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ZGF is seeking an Office Assistant/Receptionist to join our team in our Los Angeles, CA office. As an Office Assistant/Receptionist , you would be responsible for… Front desk operations to include intercepting multiple phone lines in an efficient manner Greeting guests and directing them to conference rooms, as needed Mailroom organization, delivery of mail, outgoing/incoming package handling and distribution, email correspondence Following secured visitor guidelines and office walks, as stipulated by our Security Officer Office clean-up efforts Assisting Administrative staff with a multitude of tasks, which may include booking travel, expenses, miscellaneous project needs Supply orders Stocking of office supplies, snacks, and daily maintenance of coffee machines, dishwashers, etc. Other duties as assigned Qualifications: Experience with front desk operations/reception duties within an office setting Proficient in the following software applications; Microsoft Word, Excel, Outlook Must be upbeat, personable, professional, and articulate with excellent communication skills Must be available to open office around 8AM/8:15AM Monday-Friday Apply With:  Resume Cover letter Base Salary Range $50.000/yr - $55.000/yr depending on skills and experience. Benefits ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs. Apply With:  Cover letter Resume We know that great projects take more than a design team to become a reality. Whether you’re a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don’t check every box—your skills and experiences may be exactly what we need. ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates. If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online. Powered by JazzHR

Company Overview Bayview Physicians Group is a fast-growing, outpatient, multi-specialty medical group committed to delivering high-quality, patient-centered care. We believe the doctor-patient relationship is the foundation of excellent healthcare. With over 900 team members across the Hampton Roads region, we are proud to foster a supportive and collaborative work environment. We offer a comprehensive benefits package to our full-time employees. We are currently seeking a Medical Office Receptionist who thrives in a dynamic healthcare setting and is passionate about providing outstanding service to patients and staff. Key Responsibilities Welcome and assist patients in a courteous and professional manner, both in person and via telephone Schedule patient appointments efficiently and accurately Manage the check-in and check-out process, ensuring all required information is obtained and documented Route messages and documentation within the electronic medical record (EMR) system Provide administrative support to ensure smooth day-to-day operations of the practice Protect patient privacy and maintain confidentiality in accordance with HIPAA regulations Qualifications Exceptional customer service and interpersonal communication skills Ability to multitask and remain organized in a fast-paced environment Proficiency in using telephones, computers, and scheduling systems Prior experience in a medical office or healthcare setting preferred Strong team player with a collaborative and professional work ethic Join Us If you're looking to be part of a compassionate, patient-focused team and contribute to a positive work culture, we encourage you to apply and explore the opportunities at Bayview Physicians Group. Powered by JazzHR

Office Manager w/ Accounts Payable Responsibilities Introduction Welcome to Thind Management, a family-owned service-focused management company dedicated to delivering exceptional experiences across every aspect of our operations. With a deep-rooted passion for service excellence and a strong commitment to mentorship, we empower our team members with the knowledge, tools, and training needed to succeed and grow professionally. At Thind Management, we proudly stand behind our motto, “We’ll Take It from Here,” reflecting our proactive approach and dedication to supporting our clients, partners, and team. Our experienced leadership team is committed to upholding the highest standards of service while fostering a culture of continuous learning and collaboration   Job Summary We are seeking an experienced and motivated Office Manager to play a critical role in ensuring the smooth and efficient operation of daily office functions. This position is responsible for overseeing administrative processes, coordinating office activities, managing supplies and vendors, and supporting company leadership and staff. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication and problem-solving skills. As the central point of contact for office operations, the Office Manager helps maintain a productive, professional, and positive work environment while upholding company policies and service standards.   Core Job Responsibilities & Duties Oversee daily office operations, including managing office supplies and equipment. Coordinate with vendors and service providers to ensure smooth office functioning. Manage office budgets and track expenses. Provide administrative support to ownership, including scheduling meetings and managing calendars. Handle confidential information with discretion. Process and manage all accounts payable transactions, ensuring timely and accurate payments. Verify and reconcile vendor invoices and statements. Maintain and update vendor files, including W-9s and other necessary documentation. Resolve any discrepancies or issues related to accounts payable. Perform monthly bank and credit card reconciliations to ensure accuracy and completeness of financial records. Prepare and review reconciliation reports for management. Assist with special projects as needed. Ensure compliance with company policies and procedures. Maintain accurate and organized financial records and documentation.   Qualification Standards & Company Requirements High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Office Management, or a related field preferred. Minimum of 3–5 years of administrative or office management experience, preferably in a fast-paced, service-driven environment. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in MS Office Suite and other relevant software. Strong interpersonal skills with the ability to work collaboratively across departments. Ability to handle sensitive information with discretion and maintain confidentiality. Detail-oriented with strong organizational and multitasking skills Ability to work under pressure and adapt to changing situations Ability to lead by example and support a positive office culture. Demonstrated experience managing vendors, scheduling, and office logistics. Ability to anticipate needs, identify problems, and implement effective solutions. Comfortable prioritizing and making decisions with minimal supervision. Must adhere to company values and uphold professional standards at all times. Must be dependable, punctual, and capable of working in a dynamic environment. Commitment to ongoing professional development and learning. Must have a flexible work schedule *Please note that specific job requirements and responsibilities may vary depending on the company’s policies, size, and other factors*   Powered by JazzHR

Office Assistant – Client Onboarding & Field Support (Travel Required) Join the New Hope Nashville team and make a difference in seniors' lives today! Now hiring for an office assistant position that will also serve as an intake coordinator, traveling to clients' homes.  About Us New Hope In-Home Care is Tennessee’s trusted provider of non-medical senior care. We help older adults thrive safely at home with the support of compassionate caregivers and staff. As an Office Assistant with Field Duties, you’ll be a key part of our onboarding and care coordination process, ensuring new clients feel confident and supported from day one. Job Summary This hybrid position supports our office operations and requires traveling to clients’ homes to complete intake paperwork and gather signatures. You’ll serve as a professional representative of New Hope, helping families get started with care.  What You’ll Do Office Responsibilities: Greet visitors and answer incoming calls professionally Manage the documentation and data entry of client information Assist the area office administrator with various administrative tasks as needed Field Responsibilities: Travel to clients’ homes to complete intake paperwork Review and explain care plan, policies, and procedures Ensure all forms are properly completed and signed Collect and relay important client info to the care team Professionally represent New Hope at all times What We’re Looking For High school diploma or equivalent (required) Valid driver’s license, car insurance, and reliable transportation (required) Prior customer service experience (required) Prior office or administrative experience (preferred) Friendly, professional communication style Strong attention to detail and follow-through Proficient with technology, to include tablets, laptops, using email, mobile apps, and digital document signing platforms like Adobe Sign.  Perks & Benefits Weekly pay via direct deposit Mileage reimbursement for travel Quarterly Bonus PTO ImmediatePay access (earned wage access) Medical, dental, and vision insurance available after 60 days (full-time only) Supportive, team-based work culture Schedule Monday to Friday Occasional evenings or weekends (as needed for client onboarding) Flexible part-time with potential for full-time hours Work Location In-person: Office-based and client home visits Travel: Required locally up to a 50-mile radius (with gas reimbursement) Ready to Join Our Team? Click Apply Now and upload your resume. We look forward to welcoming you to New Hope In-Home Care of Nashville! Powered by JazzHR

Travertine is a lifestyle brand of natural/organic products. We are a preferred choice of men and women for cruelty-free body care essentials. We make perfume in-house and hold perfumery classes. We are based in Orange County, CA. We are a small and dynamic team looking to add a new team member.  We have an opening for an Office Assistant. You like cologne/perfume/aromatherapy and personal care products.You are curious to know how a business operates. You are a problem solver with and business entrepreneurial mindset. You are organized. You will help keep things running so that we can produce the best products and service for our customers.  One day you may be planning a last minute event to host executive clients, assisting a customer in the showroom, working with influencers, shipping orders or cleaning. Writing skills are very important. Attention to detail is even more important. This is entry level. $17-19 per hour.  Duties and responsibilities:      Providing excellent service to customers      Monitor inventory of products, packaging and office supplies using Excel      Pick, pack, and ship online retail orders      Pack and ship wholesale orders      Ability to lift up to 50 lbs.      Regularly clean, organize, and maintain office and warehouse      Assist with perfumery projects      Create marketing materials and company literature       Send product pitches to relevant media outlets, influencers, and blogs      Contribute ideas to social media and digital marketing campaigns      Perform entry-level data entry and web tasks      Product research and materials sourcing      Assist in planning/managing/attending  company events/trade shows (3-4 per year) The ideal candidate:      EXCELLENT writing skills      Accurately pack and ship orders      Excellent organizational skills      Proficient in Microsoft Office      Ability to work independently      General interest in social media marketing (Instagram)      Wordpress experience a plus Travertine is maintains  a zero tolerance policy with corrective action related to substance abuse. Travertine is a smoke free workplace. Powered by JazzHR

Provide support to the operations, sales, and shipping departments by handling administrative tasks, coordinating communications internally and with customers, preparing documents, and ensuring office functions run smoothly. Assist with scheduling, documentation, customer inquiries, and ensuring that quotes, orders, and shipping information are accurate and processed on time. Key Responsibilities Customer Communications Answer phone calls, emails, and in‑person inquiries from customers; provide information about services, pricing, shipment status, packing/crating options, delivery times, and other relevant details. Sales / Quote Preparation Prepare estimates/quotes for packaging, crating, and shipping based on specs provided by customers; coordinate with production/engineering to determine material & labor costs; follow up with customers for adjustments or approvals. Order Processing Enter customer orders into the system, confirm product specifications, dimensions, and shipping requirements, and issue work orders to the crating/packing teams.Track orders through production to shipment. Documentation and Compliance Maintain documentation for export/shipping (bills of lading, customs paperwork, export certifications like ISPM‑15, Mil‑Spec documentation); ensure regulatory and internal compliance; file, scan, and archive documents properly. Inventory / Supply Management Track office supplies and sometimes packaging materials; reorder as needed; coordinate with warehouse to ensure materials needed for crating are available; maintain inventory records. Scheduling / Coordination Schedule shipping pickups/deliveries; coordinate with carriers/freight forwarders; liaise between production, shipping, and customers; help plan and manage daily workflow to meet deadlines. Billing & Invoicing Support Assist in preparing customer invoices; ensure accuracy of fees (materials, labor, shipping); reconcile discrepancies; follow up on overdue accounts as needed (could involve coordinating with Accounting). Record Keeping / Reporting Maintain logs of shipments, order status, customer complaints, returns, and damages; compile reports for management on key metrics (order volume, on‑time shipments, customer satisfaction, etc.). Office Maintenance & Administration Keep office organized; handle filing, copying, faxing, scanning; ensure office equipment is maintained; supervise general office housekeeping tasks. Required Skills & Qualifications High School diploma or equivalent; some college or business administration coursework preferred. Good verbal & written communication skills; professional phone/email etiquette. Strong organizational skills; able to prioritize tasks and manage time. Attention to detail; ability to read specifications/documents accurately. Basic computer skills: Microsoft Office (Word, Excel, Outlook), possibly order or inventory management software, and possibly quoting software. Customer‑oriented attitude: patient, helpful, able to handle issues/complaints. Basic math/arithmetic skills: to compute costs, pricing, weights/dimensions. Ability to multitask and work in a fast‑paced environment. Desired Additional Skills / Qualities Experience in shipping, export documentation, or logistics is a plus. Familiarity with MIL‑SPEC, ISPM‑15 or other packaging/shipping standards helpful. Basic accounting or invoicing experience. Bilingual (e.g., English / Spanish) could help communicate with a varied clientele. Working Conditions Office environment within or adjacent to warehouse/production area → might be some noise, occasional movement through the warehouse. Interaction with production/warehouse/shipping teams. Deadlines and schedules matter; peak shipping times may require extra hours. Some documentation may be detailed; careful compliance is required, especially for export, customs, etc. Powered by JazzHR

  Front Office Staff at Girls Global plays a crucial role in ensuring the smooth daily operations of the school. This position involves managing front office activities, supporting student and staff needs, and assisting with administrative tasks.   Front Office Management: Greet and assist students, parents, visitors, and staff with professionalism and courtesy. Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel. Maintain a welcoming and organized front office environment. Assist with student attendance tracking and reporting. Coordinate student sign-in/out procedures and manage late arrivals and early dismissals. Provide administrative support to teachers and staff, including photocopying, filing, and distributing materials. Administrative Tasks: Manage and organize school records and files. Assist with data entry and updating student and staff information in the school’s database. Support the scheduling and coordination of school events and meetings. Facilities and Supplies Management: Monitor and order office and classroom supplies, ensuring stock levels are maintained. Coordinate with maintenance staff to address facility needs and ensure a clean, safe environment. Safety & Security: Assist with implementing safety and security procedures, including monitoring visitor access. Support emergency drills and procedures as directed by school leadership. Qualifications: High school diploma or equivalent required; some college or relevant certification preferred. Experience in an administrative or customer service role, preferably in a school setting. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and basic data entry. Ability to multitask and prioritize in a fast-paced environment. How to Apply Please submit your application to our online jobs portal https://girlsglobalacademy.applytojob.com/. All applicants will have to pass a background check. Applicants must be permitted to work in the United States without a GGA sponsored Visa. Applications will be reviewed on a rolling basis . No phone calls, please. Girls Global Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Powered by JazzHR

Tee-Off is looking for an administrative assistant to join our team in our Fort Myers office. This person will work to support the daily operations of the office.  The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Data Entry - Assist with employee and client database information. Payroll Entry - Assist senior account representative with payroll entries. Audits - Assist with running I-9 audits.  Filing - making sure I-9s are properly filed, applications, and employee records. Customer service - Requirements: Proven ability to work in a fast-paced environment  Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially Outlook, MS Excel and PowerPoint) Powered by JazzHR

Do you want to work for the areas leading Building Services Company?? Environment Control is seeking a Mature/Dependable person to fill an evening Cleaning position in a building in the Warren area located on 860 Elm Road NE. Must be available to start immediately after passing a criminal background check. This is a part time position averaging approximately 2.6 hours per night cleaning in a medical facility. Position is 5 Days a Week- Monday-Friday after 6pm. Starting at $14.50 per hour depending on experience  *Must be dependable-excellent attendance required for this position. We are seeking someone who is looking for long term, steady part time employment in the evenings and weekends. Requirements: 1). Criminal Background check required 2). Reliable Transportation 3). Valid Drivers License and clean driving record 4). Prior Housekeeping experience/ commercial cleaning experience preferred 5.) Must be able to pass drug screen.  About Environment Control Environment Control is a cleaning company that is locally owned and operated. Our company is made up of more than 200 people from all walks of life and diverse cultures which we believe makes us a great company to join. We are building a company that cares about people. All are welcome. We are looking for people to join our team who like the idea of hard work and fair pay. Our promise to our employees is to provide: Honest and fair treatment by management and coworkers. Three days of training and extra support throughout your first few weeks. Ongoing supervision. All the materials required for you to do a good job. A raise/promotion program that has specific and tangible ways to grow your wage. If you want it, a consistent schedule that does not change. We believe that our success as a company depends on our employee’s job satisfaction from cleaners to office staff to management. Our goal as a company is to encourage and support you as well as provide excellent and consistent cleaning service to our customers. Powered by JazzHR

ROLE We are seeking an Office Assistant to support the U.S. Trade and Development Agency (USTDA) in Arlington, VA. In this role, you will provide mail, file, and general office support that ensures timely distribution of correspondence, accurate recordkeeping, and well-organized work areas across the agency. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today! RESPONSIBILITIES Review, process, and log all incoming unclassified mail and packages; verify attachments Contact originators or staff regarding discrepancies in incoming materials Distribute mail, packages, faxes, and electronic documents per USTDA Correspondence Guidelines Check agency general email accounts daily; route messages to appropriate staff or offices Pick up outgoing mail and express delivery pouches; deliver to post office and off-site locations Prepare packages for commercial delivery vendors as required Maintain correspondence logs, tracking receipts, mailing dates, and distribution Organize and stock the agency mailroom and eight copier/work areas with paper, letterhead, pens, and other supplies Notify the Office of Administration when supplies are low or when the mailroom/copier equipment requires service Maintain filing systems (electronic and paper); log, track, and retrieve correspondence and records Support records retention and disposal schedules in accordance with NARA standards Provide general office support including data entry, document preparation, and customer service Assist with conference/training room setup, basic meeting support, and occasional receptionist coverage REQUIRED EXPERIENCE 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position Experience collecting, sorting, and distributing incoming mail Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests Experience creating and distributing correspondence, reports, and other documents Experience providing general office support (e.g., various administrative tasks, data entry, filing, and customer service) Experience with upkeep and setting up of all conference and training rooms REQUIRED KNOWLEDGE, SKILLS, & ABILITIES Ability to maintain records of receipt, mailing dates, and other required information Ability to ensure appropriate mailing and/or shipping of packages, letters, etc. Ability to manage multiple tasks and prioritize effectively Ability to manage the receptionist area Effective written and verbal communication skills for interacting with various individuals Proficiency in office software and equipment Physical ability to move a large number of files and/or file boxes EDUCATION High school diploma required Higher education preferred LOCATION Arlington, VA 22209 TELEWORK Not eligible for telework CLEARANCE U.S. citizenship is required as it supports the U.S. federal government Active or ability to obtain and maintain a secret security clearance CLIENT U.S. Department of State (DoS) TRAVEL Travel not required WORK HOURS Full-time, 40 hours per week, Monday–Friday EMPLOYMENT CLASSIFICATION Employment Classification Eligibility — Nonexempt RELOCATION Not eligible for relocation benefits KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law. Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time. Powered by JazzHR

At Amsive, our people are our first priority. We have been a leader in print production for over 40 years. We specialize in high-quality, end-to-end print and mail production, handling everything in-house. Amsive cares about the results of our work and team-wide collaboration. Our manufacturing facilities are temperature controlled, bright, and clean. Join a team that takes pride in our work, knowing that results matter as we boldly advance the future of print production together. NON-REMOTE job working on location in Bolingbrook, IL Summary/Objective: The Project Coordinator is responsible for establishing and managing direct mail projects and clients with a lower level of complexity. The Project Coordinator also supports Project Managers and Senior Project Managers with more complex clients and projects. Additionally, this role contributes to quality control efforts of the department in respect to direct mail and other mail related projects.. Summary/Objective: The Project Coordinator , on the Operations Project Management team, is responsible for establishing and managing projects and clients with a low level of complexity. The Project Coordinator also supports Project Managers and Senior Project Managers with more complex clients and projects. Additionally, this role contributes to quality control efforts of the department. Essential Functions: Manage projects and client communication for clients with a low level of complexity and a low level of client engagement If changes are requested by the client, escalate change requests to a Project Manager or Senior Project Manager Be an advocate and voice for the client within Operations, working to ensure the quality and accuracy of work completed Verify and communicate project status to clients as needed Achieve a working knowledge of: Amsive’s enterprise resource planning software Direct mail production and art specifications USPS policies and procedures Internal processes Client programs and requirements Create production samples for in-house and client use Monitor inventory and postage levels for assigned clients, to avoid project delays Assist with client billing as needed Own responsibility for quality control steps Assist with departmental administrative tasks Build & maintain relationships with current clients Work with different departments throughout the company to ensure the work is done correctly and on time. Skills, Experience, and Qualifications: 0-2 years of project coordination experience Demonstrated project management skills Strong organizational skills Experience working with different teams within an organization to achieve a common goal Personal qualities of integrity, credibility, and commitment to corporate mission Excellent time/task management Strong verbal/written communication skills Able to manage and prioritize multiple tasks well Strong desire to learn and contribute to the department Proficient in Microsoft Office application software Supervisory Responsibilities: Not responsible for supervising other employees. Work Environment: Indoor, temperature controlled, production facility. Physical Demands: Must be able to be able to stand on feet for at least 8 hours/day Must be able to lift up to 50 pounds Personal Protection Equipment (PPE) : Certain PPE may be required while performing specific job functions. Security Clearance: Amsive is a Federal Contractor, and this position may require government security clearance for certain projects. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. If you need any assistance seeking a job opportunity at Amsive, or if you need reasonable accommodation with the application process, please call (331) 318-7800. Amsive is proud to be an Equal Opportunity Employer. We are committed to building a supportive and inclusive environment for all employees. It is Amsive’s continuing policy to provide equal employment opportunity and not to discriminate on the basis of race, color, religion, pregnancy or childbirth, marital status, national origin, ancestry or citizenship status, age, disability, sex, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable federal, state or local laws. This policy applies to all aspects of employment, including (but not limited to) application for employment, recruiting, hiring, compensation, benefits, promotions and transfers, training, layoffs, rehires, termination of employment and all other terms and conditions of employment. As part of the Company's equal employment opportunity policy, Amsive will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. Powered by JazzHR

We have an exciting opportunity for the right candidate to lead our front desk. We are a pediatric dental office located in Moon Township, PA . No evenings! No weekends! Great Hours, 7:30-4 Plus summer hours, 7:30-3! Enthusiasm, computer skills and the ability to work as a team are required. Having a positive, professional attitude and a smile on your face is very important to us. If this sounds like you, then we would love for you to join our practice! Ideal candidates should be excellent multi-taskers who are proficient in working with a computer, handling multiple phone lines, and being hands-on with our patients and their parents. This position has a typical schedule of 5 days per week. PRIMARY RESPONSIBILITIES Responsible for assisting in the administration and order of the day-to-day activities of the dental office, including working the phones, maintenance of the records of patients, patient management, scheduling of patients, assisting patients with the use of their insurance benefits, collecting payment for services, office correspondence and recall. Assist the dentist with other tasks as assigned. QUALIFICATIONS Required High school diploma required. 1-3 years experience working in a fast-paced dental or medical front office required. Intermediate skills required for word processing, insurance claims processing and records management. Excellent oral and written communication skills. Must have working experience with Infants, Children, and/or Teens. Good interpersonal skills to maintain effective rapport with patients, dentists, other staff members, and community. Excellent multi-tasking and organization skills. Excellent computer skills and experience. Experience working as part of a team. Preferred Experience with OpenDental, Digital Radiography, and Digital Charts is preferred. Candidates with experience working in a pediatric dental or pediatric medical front office preferred. Those that do not meet the qualifications listed above need not apply. Please submit a cover letter and resume to be considered for the position. Related keywords: receptionist, office manager, administrative assistant, customer service Powered by JazzHR

Squirrel Hill Health Center (SHHC), a dynamic and growing Federally Qualified Health Center, is hiring a full time Front Office Representative to float between our Squirrel Hill and Brentwood offices. The Front Office Representative is an integral part of the team that provides outstanding patient support services, including greeting patients, answering the telephone, scheduling appointments with providers, documenting information in the electronic health record system, and performing related general office duties. The Front Office Representative plays a critical role in verifying and updating accounts with new insurance information and ensuring all claims have the appropriate documentation before being coded and submitted. The Front Office Representative exhibits accuracy and attention to detail in processing insurance information. The Front Office Representative also channels communications among patients, nurses, clinicians, and other staff members. Qualifications: All CDC recommended vaccines including the most recent available COVID vaccine High School diploma or equivalent Minimum of 3 years in an outpatient medical setting preferred Knowledge of and experience in medical insurance Excellent communication, computer, and organizational skills Proven ability to multi-task Collaborative team player Ability to speak Spanish or Nepali strongly preferred Available to work in other office locations as needed (Squirrel Hill and Brentwood) Available to work a rotating shift including evenings (Tuesday and Thursday) Benefits: Medical Insurance Dental Insurance Vision Insurance Disability Insurance Life Insurance Flexible Spending Account 403B retirement PTO 8 Paid Holidays SHHC is an Equal Opportunity Employer. Powered by JazzHR

Luxury Bath Technologies in Seattle, Washington is one of the fastest growing brands in the acrylic bath remodeling industry. We are looking for quality people to join our winning team. Our goal is simple, to beautify bathrooms across North America by manufacturing and installing attractive, durable and maintenance-free bath remodeling fixtures. Thereby, we enrich the lives of those we touch. The Office Administrator ensures that administrative matters within Luxury Bath Technologies are carried out smoothly. Taking direction from leadership, the Office Administrator interfaces with all aspects of the business - with finance, human resources, operations, sales, marketing and the owner. The Office Administrator coordinates office activities and operations to secure efficiency and compliance to company policies. Operating in a fast-paced office environment, this individual possesses exemplary interpersonal skills allowing for satisfactory resolution on a multitude of administrative matters. Essential Functions: Assist in the creation and maintenance of social media strategy. Assist in coordinating company events and functions. Compile monthly sales sheet and ensure all tax charged is correct Manage labor spreadsheets and installers hours. Addressing follow-up phone calls and emails from installs. Process monthly salesperson commissions. Compile monthly deposit sheet. Deposit all incoming checks and tract accordingly. Manage incoming and outgoing mail (e.g., USPS, UPS, FedEx). Manage subcontractor’s insurance - liability and workers compensation coverage. Order office supplies. Take and transcribe minutes of bi-company meetings. Assist colleagues whenever necessary. Competencies: Outstanding communication and interpersonal abilities. Excellent organizational and leadership capabilities. Attention to detail. Self-starter. Good time management skills. Flexible in approach with others. Thick-skinned (i.e., not prone to take things personally) Steady and patient work style. Above average mathematical skills. Work Environment: This position operates in a professional work environment. This position routinely uses standard office equipment such as computers and smartphones. Physical Demands: Minimal bending, sitting, and lifting. Required education and experience: High school degree. One year of demonstrable work experience in a fast-paced office environment. High proficiency in MS Office and Quick Books. Preferred education and experience: Associates degree in business or closely related field from a regionally or nationally accredited institution. Proficiency with Team Design. Experience in finance and/or human resources within an organization. Experience with Home Improvement Remodeling industry. Powered by JazzHR

Agency Summary: Applewood Centers is a private, nonprofit agency providing mental health services, social services and education to children, adolescents and families living in Cuyahoga and Lorain counties. Dedicated to addressing a variety of behavioral, emotional and learning problems, we provide a continuum of care from outpatient counseling to residential treatment. Position Summary : Under the administrative and clinical supervision of the Clinical Supervisor Outpatient Services, the Therapist provides direct clinical service to individuals, families and groups. Services may include individual therapy, family interventions and group therapy as well as school and community based mental health consultation, education and prevention services. The Therapist meets the program's productivity target for billable service each week. Responsibilities Include: Provides individual therapy, parent guidance and family interventions. Meets productivity expectations established for outpatient therapists. Gathers clinical information in the initial mental health assessment interview and during ongoing treatment contacts. In collaboration with the client and family, develops focused, measurable and achievable service plans that reflect the individual needs of the client. Contribute to the development and maintenance of the clinical record through the timely completion of assigned documentation in accordance with applicable licensing and accreditation regulations and standards. Uses cultural assessment to implement a service plan that incorporates the clients' own uniqueness, values, beliefs and attributes. Requirements: Bachelor's Degree in Social Work, Counseling, or Psychology or related field required. Master's degree preferred. Valid Ohio LSW or LPC. Proven effective leadership skills to ensure departmental engagement and success. Strong clinical skills including expertise in systemic family therapy, crisis intervention, family education, behavioral interventions and substance abuse therapy. Sensitivity in relating to persons of varying backgrounds and demonstrate ability to work with diverse groups of people possessing various strengths, aptitudes and abilities. Benefits and Salary: Salary range is $52,000 - $54,000 per year depending on relevant education, experience, and licensure.At Applewood, we prioritize our employees and their wellbeing. We provide competitive benefit options to our employees and their families, including domestic partners. Our offerings include: Comprehensive health and Rx plans, including a flat rate ($5, $10, $15) option. Wellness program including free preventative care Generous paid time off and holidays 50% tuition reduction at Case Western Reserve University for the MNO and MSW programs 403(b) retirement plan with an employer match Pet insurance Employer paid life insurance and long-term disability Employee Assistance Program Support for continuing education and credential renewal Ancillary benefits including: dental, vision, voluntary life, short term disability, hospital indemnity, accident, critical illness Flexible Spending Account for Health and Dependent Care Applewood Centers, Inc. (“Applewood”) is a private, nonprofit agency providing mental health services, social services and education to children, adolescents and families living in Cuyahoga and Lorain counties. Dedicated to addressing a variety of behavioral, emotional and learning problems, we provide a continuum of care from outpatient counseling to residential treatment. Applewood is an Equal Opportunity Employer. Applewood’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Applewood also prohibits harassment of applicants or employees based on any of these protected categories. Powered by JazzHR

Job Title: Office Manager – Independent Cardiology Practice Location: Tampa , FL Position Type: Full-Time About Us We are an established independent cardiology practice dedicated to providing exceptional, patient-centered care through advanced clinical services and compassionate support. Our mission is to combine excellence in medical treatment with a seamless, respectful, and professional experience for every patient. We are seeking a highly skilled Office Manager to take ownership of our day-to-day operations and lead the administrative team. This individual will be the central hub of communication and coordination for providers, staff, patients, and vendors, ensuring the practice operates at the highest level of efficiency and professionalism. This is not just an administrative role—it is a leadership position critical to the ongoing success, growth, and reputation of our practice. Key Responsibilities Practice Operations & Administration Oversee all aspects of daily office operations, including scheduling, patient registration, front desk, billing, and clinical support functions. Develop, implement, and continuously improve office policies, workflows, and standard operating procedures to ensure efficiency, accuracy, and compliance. Monitor practice performance metrics (scheduling efficiency, patient throughput, billing accuracy, accounts receivable, etc.) and make adjustments as needed. Maintain compliance with HIPAA, OSHA, and other healthcare regulations. Staff Leadership & Management Supervise, train, coach, and evaluate administrative staff; foster a culture of professionalism, teamwork, accountability, and respect. Ensure all staff consistently uphold high standards of patient service and internal collaboration. Assign responsibilities, set clear expectations, and hold staff accountable for timeliness and accuracy of work. Manage conflict resolution, performance improvement, and employee engagement initiatives. Vendor & Financial Oversight Act as the primary point of contact for all vendors; negotiate, monitor, and manage vendor contracts and relationships. Responsible to collect Facility payment on MISA before procedure start. Ensure accurate and timely processing of bills and vendor payments. Prepare and oversee the practice budget, track accounts payable and receivable, payroll coordination, and financial reporting. Implement systems to monitor financial performance and reduce unnecessary costs. Provider Support & Rental Management Oversee providers renting space within the practice: Ensure their assigned staff arrive on time, perform tasks accurately, and meet efficiency standards. Review and validate invoices for accuracy, send invoices to providers, and ensure timely collection of payments. Provide consistent support to contracted providers, resolving any issues quickly and professionally. Credentialing & Compliance Partner with the credentialing department to ensure all providers remain fully credentialed with insurance panels and maintain up-to-date licensure, certifications, and required documentation. Track and follow up on expiring licenses or renewals. Keep detailed records of provider compliance to avoid interruptions in practice operations. Patient Care Coordination & Growth Ensure timely follow-up with patients who receive hospital-based treatment, coordinating their return to the clinic for ongoing care. Monitor patient experience, proactively addressing concerns and ensuring consistent, compassionate communication. Work with the clinical and administrative teams to increase patient volume across all lines of business, contributing to the practice’s financial and operational growth. Support and implement outreach initiatives to strengthen patient engagement and retention. Executive & Owner Support Maintain clear, professional, and timely communication with the practice owner and physicians. Provide regular updates and reports on office operations, staffing, patient volumes, and financials. Ensure that all staff interactions—with each other, with providers, and with patients—reflect the values of professionalism, courtesy, and integrity. Qualifications Bachelor’s degree in healthcare administration, Business Management, or related field (preferred). 5+ years of proven experience in medical office management, healthcare administration, or practice leadership. Strong knowledge of medical billing, insurance verification, and EMR/EHR systems. Demonstrated success in managing staff, vendors, and finances in a healthcare environment. Exceptional communication, leadership, and problem-solving skills. Highly organized, detail-oriented, and able to manage multiple priorities under pressure. Strong financial acumen, with experience managing budgets, invoicing, and collections. A commitment to patient-centered care and high ethical standards. Benefits Competitive salary commensurate with experience Comprehensive health, dental, and vision insurance Paid time off, vacation, and holidays Professional development and training opportunities The opportunity to make a meaningful impact in an independent, physician-led practice How to Apply Please submit your resume and a cover letter detailing your qualifications and leadership experience to cspiegel@metacareusa.com Include “Office Manager Application – Cardiology Practice” in the subject line. Powered by JazzHR

Benefits: 401(k) Bonus based on performance Competitive salary Free uniforms Paid time off Training & development Reports To: Owner What does a Mitigation Manager with Paul Davis do? Lead a team of hardworking individuals serving others within your community Make a difference for others that have had a disaster strike their property Take pride when your team completes mitigation projects on budget with an exceptional customer experience Be empathetic and show a sense of urgency while communicating through modern technology Why Join The Team? Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, providing industry training and giving Mitigation Managers the opportunity to become experts in the field through certifications and Paul Davis University. Built upon principles of customer service, dynamic decision-making and leadership, we have the tools to continue our rapid growth. Our team puts emphasis into living our Vision, Mission and Values to be more than just a service provider – our Mitigation Managers are leading their teams to be first on site after disasters strike (i.e. floods, fires) and will be directing the mitigation crews to restore the property. You are essential to coordinate teams effectively and ensure that jobs are performed profitably. Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement. Vision: To provide extraordinary care while serving people in their time of need. Mission: To provide opportunities for great people to deliver Best in Class results. Why The Team Needs You? Serving others after a disaster has struck their property is not easy. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail and love to help people. It is challenging to make customers happy when faced with a traumatic event but you will love being a Mitigation Manager if you take pride in your work and have fun while working with others. You will be practicing continuous improvement every day as you work to improve performance of your team! Team Compensation and Benefits: Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities Monthly cross-training opportunities to advance your career Flex schedule - at Paul Davis we are committed to our team and their well-being. We have instituted the ability for flex hours that ensures team members get the time they need for personal matters while still being able to work full time. Paid training Health insurance 401K program Referral program Great culture and team dynamic Hourly pay: $30.00 to $35.00/hour based on experience plus overtime Bonus opportunities based on performance Team Qualifications (Requirements): Desire to join a world-class team and contribute a positive attitude Dedication to customer service Must have WRT or ASD certification Ability to lead others from diverse backgrounds Fluent in English Valid driver's license with a clean record Have the ability to work nights/weekends and overtime, if needed Desire to continually learn new things Role on the Team (Job Responsibilities): Ensuring the teams performance of tarping, board up, water mitigation, mold remediation, environmental services and carpet cleaning/re-installation services in accordance to Paul Davis and industry specifications. Focus and dedication to providing excellent customer service. Assist other team members when needed and foster a positive working relationship with other departments. Be a great representative of our brand! Ensure your crews are ready at all times and every morning to handle the day through a team huddle. Meet clients and adjusters on site to assist in issue resolution and provide professional opinion. Re-inspect job sites for quality control. Issue resolution - be the point of contact for customers if they have any questions and/or concerns and resolve those in effective and timely manner. Maintain inventory of clean, properly stocked and organized trucks along with all company equipment. Be accessible by phone and participate, as necessary, in the on-call schedule. Please apply if you think you have what it takes to serve others and deliver a world-class service when others need it the most. We are looking forward to discussing this opportunity with you. We support and hire Veterans and we are an Equal Opportunity Employer! Compensation: $30.00 - $35.00 per hour Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada. We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do. Our Vision: To Provide Extraordinary Care While Serving People In Their Time Of Need. Our Values: Deliver What You Promise Respect The Individual Have Pride In What You Do Practice Continuous Improvement Our Mission: To provide opportunities for great people to deliver Best in Class results

Description Mini-Circuits designs, manufactures and distributes integrated circuits, modules, and sub-systems for high-performance radio frequency (RF) and microwave applications. With design, sales and manufacturing locations in over 30 countries, Mini-Circuits’ products are used in a range of wired and wireless communications applications. Our products are also used in detection, measurement and imaging applications, including military communication, guidance and electronic countermeasure systems, commercial, scientific, military land, sea and aircraft, automotive systems, medical systems, and industrial test equipment. Mini-Circuits’ sells its products to over 20,000 customers globally through our direct sales force, applications engineering staff, sales representatives, as well as through our extensive website. Position Summary: The Office Administrator is responsible for ensuring the seamless execution of daily operations while fostering an elevated workplace experience that reflects the Company's Core Values. The Office Administrator is instrumental in managing office logistics, coordinating various events, managing vendor relationships and upholding the highest standards of efficiency and professionalism. Salary Range: $65,000 - $80,000 per year Job Function: Manage day-to-day tasks, such as managing visitors and maintaining a clean and organized workspace. Manage and order supplies/food for the office and coordinate communications with building management and members. Manage building administrative tasks such as mail room operations and conference room/phone room calendars Ensure reception, common areas and conference rooms are tidy, stocked, and well presented to maintain brand image. Manage building access for Mini-Circuits members and vendors, manage member access badges/fobs. Manage parking lot access and spot reservations for executives, members and visitors; assign parking badges to Mini-Circuits members. Overseeing vendors and contractors, ensuring quality and timely service, managing contracts. Submit purchase requests and orders, manage office and HR invoices. Be point of contact for any office repairs with relevant vendor. Addressing office issues and resolving conflicts promptly and effectively, maintaining a calm and professional demeanor. Controlling and managing office expenses, ensuring efficient use of resources. Planning and coordinating events, such as New Hire Orientation, meetings, executive leadership meetings, conferences, and company gatherings. Provide administrative support for the HR Team The duties, responsibilities and expectations described above are not a comprehensive list and additional tasks may be assigned to the member, within the scope of the position. Qualifications: High school diploma, GED or international equivalent required Higher education degree (Associate’s or Bachelor’s) preferred 3-5 years’ related experience in an office administrator/office manager role Proficient in MS Office including Word, Excel, PowerPoint Comfortable with online system management such as purchasing systems, online ordering, online record keeping and office technology Ability to multi-task, strong time-management skills and ability to meet deadlines Intuitive and proactive Professional demeanor with exceptional communication skills Organized and reliable Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfullyperform theessentialfunctionsofthisjob.Whileperformingthedutiesofthisjob,theemployee is regularlyrequired to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionallyrequired to reach with hands and arms.The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional Requirements/Skills: Fully on-site presence required Comply,understand,andsupportcorporatesafetyinitiativestoensureasafework environment AbilityandwillingnesstoabidebyCompany’sCodeof Conduct Disclaimer: The listed qualifications and requirements for each position are intended as guidelines. Mini-Circuits reserves the right to hire outside of these guidelines at Management’s discretion. Mini-Circuits is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, familial status, gender identity, gender dysphoria, pregnancy-related condition, and domestic violence victim status or protected class characteristic, or any other protected characteristic as established by federal or state law.

Benefits: 401(k) Company parties Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Position: Office Manager What does an Office Manager with Paul Davis do? · Onboarding and offboarding of all employees · Exercise judgement related to compliance requirements for new hires and separation of employees · Manage the process of biweekly payroll, employee deductions, garnishments and all other payroll related items through paychecks software · Manage process of 1099 employees including collecting all necessary forms and entering for checks to be paid · Assist in onboarding process for subcontractors · Lead all employee engagement activities, including but not limited to, employee parties, update employee bulletin board, coordinate monthly employee meeting and various other activities to increase employee engagement · Manage documentation and continually update employee policy handbook · Order assessment testing for potential new hires · Submit background screening requests for new hires and current employees · Recruit for all open positions · Conduct phone screenings and initial interviews for all potential new employees · Create and send offer letters and legal agreements · Track employee referrals, bonuses and commissions to ensure proper payment is made · Document employee leave of absences, sick time and terminations · Work directly with owners to assist in business operations · Prepare monthly and weekly reports or data analysis as requested · Create power points in Microsoft PowerPoint · Assist in managing vehicle fleet upkeep in Neroglobal · Attend leadership meetings and update the meeting software (90.IO) · Assists management team as needed · Other duties as assigned Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results. Why Join The Team? We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities. Skills Desired of Team Member: Organized, analytical administrative assistant who likes a fast-paced environment Loves talking to people and building relationships Likes to problem-solve and help people find solutions Enjoys completing tasks Is a stickler for the details Likes math (geometry) and working with numbers and measurements Can review data and deductively think through what information might be missing Proactive, assertive personality Likes to create and follow systems while helping others to follow them as well Enjoys taking care of others High School Diploma or equivalent Professional appearance and courteous manner Compensation: $50,000.00 - $60,000.00 per year Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada. We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do. Our Vision: To Provide Extraordinary Care While Serving People In Their Time Of Need. Our Values: Deliver What You Promise Respect The Individual Have Pride In What You Do Practice Continuous Improvement Our Mission: To provide opportunities for great people to deliver Best in Class results