  • Assist with scheduling appointments.
  • Manage patient authorizations.
  • Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
  • Transmit correspondence or medical records by mail, e-mail, or fax.
  • Maintain medical records, technical library, or correspondence files.
  • Receive and route messages or documents to appropriate staff.
  • Send  documents, case histories, or forms, such as intake or insurance forms and maintain them securely.
  • Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
  • Perform bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills, and keeping financial records.
  • Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
  • Maintain therapist certification records and update as needed.
  • Compile and record medical charts, reports, or correspondence, using a computer or related digital devices.
  • All other duties as assigned.
  • Oversee and enable effective and efficient office operations.
  • Answer telephones to direct calls or provide information; maintain medical records; transcribe spoken or written information, compile data or documentation.
  • Schedule appointments, prepare documentation for contracts, transactions, or regulatory compliance; send information, materials or documentation.
  • Greet customers, patrons, or visitors, refer customers to appropriate personnel, relay information between personnel.
  • Operate office equipment, collect deposits, payments or fees.
  • Maintain financial or account records, arrange services or reservations for patrons, prepare business correspondence, order materials, supplies, or equipment.

Requirements:

  • Bilingual (English and Spanish) experience is required.
  • Bachelor's degree in healthcare administration preferred or equivalent Medical Office Manager certification preferred.
  • Previous work-related skills, knowledge, and 3+ years of experience in a clinical environment.
  • Experience working with children.
  • Proficient in technology and digital tools such as Google Suite, Excel, etc..
  • Experience managing electronic medical records.
  • Must have a high level of accuracy.

Success Factors / Job Competencies

  • Working with computers – Using computers and computer systems (including hardware and software) program, enter data, or process information.
  • Performing for or working directly with the public – Performing for people or dealing directly with the public. This includes serving customers, receiving clients or guests.
  • Making decisions and solving problems – Analyzing information and evaluating results to choose the best solution and solve problems.
  • Organizing, planning, and prioritizing work – Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Resolving conflicts and negotiating with patients – Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Performance Standards

  • Being honest and ethical.
  • Willingness to be accountable for results.
  • Being careful about detail and thorough in completing work tasks.
  • Maintaining a professional work environment.
  • Being sensitive to others' needs and feelings, while being understanding and helpful on the job.
  • Willingness to take on responsibilities and challenges.

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.

pay-wall