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Technologix logo
TechnologixShreveport, LA

$25 - $30 / hour

Job Title: Office Manager Location:  1000 E Preston Ave, Shreveport, LA 71105 Reports To: COO Hours:  20-30 hours/week Compensation:  $25 - $30 per hour "DOE" About Us: We are a fast-growing Managed IT Service Provider delivering high-quality tech support and IT solutions to businesses. We pride ourselves on our professional yet friendly work environment, commitment to client satisfaction, and team-oriented culture. Job Summary: We are seeking a detail-oriented, reliable Office Manager to manage day-to-day financial operations including bookkeeping, procurement, accounts payable, payroll processing, and HR support functions. The ideal candidate will have experience using QuickBooks and ConnectWise Manage , and be comfortable working in a fast-paced, tech-driven environment. Key Responsibilities: Bookkeeping & Finance: Maintain accurate financial records using QuickBooks. Manage Accounts Payable: review and process vendor invoices, ensure timely payments. Manage Account Receivable Manage Collection Efforts Process bi-weekly or monthly payroll and related tax filings. Reconcile bank and credit card statements. Prepare basic financial reports for management. Procurement & Vendor Management: Source and order IT hardware/software as needed for client and internal projects. Maintain vendor relationships and monitor pricing and inventory levels. Track purchase orders, delivery timelines, and warranty/return information. Log procurement activities accurately in ConnectWise Manage. ConnectWise Manage: Utilize CW Manage to input procurement details, track tickets related to finance/procurement tasks, and maintain accurate client asset records. Assist in aligning procurement and billing processes between systems. Human Resources Support: Maintain employee records and ensure compliance with HR policies. Assist in onboarding/offboarding processes. Support benefits administration and time-off tracking. Ensure compliance with federal/state employment regulations. Qualifications: 3+ years of experience in bookkeeping, accounting, or similar role. Proficiency in QuickBooks (Online or Desktop). Familiarity with ConnectWise Manage (strongly preferred). Experience handling procurement and vendor management, preferably in IT or tech. Knowledge of payroll processes and labor compliance standards. Strong attention to detail and organizational skills. Ability to manage multiple priorities independently. Excellent written and verbal communication skills. Preferred Qualifications: Prior experience in a Managed Service Provider (MSP) or IT services industry. Familiarity with HRIS systems or platforms like Gusto, ADP, or similar. Experience with inventory and asset management tools. Bachelor's in Accounting or Business Administration What We Offer: Flexible part-time schedule. Opportunity to grow within a supportive and dynamic team. Access to ongoing training and professional development.

Posted 30+ days ago

P logo
Pink CilantroRosenberg, TX

$15+ / hour

We are seeking a motivated and hardworking Fulfillment Associate to join our team. As a Fulfillment Associate, you will be the behind-the-scenes driving force of our retail sales by helping execute our customers' online and store order requests.  Who Are You: Hardworking individual who enhances the customer experience by executing flawless order fulfillment Passionate and enthusiastic logistics expert with an exceptional work ethic Natural problem-solver who contributes to a collaborative work environment that encourages creative thinking and innovation Achieve results through teamwork and by exhibiting strong interpersonal skills Able to establish positive interpersonal relationships with the ability to garner cooperation in challenging situations Adaptable to change and consistently able to deliver exceptional results with limited guidance Consistently brainstorm and share ideas to resolve both simple and complex conflicts while maintaining a keen eye for detail You Also Have: High school diploma or equivalent Strong organizational skills Ability to work effectively using electronic fulfillment system & inventory management systems Prior Fulfillment experience preferred Retail experience preferred Experience working in a fast-paced, high-volume environment Capability to lift objects (up to 20lb) with or without reasonable accommodation Ability to stand and walk for prolonged periods of time, and be comfortable squatting, kneeling, and crouching Ability to work effectively with peers and supervisors to accomplish tasks Flexibility to work evenings, weekends, and public holidays As The Fulfillment Associate, You Will: Primarily execute order requests including location, packing, and shipping of the merchandise while maintaining an overall exceptional customer experience Achieve individual and client goals productivity while complying with fulfillment standards and procedures Providing exceptional customer service Ensure Fulfillment Area standards are maintained in an organized and clean manner Fold merchandise, remove sensor tags, and pack and ship orders according to company policy Execute other digital duties as assigned to you Support and embody a positive store culture through honesty, integrity, and respect Maintain accuracy, organization, and diligence in fulfillment duties Proactively engage and learn to become fully proficient with the handheld data scanner and other equipment as needed Apply basic mathematical skills and data entry skills Consistently adhere to all company policies and procedures in a professional and respectful manner Efficiently complete tasks/special projects as assigned by management Primary Purpose of the Position: This position is responsible for providing order fulfillment services to our customers. The primary responsibilities are to receive customer orders and changes, input them to the ERP system and tender the orders to transportation providers to complete delivery. Critical thinking and problem solving will be a crucial part of this job role. Essential Responsible Areas: - Receives and enters customer orders, change orders, and credit orders for finished goods to the ERP system. - Tenders customer orders to transportation providers at least cost, expediting as required. - Prepares export documents as required to support international shipments. - Interact with customers, communicating to and resolving issues around fulfilling their orders and negotiating alternative plans for delivery. - Tracks customer shipments at the request of the customer as required. - Assists in monitoring shipping schedules at distribution centers. - Monitors inventory levels of related products, notifying production control manager of impending shortages. - Reviews inventory levels of related products in distribution centers and schedules inventory transfers to replenish shortages as well as alerts respective - - Production Control Manager of any supply issues. - Maintains business data to support customer order fulfillment in the ERP system. - Supports Manager, Customer Order Fulfillment as required. Position Requirements & Competencies: High school diploma or equivalent education required. Job-related experience for 3 years minimum. Should have previous order fulfillment role experience. Ability to perform basic mathematical calculations Job Type:  Full-Time Salary:  $15 per hour

Posted 30+ days ago

Blueprint Smiles logo
Blueprint SmilesDuluth, GA

$18 - $25 / hour

Apply now HERE! We are a people service organization that believes our teammates come first! We are committed to creating a positive work experience for YOU while you deliver exceptional care to our patients. At Blueprint Smiles, we strive to provide a positive experience for our patients and teams. We know the demands of dentistry and the challenges you may experience when treating patients all day long. We provide an excellent support system, training, and teamwork to make everyone's day enjoyable. We recognize that when Team Members are supported, our patients, in return, receive exceptional care. How do we make a positive impact for our teammates? We start by being different (check out our short video ): These are the core values we want our Team Member to prioritize (another fun, short video ): What benefits and perks do we offer for our Patient Care Coordinators? Salary range: $18-25 per hour (based on experience), and an office bonus system No accelerated hygiene or double columns of patients for hygienist A scheduled centered around your family and work-life (no early days, late days or weekends) Every other Friday off with only half-day Fridays when working PTO and 401K Health Insurance An office culture with positive energy, and we believe in teamwork Our own video training and mentoring program for your professional development We are paperless and have dual monitors to help with everyday tasks. We have online scheduling software, live texting, and remote teams helping us from outside of the office Sounds too good to be true? Don't take our word for it. Check out what your future Dentist teammates have to say about us: Patient Care Coordinator ( Tania ): Patient Care Coordinator ( Ron ): Interested in joining our wonderful, growing team? One last, short video (we promise): Learn more at Open Positions Online at https://blueprintsmiles.com Instagram: https://www.instagram.com/blueprintsmiles/ Facebook: https://www.facebook.com/blueprintsmiles

Posted 5 days ago

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Bedford Commons OBGYNBedford, NH

$18+ / hour

It all starts with you! You are the first person our patients interact with and the last person they see when they leave. We are seeking to hire an enthusiastic, patient-focused individual to join our front office team. Our commitment to provide Uncommon Care to our patients starts with our front office team, making this role invaluable. Job responsibilities include: Provide a warm and welcoming environment for our patients Greet patients with a welcoming, friendly attitude and assist them during the registration process and check out process Schedule appointments in person and over the phone utilizing an electronic system Professionally answer incoming calls from patients, assisting with scheduling appointments, taking messages, and providing office information Work with and maintain confidential data in a professional manner Collect payments from patients Review and update patient demographic and insurance information Work collaboratively with full Bedford Commons OBGYN care team to provide the best possible care to our patients Available full time Monday through Friday days. Qualifications: High school diploma preferred. Ability to use computers, basic math, have better than average attendance, ability to learn basic medical terms, ability to read and type in English. Work Week: Monday – Friday, office hours are 7 am-4 pm. Begin and end times may flex based on schedule and location. Job Location: Offices in Bedford, Londonderry, Windham and Derry, NH – person hired for position will potentially rotate to other offices after training. Pay: starting at $18.00 per hour, will vary based skills and/or qualifications Benefits: 401(k) Profit Sharing Dental Insurance Vision Insurance Health Insurance Alfac and Colonial products Paid Holidays Employee Discount Flexible Spending Account Health Reimbursement Account Life Insurance Generous Earned Time Professional Development Assistance Referral Program

Posted 30+ days ago

VIMworld logo
VIMworldLas Vegas, NV
VIMworld Inc is seeking a Senior Marketing Manager to lead our marketing efforts in Las Vegas, NV. As the Senior Marketing Manager, you will be responsible for driving customer acquisition, managing external projects, and overseeing paid social media channels. The ideal candidate will have strong experience in digital marketing, community marketing, and social media channels. We are looking for a creative thinker who can work collaboratively with partners and internal teams to develop and execute innovative marketing campaigns that drive business results. The candidate must be a data-driven, out-of-the-box thinker, an extrovert with a startup mentality, and 4 -6 years of experience in a marketing management role. Multilingual is a plus. Key Responsibilities: Take ownership of customer acquisition and external projects expansion Manage and execute paid social media campaigns Lead the development and execution of marketing campaigns across various channels, including email, social media, and content marketing Work collaboratively with internal teams, including product development, design, and content to develop marketing strategies and materials Analyze and report on the performance of marketing campaigns, using KPIs to measure success Develop and maintain relationships with partners and external vendors Brainstorm creative ideas and contribute to a culture of innovation and out-of-the-box thinking Develop and implement marketing communications materials - videos, newsletters, social media content, news articles and participate in podcast, online spaces Stay up to date with shifting trends in our industry, client demographics and expectations, and key stakeholders' requirements Requirements: Bachelor's degree in Sales, Digital Marketing, Business Administration, or a related field At least 4 - 6  years of experience in digital marketing or social media marketing role Strong experience in digital marketing, community marketing, user acquisition and social media content Experience in managing paid social media channels Experience in working with a startup or fast-paced environment Multilingual skills are a plus Strong communication, collaboration, and project management skills Ability to work in a data-driven environment Experience in the blockchain, Defi, and NFT platforms is a plus VIMworld Inc. offers a competitive salary, a comprehensive benefits package.  We value integrity, collaboration, and hard work, and are committed to providing our employees with the resources and support they need to succeed. If you are a creative, data-driven, and collaborative marketer with a passion for blockchain, Defi, and smart NFT platforms, we encourage you to apply for this exciting opportunity. As a Senior Marketing Manager at VIMworld Inc, you will have the opportunity to work with a dynamic and innovative team at the forefront of our industry and contribute to our growth and success. To apply please submit your resume and cover letter, for consideration. We look forward to hearing from you!

Posted 30+ days ago

Blue Sky Hospitality Solutions logo
Blue Sky Hospitality SolutionsUniondale, Long Island., NY
Accounting Manager- Blue Sky Hospitality Solutions LLC POSITION SUMMARY: As an Accounting Manager he / she should provide the Owners, General Manager, and other management with accurate, timely, and relevant financial data. Additionally responsible for managing the audit function in hotel to deliver outstanding guest service and financial profitability. ACCOUNTING MANAGER DUTIES AND RESPONSIBILITIES: Ensure that the guests have best possible experience by trouble-shooting and resolving all billing-related disputes. Represents the finance department on the daily department heads meeting with the general manager. Manage all phases of Accounts Payable, Receivable and department budget. Calculate and distribute wages and salaries. Prepare regular reports and summaries of accounting activities. Prepare financial statements and debtors' listings. Verify recorded transactions and report irregularities to management. Providing direction to the night audit team so as to ensure proper revenue reporting. Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting. If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same. Review the postings, payments, revenue and guest balance reports on a daily basis. Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's. Review the Accounts Receivable (A/R) Ageing reports on a daily basis. Follow up 30 days after the initial billing if payment has not been received. Enters invoices into accounts payable system weekly after verifying a purchase order was received from ordering department head and obtaining General Manager's approval. Forecasting cash payments and anticipating challenges arising from limited cash flow. Ensuring that cash flows are adequate to allow business units to operate effectively. Maintains files of all contracts, insurance policies, tax reports, expenses, payroll, etc. Maintaining and transferring money between bank accounts as required. Performing numerical analysis of data and formulating conclusions and/or solutions. Approving all Travel Agent commissions and releasing payments after verification. Preparing financial reports and submissions to relevant government entities. Monitors and contains all property inventories to ensure proper levels without causing burdens on property cash flows. Preparing and presenting financial reports for meetings and investors. Effectively manage the accounting team through respectful communication, clear expectations, relevant training, productive coaching, regular meetings, and appropriate performance management. Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities. PREREQUISITES: Strong verbal and written communications skills with strong accounting software experience. Proficiency with MS Office (Excel / Word) and experience with PMS  systems preferred. EDUCATION: CA (Charted Accountant) or Bachelor's Degree in Finance or Graduate in Accounting. EXPERIENCE: 5 to 6 years demonstrated accounting experience, preferably in a hospitality. BENEFITS: Health, Vision and Dental Insurance 401K

Posted 30+ days ago

C logo
CTCPOakland, CA

$17 - $18 / hour

CTCP LTD., (Chan's Trading Company, Pacific) is seeking an office assistant! We are a professional manufacturer and trader of hospitality, promotional, gift, and premium products for over 30 years. Our international branch in Hong Kong has great relationships with factories in China, Taiwan, and Japan for over 20 years, and we have clients throughout North America. Job Type: Full-Time / In Office / Non-Remote Salary Range: $16.50 - $18.00 / hour Duties include but are not limited to: Work directly with clients and support the office by working with vendors and business partners Perform all standard office duties, i.e.: filing, writing documents, answering phone calls, and responding to clients' enquires and emails Sort and distribute incoming mail and prepare outgoing mail Assist in office management and organization procedures Basic Qualifications: You should be fluent in English both in speaking and writing Courtesy, professionalism, and accuracy are highly valued Proficiency in MS Office, especially in Word and Excel Comfortable using the internet and quick to learn new software with training Comfortable speaking on the phone Good organizational and multi-tasking abilities High school diploma Secondary language in Spanish or Chinese preferred, though not mandatory We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Posted 30+ days ago

Blue Sky Hospitality Solutions logo
Blue Sky Hospitality SolutionsUniondale, NY
Job Title:  Front Desk Receptionist Department:  HR/Administration Location:  Blue Sky Hospitality Solutions LLC – Corporate Office Reports To:  Director of HR FLSA Status:  Non-Exempt / Hourly Job Summary: The Front Desk Receptionist serves as the first point of contact for all guests, visitors, and callers at Blue Sky Hospitality Solutions' corporate office. This role is responsible for providing a professional and welcoming environment while handling front desk operations, managing incoming calls, and supporting administrative functions to ensure smooth office operations. Key Responsibilities: Greet and welcome all visitors and guests in a professional, courteous manner. Answer and direct incoming phone calls using a multi-line phone system. Manage the reception area to ensure it remains clean, organized, and presentable. Coordinate incoming and outgoing mail, deliveries, and courier services. Maintain office supplies inventory and place orders as needed. Schedule and manage conference room bookings and meeting logistics. Assist with administrative tasks such as filing, scanning, copying, and data entry. Support HR and other departments with clerical tasks and special projects as assigned. Ensure confidentiality and discretion when handling sensitive information. Qualifications: High school diploma or equivalent; Associate degree preferred. Minimum 1–2 years of front desk, receptionist, or administrative support experience. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional appearance and demeanor. Ability to maintain confidentiality and work in a fast-paced environment. Working Conditions: This position is in a professional office setting and requires prolonged periods of sitting and working at a computer. Standard working hours are Monday to Friday, 9:00 AM to 5:45 PM. Occasional overtime may be required for special projects or events. Benefits: Medical Dental & Vision Insurance. Life Insurance Short-Term & Long-Term Disability Insurance 401(k) Retirement Plan Direct Deposit Paid Federal Holidays Paid Vacation & Sick Time Professional Development Support Employee Discount

Posted 30+ days ago

Blue Sky Hospitality Solutions logo
Blue Sky Hospitality SolutionsUniondale, NY
POSITION TITLE: Accounts Payable Clerk REPORTS TO: Finance Manager / Financial Controller POSITION SUMMARY: Assist in day to day finance operations and he / she is primarily responsible for computing, recording, collecting, analyzing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel. Additionally responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also Assist the finance manager in directing the financial activities of the hotel. ACCOUNTING ASSISTANT DUTIES AND RESPONSIBILITIES: Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting. Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads. Assist with financial and tax audits. Assist with preparing tax returns and corporate reporting requirements. Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility. Assist financial Controller with completing the year-end audit process. Review and approve all reconciliation and audit work papers. Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts. Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards. Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors. Verify if credit card service charge is billed correctly for all credit card transactions. Assists with reimbursable invoicing. Assist in reconciling open account status items. Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet. Any other job related duties as and when assigned by the Financial controller. Accomplishes accounting and organization mission by completing related results as needed. PREREQUISITES: Strong organizational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal. Proficiency with MS Office (Excel / Word) and experience with PMS like Opera, Room master, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, SAP etc. EDUCATION: High School Graduate or Master of commerce or BS in Accounting preferred EXPERIENCE: 1-2 years work experience with previous accounting Office experience or experience in Hotel or Hospitality related Finance and Accounting.

Posted 30+ days ago

Blue Sky Hospitality Solutions logo
Blue Sky Hospitality SolutionsHattiesburg, MO
Front Office Manager – Candlewood Suites Job Summary The Front Office Manager ensures exceptional guest service standards during all points of contact, including arrival, departure, and in-house experiences. This role oversees front desk operations through effective training, staffing, supervision, and supply management while proactively monitoring guest service scores, feedback, and brand compliance. Experience & Qualifications Minimum 2 years of front desk leadership experience. Hyatt systems experience preferred (Opera, Colleague Advantage). High school diploma or equivalent required; Associate's degree or higher preferred. Proficiency in PMS systems, computer literacy, and financial management. Strong knowledge of loyalty programs, cash/credit handling, and hospitality law. Excellent communication skills, both written and verbal, with the ability to manage conflict with patience, tact, and diplomacy. General knowledge of local attractions and transportation. Core Responsibilities People & Training Foster a positive work environment that supports growth and development for all team members. Provide hands-on training and ensure all employees complete brand-required certifications. Encourage cross-training across hotel departments for full operational understanding. Promote a culture of respect, teamwork, and professional growth. Guest Service & Communication Ensure seamless communication and follow-up on guest needs, VIP upgrades, and group arrivals. Monitor guest feedback (SALT, surveys, reviews) and ensure timely follow-up per brand guidelines. Maintain lobby, PBX, and front office areas at all times in alignment with cleanliness and presentation standards. Deliver service levels that meet or exceed brand averages, targeting continuous improvement. Operations & Financial Controls Manage departmental expenses and labor within forecasted budgets; control overtime. Implement resource allocation plans and monitor labor reports for efficiency. Contribute to revenue maximization through upselling, loyalty enrollments, and sell-out efficiency. Support QA inspections, brand audits, and ensure compliance with all brand and franchise standards. Safety & Compliance Certify team members in required safety procedures and emergency protocols (CPR, evacuation, fire panel, shut-off valves, etc.). Conduct regular safety checks, including shuttle operations. Ensure compliance with federal, state, and local employment and workplace safety laws. Leadership & Administration Act as Manager on Duty as scheduled. Interview, hire, train, coach, evaluate, and discipline front office staff. Conduct performance reviews in a timely manner. Prepare forecasts, reports, and assist in budget development. Coordinate with other hotel departments to ensure smooth operations and guest satisfaction. Maintain AAA and brand quality standards. Physical Demands & Work Environment Ability to stand and walk for extended periods (75%+ of shift). Some lifting may be required. Flexibility to work varying schedules, including nights, weekends, and holidays based on business needs. Attendance at scheduled meetings and training sessions is required. Other Requirements Ability to make quick, sound business decisions with good judgment. Strong organizational skills and ability to prioritize in a fast-paced environment. Demonstrated ability to build strong relationships with guests, employees, and sales teams. Commitment to maintaining brand reputation and guest satisfaction at the highest level. Equal Opportunity Statement Blue Sky Hospitality Solutions is an Equal Opportunity Employer. We evaluate all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. Acknowledgment I have reviewed and understand the responsibilities and requirements outlined above. I accept and agree to perform the duties of this position.

Posted 30+ days ago

Blueprint Smiles logo
Blueprint SmilesAcworth, GA

$18 - $25 / hour

Apply now HERE! We are a people service organization that believes our teammates come first! We are committed to creating a positive work experience for YOU while you deliver exceptional care to our patients. At Blueprint Smiles, we strive to provide a positive experience for our patients and teams. We know the demands of dentistry and the challenges you may experience when treating patients all day long. We provide an excellent support system, training, and teamwork to make everyone's day enjoyable. We recognize that when Team Members are supported, our patients, in return, receive exceptional care. How do we make a positive impact for our teammates? We start by being different (check out our short video ): These are the core values we want our Team Member to prioritize (another fun, short video ): What benefits and perks do we offer for our Patient Care Coordinators? Salary range: $18-25 per hour (based on experience), and an office bonus system No accelerated hygiene or double columns of patients for hygienist A scheduled centered around your family and work-life (no early days, late days or weekends) Every other Friday off with only half-day Fridays when working PTO and 401K Health Insurance An office culture with positive energy, and we believe in teamwork Our own video training and mentoring program for your professional development We are paperless and have dual monitors to help with everyday tasks. We have online scheduling software, live texting, and remote teams helping us from outside of the office Sounds too good to be true? Don't take our word for it. Check out what your future Dentist teammates have to say about us: Patient Care Coordinator ( Tania ): Patient Care Coordinator ( Ron ): Interested in joining our wonderful, growing team? One last, short video (we promise): Learn more at Open Positions Online at https://blueprintsmiles.com Instagram: https://www.instagram.com/blueprintsmiles/ Facebook: https://www.facebook.com/blueprintsmiles

Posted 5 days ago

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GOODWILL IND OF THE CHESAPEAKE INCBaltimore, MD

$18+ / hour

Office Service Clerk - General PAY RATE - $ 18.22 JOB SUMMARY: The Office Service Clerk is responsible for assisting with the fee for service documents as it pertains to professional and or institutional medical billing. Responsibilities include review, data entry, interpretation of materials/documents, printing, filing, sorting, mailing, emailing, compiling notices and files, pulling voice mail messages, responding to emails, maintaining and ordering supplies, and completing reports. This employee must have good interpersonal skills, the ability to complete correspondence and applicable forms to obtain information necessary for claim adjudication and or corrections to files. This position may be required to review letters from physicians/hospitals to determine payable procedures and or recipient/provider eligibility. This position has many changing procedures in order to meet state and federal requirements while maintaining acceptable performance levels based upon standards for production and quality. ESSENTIAL DUTIES & RESPONSIBILITIES:   Answer all incoming phone calls in accordance with MMA policies and procedures and respond to client inquiries. Prepare client letters based upon route slip restrictions, to include copying and mailing as deemed necessary. Scan and file all client correspondence, letters and documents. Process all incoming mail to include opening, stamping and distributing mail and correspondence to the appropriate designee. Provide other clerical support services as necessary such as photocopying, scanning, preparing outing mail, processing case closures, performing system note screen updates, and aiding with special assignments. Pick up record storage boxes from various MMA units and move the boxes to storage rooms as instructed. Move boxes to shelves and pallets and shrink-wrap. Retrieve claim files from storage boxes; review and sort their contents, reorganize and repack as directed. Update records in web-based data systems. MAILROOM DUTIES: Sort and cut open all mail according to service type (HCFA 1500, UB-04, etc) Scan invoices for provider information and signature. Review, count, and batch claims according to their service type and fill in the proper information on the batch control sheet. Forward the completed batches to the assigned area to have a batch number assigned and microfilmed. Review microfilmed batches and fill in proper areas on the batch control sheet. Key batches into the batch control database. Batches are then delivered to Data Entry to be forwarded to an outside vendor to be keyed. Some batches are sent to the exam Entry unit in-house to be keyed. Claims that are keyed in-house are keyed by the state, contractual, and temporary employees. Retrieve claims from storage when needed. Proper handling and disposition of tapes, mail, and UPS. Log certified mail and checks received. Provide customer service for the Medicaid mailroom. EDUCATION AND/OR EXPERIENCE: High School diploma or equivalent preferred Basic Math skills. CERTIFICATES, LICENSES, REGISTRATIONS: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS, AND ABILITIES: General experience working in an office setting. Ability to perform repetitive motion for long periods of time PHYSICAL REQUIREMENTS: Must be able to lift boxes up to 35 lbs. May be required to regularly sit for extended periods of time, walk, reach with hands/arms with full range of motion. Regularly required to talk and hear WORK ENVIRONMENT: The noise level is usually moderate. REPORTS TO : Manager on duty EOE/MFDV

Posted 30+ days ago

A logo
A-CAP Services LLCNew York City, NY

$110,000 - $150,000 / year

JOB TITLE:            Director of Operations, Middle Office EMPLOYER:           A-CAP Management LLC DEPARTMENT:      Asset Management  REPORTS TO:      Director of Investment Reporting LOCATION :           Onsite in NYC ABOUT THE COMPANY The A-CAP ( www.acap.com ) group consists of five life insurance/reinsurance companies/captives, an asset manager and various other non-insurance companies. The asset manager primarily invests in structured securities including CLOs, CMBS, ABS and collateralized lending, direct real estate lending, private credit, and equity for both internal and external clients. A-CAP’s management team and operational professionals have diverse experience and proven success across the insurance, reinsurance, and investment sectors with an average of 20 years of experience. Assets under management are approximately $10 billion and growing at over $500 million, annually. A-CAP’s offices are in New York, Salt Lake City, and Miami. A-CAP Management “ACM” is the asset management arm of A-CAP. ACM formally launched in April 2014 as an SEC registered investment advisor. As of 12/31/21, ACM manages $4.9B of assets. ACM aims to provide a cost-effective way for small to mid-size insurance companies to rapidly gain exposure to less liquid and new asset classes that are generally outside the scope of traditional insurance company asset managers. Our overriding goal is to positively impact an insurance company’s financial position and support their long-term stability and growth through: Maintaining credit quality and matching asset liability profiles Strengthening the insurance company balance sheet Maintaining or improving return on capital Supporting long term stability and growth with acute sensitivity to insurance regulatory, accounting, and capital issues Spreading cost-of-team across other similarly situated insurance companies ABOUT THE ROLE ACM is seeking an experienced and strategic Director of Operations to lead investment data oversight and reconciliation functions. This role will be responsible for maintaining the accuracy, completeness, and consistency of operational data across the firm’s investment platforms. The Director will lead initiatives to enhance data governance, manage exception workflows, and ensure alignment across front, middle, and back-office systems. This is a high-impact role requiring deep operational knowledge, strong cross-functional leadership, and a continuous improvement mindset. WHAT YOU WILL DO: Oversee end-to-end trade booking validation and ensure accurate and complete data capture across systems Lead and manage position and cash reconciliation processes Develop and maintain data integrity controls and exception management frameworks Manage trade catch-up workflows for historical booking accuracy Work with the front office, risk, accounting, and fintech teams to maintain consistent and accurate investment data across systems Identify and drive operational efficiency initiatives and lead system enhancements WHAT YOU WILL NEED: Strong academic performance with 5+ years of experience in fixed income operations. Deep understanding of trade lifecycle, portfolio accounting, and multi-system data reconciliation Proven experience interpreting credit agreements, bespoke deal terms, and translating into operational workflows Advanced Excel skills; experience working with large data sets and producing analytical reports Excellent interpersonal and communication skills; confident working across departments and with senior stakeholders Strong leadership and problem-solving skills; ability to drive initiatives independently Demonstrated ability to build scalable processes in a high-growth or complex environment SALARY TRANSPARENCY NEW YORK: We know our people are our number one asset and we put a premium on hiring and retaining the best talent. For that reason, we reward our employees with a competitive compensation package. Our salary ranges are determined by role, level, and location. For individuals hired to work in New York State, A-CAP is required by law to include a reasonable estimate of the compensation range for this role. This range is specific to the locations listed above and considers the wide range of factors considered in making compensation decisions, such as job-related skills, experience, and relevant education or training. A reasonable estimate of the current salary range is $110,000.00 -$150,000.00 USD annually. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive salary/base pay Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays (13 scheduled in 2025) Voluntary Supplemental Insurance policies Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: http://www.acap.com/ EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact hr@acap.com and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Powered by JazzHR

Posted 30+ days ago

D logo
Datalign Advisory Inc.Cambridge, MA
Location : Cambridge, MA (Kendall Square). Hybrid schedule with 4 days a week in the office. Company Overview Datalign Advisory is a cutting-edge platform that provides AI-driven, data-centric financial advisory services, connecting users with expert advisors to optimize financial decision-making. Our goal is to revolutionize the financial advisory landscape by offering personalized, scalable solutions through advanced technology and data analytics. In 2022, we launched from Cambridge’s innovation hub with Link Ventures as our lead investor. Today, we’ve connected over $50 billion in potential client assets with 13,000 trusted advisors. Job Summary Are you driven to make a significant difference in the financial well-being of individuals, focusing on enhancing their journey towards financial peace of mind and a secure retirement? We are seeking a Senior Frontend Engineer who embodies the spirit of entrepreneurship and excellence, is ready to roll up their sleeves, thrives in a fast-paced environment, and is passionate about making a tangible impact. Your role as a Senior Frontend Engineer will be critical. We’re building next-generation solutions that make complex data intuitive, actionable, and beautiful. We’re looking for someone who can transform requirements and wireframes into blazing-fast, pixel-perfect web applications. This is not just about shipping code - it’s about crafting experiences that feel effortless for users while handling the complexity under the hood. You’ll collaborate closely with designers, product managers, and other engineers to deliver UIs that are visually striking, highly scalable, and engineered for performance at every layer. If you love sweating the small details while still thinking big picture and getting things done, this role is for you. Key Responsibilities Collaborate and Set Direction : Work with cross-functional teams to transform customer feedback and business goals into intuitive, pixel-perfect interfaces that feel seamless to end-users. Execution and Delivery: Write clean, maintainable, and efficient frontend code to push the limits of modern HTML, CSS, and JavaScript while adopting best practices. Innovation : Explore potential applications of generative AI and other machine learning techniques in our products. Continuous Improvement : Collaborate with the rest of the software engineering team to continually enhance our architecture and best practices as we expand. Culture : Contribute to a collaborative and inclusive team culture. Qualifications 5+ years of frontend software engineering experience on enterprise or consumer applications. Proven track record of hands-on technical leadership from conception and design to implementation. Bachelor’s degree in Computer Science or equivalent. Strong expertise in JavaScript, HTML5, and CSS3, with hands-on experience in React, Angular, or Vue. Ability to quickly learn and gain proficiency in new languages and frameworks. Strong problem-solving skills and attention to detail. Excellent communication and teamwork abilities. Preferred Qualifications Experience with TypeScript for large-scale, maintainable applications. Deep knowledge of UI performance optimization techniques. Comfort working on backend services in Python to bridge the frontend/back-end gap. Experience creating or contributing to design systems and reusable component libraries. Experience leveraging and integrating AI/ML technologies into applications. Previous experience developing software in a high-growth, dynamic startup environment. Excitement to make an impact in consumer finance. What We Offer A dynamic, team-centric, and supportive environment in the heart of Kendall Square, where your work has a direct impact on enhancing financial advisory services. Competitive salary with performance-based bonuses. Comprehensive benefits package including health, dental, and vision insurance, and retirement savings plans Commuting is on us, and we will cover your monthly parking, T-Pass, or commuter rail pass. We also offer a corporate Bluebike membership. Opportunities for professional growth and development within a rapidly growing company. Weekly lunches are catered to the office. Fully stocked kitchen covering all of coffee, tea, and snack needs. Additional Information We are only accepting applications from candidates in the Greater Boston area, as this is a hybrid role with 4 days a week in the office. Powered by JazzHR

Posted 30+ days ago

Impact Workforce Solutions logo
Impact Workforce SolutionsJonesboro, GA

$20+ / hour

Office Team LeadJonesboro, GAScheduled Days: Monday through Friday Shifts: 1st Start Time: Sunday 8:30 pm- 12:30 am, Monday- Thursday 3pm- 12:30 am Starting Hourly Rate: $20.00 per hourFull Time, Benefits, and Weekly Pay Purpose: The Office Team Lead located in Jonesboro, GA performs a variety of general clerical and administrative duties to assist department, supervisors, and managers. They may lead Office Clerks that coordinates the administrative activities of an office and evaluates production and devises alternative methods to improve workflow. Responsibilities: Oversees incoming and outgoing correspondence, post, mail, and packages; organizes special mailings. Coordinates the receipt, storage and issuance of stationery and office supplies; oversees periodic inventories and reorders items, as required. Acts as the first point of contact for internal facilities issues and logs all maintenance, cleaning and office/location services and refers related issues to the appropriate personnel; negotiates contracts for services such as cleaning and maintenance. Has working knowledge and skills developed through formal training or work experience. Works within established procedures with a moderate degree of supervision. Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions May generate labels, scan files, compile and arrange data, make standard computations, document and maintain orderly records and files. Answers telephone calls, handles inquiries and transfers call to appropriate party. Operates general office equipment such as computer, copier, calculator, fax or other similar machines. Perform other duties and responsibilities, as assigned. Education & Experience: High School Diploma or equivalent. 3-5 years of experience, preferably in an office environment. Intermediate knowledge of MS Office (Word, Excel and PowerPoint). Licenses & Certifications: N/A Physical Requirements (Delete those that do not apply and only keep those that apply to the role) Balancing, Climbing, Crouching, Hearing, Kneeling, Lifting, Pulling, Pushing, Reaching, Repetitive Motion, Seeing, Sitting, Standing, Stooping, Talking, Typing, Visual Acuity, Walking Work Environment: Generally, works in climate-controlled office environment. Work Environment: Distribution warehouse environment and may be exposed to heat, cold and may work indoors and/or outdoors. May be exposed to chemicals that are routinely present in the Company’s warehouse facilities. The work is typically active and physical in nature and requires normal accessibility to all work sites required of the position. The position may require extended hours, nights, weekends, and holidays. Wears personal protective equipment such as safety shoes, safety vests/Hi-Viz clothing, as required. EOE Thank you for your interest in Impact Workforce Solutions, we are proud to be an Equal Employment Opportunity Employer and participate in the E-Verify eligibility confirmation program. Powered by JazzHR

Posted 4 weeks ago

Wallace Group logo
Wallace GroupSalinas, CA
Location: City of Salinas Wallace Group is looking for an individual with a collaborative and leadership mindset with strong technical engineering skills to join our team in our office in the City of Salinas to assist in serving our public agency and private clients throughout the Monterey, Santa Cruz, and San Benito tri-county area.  Our culture is built on teamwork with integrity, purpose, quality, and mutual respect as our Core Values summary. Our Vision is to work passionately in a results-driven, rewarding, and supportive growth environment to enhance the lives of those we serve. Duties: Our ideal candidate will have an entrepreneurial mindset with strong business development and technical skills to lead and grow our Salinas office.   We’re looking for a candidate who is both comfortable working independently and capable of supervising and mentoring mid-to-entry level staff.  Administrative support including but not limited to Accounting, Business Development & Marketing, Human Resources, and IT will be provided by staff in San Luis Obispo. Travel, on a monthly or bi-monthly basis, to San Luis Obispo to coordinate on a variety of team activities is anticipated.  The successful candidate will be responsible for leading the preparation of materials such as design concepts, reports, and construction plans, specifications, & estimate documents with a focus on managing contracts and budgets; while supervising and training design staff. The position includes various interactive roles coordinating with team members, clients, agency staff, and others in the production and delivery of our professional services.    Key Expectations:  The Wallace Group team enjoys working together and collaborating on creative solutions to produce a quality product for our varied portfolio of long-standing Clients.  We are looking for someone with a professional demeanor and responsible work ethic, with clear communication skills (written and verbal) as well as a creative and collaborative nature who will embrace Wallace Group’s commitment to quality control.  The candidate should demonstrate strong project management skills including scope, budget and scheduling control, proven project delivery experience including managing teams and consultants, meeting quality deliverable expectations, and experience with preparation of proposals in response to RFP’s & SOQ’s including scope and budget, exhibits for and participation in interviews, and meeting with current and potential clients.  Specific Experience: Candidate must show a history of successfully undertaking greater responsibilities during their career. The details of that experience may vary dependent on the area of expertise as Wallace Group has various disciplines in Civil & Transportation Engineering, Construction Management, Landscape Architecture, Mechanical Engineering, Public Works Administration and Permitting, Surveying & GIS, and Water Resources. A focus on public agency work from planning through construction is preferred, along with experience in managing clients and staff.  Required Qualifications: Bachelor's degree in Civil Engineering or related field, California Professional Engineer registration, minimum of twelve years of qualifying design and project management experience. Knowledge of various computer programs such as MS Office, CAD, and discipline specific software. Physical Requirements : Ability to sit at a desk and use a computer with related tools for an average 8-hour work shift.  Vision to independently view computer screen or printed materials and graphics.  Possess mobility to stand or walk on job site as required.  Ability to operate motor vehicle.  Hearing and speech skills to effectively communicate in English in person and over the telephone. EOE   Powered by JazzHR

Posted 30+ days ago

MyCare Medical Group logo
MyCare Medical GroupPompano Beach, FL
Job Summary The Front Office Coordinator would be responsible for greeting all patients and clinic visitors in a friendly manner, directing them to the appropriate location, and providing general information about the office. The front office activities include receptionist tasks, check-in & check-out processes and referral coordination duties. Job Responsibilities Answering phones efficiently and with the proper etiquette, directing the calls to the appropriate person/department. Updating patient information in computer when necessary Scheduling new patients, collecting insurance information, filling out proper forms to set up new patient files and preparing file labels Verifying medical insurance for all appointments (at least one day prior to service) and walk-in patients Maintaining inventory of new patient forms and office supplies required for front desk activities Monitoring patient wait time and ensuring physicians' on-time schedule. Prioritizing appointment versus walk-in. Assisting in pulling charts for walk-in patients. Providing patients the proper documentation for quick referrals using preferred network Ensuring patients leave with all necessary forms and paperwork (i.e. receipt of visit, lab requisition, prescription, etc.) Scheduling any necessary follow-up appointments, confirming next days appointments, and also following up on any missed appointments Respecting and maintaining privacy and dignity of patients to assure client confidentiality at all times Job Qualifications High school diploma or equivalent 1 year of experience within a medical office setting Data entry and typing experience Bilingual in English/Spanish is preferred Knowledge of basic medical terminology is preferred BENEFITS Comprehensive benefits package, including Health, Vision, Dental, and Life insurances FSA and Life Assistance Program (EAP) 401(k) Retirement Plan Health Advocacy, Travel Assistance, and My Secure Advantage PTO Accrual and Holidays #ZIP#INDNP#LI-SW1 Powered by JazzHR

Posted 30+ days ago

TrueCare logo
TrueCareSan Marcos, CA

$23 - $32 / hour

​ ​ ​ ​​ ​ ​​​ ​​ ​ ​​​ TrueCare is a trusted healthcare provider serving San Diego and Riverside Counties, offering compassionate and comprehensive care to underserved communities. We are committed to making healthcare accessible to everyone, regardless of income or insurance status. With a focus on culturally sensitive, affordable services, TrueCare aims to improve the health of diverse communities. Our vision is to be the premier healthcare provider in the region, delivering exceptional patient experiences through innovative, integrated care.The Credentialing Specialist supports the Medical Staff department in ensuring that all healthcare providers are properly credentialed, privileged, and enrolled, and in compliance with federal, state, and organizational credentialing policies. Responsibilities: Collect and review initial credentialing and recredentialing applications. Ensure completeness and accuracy of documentation (licenses, certifications, malpractice insurance, etc.) Enter and update credentialed staff information in credentialing databases or software (e.g., MD-Staff, CAQH, NPPES) Verify provider credentials including education training, licensure, board certification, employment history and references. Contact licensing boards, educational institutions, and previous employers for primary source verification. Communicate with Licensed Independent Providers (LIPs), staff to obtain missing or expired documents. Track expiration dates and ensure timely renewal of licenses, DEA registrations, and other required documents. Audit credentialing databases to ensure accuracy and integrity of data. Generate and distribute credentialing reports and assist in preparing files for credentialing committee meetings. Process Continuing Medical Education (CME) requests. Process licensing reimbursement requests. Qualifications: High School Diploma or equivalent. 3 to 4 years in a clinical- healthcare setting with relevant credentialing experience. Strong organizational skills and attention to detail. Computer proficiency with web-based applications and the Microsoft Office suite, including Outlook, Word, Excel and PowerPoint. Preferred Qualifications: Associate degree in Business or Healthcare Administration. MD Staff Credentialing Software knowledge. National Association Medical Staff Services Certification (NAMSS). Certified Provider Credentialing Specialist (CPCS). Certified Professional Medical Staff Management (CPMSM). Experience in healthcare or working in a Federally Qualified Health Center. Benefits: Competitive Compensation Competitive Time Off Low-cost health, dental, vision & life insurance Tuition Reimbursement, Employee Assistance program The pay range for this role is $23 to $32.20 on an hourly basis. ​ Pay transparency: If you are hired at TrueCare, your salary will be determined based on factors such as education, knowledge, skills, and experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members when determining an offer. TrueCare is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any characteristic protected by applicable federal, state, or local law. Our goal is to support all team members recruited or employed here. Powered by JazzHR

Posted 4 weeks ago

Harmony United Psychiatric Care logo
Harmony United Psychiatric CareAltamonte Springs, FL
Company:   Harmony United Psychiatric Care Job Title: Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program) Program Duration: 3 to 6 months (600 hours total) Schedule: Flexible, minimum 20 hrs/week with 10 hrs/day (Full office day) Location:  Altamonte Springs About Us Harmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care.  We strive to provide the best treatment possible through individualized care for patients' needs. About the Program The Psychiatric Office Assistant Internship Program is designed for individuals seeking to transition into healthcare careers or entry-level candidates without prior medical experience. This hands-on program offers foundational exposure to medical office operations, particularly within behavioral and mental health settings. Participants will gain practical skills, industry knowledge, and mentorship, enhancing their resumes and employability in the healthcare field. After successfully completing the program, you will receive a Certificate of Completion stating the hours served and skills learned, which can be included in your resume as an experience. Voluntary, Unpaid Internship Program This internship is a voluntary and unpaid position. Participants will not receive financial compensation or wages for their time during the internship. However, they will gain valuable, hands-on experience and training in a professional mental health care environment. There are no fees charged by Harmony United Psychiatric Care  for this internship program. All training and mentorship are provided at no cost to the intern. Eligibility Criteria Individuals aged 18 or above Must be a High School graduate No prior healthcare or office experience required Able to commit a consistent schedule Must pass a basic screening ( e.g. background check) Motivated to gain healthcare experience for career development Program Schedule Week 1 – Orientation and HIPAA/confidentiality training Week 2 to 4 – Front desk observation and shadowing After week 4 – Supervised hands-on practice in  Psychiatric Out-Patient office tasks Key Responsibilities and Training Offered Under the supervision, you will learn and perform: Professional phone etiquette and patient scheduling Electronic Health Record (EHR) basics using MEDENT Patient check-in/check-out procedures Managing patient flow and waiting area Professionalism, discretion, and confidentiality in healthcare Appointment scheduling and front desk duties including faxing, copying and filing Basics of psychiatric services offered General medical terminology Introduction to insurance billing and coding HIPAA compliance and patient privacy And other responsibilities pertinent to the operation of the clinic. Supervision and Support Assigned supervisor Weekly feedback and progress check-ins Real-time guidance and corrections Structured training checklist to track learning milestones Observation periods prior to independent work Advantages Upon successful completion, participants will receive Certificate of completion detailing hours and skills acquired Reference letter for employment or further education Experience to include on professional resumes Eligibility to complete the Program To be eligible for completion of program and receiving Certificate of Completion, participants must successfully complete a minimum of 600 hours of internship with us. This ensures sufficient hands-on experience and mastery of the core skills outlined in the program. Drug-free policy: Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-joining drug screening and random drug testing. Violations of this policy will lead to disciplinary action, including termination of internship. By applying for an internship with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.    Powered by JazzHR

Posted 30+ days ago

M logo
Marathon Capital LLCHouston, TX
Job Title: Executive Assistant and Office Assistant Location: Houston About the Role: Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support Office Operations and several Managing Directors in our Houston office. This role is critical to the smooth functioning of our investment banking operations and requires a candidate with exceptional organizational acumen, sound judgment, and the ability to thrive in a fast-paced, high-performance environment. As a trusted partner you will manage complex calendars, coordinate high-stakes meetings and travel, and serve as a key liaison between executives, clients, and internal teams. You will be responsible for preparing confidential communications, presentations, and reports that support strategic initiatives and client engagements. Your ability to anticipate needs, maintain discretion, and ensure seamless execution of administrative functions will directly contribute to the firm’s operational excellence. Key Responsibilities: Manage daily office operations by receiving and screening communications, serving as the main point of contact for office needs, coordinating supplies and inventory, arranging catering, and liaising with building management to ensure smooth facilities support. Support staff and new hires by assisting with onboarding (virtual and in-office) and providing general IT help, including phone, internet, printing, binding and web conferencing setup and troubleshooting. Upholds the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities including meeting preparation and on-site support. Provides high-level administrative and operational support to senior executives, including highly dynamic calendar and expense management, complex travel coordination, and meeting preparation with a focus on maximizing executive productivity Serves as project manager for the executive, taking ownership of tasks, ensuring alignment with initiative priorities, and driving projects to completion Proactively relieves the executive of as much administrative detail as possible including notetaking, tracking to-do lists, and email management Handles sensitive information with the utmost confidentiality and professionalism, serving as a trusted liaison between the executive and internal/external stakeholders Anticipates the executive’s needs and proactively addresses potential issues, ensuring seamless and efficient operations, prioritize commitments, manage conflicts, streamline workflows, triage requests, and ensure follow-through. Skills & Qualifications: Five plus years of related experience including organization, coordination, and performance of duties at a responsible level for executives Five plus years of customer service experience Excellent PC skills, experience using Microsoft Office applications and CRM (Deal Cloud) Outstanding organizational and time management skills Exceptional communication and presentation skills, both written and verbal Demonstrated ability to exercise discretion and maintain confidentiality at all times. Ability to work independently and handle multiple tasks in a fast-paced environment About Marathon: Marathon Capital is the largest independent investment bank dedicated to servicing the clean economy. Throughout its 25-year history, the firm has played a pivotal role in many of the groundbreaking and transformative transactions for new and emerging sectors, consistently delivering exceptional results for its clients. The firm is a leading global financial adviser across M&A, equity capital markets, debt capital markets, tax credits, offtake, and energy transition. Marathon Capital is a multi-year winner of “M&A Advisor of the Year” by Power, Finance & Risk Magazine, and was recently awarded “Financial Adviser of the Year – North America (2023)” by IJ Global. Marathon Capital is headquartered in Chicago, with offices in New York, Houston, San Francisco, San Diego, London, and Calgary and with local presence in Madrid and Seoul. www.marathoncapital.com Equal Employment Opportunity: Employment decisions at the Company are made without unlawful regard to race, color, religion, age, national origin, ancestry, alienage or citizenship status, sex, sexual orientation, gender identity or expression, disability, pregnancy, childbirth, and related medical conditions, military or veteran status (including unfavorable discharge from military service), marital status, conviction record, sexual and reproductive health decisions, genetic information, or any other characteristic protected under applicable law . The Company is committed to complying with all applicable laws providing equal employment opportunities . This commitment applies to all persons involved in the operations of the Company, including supervisors, co-workers, and interns. Powered by JazzHR

Posted 2 weeks ago

Technologix logo

Office Manager

TechnologixShreveport, LA

$25 - $30 / hour

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Job Description

Job Title: Office Manager
Location: 1000 E Preston Ave, Shreveport, LA 71105
Reports To: COO
Hours: 20-30 hours/week
Compensation: $25 - $30 per hour "DOE"

About Us:

We are a fast-growing Managed IT Service Provider delivering high-quality tech support and IT solutions to businesses. We pride ourselves on our professional yet friendly work environment, commitment to client satisfaction, and team-oriented culture.

Job Summary:

We are seeking a detail-oriented, reliable Office Manager to manage day-to-day financial operations including bookkeeping, procurement, accounts payable, payroll processing, and HR support functions. The ideal candidate will have experience using QuickBooks and ConnectWise Manage, and be comfortable working in a fast-paced, tech-driven environment.

Key Responsibilities:

Bookkeeping & Finance:

  • Maintain accurate financial records using QuickBooks.
  • Manage Accounts Payable: review and process vendor invoices, ensure timely payments.
  • Manage Account Receivable
  • Manage Collection Efforts
  • Process bi-weekly or monthly payroll and related tax filings.
  • Reconcile bank and credit card statements.
  • Prepare basic financial reports for management.

Procurement & Vendor Management:

  • Source and order IT hardware/software as needed for client and internal projects.
  • Maintain vendor relationships and monitor pricing and inventory levels.
  • Track purchase orders, delivery timelines, and warranty/return information.
  • Log procurement activities accurately in ConnectWise Manage.

ConnectWise Manage:

  • Utilize CW Manage to input procurement details, track tickets related to finance/procurement tasks, and maintain accurate client asset records.
  • Assist in aligning procurement and billing processes between systems.

Human Resources Support:

  • Maintain employee records and ensure compliance with HR policies.
  • Assist in onboarding/offboarding processes.
  • Support benefits administration and time-off tracking.
  • Ensure compliance with federal/state employment regulations.

Qualifications:

  • 3+ years of experience in bookkeeping, accounting, or similar role.
  • Proficiency in QuickBooks (Online or Desktop).
  • Familiarity with ConnectWise Manage (strongly preferred).
  • Experience handling procurement and vendor management, preferably in IT or tech.
  • Knowledge of payroll processes and labor compliance standards.
  • Strong attention to detail and organizational skills.
  • Ability to manage multiple priorities independently.
  • Excellent written and verbal communication skills.

Preferred Qualifications:

  • Prior experience in a Managed Service Provider (MSP) or IT services industry.
  • Familiarity with HRIS systems or platforms like Gusto, ADP, or similar.
  • Experience with inventory and asset management tools.
  • Bachelor's in Accounting or Business Administration

What We Offer:

  • Flexible part-time schedule.
  • Opportunity to grow within a supportive and dynamic team.
  • Access to ongoing training and professional development.

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